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07-12-2011 (City Council) Agenda Packet Wylie City Council CITY F IATYLIE NOTICE OF MEETING Regular Meeting Agenda July 12, 2011 - 6:00 pm Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Eric Hogue Mayor M. G. "Red" Byboth Mayor Pro Tern David Goss Place 1 Kathy Spillyards Place 3 Bennie Jones Place 4 Rick White Place 5 Diane Culver Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972-516-6020. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATION • Heat Awareness Month/July CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or takes action on any matter presented during citizen participation. July 12,2011 Wylie City Council Regular Meeting Agenda Page 2 of 3 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the June 28, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of May 31, 2011. (S. Satterwhite, Executive Director, WEDC) C. Consider, and act upon, Wylie is H.O.P.E. vendor registration to sell crafts at the Olde City Park September 17, 2011 (or November 12, rain date) for Wylie Rodeo Weekend to fundraise for Wylie is H.O.P.E. (R. Diaz, Parks & Recreation Superintendant) D. Consider, and act upon, Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to sell crafts in Olde City Park on October 22, 2011 (or November 5th rain date), to fundraise for WWL scholarships. (R. Diaz, Parks &Recreation Superintendent) REGULAR AGENDA General Business 1. Consider, and act upon the acceptance of the resignation of Jeremy Jordan and the appointment of a new member to the Planning and Zoning Commission for the unexpired term of July 2011 to July 2012. (R. 011ie, Planning Director) Executive Summary Article VIII, Section 2A of the City Charter authorizes the City Council to establish a planning and zoning commission. Ordinance 84-11, establishing the Planning and Zoning Commission, stipulates that the Planning and Zoning Commission shall consist of seven (7) citizens of the City of Wylie and shall be qualified voters who shall serve for a term of two(2)years. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.087 —Economic Development Negotiations (SB1851) • Clark Street Development Discussion (S. Satterwhite,WEDC Executive Director) WORK SESSION • CWD Green Initiatives • 2011-2012 Budget Overview July 12,2011 Wylie City Council Regular Meeting Agenda Page 3 of 3 ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 8th day of July 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Wylie City Council CITY OF WYLIE r Minutes Wylie City Council Meeting Tuesday, June 28, 2011 - 6:00 p.m. Wylie Municipal Complex - Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Pro Tern Red Byboth called the meeting to order at 6:00 p.m. City Council members present included: Councilwoman Kathy Spillyards, Councilwoman Diane Culver, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Eric Hogue was absent. Staff present were: City Manager, Mindy Manson; Police Chief, John Duscio; Finance Director, Linda Bantz; Planning Director, Renae' 011ie; Public Services Director, Mike Sferra; Wylie Economic Development Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Pastor Keith Spurgin of New Hope Church gave the invocation and Construction Code Board member Billy McClendon led the Pledge of Allegiance. PRESENTATIONS • Star Student Recognition to Chasity Wofford. Mayor Pro Tern Byboth presented a medallion to Chasity Wofford star student for the Character Trait of"Citizenship." Chasity was present to accept her award. • Presentation of Outgoing 2010-2011 Boards & Commission Members. Mayor Pro Tern Byboth presented plaques to 2010-2011 Wylie Boards & Commission members going off various boards. He thanked them for their time and dedication to the boards. Minutes June 28, 2011 Wylie City Council Page 1 • City of Wylie Paperless Process Public Information Officer Kelly presented some statics on the amounts of time and materials that would be saved by going paperless with city council agenda packets. Mr. Kelly explained the goal of the city was to go paperless city wide. • Motorcycle Awareness Month Mayor Pro Tem Byboth read a proclamation designating the month of June as "Motorcycle Awareness Month." Many of the local and regional motorcycle associations were present to accept the proclamation. He was assisted by Police Chief Duscio who is also a motorcycle enthusiast. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Matthew Butschek, residing at 1755 FM 1378, Wylie, addressed council with concerns regarding the proposed concession stands at Community Park. Sandy Daniels, residing at 1902 Prairie Creek Trail, Garland, addressed council requesting signs on city roadways for"Share the Road" Signs with motorcyclists. REGULAR AGENDA 1. Consider, and act upon, approval of the Minutes of the June 14, 2011 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretar)) Staff Comments City Secretary Ehrlich explained that during the motions for appointments of the boards and commission members at the June 14, 2011 council meeting, three names that were recommended by the 2011 Boards Interview Panel were left off the motion for the Parks and Recreation 4B Board. Those members were Dan Chesnut, Anne Hiney, and Kathy Spillyards. All three members were wishing reappointment and had been recommended by the panel, in addition to the two members noted in the motion (Cristine Price and David Goss). These names have been included in the action item minutes for appointments to the 4B board and upon approval of the minutes by council will become part of that motion. Council Action A motion was made by Councilman Jones, seconded by Councilwoman Spillyards to approve the June 14, 2011 City Council Minutes as presented. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Minutes June 28, 2011 Wylie City Council Page 2 OATHS OF OFFICE • Administer Oaths of Office to 2011-2012 Boards & Commission Members. Collin County Precinct #2 Justice of the Peace, Terry Douglas, administered the Oath of Office to all new and re-appointed Wylie Boards and Commission members. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider and place on file the City of Wylie Monthly Investment Report for May 31, 2011. (L. Bantz, Finance Director) B. Consider and place on file, the Monthly Revenue and Expense Report for the City of Wylie as of May 31, 2011. (L. Bantz, Finance Director) C. Consider, and place on file the Annual City of Wylie Storm Water Management Plan approved by the Texas Commission on Environmental Quality. (M. Sferra, Public Services Director) D. Consider, and act upon, Resolution No. 2011-20(R) to enter into an Interlocal Cooperative Purchasing Agreement between Dallas County and the City of Wylie to permit the City to utilize Dallas County supplier contracts for goods and services. (J. Holcomb, Purchasing Officer) Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. REGULAR AGENDA 2. Consider, and act upon, authorizing the City Manager to approve a contract with Teague Nall and Perkins, Inc. in the amount of $40,000 for professional services related to the City of Wylie Neighborhood Parks Master Plan. