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12-20-2010 (Parks & Recreation) Minutes CITY OF WYLIE Wylie Parks and Recreation Board Meeting Minutes Wylie Parks and Recreation Board Monday, December 20, 2010-6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 Hwy. 78 North, Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:34 p.m. Board Members present: Brandi Lafleur, Cristine Price, Gary Robas, Matt Rose and Jim Ward. Absent: Dan Chesnut Staff members present: Public Services Director, Mike Sferra and Park Board Secretary, Nancy Williams. Absent: Robert Diaz, Board Liaison CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the November 15,2010 meeting. Board Action Board Member Robas made a motion, seconded by Board Member Price to approve the minutes from the October 25, 2010 meeting.A vote was taken and passed at 6-0. 2. Consider and act upon approving the proposed calendar for the 2011 Parks and Recreation Board Meeting Dates. Board Discussion Board Member Robas expressed a conflict with the April 2011 proposed date of the 18th and suggested that meeting be moved to its regular date of the fourth Monday,April 25`h. Board Action Board Member Rose made a motion, seconded by Board Member Lafleur to approve the calendar with the April meeting changed to the 25th. A vote was taken and passed at 6-0. 3.. Consider and act upon approving the proposed amendments to the Parks and Recreation Board Bylaws. Board Discussion Public Services Director Sferra reviewed the Agenda Report by Board Liaison Diaz that staff recommended revision of the Parks and Recreation Board Bylaws to more closely reflect procedures currently adopted by the Wylie City Council. Board Member Price inquired whether changes needed to be reviewed by an attorney. Director Sferra informed her that the changes only need be approved by the City Council. Board Action Board Member Ward made a motion, seconded by Board Member Lafleur to approve the proposed amendments to the Parks and Recreation Board Bylaws. A vote was taken and passed at 6-0. 4. Consider and act upon the selection of two Board members to serve on the committee that will review the Request for Qualifications due December 17,2010 for the Trails Master Plan and Pheasant Creek/Forrest Ross Neighborhood Park conceptual plans. Board Discussion Public Services Director Sferra explained the process of RFQ review for recommendations to the City Council and requested two volunteers from the Board to serve on the committee with staff.The committee would review the submitted RFQs and select the top two or three for the Trails Master Plan and the Neighborhood Parks Master Plan.The top two recommended candidates would then give their proposals to the City Council.The Council will select the firms that will be offered the project through mutual negotiation. Board Members Ward and Robas volunteered. The proposed schedule is to meet and select prior to the next scheduled Park Board Meeting,where the recommendations will be put to the Board.The staff contacts for the committee will be Director Sferra and Board Liaison Diaz. Board Action Board Member Lafleur made a motion, seconded by Board Member Rose to approve Members Ward and Robas to review the proposed RFQs and make their recommendations to the Park Board. A vote was taken and passed at 6-0. ADJOURNMENT A motion to adjourn was made by Board Member Robas and seconded by Board Member Ward.The meeting was adjourned at 6:50 p.m. by unanimous consent. ATTEST: • Nancy Willie , Par Board Secretary An e Hiney, air Minutes December 20,2010 Wylie Parks and Recreation Board Page 2