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03-17-2011 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board March 17, 2011— 6:30 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas, 75098 Stewart Matthews Chair Thomas Gaudreau Vice Chair Polly Harrison Board Member Erin Dougherty Board Member Ashley Burt. Board Member Kathy Spillyards Board Member Deya Harris Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: ivww.ivvlietexas gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: w w ti9_wvlic.texas_ ov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Update to the Municipal Complex Art Projects for Site #1 Site #2 and Site #3; Update Founder's Park Art Project. Executive Summary Staff will report the progress for Site #1, Site #2 and Site #3 art projects for the Municipal Complex and Founder's Park. March 17, 2011 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Discussion regarding CIP Art Project for Community Park. Executive Summary Staff will report on current funding for Community Park and options for additional funding. Staff will also report on the theme and proposed locations for the art from the Wylie Parks and Recreation Board. • Discussion regarding the Wylie Municipal Complex Art Dedications. Executive Summary Staff is requesting direction regarding a final date to celebrate the Wylie Municipal Complex CIP Art Projects. Staff and the board can then begin plans for the event. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the February 17, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of the wording and design of the art dedication plaques for Voices of Wylie (LivingLenses), Something Real (Steve Gillman), Teatro XIX (Herk van Tongeren) and CATCH (Madeline Wiener). Executive Summary Staff has prepared examples of the materials and wording as it would be placed on each of the above plaques for final approval by the Public Arts Advisory Board. • Board Inspection of "Something Real" by Steve Gillman located in front of the Wylie Municipal Complex. 3. Consider and act upon the final approval and final payment to Steve Gillman for "Something Real". Executive Summary Construction Manager Shane Colley has given his final approval of the Municipal Complex, Site#1 art project, "Something Real" by Steve Gillman. Lighting is set and the granite path is completed. Funding for the lighting was taken from the artist's final payment. The board has toured the site and can take action to approve the art and authorize submission of the final payment. March 17,2011 Wylie Public Arts Advisory Board Meeting Agenda Page 2 ADJOURNMENT CERTIFICATION 1 certify that this Notice of Meeting was posted on this 14th day of March, 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Discussion Item #2 Community Park CIP Art Project Funding $14,950 Q:1Projects\WYL10153\cad\x-base.dwg,2/22/2011 9:48:22 AM,HPU9000DN.pc3,8.OHN1ON - I I , lellilliigliWitillNi I 1 l6. ` i, `` l�� 1 1 got' in' 2! i --------- ' milliiimminhow00 -- ! ' 6 s- ''--- 4111 ! diorilialnhairili ( MIS TIIIIIImil-m ski* . : _____1, imadllike 111111111111111111111 (--\-- 7 7- \. +r_______,, ,,..=.,_____ t/ r 11 r r#gilll ) r1 \ t I� • i 1 I ,' I 1 \ . L.) :MP IIII x ', ,;,„ g9, .p t.,,.:,,,,_4,, gy, , / i i 1, ,,,,;,,,, Tr, „_ O.. T � i x __ -, V, o 0 b '1' ''` r a ya - t ., 1 F-'-. - i .�x�x� �r - —x—�"` L WI - -+ I -- __ - t \ -_ _ _ _ _ _____________ k 1 1 - c :1 111 -T +� T q Yam ;T 1 1 1 1 ■ Carole Ehrlich From: Mike Sferra Sent: Wednesday, February 23, 2011 10:13 AM To: Carole Ehrlich Subject: RE: Community Park Exhibit Yes, it's that 30-foot area colored green AND/OR the other areas that are colored the same color. Michael B. Sferra Public Services Director City of Wylie 300 Country Club Road Wylie,TX 75098 Phone: 972-516-6381 Fax: 972-516-6355 mike.sferra@wylietexas.gov www.wylietexas.gov WARNING:Computer viruses can be transmitted via email.The recipient should check this email and any attachments for viruses.The City is not liable for damages