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed council stating that on February 22, 2011; the City Council authorized the City Manager to negotiate a professional services contract with Teague Nall and Perkins, Inc. (TNP) for the City of Wylie Neighborhood Parks Master Plan. This approval followed a formal RFP process and presentation to City Council by the two highest-ranking firms identified in the RFP process. Mr. Sferra explained that funding for developing a Neighborhood Parks Master Plan was included in the Minutes June 28, 2011 Wylie City Council Page 3 annual budget for fiscal year 2011. The 2010 City of Wylie Parks, Recreation and Open Space Master Plan identifies the number two outdoor facility priority as being a neighborhood park development. The intent of the Neighborhood Parks Master Plan will be to provide landscape architecture and design services for park master planning of two park sites located within the City. It is anticipated that the development of these park sites may occur as funds become available in the future. The first site is approximately 4.55 acres of undeveloped open space situated at the southeast corner of Forrest Ross Road and Skyview Drive. As shown on Exhibit B, this site is adjacent to the United States Army Corps of Engineers (USACE) property to the east and to North Texas Municipal Water District (NTMWD) property to the west and north. As such, consideration will be given to partnering with the USACE and NTMWD to incorporate those spaces into the master plan if possible. The other site is approximately 10.373 acres of undeveloped open space situated along the northern edge of the Pheasant Creek subdivision as shown on Exhibit B. The scope of work for this project includes creating a master plan to explore alternatives and serve as a guide to the future recreational and landscape development of these two park site locations. Sferra reported that TNP submitted a proposal and conferred with staff to discuss the project scope and fees. The City Attorney's office has reviewed the contract document to ensure it satisfies all City requirements. The project is anticipated to take approximately 18 weeks to complete. Council Discussion Councilman Jones asked why the second site near Pheasant Creek was chosen. He explained that the land looked to be in a flood plain and asked Mr. Sferra how much actually was flood plain. Mr. Sferra replied that about 50% of the land chosen was flood plain. Councilman Jones asked if this purchase of $40,000 was feasible to create a park in this area. Mr. Sferra stated that he believed it was, staff had received several calls from property owners that wished to see a park in this area. Sferra explained that the site was also chosen because there were no parks available in the surrounding area. He noted that the Parks & Recreation Board had approved submission for the two parks. Anne Hiney, Chairman for the Parks & Recreation Board addressed council stating that the board was in favor of creating this space for parkland. She explained that it is a beautiful area and opens up additional green space which has been a desire of the board. Hiney reported the area had space for picnic tables and play grounds. She explained that this would become a piece of the puzzle, in putting together the Master Trail System. She noted that this land had a natural stand of oaks with a combination of mature red oaks and live oaks. Councilman Goss noted some concern with add-on fees that were included in the TNP contract for services (Exhibits B and D). He stated that the base price for the service was $40,000 however there were hourly add-ons for many layers of additional services. Mr. Sferra explained that the fees for primary services would be $40,000; the other fees were placed in the agreement per the city attorney. City Manager Manson noted that the project was budgeted for $40,000 and no additional fees had been included in the budget. She explained that these were standard add-on items that were customarily added to contracts however staff had advised the contractor that $40,000 was the total expenditure approved within the budget. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to authorize the City Manager to execute a contract with Teague Nall and Perkins, Inc in the amount of $40,000 for professional services related to the City of Wylie Neighborhood Parks and Master Plan. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Minutes June 28, 2011 Wylie City Council Page 4 WORK SESSION • Discuss Planet Kidz Youth Program. (R. Diaz, Parks & Recreation Superintendant) Parks and Recreation Superintendent Robert Diaz addressed council stating that Dale Oaks, representing Planet Kidz, was currently on vacation and could not attend the meeting tonight. He did attend the Wylie Parks and Recreation Board meeting and Mr. Diaz noted that he would answer any question council may have regarding the proposed program. He reported that the Planet Kidz had contacted WISD Junior High and indicated that they were not interested in sponsoring the program. He explained that the programs would take place each week on either Friday or Saturday night. He reported the fee per child would be $10 per session and the company would hire staff, take care of police patrol and other base costs, and remit $2.00 to the city for every attendee. They also proposed to run the concession stand each week with no reimbursement of profits back to the city. He reported that staff and the company were recommending Saturday as the choice for the weekly events. Mr. Diaz explained that due to the set up for the program, the Recreation Center would need to be closed to the public from 6:00 pm. through the remainder of the evening. He reported that currently the Recreation Center was open until 8:00 p.m. He distributed spread sheets showing the attendance currently tolled at the Recreation Center on Friday and Saturday nights. He noted that this review of attendance helped determine the recommendation to have the events on Saturday nights. Friday night football games were another determining factor for recommending Saturday nights. Mr. Diaz explained that the program would have minimal cost for city staffing while receiving $2.00 per attendee in additional revenues. Councilwoman Culver asked how the city was going to handle the two hour closing to the public when the public was promised the facility would be open until 8:00 p.m. on Saturdays. Councilwoman Culver asked if the city planned to give a refund for the two hour loss of time. Councilman Jones noted concern in losing memberships due to closing early. "There is only one facility and I don't want to turn current members down to accommodate new programs without offering some type of refund to the current members." Mr. Diaz explained that the Recreation Center was currently open 105 hours per week. Diaz explained that the memberships did not include a contract stating times the facility would be open to the public. Councilman Goss stated that if the council was going to direct staff to move forward with this program, the hours lost should be added somewhere else in the week to current paying members. "We are taking away from our current members to chase a dollar." Direction from council was to seek alternative organizations to host Planet Kidz such as WISD. No direction or support was given by the council regarding the program at the Wylie Recreation Center, as presented in the work session. Minutes June 28, 2011 Wylie City Council Page 5 ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Goss, seconded by Councilman Jones to adjourn the meeting at 7:15 p.m. