05-23-2011 (Parks & Recreation) Minutes Parks and Recreation Board
CITY OF WYLIE
Meeting Minutes
Monday,May 23,2011 —6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road,Building 100
Wylie,Texas 75098
CALL TO ORDER
Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:31 p.m.
Board Members present: Dan Chesnut, Cristine Price, Gary Robas and Matt Rose and Brandi Lafleur, Jim Ward
Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams.
CITIZENS PARTICIPATION
No citizens addressed the Board.
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the April 25,2011 meeting.
Board Action
Board Member Chesnut made a motion, seconded by Board Member Lafleur to approve the minutes from
the April 25, 2011 meeting.A vote was taken and passed at 7-0.
2. Consider and act upon approving the Minutes from the May 2,2011 special meeting.
Board Action
Board Member Rose made a motion, seconded by Board Member Lafleur to approve the minutes from
the May 2, 2011 special meeting.A vote was taken and passed at 7-0.
3. Consider and act upon recommending the City Council authorize the City Manager to
execute a contract with a General Contractor for the Community Park Improvements
project including the Base Bid and specific add alternate items utilizing the appropriate
funding sources as approved by City Council.
Board Discussion
Superintendent Diaz reviewed the submitted bids for the Community Park Improvement Project with the
Board. Chris Seely, Teague, Nall and Perkins; 12160 N. Abrams Road, Suite 508, Dallas, was asked to
address the Board. He informed the Board that TNP had put together three possible option packages to
consider or amend based on the current bids submitted to present to Council. He pointed out on the
option sheets were possible additional funding sources proposed by City Manager Manson and Assistant
City Manager Butters; he thanked them for their outside of the box thinking. On all options proposed there
are varying amounts left over for contingencies such as change orders, the least of which is $118,963,
the contingency funds can be used for additional add alternate items if not needed for unforeseen
occurrences.
Member Ward summarized the main four objectives from the beginning of the project as grading, lighting,
parking and a new concession stand. Various cost savings ideas were discussed. Member Rose handed
out a copy of an option that he proposed which included a large concession stand that was to be the focal
point of the park and no parking improvements due to the lack of issues with parking in the last few years
as opposed to the issues that were transpiring in 2005 when the project began. The major concern of
most Board Members was to make sure that at least some parking was considered in the selected option.
Member Rose asked how much parking could be built for $200,000. Mr. Seely said according to his
records it was 112 spots.
An unofficial poll was taken of the Board to see which options they were leaning toward. In the first poll
six members indicated they were favoring the option provided by Member Rose and Member Price
May 23,2011 Parks and Recreation Board Meeting Minutes Page 2 of 2
indicated she favored Option 2 with a restroom instead of the football field grading. The major concern
over Member Rose's option was no inclusion of parking and the high cost of the previously bid Jim Wilson
concession stand of$425,000. Chair Hiney asked the members to indicate which of the first three options
they would choose if those were the only options to choose from and six members indicated Option 1 with
Member Price choosing Option 2. Member Chesnut suggested prior to the presentation to City Council
they should come to a consensus. Member Rose proposed changing his option by limiting the amount for
the concession stand to$300,000 adding 112 parking spaces and moving the bleacher covers, bleachers
and landscaping and seeding of the plaza to the contingency plan.
Board Action
Board Member Rose made a motion, seconded by Board Member Price to recommend the City Council
authorize the City Manager to execute a contract with JC Commercial for the Community Park
Improvements project including the Base Bid and the add alternate items (listed below) utilizing the
appropriate funding sources as approved by City Council:
• Transformer Relocation =$22,060(per Oncor agreement)
• Cooper Field Irrigation and Sod =$32,000
• Full Lighting Replacement pkg. =$435,000
• Relocation of the existing light pole in Football Field#4= $5,500
• Design/Build Concessions Stand= Capped @$300,000
• 112 Space Parking-$200,000
• Contingency=$160,163
O 8 Bleacher Covers(piers only)=$15,400 possible funding from WBA
O 8 New Bleachers=$33,000
o Landscaping and Seeding Plaza=$22,000
o Change Orders
o Art=$14,500
o Football Press box=$15,000
o Football Scoreboards
o Football Concessions/Restroom (PCM bid of$48,050.00 for 12)(24)
o T-Ball Concessions/Restroom (PCM bid of$48,050.00 for 12)(24)
A vote was taken and passed at 7-0.
DISCUSSION ITEMS
4. Discuss holding a joint City Council/Park Board Work Session meeting on Monday,May
31,2011, regarding the award of a construction contract for Community Park
Improvements.
Board Discussion
Superintendent Diaz recommended the Board attend the proposed City Council/Park Board Work
Session scheduled for May 31, 2011 at 6:00 pm where members could discuss their Community Park
Improvement recommendations with the City Council. Member Ward indicated he would be unable to
attend and Member Lafleur was unsure.
ADJOURNMENT
There being no further business a motion to adjourn was made by Board Member Chesnut and seconded by
Board Member Robas. The meeting was adjourned at 8:21 p.m. by unanimous consent.
ATTEST:
Nancy William P rk Board Secretary nne Hiney, C it