caused by the transmission of a virus attached to this email or any errors or omissions caused by the transmission of this email when such errors or omissions are outside of the control of the sender. The views or opinions presented in this email are solely those of the author and do not necessarily represent those of the City of Wylie.Among other prohibitions, employees of the City of Wylie are prohibited from making defamatory statements; participating in any form of copyright, patent,or trademark infringement;and violating or allowing the violation of any local,state,or federal law. If any communication by an employee is in violation of these prohibitions,such communications shall be deemed contrary to the City's policies and outside the scope of the employment of that employee.The City shall not be liable for such communication,and the employee responsible will be personally liable for any damages or other liabilities. From: Carole Ehrlich Sent: Wednesday, February 23, 2011 9:56 AM To: Mike Sferra Subject: RE: Community Park Exhibit Hi Mike, Is it in the 30' circular area in the middle of the concession area? That seems to be a larger area than the Founder's Park Circle. We will have to get busy to find additional funding for this project© Carole Ehrlich, TRMC, CMC City Secretary City of Wylie 300 Country Club Road Building 100, Wylie, TX 75098 (Office) 972-516-6023 carole.ehrlich(a�wylietexas.gov ATTENTION PUBLIC OFFICIALS! A "Reply to All"of this e-mail could lead to violations of the Texas Open Meetings Act. Please reply only to the sender. 1 Discussion Item #3 Wylie Municipal Complex Art Dedication Cash&Cash Equivalents 196,621 Remaining Balance 149,734 Remaining Cash EOY 2011 46,887 Budget Actual Balance Office Supplies 2,000 - 2,000 Special Services 326,350 178,616 147,734 149,734 Less Living Lenses Balance 63,500 Steve Gillman Final Payment 30,000 Herk van Tongeren-M van Entry Patina 12,000 Herk van Tongeren Benches 5,000 Community Park CIP Project 14,950 Total Outstand Expenses 125,450 Balance Appropriated Funds 24,284 EOY Cash Fund 46,887 Total All Funds 71,171 Balance does not include plaques for 4 projects Art Dedication Suggestions I have been thinking about the Art Dedication Ceremony and have a few ideas. -I am happy to provide a quality sound system at the main stage and smaller systems at each piece of art. I will also arrange for a riser at the formal ceremony area. -I recommend having a formal ceremony at the front of the building, maybe in the fire lane, so we can set up a quality sound system, chairs and a riser. It would be the ideal venue for the Mayor,Art Board and a high up dignitary to speak from. The artist would be recognized at this time. Following the formal ceremony, the artist would move to their individual pieces to answer questions and give descriptions of their work. We would provide a one speaker sound system at each site. The dignitaries can move from site to site for a ribbon cutting and picture op. Craig Hot dogs and drinks for attendees Map of art tour including the Library for paintings donated to the City Small memorabilia much like the Fire Station hand outs Invitations by e-mail and in the paper— Hard copy invites to dignitaries Action Item #1 Approval of Minutes 2-17-2011 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting February 17, 2011 — 6:30 p.m. Wylie Municipal Complex Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:30 p.m. by Vice Chair Thomas Gaudreau. Board members in attendance were, Erin Dougherty, Polly Harrison, Ashley Burt and Deya Harris. Board members Stewart Matthews, and Kathy Spillyards were absent. Staff present included Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Update to the Municipal Complex Art Projects for Site #1 Site #2 and Site #3; Update Founder's Park Art Project. Executive Summary Staff liaison Ehrlich addressed the board stating that the Site #1 Art Project for the Municipal Complex was scheduled to be completed the week of February 