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes June 28, 2011 Wylie City Council Page 6 74/1 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 12, 2011 Item Number: B. Department: WEDC (City Secretary's Use Only) Prepared By: Sam Satterwhite Account Code: Date Prepared: June 28, 2011 Budgeted Amount: Exhibits: 1 Subject Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of May 31, 2011. Recommendation Accept, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of May 31, 2011. Discussion The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials on June 27, 2011. Approved By Initial Date Department Director SS 6-28-11 City Manager 7 /7 /11 Page 1 of 1 6-08-2011 03:43 PM CITY OF WYLIE PAGE: 1 BALANCE SHEET AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP ACCOUNT# TITLE ASSETS 1000-10110 CLAIM ON CASH AND CASH EQUIV. 1,019,990.93 1000-10115 CASH - WEDC - INWOOD 0.00 1000-10135 INWOOD BANK - ESCROW 0.00 1000-10180 DEPOSITS 2,000.00 1000-10198 OTHER - MISC CLEARING 295.26 1000-10341 TEXPCOL 0.00 1000-10343 LOGIC 0.00 1000-10481 INTEREST RECEIVABLE 0.00 1000-11511 ACCTS REC - MISC 0.00 1000-11517 ACCTS REC - SALES TAX 0.00 1000-12996 LOAN REC - JACOBY 0.00 1000-12997 ACCTS REC - JTM TECH 0.00 1000-12998 ACCTS REC - SAVAGE 301,030.72 1000-14112 INVENTORY - MATERIAL/ SUPPLY 0.00 1000-14116 INVENTORY - LAND 3,062,109.82 1000-14118 INVENTORY - BAYCO/ SANDEN BLVD 0.00 1000-14310 PREPAID EXPENSES - MISC 0.00 1000-14410 DEFERRED CHARGES 669,332.80 5,054,759.53 TOTAL ASSETS 5,054,759.53 LIABILITIES 2000-20110 FEDERAL INCOME TAX PAYABLE 1,063.08 2000-20111 MEDICARE PAYABLE 101.37 2000-20112 CHILD SUPPORT PAYABLE 0.00 2000-20113 CREDIT UNION PAYABLE 0.00 2000-20114 IRS LEVY PAYABLE 0.00 2000-20115 NATIONWIDE DEFERRED COMP 0.00 2000-20116 HEALTH INSUR PAY-EMPLOYEE ( 114.29) 2000-20117 TMRS PAYABLE 503.86 2000-20118 ROTH IRA PAYABLE 0.00 2000-20119 WORKERS COMP PAYABLE 0.00 2000-20120 FICA PAYABLE 293.65 2000-20121 TEC PAYABLE 0.00 2000-20122 STUDENT LOAN LEVY PAYABLE 0.00 2000-20123 ALIMONY PAYABLE 0.00 2000-20124 BANKRUPTCY PAYABLE 0.00 2000-20125 VALIC DEFERRED COMP 0.00 2000-20126 ICMA PAYABLE 0.00 2000-20130 FLEXIBLE SPENDING ACCOUNT 3,224.89 00-20151 ACCRUED WAGES PAYABLE 0.00 2000-20180 ADDIT' EMPLOYEE INSUR PAY 0.73 2000-20199 MISC PAYROLL PAYABLE 0.00 2000-20201 AP PENDING 2,772.66 2000-20210 ACCOUNTS PAYABLE 295.26 2000-20530 PROPERTY TAXES PAYABLE 0.00 2000-20540 NOTES PAYABLE 669,332.80 2000-20810 DUE TO GENERAL FUND 0.00 6-08-2011 03:43 PM CITY OF WYLIE PAGE: 2 BALANCE SHEET AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP ACCOUNT# TITLE 2000-22270 DEFERRED REVENUE 202,113.52 2000-22915 RENTAL DEPOSITS 1,800.00 TOTAL LIABILITIES 881,387.53 EQUITY 3000-34590 FUND BALANCE-UNRESERV/UNDESIG 3,877,296.71 TOTAL BEGINNING EQUITY 3,877,296.71 TOTAL REVENUE 3,982,755.66 TOTAL EXPENSES 3,686,680.37 REVENUE OVER/(UNDER) EXPENSES 296,075.29 TOTAL EQUITY S OVER/(UNDER) 4,173,372.00 TOTAL LIABILITIES, EQUITY S OVER/(UNDER) 5,054,759.53 6-08-2011 03:43 PM CITY OF WYLIE PAGE: 1 BALANCE SHEET AS OF: MAY 31ST, 2011 922-GEN LONG TERM DEBT (WEDC) ACCOUNT# TITLE ASSETS 1000-10312 GOVERNMENT NOTES 0.00 1000-18110 LOAN - WEDC 0.00 1000-18120 LOAN - BIRMINGHAM 0.00 1000-18210 AMOUNT TO BE PROVIDED 0.00 1000-18220 BIRMINGHAM LOAN 0.00 0.00 TOTAL ASSETS 0.00 LIABILITIES 2000-20310 COMPENSATED ABSENCES PAYABLE 36,069.88 2000-20311 COMP ABSENCES PAYABLE-CURRENT 2,830.57 2000-21410 ACCRUED INTEREST PAYABLE 0.00 2000-28205 WEDC LOANS - CURRENT 38,635.01 2000-28220 BIRMINGHAM LOAN 0.00 2000-28230 INWOOD LOAN 0.00 2000-28235 ANB LOAN 374,307.55 2000-28236 ANB CONSTRUCTION LOAN 2,561,731.00 2000-28240 HUGHES LOAN 189,068.10 2000-28250 CITY OF WYLIE LOAN 0.00 2000-28260 PRIME KUTS LOAN 0.00 2000-28270 BOWLAND/ANDERSON LOAN 0.00 2000-28280 CAPITAL ONE CAZAD LOAN 0.00 TOTAL LIABILITIES 3,202,642.11 EQUITY 3000-34590 FUND BALANCE-UNRESERV/UNDESIG( 809,851.18) TOTAL BEGINNING EQUITY ( 809,851.18) TOTAL REVENUE ( 2,561,731.00) TOTAL EXPENSES ( 168,940.07) REVENUE OVER/(UNDER) EXPENSES ( 2,392,790.93) TOTAL EQUITY & OVER/(UNDER) ( 3,202,642.11) TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 0.00 6-08-2011 03:45 PM CITY OF WYLIE PAGE: 1 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP FINANCIAL SUMMARY CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET REVENUE SUMMARY TAXES 1,364,056.00 158,379.50 0.00 724,403.50 0.00 639,652.50 53.11 INTEREST INCOME 3,000.00 103.20 0.00 1,333.20 0.00 1,666.80 44.44 MISCELLANEOUS INCOME 727,050.00 7,367.97 0.00 695,287.96 0.00 31,762.04 95.63 OTHER FINANCING SOURCES 0.00 914,908.00 0.00 2,561,731.00 0.00 ( 2,561,731.00) 0.00 TOTAL REVENUES 2,094,106.00 1,060,758.67 0.00 3,982,755.66 0.00 ( 1,888,649.66) 190.19 EXPENDITURE SUMMARY DEVELOPMENT CORP-WEDC 7,666,954.00 975,193.51 0.00 3,686,680.37 10,205.77 3,970,067.86 48.22 TOTAL EXPENDITURES 7,666,954.00 975,193.51 0.00 3,686,680.37 10,205.77 3,970,067.86 48.22 REVENUE OVER/(UNDER) EXPENDITURES ( 5,572,848.00) 105,565.16 0.00 296,075.29 ( 10,205.77) ( 5,858,717.52) 5.13- 6-08-2011 03:45 PM CITY OF WYLIE PAGE: 2 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP REVENUES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET TAXES 4000-40210 SALES TAX 1,364,056.00 158,379.50 0.00 724,403.50 0.00 639,652.50 53.11 TOTAL TAXES 1,364,056.00 158,379.50 0.00 724,403.50 0.00 639,652.50 53.11 INTEREST INCOME 4000-46050 CERTIFICATE OF DEPOSIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46110 ALLOCATED INTEREST EARNINGS 3,000.00 103.20 0.00 1,333.20 0.00 1,666.80 44.44 4000-46140 TEXPOOL INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46143 LOGIC INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46210 BANK MONEY MARKET INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL INTEREST INCOME 3,000.00 103.20 0.00 1,333.20 0.00 1,666.80 44.44 MISCELLANEOUS INCOME 4000-48110 RENTAL INCOME 87,800.00 7,200.00 0.00 54,700.00 0.00 33,100.00 62.30 4000-48310 RECOVERY - PRIOR YEAR EXPEN 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-48410 MISCELLANEOUS INCOME 639,250.00 167.97 0.00 640,587.96 0.00 ( 1,337.96) 100.21 4000-48430 GAIN/LOSS SALE OF CAP ASSET 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL MISCELLANEOUS INCOME 727,050.00 7,367.97 0.00 695,287.96 0.00 31,762.04 95.63 OTHER FINANCING SOURCES 4000-49160 TRANSFER. FROM GENERAL FUND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-49325 BANK NOTE PROCEEDS 0.00 914,908.00 0.00 2,561,731.00 0.00 ( 2,561,731.00) 0.00 TOTAL OTHER FINANCING SOURCES 0.00 914,908.00 0.00 2,561,731.00 0.00 ( 2,561,731.00) 0.00 TOTAL REVENUES 2,094,106.00 1,060,758.67 0.00 3,982,755.66 0.00 ( 1,888,649.66) 190.19 6-08-2011 03:45 PM CITY OF WYLIE PAGE: 3 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET PERSONNEL SERVICES 5611-51110 SALARIES 169,552.00 19,888.86 0.00 110,784.72 0.00 58,767.28 65.34 5611-51130 