01-10-2011 (Library) Minutes LibraryJAI
CITY OF WYLIE
Library Board--Minutes
Monday, January 10, 2011- 7:00 pm
Bluebonnet Room
Smith Public Library
800 Thomas Street
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Shirley Burnett, Grace Morrison, Mindy Ayers, Junaid Najamuddin, Gerri
Washington, Rachel Orozco (Board Liaison)
Members absent: Lucy Shriver, Brett Bim
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
PRESENTATION
The shelving should arrive next week and two crews will set up. When the shelves are up the movers
will come and move the collection.
Nature Maker will install the tree the third week of February.
Donna, Ofilia, Cheryl and Debbie have been busy interviewing for the remaining positions. The last
week in January we will hold a training session with all staff. The first of February new library staff
will take the Myers Briggs assessment and do some team building.
The lighting will have the diffusers taken off to create more light.
The board was asked to assist with putting plates on books and acting as patrons to test the equipment at
the new location.
ACTION ITEMS
I. The Library Board Minutes of Monday, December 13, 2010 were approved as presented.
January 10, 2011 Library Advisory Board Regular Meeting Agenda Page 2 of 3
DISCUSSION ITEMS
The meeting room policy was discussed. Rachel met with Mindy and expressed her concerns about
charging non-profit organizations. It was decided that the fee for the large meeting room be charged at
the rate of $30.00 per hour for non-profit and a $45.00 per hour charge to for-profit organizations.
Mindy brought up the subject of scheduling meeting room space after library business hours. Language
was added to the Meeting Space Fees section to include after hours use at the rate of$100.00 per hour.
The foyer area fee structure was set at $25.00 per hour for non-profit and $40.00 charged to for-profit.
It was proposed that the hours of the library and the meeting space be listed separately to eliminate
confusion.
Section 2.b—Proposed changes: organizations "must apply 48 hours in writing using the forms available
at the library. Payment must be made in full at time of application. Cancellations must be made 48
hours in advance for refund".
Section 2.h — "Individuals/Organizations" was revised to read "Those using the meeting room" as a
more general statement. This sentence was also changed to read: "minimum so that it does not" for
clarification.
Section 2.k— language was added to state: "Those who violate this policy will be charged a damage fee
assessed by the city staff."
Section 3.c- revised to read; "Light refreshments may be served but no alcoholic beverages."
Library staff reserves the right to observe all meetings. Also, a staff member will open the meeting
room space and check the condition. When the meeting is over a staff member will check the condition
of the meeting space again to look for any damage.
Discussion was held regarding security camera placement, operation and reviewing.
A motion was made to approve the Meeting Room Policy which was approved as revised.
STAFF REPORTS
There is a Friends meeting this Thursday. They are also holding an event Saturday from l l:00am to
4:00pm at the Wylie Art Gallery to decorate more tiles.
Tomorrow is the first meeting in the new City Council chambers.
January 24 is a special Board Meeting and the next regular meeting is February 14.
February 19 9:00am-4:00pm Rachel plans to attend the North Texas Regional Library System event
at the Decatur Civic Center.
January 10, 201 1 Library Advisory Board Regular Meeting Agenda Page 3 of 3
ADJOURNMENT
Meeting adjourned at 8:15 pm,
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Grace Morrison,President Date