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10-25-2010 (Parks & Recreation) Minutes Wylie Parks and Recreation Board CITY OF WYLIE Minutes Wylie Parks and Recreation Board Monday, October 25, 2010-6:30 p.m. Wylie Municipal Complex-Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Chairwoman Anne Hiney called the meeting to order at 6:35 p.m. Board Members present: Brandi Lafleur, Dan Chesnut*, Cristine Price**, Gary Robas and Matt Rose. Absent: Jim Ward Staff members present: Public Services Director, Mike Sferra, Parks and Recreation Superintendent, Robert Diaz and Park Board Secretary, Nancy Williams. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda.Residents must provide their name and address. Board requests that comments be limited to three(3)minutes. In addition,Board is not allowed to converse,deliberate or take action on any matter presented during citizen 4„,;,, participation. No citizens addressed the Board. BUSINESS ITEMS 1. Consider,and act upon,approval of the Minutes of the September 27,2010 meeting. Board Action Board Member Robas made a motion, seconded by Board Member Rose to approve the minutes from the September 27, 2010 meeting. A vote was taken and passed at 5-0. 2. Consider and act upon approving the Minutes from the October 16,2010 Park Tour. Board Action Board Member Rose made a motion, seconded by Board Member Lafleur to approve the minutes from the October 16, 2010, Park Tour. A vote was taken and passed at 5-0.* *Board Member Dan Chesnut arrived at 6:47 p.m 3. Consider and act upon Wylie East High School Baseball Program vendor registration to sell concessions and spirit wear. Board Action Board Member Price made a motion, seconded by Board Member Robas to approve the vendor application for Wylie East High School Baseball Program and present to Council at the first November meeting. A vote was taken and passed at 6-0. 4. Consider and act upon the proposed parkland dedication in the Estates at Creekside Development. Presentation made by Gary DeFrain, Campbell/Wylie Partners, 8235 Douglas Ave., Dallas. Board Discussion Presenter Gary DeFrain explained the piece of property under discussion is zoned for Park Dedication with the preliminary plat approval expired. He requests Park Board's input prior to presenting to Planning and Zoning and City Council for approval. Since original approval some changes have been made to the subdivision as well as zoning regulations in regards to flood plain. To make a continuous trail from Creekside Estates to Estates at Creekside there is one piece of property surrounding a corner of Muddy Creek that has unclear boundaries and ownership. The feasibility of moving the parking lot to the trailhead was also discussed. It was the consensus that more time is needed to obtain answers. Staff recommends that Campbell/Wylie Partners guarantee connectivity of the trail. Mr. DeFrain is unable to do so until the questions surrounding the turn at Muddy Creek are answered. Plan is to meet with staff and stake corners in the questionable Muddy Creek area prior to the next meeting. Board Action Board Member Robas made a motion, seconded by Board Member Rose to table consideration until the next Park Board Meeting, November 15, 2010, after more information is gathered. A vote was taken and passed at 5-0"`. **Board Member Cristine Price departed at 7:30 p.m. DISCUSSION ITEMS 5. Discuss update from Chris Hoisted,City Engineer on the remaining bond projects status Board inquiry from September 27,2010 meeting. Board Discussion The Board reviewed the response email from Chris Hoisted listing the remaining bond projects and the possibility of incorporating trails or crossings. The only project that the Board foresees this possibility is McMillen Rd-McCreary to FM 1378, however, the only trailhead starter position is currently on private property. 6. Discuss response from Shane Colley to Board's inquiry from September 27,2010 meeting as to whether the old asphalt road from FM 1378 is going to be removed or not and why. Board Discussion The Board reviewed Shane Colley's response that the plan is to remove the entire old asphalt road from FM 1378 once construction is completed due to end of necessity for this road at that time; it will be returned to its original state. The Board was pleased with that information. The question came up as to whether the old bridge on 1378 would stay or not. Staff will talk to Chris Hoisted to find out the plans for that bridge and culvert. 7. Discuss Community Park renovation inquiries from September 27,2010 meeting: a. Discuss response regarding the exterior finish of the Community Park football restroom/concession stand. Board Discussion The Board discussed the exterior finish of the restroom/concession stand; it will meet code specs(as explained by City Planning Director Renee 011ie)with the block/plaster exterior. The packet photos were reviewed. b. Discuss response regarding the ventilation system and awning for the Community Park football restroom/concession stand. Public Services Director Sferra explained as per the packet insertion that the ventilation system is a motorized ventilation system; there will be separate systems for the concession stand and the bathrooms. Director Sferra will verify location of vents with the vendor. Director Sferra related to the Board restroom vendor's response that they can do any kind of awing that the Board wants and as the project gets closer to completion monies remaining in the budget can be reviewed to determine feasibility or type of awning to install. Chairwoman Hiney pointed out that the drawings for the concession stand appeared to have an overhang; if the drawings are correct a shade would not be necessary. Director Sferra indicated he would get clarification from the vendor. Minutes October 25,2010 Wylie Parks and Recreation Board Page 2 c. Discuss response regarding potential options for relocation of transformer box at Community Park. Board Discussion It was determined the transformer lines enter from the north to the box and turn east between fields 2 and 3. Three separate options were offered (per packet). The least expensive being option#1. No pricing from Oncor to date. Expect numbers by next Park Board meeting. 8. Discuss October 16,2010 Park Tour Board questions and response comments by Chris Seely. Board Discussion The Board reviewed email response from Chris Seely regarding Board's questions during the Park Tour. Director Sferra confirmed Member Rose's request the Rowell field's dimensions have been revised to 50 feet with 250 foot fencing. They are looking toward stubbing out the plumbing lines toward the T-Ball fields or running the lines if it doesn't add a great deal of cost to the project. Chris Seely will be attending the next Park Board Meeting to answer any further questions. 9. Discuss presented photos of completed historical panels for Founders Park. Board Discussion The Board reviewed photos of the panels presented by staff. Staff went to the manufacturer's site to see the samples. Lettering is 2 inches tall and each slab is 2 '/2 inches thick, each weighs about 500 pounds. They are white with black lettering. They will be sealed to protect against weather and graffiti. The panels should be resealed every five years. 10. Discuss renaming Forrest Ross to Angel Park. Board Discussion Director Sferra reviewed the regulations for naming parks with the Board. He mentioned the Master Plan recommended with the theme of"Embrace the Lakes"and suggested that the Board revisit this issue during the design phase of the park.A design project is budgeted for this fiscal year. Once the consultant has returned with his recommendations it was suggested there could be a feature within the park or on the adjacent Army Corps of Engineer property referring to the name"Angel"with a plaque. The Board will revisit this topic once recommendations have been returned. ADJOURNMENT A motion to adjourn was made by Board Member Rose and seconded by Board Member Lafleur. The meeting was adjourned at 8:29 p.m. by unanimous consent. ATTEST: Nancy Witt' , Park Board Secretary Hine , hat! Minutes October 25,2010 Wylie Parks and Recreation Board Page 3