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51140 LONGEVITY PAY 960.00 0.00 0.00 964.00 0.00 ( 4.00) 100.42 5611-51145 SICK LEAVE BUYBACK 1,924.00 0.00 0.00 1,764.62 0.00 159.38 91.72 5611-51160 CERTIFICATION INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51170 PARAMEDIC INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51210 CAR ALLOWANCE 11,320.00 1,306.17 0.00 7,445.17 0.00 3,874.83 65.77 5611-51220 PHONE ALLOWANCE 3,456.00 398.76 0.00 2,272.93 0.00 1,183.07 65.77 5611-51230 CLOTHING ALLOWANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51310 TMRS 20,792.00 1,764.94 0.00 13,631.87 0.00 7,160.13 65.56 5611-51410 HOSPITAL & LIFE INSURANCE 24,796.00 3,260.78 0.00 14,831.99 0.00 9,964.01 59.82 5611-51420 LONG-TERM DISABILITY 967.00 76.44 0.00 343.98 0.00 623.02 35.57 5611-51440 FICA 11,611.00 866.96 0.00 5,338.64 0.00 6,272.36 45.98 5611-51450 MEDICARE 2,716.00 202.74 0.00 1,638.81 0.00 1,077.19 60.34 5611-51470 WORKERS COMP PREMIUM 628.00 0.00 0.00 486.69 0.00 141.31 77.50 5611-51480 UNEMPLOYMENT COMP (TWC) 540.00 0.00 0.00 144.00 0.00 396.00 26.67 TOTAL PERSONNEL SERVICES 249,262.00 27,765.65 0.00 159,647.42 0.00 89,614.58 64.05 SUPPLIES 5611-52010 OFFICE SUPPLIES 14,200.00 181.52 0.00 10,925.32 0.00 3,274.68 76.94 5611-52040 POSTAGE & FREIGHT 1,220.00 2.58 0.00 201.50 0.00 1,018.50 16.52 5611-52130 TOOLS/ EQUIP - UNDER $100 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-52810 FOOD SUPPLIES 3,600.00 268.81 0.00 2,259.30 0.00 1,340.70 62.76 5611-52990 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL SUPPLIES 19,020.00 452.91 0.00 13,386.12 0.00 5,633.88 70.38 MATERIALS FOR MAINTENANC 5611-54630 TOOLS & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-54810 COMPUTER HARD/SOFTWARE 2,000.00 75.00 0.00 1,564.73 67.50 367.77 81.61 5611-54990 OTHER 20,000.00 403.92 0.00 11,128.01 1,121.16 7,750.83 61.25 TOTAL MATERIALS FOR MAINTENANC 22,000.00 478.92 0.00 12,692.74 1,188.66 8,118.60 63.10 CONTRACTUAL SERVICES 5611-56030 INCENTIVES 796,888.00 0.00 0.00 144,325.39 0.00 652,562.61 18.11 5611-56040 SPECIAL SERVICES 25,845.00 1,810.00 0.00 19,975.92 125.00 5,744.08 77.77 5611-56080 ADVERTISING 39,590.00 1,090.00 0.00 6,845.00 0.00 32,745.00 17.29 5611-56090 COMMUNITY DEVELOPMENT 47,915.00 0.00 0.00 20,144.88 1,100.00 26,670.12 44.34 5611-56110 COMMUNICATIONS 3,140.00 313.20 0.00 2,760.73 0.00 379.27 87.92 5611-56180 RENTAL 27,000.00 2,282.34 0.00 18,348.46 0.00 8,651.54 67.96 5611-56210 TRAVEL a: TRAINING 40,677.00 1,404.33 0.00 13,749.55 0.00 26,927.45 33.80 5611-56250 DUES & SUBSCRIPTIONS 7,813.00 100.00 0.00 2,280.00 0.00 5,533.00 29.18 5611-56310 INSURANCE 303.00 0.00 0.00 0.00 0.00 303.00 0.00 5611-56510 AUDIT & LEGAL SERVICES 12,600.00 0.00 0.00 11,184.20 4,002.50 ( 2,586.70) 120.53 5611-56570 ENGINEERING/ARCHITECTURAL 12,500.00 0.00 0.00 7,148.00 0.00 5,352.00 57.18 5611-56610 UTILITIES-ELECTRIC 4,800.00 259.94 0.00 1,298.87 39.61 3,461.52 27.89 TOTAL CONTRACTUAL SERVICES 1,019,071.00 7,259.81 0.00 248,061.00 5,267.11 765,742.89 24.86 6-08-2011 03:45 PM CITY OF WYLIE PAGE: 4 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MAY 31ST, 2011 111-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET DEBT SERVICE & CAP. REPL 5611-57110 DEBT SERVICE-BOND DEBT 402,738.00 12,131.11 0.00 267,375.28 0.00 135,362.72 66.39 5611-57710 BAD DEBT EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL DEBT SERVICE & CAP. REPL 402,738.00 12,131.11 0.00 267,375.28 0.00 135,362.72 66.39 CAPITAL OUTLAY 5611-58110 LAND-PURCHASE PRICE 516,949.00 0.00 0.00 275,064.65 0.00 241,884.35 53.21 5611-58120 DEVELOPMENT FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-58210 STREETS & ALLEYS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-58810 COMPUTER HARD/SOFTWARE 500.00 0.00 0.00 0.00 0.00 500.00 0.00 5611-58830 FURNITURE & FIXTURES 10,000.00 131.41 0.00 9,463.41 0.00 536.59 94.63 5611-58910 BUILDINGS 5,422,414.00 926,973.70 0.00 2,921,504.40 3,750.00 2,497,159.60 53.95 5611-58995 CONTRA CAPITAL OUTLAY 0.00 0.00 0.00 ( 225,514.65) 0.00 225,514.65 0.00 TOTAL CAPITAL OUTLAY 5,949,863.00 927,105.11 0.00 2,980,517.81 3,750.00 2,965,595.19 50.16 OTHER FINANCING (USES) 5611-59111 TRANSFER TO GENERAL FUND 5,000.00 0.00 0.00 5,000.00 0.00 0.00 100.00 5611-59190 TRANSFER TO THORUGHFARE IMP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-59990 PROJECT ACCOUNTING 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER FINANCING (USES) 5,000.00 0.00 0.00 5,000.00 0.00 0.00 100.00 TOTAL DEVELOPMENT CORP-WEDC 7,666,954.00 975,193.51 0.00 3,686,680.37 10,205.77 3,970,067.86 48.22 TOTAL EXPENDITURES 7,666,954.00 975,193.51 0.00 3,686,680.37 10,205.77 3,970,067.86 48.22 REVENUE OVER (UNDER) EXPENDITURES ( 5,572,848.00) 105,565.16 0.00 296,075.29 ( 10,205.77) ( 5,858,717.52) 5.13- *** END OF REPORT *** Wylie Economic Development Corporation Balance Sheet Sub ledger May 31, 2011 Notes Payable • Date of Rate of Purchase Payment Beginning Bal. Principal Interest Interest Principal Balance April 30, 2011 $611,611.55 Hughes (#58 of 120) 7/25/06 3,676.29 203,332.09 2,829.08 847.22 5.00 200,503.01 ANBTX (#7ofso) 10/28/10 8,454.82 408,279.46 6,771.58 1,683.24 4.95 401,507.88 May 31, 2011 9,600.66 $2,530.46 $602,010.89 Note: Principal and Interest payments vary by date of payment. Wylie Economic Development Corporation Balance Sheet Subiedger May 31, 2011 Inventory-Land Date of Pur. Address Acreage Improvements (sq.ft.) Cost Basis McMasters 7/12/05 709 Cooper 0.48 n/a 202,045.00 Heath 12/28/05 706 Cooper 0.46 3,625 186,934.22 Perry 9/13/06 707 Cooper 0.491 n/a 200,224.00 Bowland/Anderson 10/9/07 Cooper Dr. 0.372 n/a 106,418.50 KCS 8/1/08 Cooper Dr. 0.406 n/a 60,207.87 Hughes 7/25/06 211 -212 Industrial 0.74 10,000 420,361.21 R.O.W. 0.18 41,585.26 Prime Kuts 10/8/07 207 Industrial 0.20 4,550 229,284.00 R.O.W. 0.11 n/a 77,380.45 Cazad 3/17/08 210 Industrial 0.27 3,900 200,781.55 Ferrell 9/29/05 2806 F.M. 544 1.09 n/a 239,372.00 Sale of R.O.W. 2/14/07 -0.09 -20,094.48 Crossroads 6/12/09 2804 F.M. 544 0.44 4,750 171,842.02 Regency Pk. 6/4/10 25 Steel Road 0.65 n/a 25,170.77 Premier Plaza 8/26/05 Martinez Lane 25.00 n/a 639,000.00 Sale to Savage 5/28/08 -3.87 -98,917.20 SAF-Holland 12/14/10 Martinez Lane 1.33 n/a 225,514.65 Premier Industrial Park 7/12/07 Hensley 3.2 n/a 155,000.00 Total 31.45 3,062,109.82 *A Journal entry was made by auditors to adjust the cost of the Hughes land by$4,638.79. This amount was for taxes owed and therefore not part of the land value. *Prime Kuts total purchase price was$306,664.45.The distribution between 207 Industrial and R.O.W. purchased was developed by Seller for tax purposes. WYLIE ECONOMIC DEVELOPMENT CORPORATION SALES TAX REVENUE FOR THE MONTH OF JUNE 2011 MONTH WEDC WEDC WEDC DIFF % DIFF 2009 2010 2011 10 VS 11 10 VS 11 DECEMBER $90,500 $81,014 $103,687 $22,673 27.99% JANUARY 101,531 91,593 100,999 9,406 10.27% FEBRUARY 145,246 153,281 158,204 4,923 3.21% MARCH 87,584 89,717 104,670 14,953 16.67% APRIL 86,040 89,119 98,463 9,344 10.48% MAY 130,966 144,953 158,379 13,427 9.26% JUNE 94,993 111,174 116,833 5,658 5.09% JULY 95,282 99,065 AUGUST 117,541 144,373 SEPTEMBER 104,015 98,102 OCTOBER 100,312 96,010 NOVEMBER 144,326 145,337 Sub-Total $1,298,336 $1,343,739 $841,236 $80,386 10.57% AUDIT ADJ TOTAL $1,298,336 $1,343,739 $841,236 $80,386 10.57% WEDC SALES TAX ANALYSIS $180,000 - $160,000 - w $140,000 - 14 ; 4 $120,000 , w 64$100,000 - _ 7F �t :::::: , 1 . t. a i e $<<0,000 d r x E i t.i 1 1 r1 .flu $ 0 t, a }' - 20,000 i '7 ' ; >+ E 2 2 m ¢ -�, '� g' E ° E ai -' ti n O o a to 2 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 12, 2011 Item Number: C. Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 1, 2011 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Wylie is H.O.P.E. vendor registration to sell crafts at the Olde City Park September 17, 2011 (or November 12, rain date)for Wylie Rodeo Weekend to fundraise for Wylie is H.O.P.E. Recommendation Motion to recommend approval for the Wylie is H.O.P.E. organization to have a Country Fair Fundraiser at Olde City Park on Saturday, September 17, 2011 (or November 12, 2011 rain date). Discussion The Wylie is H.O.P.E. organization would like to hold a craft fair fundraiser at Olde City Park on Saturday, September 17, 2011. The fair will occur the same weekend as the Wylie Rodeo Weekend and will feature arts and crafts booths, food, and other miscellaneous craft items. The funds raised will benefit their charitable organization. The Parks and Recreation Board at their Regular Meeting on June 27, 2011, unanimously approved Wylie is H.O.P.E.'s request to have the craft fair fundraiser event at Olde City Park. Approved By Initial Date Department Director RD 07-06-11 City Manager 7 /7 / 11 Page 1 of 1 m , 116'. )11 300 Country Club, 75098 Building 100,Wylie,TX Y 7F Y 972.516.6340 IIII m is u u uui ,,,,,,,,,,,,,,uuuuuuuuuuuuuu' p I ,� i I � �,�1r I i� '� � ,,,��1� '�"f�lll, ' �i�lll� u, u, ,iu , 11 ui�JJ III �,�� ,,;"> llllll�',,, i, ,, »a,,; ;,,; `i`, alll, ,,,,,,,,,,,,,,,,,;;;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;; Ill�llf Il � llu III Ili�� �i �� I (IIllllllllllllll �ll� lllllllllllllllllilllllll IIIII uuiiiiii iuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu I 11� 111111 , f i L i ,, „„ ,, , IIIIIIII 1 llllllllllllluuuuuuuuuulu 11111 IIII uquuuuuuuuuul, ,Illl�illl lllllll , ,,,,,,,,,, ,,,,,,,,,, ,,, ill ll�� Il;,i ill ,,, »;" ip !!! !!! 'I%/ ,,,,,,,,,,,,,,,,,,,q, � nnnnnnnnnnnnnnnniiiii-. Ior'fEl.i op, 4, o' !! ulc uu ::lul mule w IIIf14 llll ll'1'114 l.141 44144" Name Phone Number W I1e lS HOPE 214_957 5000 Y Address Alternate Phone Number PO Box 2556 972 442 4477 City/State/Zip E-mail Wylie, rrlgto@lnstaff. Contact Person Name Phone Number CanYArrington SAE Address Alternate Phone Number 3204 Water ark Dr SAE Waterpark E-mail Wylie,TX75098 SAE Emergency Contact Name Phone Number Jeff Arrngton 2149576913 Address Alternate Phone Number 3204 Water ark Dr 972_442 4477 p City/State/Zip E-mail Wylie, TX 75098 effarrn ton weriZon.net Y 1 g @ F v En '°;m iulµRift liil ;m iucm Event Name WYIleRodeo Weekend Type of Event Purpose of Event Craft&vendor Far Raise rnone for w „Ie IS HOPE Y Y Location Proposed Event Date(s) to Olde City Park Saturday,September 17 or November 12, rain date Number of Individuals Vending Items Start Time End Time 75 7.Oarn 5:00pnn Anticipated Number in Attendance Event Target Audience 1000 F a li lt li es Specific Items to be Sold Hand crafted jewelry,clothing,woodworking. At home sales products i.e. Mary Kay,Southern Living, Pampered Chef. Will also be holding"Fair"type competitions and other activities. NOTE: The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities and other facilities.If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.6420)in order to obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center facilities of the city. Rev.4.11.11 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 12, 2011 Item Number: D. Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: July 1, 2011 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Wylie Women's League vendor registration to host the Wylie Women's League Fall Festival to sell crafts in Olde City Park on October 22, 2011 (or November 5th rain date), to fundraise for WWL scholarships. Recommendation Motion to approve the Wylie Women's League to hold a craft fair and sell items at Olde City Park on Saturday, October 22, 2011 (or November 5, 2011, rain date). Discussion The Wylie Women's League would like to hold a craft fair fundraiser at Olde City Park on Saturday, October 22, 2011. The fair will feature arts and crafts booths, food, and other miscellaneous craft items. The funds raised will benefit their charitable organization. The Parks and Recreation Board at their Regular Meeting on June 27, 2011, unanimously approved the Wylie Women's League request to have the fundraiser event at Olde City Park. Approved By Initial Date Department Director RD 07-06-11 City Manager 7/7/ 11 Page 1 of 1 7/VP 1", 11- ;� III � 6 �� �( �; i 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 a u u uul h t &' g IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII � ! I � i,�1r I II I� � ,,,��1� '�"f�lll, "�i�hlll� ul ul ,u 1 11 III //1 JJ III �,�� ;"> llllll> ',,, i , »a,,; `i`, alll, ,,,,,,,,,,,,,,,,,;;;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;; �IIIrr � llu III Ili�� �i �� I (IIIIIIIIIIIIIIII �II� IIIIIIIIIIIIIIIIIIIIIIII IIIII uuiiiiii iuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu ��� 1111111111 �� . „�,,,,::. � ,� , , p uuum in ��I ))))���)�����) y��))))� )))) � ���������� ill... ::, mi nn wi .,:::�������� I �� llll ,( ' '' '�� I II 1I� '„ /// ',��1 ' III 1111::; iT �, r �ll�� 4-o,,' ntt ' IIJ�, {III " '' �y�, f o nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnm, lll�l �:I ll;R4 ,dkdt .,...'^t) YI I rnith .����. on to ���� a „!�R�T�a, ,,,,' 11f�1��1 1�I-noon' uuuuuuugllllllpuuuumpUluplulipulpllUl Illf' Idol op, 4 Illf'g,1IIIflIIII, 11:II'lhf 1, .IIIC III'11Vif:1lll1 w 4, (" Name Phone Number Wylie Women s League 469.964.7425 Address Alternate Phone Number t 321 South 4 Street City/State/Zip E-mail Wylie, YI1eWI@Yallco nn Contact Person Name Phone Number State Dan1el 469.964.7425 Y Address Alternate Phone Number Same as a„oe City/State/Zip E-mail DanieI21@venzon.net Emergency Contact Name Phone Number Hanson 469.235.9341 Cathy Address Alternate Phone Number 3407 972.235.9341 Meandering Way City/State/Zip E-mail Wylie, Dancat.