11-15-2010 (Parks & Recreation) Minutes 74( Wylie Parks and Recreation Board
CITY OF WYLIE
Special Meeting Minutes
Wylie Parks and Recreation Board
Monday, November 15, 2010-6:30 p.m.
Wylie Municipal Complex-Council Chambers
2000 Highway 78 North
Wylie,Texas 75098
CALL TO ORDER
Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:33 p.m.
Board Members present: Dan Chesnut*, Cristine Price, Gary Robas and Matt Rose, Jim Ward.
Absent: Brandi Lafleur
Staff members present: Public Services Director, Mike Sferra and Park Board Secretary, Nancy Williams.
Absent: Robert Diaz, Board Liaison
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider, and act upon,approval of the Minutes of the October 25,2010 meeting.
Board Action
Board Member Price made a motion, seconded by Board Member Robas to approve the minutes from the
October 25, 2010 meeting. A vote was taken and passed at 5-0.
Tabled Item from October 25, 2010
Motion to remove from table made by Member Robas and seconded by Member Price. A vote was taken
and passed at 5-0.
2. Consider and act upon the proposed parkland dedication in the Estates at Creekside
Development. Presentation made by Gary DeFrain, Campbell/Wylie Partners, 8235 Douglas Ave.,
Dallas.
Board Discussion
Presenter Gary DeFrain clarified point of connection between piece of property for park dedication in the
Estates at Creekside, the property in the Estates at Creekside in Parker and the Creekside Estates proposed
park area. The Muddy Creek section of property originally zoned in 2000 is actually in the Wylie ETJ and that
area is not allowed to be zoned. The zoning case has been withdrawn from the City and a new zoning case
will be submitted that will not include the .8 acres in Muddy Creek. Zoning will designate that area as parkland
and when preliminary plat is submitted the.8 acres in Muddy Creek will be included; you are allowed to plat
ETJ lands. The Parker property will be platted as parkland easement with an inter-local agreement between
Parker and Wylie stating that Wylie is responsible for maintaining the park area.
When property is platted, the developer will build the trails, parking lots and dedicate park.
Board Action
Board Member Ward made a motion, seconded by Board Member Rose to approve the parkland dedication in
the Estates at Creekside Development with the understanding that the developer will install improvements in
the proposed parkland, dedicate additional parkland located south of the development to Wylie, and will work
in good faith with the Cities of Parker and Wylie to establish a connection through Parker to connect two trail
segments located in Wylie. A vote was taken and passed at 6-0*.
*Boarrt Member Dan Chesnut arrived at 6:38 p.m.
DISCUSSION ITEMS
3. Discuss progress of Community Park project.Presentation was made by Chris Seely, Project
Manager with Teague, Nall and Perkins, Inc., 12160 N. Abrams Rd, Suite 508, Dallas, TX 75243
and Eric Ciskowski of Jim Wilson Architects,217 Wood St., McKinney, TX 75069
Board Discussion
Mr. Ciskowski addressed the question of exterior materials of the concession stand which has been changed
to brick with cast stone base. Signage will depend on orientation of building and placement of transformer.
Goal is to remain within budget.
The Board reviewed Chris Seely's memo. The various options were discussed regarding relocating the
transformer; relocation will cost a minimum of approximately$25,000. The cost reflects transformer
replacement due to the age of the transformer. Once the bid numbers come in it will then be more feasible to
see what options are affordable.
Discussion ensued regarding the feasibility of retaining the old transformer and making it more secure. Due to
clearances required, this would be most difficult. The desire to spend the$25,000 elsewhere and leave the
transformer as is was expressed by Chairwoman Hiney.
The existing shade structure will be relocated at the discretion of the Board and Staff.Various possible
locations were discussed. It was suggested that it be moved over near the T-Ball fields for the younger kids.
The best location seems to be between fields 3, Cooper and Rowell by the walkway.
Rowell field will be a 250 foot field. Due to this extension the lights on all fields will be replaced instead of
moved, depending on the costs. Eldridge and Tibbals are 225 foot fields; Cooper is a 300 foot field. Fields will
grade out at 1% from the mounds.
Football field improvements: Field 2 will be re-graded with a 1.5%drop from center for drainage and irrigation.
Fields 3 and 4 are shifted east; no grading will be done. Concrete will be brought up to the concession stand
with ADA accessibility. Field 4 light pole will be moved. Middle trail will be six foot trail around the park with
accessibility around the park.
Construction will begin June, 2011; bidding will take place in the spring 2011. Chris Seely commended Robert
Diaz and Mike Sferra for their ongoing assistance with the project.
4. Discuss additional inquiries response regarding the ventilation system and awning for the
Community Park football restroom/concession stand from October 25,2010 Board Meeting.
Board Discussion
The Board reviewed the new elevations and discussed the existing plan for the concession stand to have
natural ventilation. Concerns over past vandalism prompted questions as to the security of the building vents.
Mr. Ciskowski assured the Board the vents are located at the top of the walls and the metal screening would
be secure. The restrooms will have exhaust fans.
The packet photo showed the placement of the vent fans for the concession stand.
After market awnings can be purchased for around$3,000 so that will be discussed at the end of the project,
depending on remaining funds.
Member Price inquired about the ability to fry in the concession stands and Mike Sferra informed her of the
necessity for a grease trap and other health requirements necessary if going that route. Mike Sferra will report
back on possible costs.
Special Session Minutes November 15,2010
Wylie Parks and Recreation Board
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5. Discuss response from Chris Hoisted,City Engineer regarding existing bridge on FM 1378 and
the existing box culvert inquiry from October 25,2010 meeting.
Board Discussion
The Board reviewed email response from Chris Hoisted regarding current construction on FM 1378. Once
1378 is completed they will review and decide at that time; the box culvert removal has not been decided.
Chairwoman Hiney questioned the exact restoration process planned for that area once construction is
completed. Concern is for ADA accessibility for that sidewalk.
Under CR 382 Bridge the plans do not call for a sidewalk.
Priority of the Board is resolution of crossing 544 and the breakup of the trail system with clear, consistent
designation of the trailheads. Master Plan Request for Qualifications will be sent out in December, brought to
Park Board at January meeting and brought to Council in March, 2011.
EXECUTIVE SESSION
Chairwoman Hiney recessed the Board into Closed Session at 8:35 p.m. in compliance with Section 551.001, et.
seq. Texas Government Code to wit:
Section 5551.072 (Real Property) of the Local Government Code Vernon's Texas Code Annotated
(Open Meetings Act).
• Discuss vacant property on corner of Westgate and Fleming
Chairwoman Hiney reconvened into regular session at 9:05 p.m.
RECONVENE INTO REGULAR SESSION
Take any action as a result from Executive Session.
• Discussion and possible action on matters discussed in executive session.
There was no action taken by the Wylie Parks and Recreation Board as a result of executive session. Next
meeting was set for December 20, 2010.
ADJOURNMENT
A motion to adjourn was made by Board Member Robas and seconded by Board Member Chesnut. The meeting
was adjourned at 9:06 p.m. by unanimous consent.
ATTEST;,
Nancy William Park Board Secretary An ney, air
Special Session Minutes November 15,2010
Wylie Parks and Recreation Board
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