04-11-2011 (Library) Minutes ____Ikt Library'_Advisory'
IT OF WYLIE
Library Board--Minutes
Monday, April 11, 2011— 7:00 pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Shirley Burnett, Grace Morrison, Mindy Ayers, Gerry Washington, Brett Bim, Lucy
Shriver, Donna Shirley for Rachel Orozco (Board Liaison)
Members absent: Junaid Najamuddin
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their-name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during ciizen participation.
PRESENTATION
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No presentation was made during the meeting.
ACTION ITEMS
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1. The Library Board Minutes for Special Meeting of Monday, January 24, 2011 were approved
as presented.
2. The Library Board Minutes of Monday, March 7, 2011 were approved as presented.
DISCUSSION ITEMS
1. Neighbors Read — The program is an effort between the Sachse Public Library and the Smith
Public Library. The book that has been selected is Dewey the Small Town Cat and there is also a
children's version so that families can read together. The kickoff was Saturday, April 9 at the
Sachse Municipal Complex. There is a Schedule of Events with some being held in Sachse and
some in Wylie. Some of the things that the Wylie Library will be responsible for are the April
12 Wagging Tales Program at 3:3 0 with Abby. There will be a Barnes & Noble event on April
16 and a book discussion on May 9 with Nina leading the discussion. There is a Tween book
discussion on May 12 which ofilia will be heading up. The closing program will be May 14 at
the Smith Public Library with a pet parade.
April 11, 2011 Library Advisory Board Regular Meeting Minutes Page 2 of 3
2. Library Advisory Board Meeting on May 9 — Due to a Dewey book discussion on this date a
motion was presented and approved to move the next Library Advisory Board Meeting to
Monday, May 16 at 7 00pm.
3. Events Presented for Library Board Participation Rachel would like for the Board to attend as
many of the following events as possible:
• Saturday, May 7, Art Dedication, 2 p.m. (all outdoor art at City Complex)
• Monday, May 9, Dewey book discussion at 7 p.m.
• Saturday, May 14 at 10 a.m. Pet Parade for Dewey book.
• Thursday, May 19 at 6:30 p.m. Author Rachel Caine visit (wrote Morganville
Vampire).
• Friday, June 3 from 9 a.m. to 12 p.m. Summer Reading Club Kick-off(plans are
in place for a big celebration since one was not held last year).
• Friday, June 3 Scholastic Book Sale(usually staffed by Friends)
• Saturday, June 18, 5 p.m. to 10 p.m., Municipal Complex Dedication Ceremony
at 7 p.m. (all Board Members were encouraged to attend). This will also be the
kickoff for the 125th year celebration of Wylie.
STAFF REPORTS
Library Activity - Donna presented the new library activity summary report covering March 28 (opening
day) through April 9.
• Checked out 14,518 items
• Checked in 8182 items
• Added 936 new library card accounts
• Updated 2,936 library card accounts
• Tech Services processed 2,007 items — they added 1,698 items, updated 255 items, and
deleted 54 items. These additions were done after they processed the opening day
collection with a two person department.
Gordon Korman Event The event had good attendance but thought it might have been better if the
library was open. At that time, there was still some confusion as to when the library was going to be
open.
Friends Activities — Chili's Fundraiser will be held Monday, April 25 from 5:00 to 9:00pm and hil i's
will donate 10% of the sales to the Friends. You must bring the flyer for the percentage to be donated.
Scholastic Book Sale—The sale will be held on June 3 in the Multi-Purpose Room. If there is a crunch
for help Grace will email the Board Members. If Board Members are not asked to assist, they are
encouraged to attend.
Early Voting — Begins May 2 and goes to May 10 in the Multi-Purpose Room. The voting machines
should arrive between April 25 and 29.
Library Staff— The amount of staff was discussed and how many new members have been added. It
was stated that there are 25 total with 14 full time and 11 part-time staff members. Rachel was going to
take a survey of staff as to when a recognition event can be held. It was discussed that it needs to be
April 11, 2011 Library Advisory Board Regular Meeting Minutes Page 3 of 3
held prior to the Dedication Ceremony on June 18 so that the staff does not feel they have been
forgotten. It also would be better to hold it prior to the Summer Reading Kickoff but not during early
voting. It was decided that dessert type food would be served.
Computer Classes — The computer lab still has to be set up before classes can start. The target date is
the first part of June. Interviews have been being held for instructors. Brett was encouraged to teach a
class and it was discussed whether or not it would be a conflict of interest. It was requested that Rachel
be consulted as to whether it is a conflict. The Electronic Services Librarian has a list of the courses that
will be offered.
ADJOURNMENT
Meeting adjourned at 7:38 pm.
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Grace Morrison, President Date