„anson@er1zon.net 44iucm1, En '°;miulµulftm liil ;miucm Event Name Wylie Women s League Fall Festival Type of Event Purpose of Event Vendor Fair Funra5er Scholarship Location Proposed Event Date(s) to Old City Park in Downtown Oct. 22 and/or Nov. 5 (rain date) Number of Individuals Vending Items Start Time End Time 30„oot„s carp 5pnn Anticipated Number in Attendance Event Target Audience 200 400 Adults l Specific Items to be Sold This is a fall craft show. Last year we had 30 booths and event audience was around 200 people.This year we hope to have more vendors and audience of 300+. I set the times at 7-5, due to vendor setup and teardown.Open to public 9am—4pm NOTE: The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities and other facilities.If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.6420)in order to obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center facilities of the city. Rev.4.11.11 Wylie City Council CITY O 744/WY .I AGENDA REPORT Meeting Date: July 12, 2011 Item Number: 1. Department: Planning (City Secretary's Use Only) Prepared By: Renae' 011ie Account Code: Date Prepared: June 30, 2011 Budgeted Amount: Exhibits: Letter& Applications Subject Consider, and act upon, the acceptance of the resignation of Jeremy Jordan and the appointment of a new member to the Planning and Zoning Commission for the unexpired term of July 2011 to July 2012. Recommendation A motion to accept the resignation of Jeremy Jordan and appoint to the Planning and Zoning Commission to fill the unexpired term of July 2011 to July 2012. Discussion Article VIII, Section 2A of the City Charter authorizes the City Council to establish a Planning and Zoning Commission. Ordinance 84-11, establishing the Planning and Zoning Commission, stipulates that the Planning and Zoning Commission shall consist of seven (7) citizens of the City of Wylie, who shall be a qualified voters and who shall serve for a term of two (2) years. Jeremy Jordan was appointed to the Planning and Zoning Commission in 2010. Mr. Jordan, who has served very faithfully on the Commission, has recently submitted his resignation from his appointment to the Planning and Zoning Commission effective June 30, 2011. (See attached letter) Approved By Initial Date Department Director RO 06/30/11 City Manager 7 /7 /11 Page 1 of 1 From: Jeremy Jordan Sent: Thursday,lune 30, 2011 10:46 AM To: Mary Bradley Subject: FW: Resignation Good Morning Mary , I regret to inform you that I will have to resign my position with the P&Z. Since my wife has decided to resign from her position with Wylie ISD to stay home and raise the children we have had to make some major changes to our lifestyles. Our original plan was to find a smaller home inside the city, but our realtor came across a large piece of land east of the city of Farmersville we just could not pass up. I love the city of Wylie and this is a huge downside to the changes we have to make, but I believe it necessary for my children. This has all happened so fast that I am still trying to wrap my arms around it. The mover packed up my office on Tuesday and I cannot find my manual that was given me and I am unsure as to the next step in the resignation process. Any help you can give me would be greatly appreciated. Jeremy Jordan WebQA - WYLIETX - Jacky Casey Page 1 of 2 W001015-050311 - Board & Commission Application Board&Commission Application Details Board&Commission Application Details Full Name: matthew a. kirk Date of Application: 05/03/2011 Please indicate your first,second and third choices below: First Choice: Planning&Zoning Board Second Choice: Parks&Recreation Board Third Choice: �,r �Jtli/ Oi ' Interested in serving on Yes Subcommittes that may be formed": Contact Information Home Address: Telephone: Cell Phone: Email: I have been a Wylie resident 8 for(years): Registered Voter?: Yes Occupational Information Business Owner?: No If yes, business name: tlLoh A Pa OCCU tion: C L, ,� )'( ), 'r;;i r ,. rir µ 9'� r �' Business Address: Business Telephone: Business Email: Please indicate briefly why To help insure that Wylie remains the great city that it is by exercising sound and responsible judgement you would like to be in making development decisions for the good of all Wylie residents. appointed to a Board or Commission: I am aware of the meeting dates and times of the Board/Commission I have applied for and if appointed, I agree to serve on the Board/Commission for which I have applied,or would consider an alternate appointment to a second or third service preference.By submitting this form I agree to the above statement. Message History Date On 5/3/2011 10:43:07 AM,wrote: Request was created by customer 1 http://mygovhelpadmirl.org/WYLIETX/7AdmirJ`serviceliequests/Prjnt,aspx?jd=1015&sid,e. 5/12/2011 _ Commission Board & CITY:OF WYLIE Spring 2011 Please return your completed application to the City Secretary's Office at 300 Country Club Road,Building 100, Wylie, Texas 75098. Name:Pf)(IOL of8nn dQ''-.) Please indicate your first, second and third preference below. Construction Code Board ✓Planning&Zoning Board Library Board Wylie Economic Development Corporation Board ✓ Parks&Recreation Board ,_Zoning Board of Adjustments Animal Shelter Advisory Board Public Arts Advisory Board ® Yes, I would be interested in serving on subcommittees that may be formed. Personal Information Occupational Information Home A Business Owner? 0 Yes 111No Telepho: Business Name: E-mail: Occupation: I have been a Wylie Resident for q years Business Address: Registered voter? P Yes i::: No Telephone: Fax: Have you ever or do you currently serve on any city boards? ':- Yes II No If so, what board/city and dates? Are you involved in any community activities? (Civic or Hobbies) 8 Yes II, No Please indicate briefly why you would like to be appointed to a Board or*Ape rp 1. ud o . 1, ` (1 d_a- c Q 1 /dr/A...e , c2 I am vane of the meeting dates and times ofthe board/commission I have ave applied and if appointed,I agree to serve on the Board/Commission which I have ap • would consider an alternate appointment to a second or third service preference. / dap‘i--. 95--i I ign ture Date ?OR OFFICE USE ONLY Date Application Received New Applicant?°Yes ONo If no,applicant previously served on Board Via: Owebsite Omail Din person❑referral Onewspaper Attended Applicant's Reception?©Yes❑No (dates) Applicant Interview Scheduled Appointment made to Term Expires OStatement&Oath Completed ONo appointment made at this time,retain application for one year. WebQA - WYLIETX - Jacky Casey Page 1 of 2 W000890-010411 - Board & Commission Application Board&Commission Application Details Board&Commission Application Details Full Name: Timothy Charles McCray Date of Application: 1/4/2011 Please indicate your first,second and third choices below: First Choice: Wylie Economic Development Board Second Choice: Parks&Recreation Board yl Third Choice: Planning&Zoning Board Interested in serving on Yes Subcommittes that may be formed": Contact Information Home Address: Telephone: Cell Phone: Email: I have been a Wylie resident for 3 (years): Registered Voter?: Yes Occupational Information Business Owner?: No If yes, business name: Occupation: Business Address: Business Telephone: Business Email: Please indicate briefly why you To whom it may concern: I have lived in Wylie for 3-4 years now. Both of my daughters have been would like to be appointed to a born while we have called Wylie our home.I have found that the City of Wylie represents a very Board or Commission: quaint but progressive way of living at the same time.In the years that I have lived here I have noticed the growth and attractiveness of the area. From the building of Wylie East High School to the new Municipal complex I have noticed that Wylie seems to be a hot spot in North Texas.I plan to make Wylie my home for many years to come and I see this as an excellent opportunity to become involved in what happens in the city that I call home. I am very proud to be a Wylie resident and I only see great things in our city's future.Thank you in advance for your consideration.Timothy C. McCray I am aware of the meeting dates and times of the Board/Commission I have applied for and if appointed, I agree to serve on the Board/Commission for which I have applied,or would consider an alternate appointment to a second or third service preference. By submitting this form I agree to the above statement. Message History http://mygovhelpadmin.org/WYLIETX/ZAdmin/ServiceRequests/Print.aspx?id- 890&sid=... 