05-02-2011 (Parks & Recreation) Minutes 7 Parks and Recreation Board
- CITY OF WYLIE
Special Meeting Minutes
Monday,May 2, 2011 —6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie,Texas 75098
CALL TO ORDER
Announcing the presence of a Quorum,Chairwoman Anne Hiney called the meeting to order at 6:36 p.m.
Board Members present:Dan Chesnut,Cristine Price,Gary Robas and Matt Rose and Brandi Lafleur and Jim Ward
Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams.
CITIZENS PARTICIPATION
No citizens addressed the Board.
WORK SESSION
1. Discuss development of the Parks &Recreation budget for fiscal year 2011 —2012.
Board Discussion
Superintendent Diaz reviewed the contents of the Board Report.After Chair Hiney requested each Board Member
express the projects/priorities they would like to see developed in next year's budget (providing funds are
available).The consensus reached by the Board in the following projects:
Grant Projects:
• Westgate Property
• Property adjacent to Dodd Park
• Trails on Municipal Complex property
• Trails on Oncor easements near Westgate area
Budget Projects/suggestions:
• Irrigation at Dodd and Avalon Parks
• Additional soccer goals,backstops,field goals at current practice areas or other parks where possible
• Recycling cans in parks that do not currently have them
• Branding parks(signage in parks)
• Additional parking areas at parks like Dodd and Avalon
Questions raised by the Board for staff were:
• Can we submit another grant for Community Park with Collin County?
• Can we look at designating the East Meadow for the municipal property as a nature preserve?
• The Board would like to have a joint work session to discuss funding options for master plan projects,
possible?
• Can we look at some trail in conjunction with current road projects?
2. Discuss forming a subcommittee for the Trails Master Plan Project.
Board Discussion
Members Ward and Robas volunteered to participate in the subcommittee and work with Superintendent Diaz and
Park Manager Shohn Rodgers and report back to the Board.
Board Members had some questions about the scope of services of the Land Design Partner's contract.
Superintendent Diaz explained the focus of the Trails Master Plan is to create a more detailed and realistic plan for
the trails beyond the current one, but still conceptual.The current plan is very broad;this one is detailing only the
trails portion of the plan in finer detail. It is a process to get to the final product and committee members will have
input. Chair Hiney expressed that a lot of good information would be gained from this process that we do not
currently have;the Trails Master Plan will narrow the scope down and help plan how to move forward.Chair Hiney
read into the record the Project Description in the LDP contract:
Land Design Partners-DFW, Inc. ("LOP") will perform professional services for the City of Wylie ("City")for
preparing a Trails Master Plan. This work will be guided by the "Parks & Trails Master Plan"exhibit, dated
March 25, 2010, as depicted in the previously prepared 2010 Parks, Recreation & Open Space Master Plan.
The intent of this new Trails Master Plan will be to study the feasibility of a trails network within the entire
City. The Trails Master Plan will be a tool that City officials can use to plan and coordinate future
improvements for trails and associated infrastructure by various City departments.
As an additional expertise for trail planning, LDP will retain the subconsultant services of Bowman-Melton
Associates, Inc. The LDP team will work closely with City staff and an Advisory Committee during the overall
planning process. This scope of services is for master planning services and does not address schematic
design, design development, or construction documents related to actual development of any trail
improvements.
Chair Hiney explained that moving forward with actual trail design and construction would come after the
completion of the LDP Trails Master Plan project. Member Ward suggested that after each conceptual project was
completed that a review process take place to evaluate the value of those processes.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Ward and seconded by Board
Member Chesnut. The meeting was adjourned at 8:44 p.m. by unanimous consent.
ATTEST:
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Nancy WiIliarrrs Park Board Secretary An a Hiney, hair
Minutes May 2,2011 Special Meeting
Wylie Parks and Recreation Board
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