21st. Installation of lighting and completion of the decomposed granite pathway were the only items yet to be completed. Ehrlich explained that once these two items were complete, a special meeting of the board could be called to approve the final art and final payment to artist Steve Gillman. Ehrlich reported she had been in contact with Living Lenses regarding installation of their sculpture to be placed in Site#2 of the Municipal complex. She noted that sculpture should be installed sometime the middle of March. Ehrlich also reported that CATCH by Madeline Wiener at Founder's Park was complete other than the decomposed granite and native grass planting which should be completed in the next couple of weeks. Teatro XIX will have concrete poured Friday February 18th and will then be ready for cleaning and patina work. Ehrlich reported that portion of the work should take place in the next couple of weeks. • Discussion regarding CIP Art Project for Community Park. Executive Summary PAAB liaison Ehrlich reported there was $14,950 in the 1%for Public Art for Community Park CIP Improvements. Ehrlich explained that this budget was small and the board might want to look at other funding to be added to the budget for this project. She explained to the board the processes that could be used in selecting an artist. The Parks and Recreation Board would meet end of February to determine the site for the art in Community Park February 17,2011 Wylie Public Arts Advisory Board Meeting Minutes 1 2 BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the January 20, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Harrison, seconded by board member Harris to approve the January 20, 2011 PAAB minutes as presented. A vote was taken and the motion passed 5-0 with board chair Matthews and board member Spillyards absent. ADJOURNMENT With no other business before the board, a motion was made by board member Harrison, seconded by board member Dougherty to adjourn the meeting at 6:43 p.m. A vote was taken and the motion passed 5-0 with board chair Matthews and board member Spillyards absent. Stewart Matthews, Chair Carole Ehrlich, Secretary Action Item #2 Approval of Art Dedication Plaques: Something Real, Steve Gillman Wylie Voices, Living Lenses Teatro XIX, Herk van Tongeren CATCH, Madeline Wiener Franklin Bronze Plaques Page 1 of 1 Color Aluminu , , _ ^,r. ... . k mil. ++ .. a,=...,,r i Full Color Aluminum nzeplaques.com/plaques-big.html?pid http://www.franklinbro =854 3/17/2011 ------------------ 7 _ _TT __ . _ _ ,, , Teatro xix 4 Artist: Herk van Torlepy4 - 1987 . " ' f The bronze collection of archways, columns and shapes represent Ill �q the community gathering places, known as agoras, and the increase JrI in knowledge made by ancient Greek and Roman civilizations. , , _,v,, Agora's were open tree lined squares surrounded by columned ' ` r} f buildings known as stoa's, serving as marketplaces, centers of civic .44 activity and places of learning. Think of today's civic buildings, town Corinthianori � --- . '. squares, and libraries. Column J'' tit, � ;; tit r I r rrhi►i�e. _. In Teatro XIX we see the arch represent the gateway or passage into the agora, and the column depicting the stoa, which consisted l�l���al ., of two rows of columns supporting a roof with a wall on one side. f,. The addition of the sphere and cone reference the great strides ink . — SOMof.