5/12/2011 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: July 12, 2011 Item Number: Work Session Department: ACM (City Secretary's Use Only) Prepared By: Jeff Butters Account Code: Date Prepared: May 12, 2011 Budgeted Amount: Exhibits: CWD Proposal Subject Conduct a work session to discuss Household Hazardous Waste Disposal Services Recommendation Obtain Staff direction whether to pursue adding Household Solid Waste Disposal Events to the Solid Waste Contract. Discussion The City of Wylie's Solid Waste Provider, Community Waste Disposal, now offers household hazardous waste disposal events as a service to communities. Increasingly the last few years City staff receives calls from citizens requesting that the City provide a means for them to dispose of their HEW. During their last annual report to Council CWD reported that they had begun providing this service. We have received a proposal from CWD to provide two HHW collection events per year, residential roll-off, and provide recycle services to City Buildings, for 15 cents per household, per month for year one, 30 cents per household per month, for year two, and 40 cents per household per month for year three. At the events CWD would set up on City property for one full day, twice per year, and collect HEW, electronics, tires, appliances, and do paper shredding. If Council directs staff to pursue this service staff would recommend that we raise the residential solid waste fees 40 cents in year one instead of 15, 30, 40 cents consecutively over 3 years. Residential rates have not changed since 2006 and 40 cents represents a 3.4% raise. With a 40 cent per month raise of solid waste fees the total annual cost to each household would be $4.80. Approved By Initial Date Department Director JB 07-06-11 City Manager 7 /7 /11 Page 1 of 1 e 1> y simre 1984 May 02, 2011 Jeff Butters City of Wylie 2000 Highway 78 North Wylie,TX 75098 Dear Jeff: Recently you contacted me about information on CWD's X-treme Green Event and City office building recycling. By way of this letter I would like to provide information on the following topics: 1. X-treme Green Event 2. City Office Building Recycling 3. Residential Roll Off After you have had time to review the enclosed, I will contact you for further questions and procedures. Sincf ely, // Gre Roemer President grpemerffcwd.to 2010 California Crossing Dallas,'1exas /5220-2310 telephone 9/2 392 9300 01/./95.9300 facsimile 9/2 392.9301 1. X-treme Green Event The intentions of The City and Contractor are to provide RESIDENTIAL collection and disposal services for: • Household Hazardous Waste • Electronics ® Household Metal Appliances • Automotive Tires • Document Shredding Individuals that appear to be delivering these items from a business,whether run out of a residence or not, will be rejected or charged a separate special handling fee.City and/or Contractor may reject unusual volumes of Hazardous Waste, Electronics, Household Metal Appliances, Automotive Tires or Documents for shredding. Unusual Volumes will be determined by: 1.Any one material whereas the accumulated weight exceeds 500 pounds. 2.Any one material whereas the accumulated volumes exceed 1 cubic yard. 3.Any multiple items that accumulated volume exceeds 4 cubic yards. Household Hazardous Waste Acceptable HHW materials will be defined as: Aerosols RCRA Empty Corrosive (acids, bases) Toxic (pesticides, herbicides, etc.) Oxidizers Flammables Organic Peroxides Oil Base Paint Organic Compounds Latex Paint Lighting Ballast(assume PCB Gasoline content) Antifreeze MNiMH & NiCAD Batteries Lead Acid Batteries Lithium & Li-ion Batteries Non-hazardous solid (caulk,joint compound, etc.) Electronic Acceptable E-Waste Materials will be defined as: Analog Computer Computer Router Mainframe Computer Personal Computer Cable TV transmitting or receiving equipment (handheld, laptop) Media Storage Devices Flatbed Scanner CD Rom Drive Satellite TV transmitting Microcomputer equipment Computer Mouse Telephone (cellular, cordless, wireless) Computer Disk Drives Printer Minicomputer TV(CRT, LCD, Plasma, Flat Desktop Computer Screens) Computer Terminal Computer Keyboard Household Metal Appliances Refrigerator Freezer Washer Dryer Microwave Stove/Oven Acceptable maximum amount per residence is 3 appliances per event. Automotive Tires Standard Passenger and SUV Tires ATV Tires Standard Light Duty Truck Tires Lawnmower Tires Acceptable maximum per residence is 5 tires per event. Document Shredding Bank Statements Old Bills Confidential Information Acceptable maximum volume per residence is 50 pounds. The charge for two X-treme Green Events per year will be as follows: Per Home/Month Year 2 Events 2011 .15 2012 .30 2013 .40 2. City Office Building Recycling The most common and voluminous materials at office buildings is cardboard (OCC). For the collection of this material we recommend a slotted 8 yard,front load container emptied one time per week. This service can be provided to all city buildings. Other items you may want to recycle include all other office paper, empty and clean bottles and cans. For these materials we recommend blue 95 gallon roll carts.The CWD residential route truck will empty the carts,one time per week along with the residential routes. City personnel would need to place the carts at a collection point that is within 10 feet of the collection vehicle. As part of the package offer, this service will be provided at no charge to the city. 3. Residential Roll Off Service Residential Roll Off with 12 cubic yard containers.This system is smaller and lighter than traditional industrial roll offs and therefore more adaptable to a residential site.The resident would sign an order form that would explain the service3, charges and equipment limitations. Charges are as follows: 1. $395.00 paid in advance rate.This will cover container delivery, 1 week rent and first two tons of disposal. 2. Disposal per ton for tons 3&4-$63.14 3. Disposal per ton for tons 5&above-$88.40 Example charge for a: 3 ton single load-$458.14(395.00+63.14) 4 ton single load-$521.28 (395.00+63.14+63.14) 5 ton single load-$609.68 (395.00+63.14+63.14+88.40) .g— Ii - g _ 9� e F The CWD Extreme Green Event is your one stop place to dispose of. I o tl, o l \. L\ Au . . eve Documen lazardous _` \ a \ A ., \ „Waste Electronics Appliances , Tire Shredding.. . sy Oil Based Paint Computers Water Heaters Standard Bank Statements Latex Paint Monitors Washers/Dryers Passenger Old Bills Pesticides Televisions Refrigerators _ and SUV Confidential Herbicides Plasma/LCD Freezers Information \ A better way to dispose of residential hazardous waste wile connecting wi h\residents A day� of fun safety and education for everyone! a c rim H d Hazardous �+ I e _ - Oil Based II� � , �\ �= Paint _ _ _ _ Latex Paint _ Pesticides• ti` , Herbicides F `; _ A WorkingTo ether To B„ - You Ore ` N m - 7\ ` ` \ „ \ . „, „„ , ,:„ t= '"i n.YF ice \� - I IVIII--,IIII, ' I - I I' -' ; t - -Q a - \ . y _ as AL. 