11-18-2010 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
November 18, 2010 —6:30 p.m.
Wylie Municipal Complex
Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:30 p.m. by Chair Stewart Matthews. In attendance were board
members Kathy Spillyards, Polly Harrison, Thomas Gaudreau, and Deya Harris. Board members Erin
Dougherty and Ashley Burt were absent.
1. Staff present included Construction Manager Shane Colley; Public Information Officer, Craig
Kelly and Carole Ehrlich, board liaison/secretary.
DISCUSSION ITEMS
• Discussion regarding the December 4, 2010 2nd Annual Wylie Arts Festival
(C. Kelly, P/O and C. Ehrlich, PAAB Liaison)
Board member chairs reported on the planning progress for the 2nd annual Wylie Arts Festival.
Polly Harrison- Entertainment chair reported that all but one entertainment slot was filled. She reported
the Wylie Baptist Choir was still unsure if they could attend the tree lighting. Harrison explained that if
they could not, one of the high school groups would replace them at the three lighting.
Kathy Spillyards, Vendor Booth member, reported the final count of arts and crafts/food vendors was
84. This figure does not include any sponsors wishing to have a booth. Craig Kelly reported staff would
draw off the spaces the Monday after Thanksgiving. Direction was given by the board to leave the
space vendor selection to staff members.
Carole Ehrlich, Volunteer Committee, reported that the committee was set for CERT representatives to
take care of getting the vendors in and out during set up and take down. Gilbert Tamez will be in charge
of the scouts assisting vendors in getting their goods from the car to the spaces. Stewart Matthews
volunteered to obtain a donation from Shoemaker Hardt for coffee, creamer and cups for the volunteers
that day. Erin Dougherty would check on donations for breakfast items and possibly lunch items for the
volunteers.
Craig Kelly and Stewart Matthews, Sponsorship Committee, reported that $7,250 in sponsorships had
been committed. Kelly also reported that advertising was in the final stages with articles in the Wylie
News, Connection Magazine, the E-Wylie and the city newsletter. The banners to be placed downtown
November 18,2010 Wylie Public Arts Advisory Board Meeting Minutes P c 2
were in and the posters were distributed to board members for distribution throughout Sachse, Murphy
and Wylie.
• Update to the Municipal Complex Art Projects for Site #1 Site #2 and Site
#3; Update Founder's Park Art Project.
Staff/Board Discussion
Site#1
Board liaison Ehrlich explained to the board that she had received the proposed title of the Site #1
Monoliths by Steve Gillman. She explained that the title was suggested to be "Something Real". Mr.
Gillman had additionally sent an explanation regarding the verses etched on the monoliths, requesting
this wording be added to the plaque. Board members directed staff to bring this item back at the
December meeting to review and possibly reduce the number of words included on the plaque.
Site#3
Construction Manager Shane Colley was present to address the board. He explained that within the
building construction budget there was funding for Site #3 base construction. This was for the donated
piece of art by Herk van Tongeren. He asked for direction from the board regarding the possible
purchase, out of the art budget for the Municipal Complex, three park benches to be placed around the
base and sculpture.
Colley also reported that some revisions were being considered in regard to the amount of concrete
within the base area of the design. Board members gave Mr. Colley the direction to reduce the size of —
the concrete circular area outside the actual base to further reduce costs. The board also asked Mr.
Colley to make any other cost savings changes needed to stay within budget and bring those changes
back to the board along with firm costs on the construction when available.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the November 4, 2010 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Spillyards, seconded by board member Harrison to approve the
minutes from the November 4, 2010 Public Arts Advisory Board meeting as presented. A vote was
taken and the motion passed 5-0 with board members Burt and Dougherty absent.
2. Consider and act upon recommendations for the final "City acknowledgement
text" for the kiosks and plaque for Living Lenses, Site #2 Municipal Complex. (C.
Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Gaudreau, seconded by board member Harrison to make the
final recommendation for the "city acknowledgement text" to read:
November 18,2010 Wylie Public Arts Advisory Board Meeting Minutes P <� .� 3
Kiosk Signs and Plaza Text
City of Wylie
Public Arts Program
April 2011
In addition, to remove the 2011 at the end of"Voices of Wylie" and to place wording for both the kiosks
and the plaque, in the following order: Title of Art, explanation, artist names, and city acknowledgement,
month/year of dedication. A vote was taken and the motion passed 5-0 with board members Burt and
Dougherty absent.
3. Consider and act upon final approval of the purchase of T-Shirts for the Wylie
Arts Festival. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Gaudreau, seconded by board member Spillyards to direct staff
to review the T-shirt sample processes and to order the best design process and the number of t-shirts
needed for the event, within the budgeted amount. A vote was taken and the motion passed 5-0 with
board members Burt and Dougherty absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Spillyards, seconded
by board member Gaudreau to adjourn the meeting at 7:54 p.m. A vote was taken and the motion
passed 5-0 with board members Burt and Dougherty absent.
tewart Matthews, Chair
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Carole Ehrlichr ary