� talcs geometry and learning during the Greco-Roman period. l Iii I. «-, , -Athe s,,Gr Teatro XIX was Tongeren's last commissioned piece before his _ i i '_ '®"" �' untimely death in 1987 at the age of 43. His work is on display in ti i. i m `� many noted museums including the Guggenheim in New York City, the Brooklyn Museum of Art and the Dallas Museum of Art. Teatro XIX is listed in the Smithsonian American Art Research system. ` ` 3.1 Originally displayed in Atlanta, Georgia, Teatro XIX was donated to p the City of Wylie in 2010, because of its significance to our modern Background Image: Gate--4Augustus Covered Walkway with day city hall, library and recreation center...Wylie's community Eph sus,Turkey ` Colonade Supporting - gathering place. " (Entry to Agora) �► _ lace the Stoa of Attalos - ;: .. Teatro XIX Herk van Tongeren ; 1944 - 1987 Donated and dedicated to the City of Wylie by the BGCA , with the assistance of Sharon Corgan Leeber. City of Wylie Public Art Program April 2011 Something Real Steve Gillman ARTIST These un-edited words were spoken by people of this area many years ago. The past speaks to us directly giving us a fuller understanding of who we are today. City of Wylie Public Art Program April 2011 Innovative Signs, Inc. —Beautiful Bronze Plaques, Friendly Designers, 100% Money-Bac... Page 1 of 1 Crater Lake National Park Centennia "A Moment of Clarity" Peter H. Myers ©2001-www.petemyers,com -- - Crater MMo=ment Aof t fvr.r II V ! •o- http://www.innovativesigns.com/2008/plaquesetchedzinc.htm 3/17/2011 Living Lenses City of Wylie Public Art Program Artist April 2011 Voices of The choir you are hearing is the collective expression of this community. Thoughts and feelings are typed at the kiosks located in the Library and Recreation Center. All are invited ! " Catch " Madeline Wiener Artist City of Wylie Public Art Program April 2011 Carved From Dolomitic Limestone C/Q- 020 . a� 1$ Plaques Estimated Costs Herk Description Plaque 24" X 15" Full Color Aluminum (1 mm thick) $655.00 Herk Dedication Plaque 12.5 X 10.5 Bronze $363.00 Steve Gillman-Something Real Plaque 12.5 X 10.5 Bronze $363.00 Voices of Wylie-Living Lenses 15" X 8.75" with raised and incised text Zinc $265.00 "CATCH" — Madeline Wiener Plaque Dolomitic Stone 15 X 15 X 24" tall Cost not yet received Action Item #3 Tour Art Site Approval of Final Art and Authorize Final Payment to Steve Gillman in the amount of $21,936. EXHIBIT"B" COMPLETION SCHEDULE/PROJECT BILLING/PROJECT BUDGET AGREEMENT BETWEEN THE CITY OF WYLIE,TEXAS(CITY) AND STEVE GILLMAN (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED WYLIE MUNICIPAL COMPLEX,SITE#1 ART PROJECT 200 COUNTRY CLUB ROAD WYLIE,TEXAS 75098(PROJECT) Completion Schedule and Project Billing TASK I DESCRIPTION PAYMENT ITIMELINE 1 Execution of Agreement and Notice to Proceed. $11,000.00 3/15/2010 fie SOS aip Insurance documentation sent to City. 2 Submit final design and budget breakdown for 4/15/2010 approval to City Staff and Construction Manager. Stamped engineered drawings submitted. 3 Artist begins work upon issuance of city permit $33,150.00 5/01/2010 OD/ 4 t Completion of preparation and construction of $55,850.00 6/1/2010 `pf' , ,(c) footings 5 Completion Granite Stone Fabrication 6/2010 - 10/2010 6 Upon Delivery/Installation of Stone $70,000.00 10/30/2010 /j,10/0 7 Completion of Stone Lettering, Lighting and 10/2010- Pathway 12/10/2010 8 Artist completes work on December 15, 2010. City inspection and approval. 9 Final acceptance by project manager, submit $30,000.00 12/15/2010- --: //9> maintenance worksheets, dedication. 12/30/2010 -0, P:�1', >> TOTAL $200,000.00 Dates in the above attachment are approximate and can change depending on the construction timeline. Artist will be notified should this occur. Agreement for Wylie Municipal Complex,Site#1 Public Commission-Steve Gillman,Artist 6961I.v2 STEVE GILLMAN INVOICE # 4 March 16, 2011 From: Steve Gillman To: City of Wylie Re: Payment #5 Upon final acceptance by project manager. Original amount of Contract: $200,000 Payment #1: 11,000 Remaining balance: $189,000 Payment # 2 33,150 Remaining balance: $155,850 Payment#3 55,850 Remaining balance: $100,000 Payment#4 70,000 Remaining balance: $30,000 Deduct for lighting: - 8,064* Payment #5 $21,936 Remaining balance: $0. AMOUNT DUE THIS INVOICE: $21,936 * Cost of light fixtures and installation to be deducted as per agreement with the City. Thank you, Steve Gillman Tax I.D. # 20-1242047 1765 12th Street, Oakland, CA 94607 e mail: steveggillman@gmail.com cell phone: (510) 872-0771 fax: (510) 763-8313