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In ormation 1QrkingToge• therTQ Bring ©u more � \ _ Amy-LIE `` \ o ir 40 I The CWD Extreme Green Event is your one stop place to dispose of: Ikl=144---:- Arr t,-;- -: -.,lat - -:11-=---Z7- 'L7—'---------- f; 1 - -v ' -� THW FA-Waste metres pp ianees ITI/P . :',, A ,,,\,,,,,''x,,',,' :,' Workin Together T,,' o,':, Bri,, ng tau,41„,,, \',,''dare _ ,iAAl,l 1;,1„I, \ F ,. A, 1j,,, _ r v 0-1 • Small Lightweight Collection Vehicle • 12 Cubic Yard Container Working Together To Bring You c r Budget Work Session Fiscal Year 2011 -2012 tit July 12 , 2011 CITY OF WYLIE Budget Work Session Agenda • Presentation of 2011-12 Initial Budget • Discussion Assumptions Affectingthe FY 2011 -2012 Budget • Property value is estimated to be flat. • Sales tax is projected to increase 4%. • Home starts are projected to be 200 (same as FY 2011). • A full year of personnel for both the Recreation Center and Library; revenues to partially offset this cost will began in FY 2011 and will continue in FY 2012. • Municipal Complex operating costs. Assessed Property Valuations $ 1785.5 $2024.7 $ 2184.2 $ 2222.E $ 2122.5 $ 2197.5* 2200 2000 aim ■ ■ ■ ■ I 1800 r ' ■ . . - I 1600 il 1400 II ill 111 1000 II ill 111 .. 800 il M I II 400 il il 200 1I ■ ■ ■ ■ ■ I 200E-07 2007-08 2008-09 2009-10 2010-11 2011-12 Average Single Family Home Value for 2011-12 is: $ 152,244 *Estimated property assuming a flat valuation . Annual Sales Tax Receipts o mr I s I I 4.5 IF , 4 c 3.5 P (it)- .. e. ' I 3 I 2.5 II 2006-07 2007-08 2008-09 2009-10 2010-2011 2011-2012 Includes estimated figures for FY 10-11 and proposed figures for FY 11-12. General Fund Fund Summary FY 2011 - 12 Estimated Beginning Fund Balance - 10/01/11 $ 7,341,449 Proposed Revenues '12 23,921,332 Proposed Expenditures '12 (25,173,442) Use of Fund Balance - Transfer to Debt Service Fund for Debt Payments (400,000) Use of Fund Balance - Community Park Lighting (450,000) Estimated Ending Fund Balance 09/30/12 $ 5,239,339 * * 27%Estimated General Fund - Fund Balance with a balanced budget where expenditures equal current revenues. General Fund Projected Revenues FY 2011 - 12 $23,921 ,332 $2,151,000 $307,000 $353,500 $1,252,612 9% 1% 1% 6% $582,000 2% $411,000 • ■Ad Valorem Taxes -$13,597,220 2% ■Sales Tax -$3,026,000 •Franchise Fees-$2,241,000 . •Licenses&Permits-$411,000 •Intergovernmental Revenues-$582,000 •Service Fees-$2,151,000 •Court Fees-$307,000 $2,241,000 i Interest&Miscellaneous -$353,500 9% $13,597,220 Transfer from other Funds -$1,252,612 $3,026,000 57% 13% General Fund Expenditures by Function FY 2011 - 12 $25, 173,442 $3,012,418 12% $1,304,494 $7,852,762 0 ° 31% $1,427,243 .11 6% •General Government- $7,852,762 • Public Safety- $11,576,525 • Development Services - $1,427,243 •Streets -$1,304,494 •Community Services- $3,012,418 $11,576,525 46% UtilityProjectedFund Revenues FY 2011 - 12 $ 10,391 ,000 $50,000 1% •Service Fees- $10,341,000 •Interest& Miscellaneous-$50,000 $10,341,000 99% Fund Expenditures by Utility Department FY 20 1 1 - 12 $ 11 ,371 ,895 $293,904 $1,123,860 3% 10% $437,811 4% • Utility Administration - $293,904 $660,305 � � " � � ' 6% ■ Utilities -Water- $1,123,860 • Engineering-$437,811 f Y� • Utilities-Sewer- $660,305 '� $588,008 5% • Utility Billing- $588,008 $8,268,007 72% • Non-Departmental - $8,268,007 Utility Fund Fund Summary FY 2011 - 12 Estimated Beginning Fund Balance - 10/01/11 $ 10,030,913 Proposed Revenues '12 10,391,000 Proposed Expenses '12 (11,371,895) (a) Use of Fund Balance - Community Park Utility Infrastructure (365,000) Estimated Ending Fund Balance 09/30/12 $ 8,685,018 (b) (a) Includes transfer to General Fund at prior year's dollar amount.Council to decide which method to be used to calculate Fiscal Year 2012 transfer. (b) Draw down of up to$3,150,000 for Public Works building renovation as shown in Water Rate Study. 4B Sales Tax Projected Revenues FY 2011 - 12 $ 1 ,510,500 $2,500 1% •Sales Tax-$1,508,000 •Interest& Miscellaneous-$2,500 $1,508,000 99% 1Expenditures by 4B Sa es Tax art Dep ment FY 2011 - 12 $ 1 ,817,387 $271,818 $742,276 15% 41% $233,293 13% •4B Parks-$271,818 •4B Recreation -$233,293 • Non-Departmental-$570,000 ■Transfer to Rec Fund -$742,276 $570,000 31% 4B Sales Tax Fund Fund Summary FY 2011 - 12 Estimated Beginning Fund Balance- 10/01/11 $ 1,376,444 Proposed Revenue '12 1,510,500 Proposed Expenditures '12 (1,075,111) Transfer to Rec Fund '12 (742,276) Estimated Ending Fund Balance 09/30/12 $ 1,069,557 * * Policy requirement is 25%of budgeted sales tax revenue ($1,508,000x 25%=$377,000) Recreation Projected Revenues FY 2011 - 12 $ 1 ,329,776 $556,500 $742,276 42% 56% . ■Service Fees -$556,500 •Miscellaneous Income -$31,000 •Transfer from 4B Fund - $742,276 $31,000 2% Recreation Expenditures by Function FY 2011 - 12 $ 1 ,294, 182 $475,695 $712,237 37% 55% •Personnel -$712,237 •Supplies-$77,750 a Materials-$28,500 •Contractual Services-$475,695 $28,500 2% $77,750 6% Recreation Fund Fund Summary FY 2011 - 12 Estimated Beginning Fund Balance - 10/01/11 $ (35,594) Proposed Revenue '12 587,500 Transfer from 4B Fund 742,276 Proposed Expenditures '12 (1,294,182) Estimated Ending Fund Balance 09/30/12 $ - EmergencyCommunications Projected Revenues FY 2011 - 12 $900,830 $7,500 $211,548 1% 23% •Intergovernmental Revenue-$7,500 •Service Fees-$565,000 4 Interest&Miscellaneous -$116,782 •Transfer from General Fund-$211,548 $116,782 13% $565,000 63% EmergencyCommun ications Category Expenditures FY 2011 - 12 $ 1 , 154,688 $296,478 26% $64,340 6% •Personnel Services -$779,838 •Supplies-$14,032 r. a Materials-$63,340 •Contractual Services -$296,478 $14,032 1% $779,838 67% EmergencyCommunications Fund Summary FY 2011 - 12 Estimated Beginning Fund Balance - 10/01/11 $ 253,858 Proposed Revenue '12 689,282 Transfer from General Fund 211,548 Proposed Expenditures '12 (1,154,688) Estimated Ending Fund Balance 09/30/12 $ - FY 2011 - 12 Recommended Key Budget Points • No salary adjustments or TMRS rate increase included yet. For all funds lump sum payment to all employees: • 1.0%: $151,552 • 1.5%: $227,328 • 2.0%: $303,104 • TMRS rate increase for all funds: $51,150 • Part-time library staff budgeted for 20 - 30 hours per week, which forces us to contribute approximately $30,000 in additional expenses to TMRS. Increase in Emergency Communications Coordinator to full time results in an additional $35,000 of funding needed. • Fleet replacement vehicles and some new fleet requests have been included. • Health insurance increase of 15% included. • City Manager currently approved new requests included. • $200,000 of Debt Service Fund Balance used to pay annual debt payments. 7 Year Ad alorem Tax Rate HistoryV 0.940000 0.898900 0.898900 0.898900 0.898900* 0.890000 , • • 0.840000 0.790000 0.740000 0.706780 0.695000 0.733250 0.690000 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 * 2011-2012 Preliminary Tax Rate 1 Questions ? City Manager Mindy Manson 972-516-6018 mindy.manson@wylietexas.gov Finance Director Linda Bantz 972-516-6122 linda.bantz@wylietexas.gov