06-29-2011 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY OF WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board June 29, 2011— 5:30 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas, 75098 Stewart Matthews Chair Thomas Gaudreau Vice Chair Polly Harrison Board Member Erin Dougherty Board Member Ashley Burt. Board Member Kathy Spillyards Board Member Deya Harris Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: ivww.hylietexas.go v. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER Announce the presence of a Quorum. BUSINESS ITEMS 11. Consider and act upon approval of the minutes from the June 16, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) June 29,2011 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Tabled from June 16, 2011 Motion to remove from the table and consider: 2. Consider and act upon final approval of Voices of Wylie by Living Lenses and approval of the final payment of$63,500. (C. Ehrlich, PAAB staff liaison) Executive Summary The board tabled this item to acquire more information regarding some marks appearing on the sculpture and how they could be remediated. The board also wanted to see if addition instruments could be programmed to the same melody changing the sound of the sculpture. Staff has reviewed those issue with Custom Stainless, Living Lenses and Construction Manager Shane Colley who will report on the findings at the meeting. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 24th day of June, 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexasgov. Carole Ehrlich,City Secretary Date Notice Removed Item #1 Approval of PAAB Minutes 6-16, 2011 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting June 16, 2011 — 6:30 p.m. Wylie Municipal Complex Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 7:30 p.m. by Chairman Stewart Matthews. Board members in attendance were Kathy Spillyards, Polly Harrison, and Ashley Burt. Board members Ashley Burt, Thomas Gaudreau and Deya Harris and Erin Dougherty were absent. Staff present included Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Update to the Municipal Complex Art Projects for Site #1 Site #2 and Site #3; Update Founder's Park Art Project and Municipal Complex Art Dedication. Staff Comments PAAB liaison Ehrlich reported the Founder's park Dedication had gone very smoothly. There were quite a few people in attendance and the children's work shop was also well attended. Ehrlich reported that the visual lines in the Living Lenses Sculpture had been removed by polishing and cleaning the piece. She reported that some dents and black spots with discoloration marks had been noticed since the polishing. Upon inspection by the board prior to this discussion, the board has found several random dents and some that appear to be in a slanted line from the top to the bottom of the large hemispheres at the outer edges of the sculpture. Ehrlich explained that Construction Manager Colley thought these were caused in the fabrication and welding and heat used to create the hemispheres. PAAB Chair Matthews stated that the board could discuss this issue further during the agenda item discussion in the regular action items. • Discussion regarding FY 2011-2012 Art Projects. (C. Ehrlich, PAAB Liaison) Staff Comments PAAB liaison Ehrlich reported that discussions were underway regarding upcoming CIP thoroughfare art projects and funding for FY 2011/2012. She stated that she would report additional information at the end of the budget process when fund availability was confirmed. June 16,2011 Wylie Public Arts Advisory Board Meeting Minutes r 2 BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the May 19, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Harrison, seconded by board member Spillyards to approve the May 19, 2011 minutes as presented. A vote was taken and the motion passed 4-0 with board members Gaudreau, Harris, and Dougherty absent. 2. Consider and act upon final approval of Voices of Wylie by Living Lenses and approval of the final payment of$63,500. (C. Ehrlich, PAAB staff liaison) Board Discussion Board Chair Matthews asked Mrs. Ehrlich what communications had been made with Po Shu Wang regarding the dents and marks. Ehrlich explained that the original marks had been communicated to the artist and the artist hired Custom Stainless to polish and clean the piece which took care of those marks. However in doing so, the black marks/discoloration and dents were more apparent. Board Chair Matthews asked if this was something the artist would be responsible for. Mrs. Ehrlich replied that it would be the responsibility of the artist to remediate any areas that did not conform with the original presentation made to the board and council. She noted that it may be costly to make some of those changes but would communicate with the artists to see what could be done. IT would be the responsibility of the artist to deal with the fabricator on the process that could be used to provide the smooth hemispheres; this could require the piece being disassembled and sent back to the fabricator in California. She stated that she would also work with Shane Colley and Custom Stainless to determine what caused the marks. Board member Harrison stated that she had concerns that if these marks were easily made would it cause more being an exterior piece. Board member Burt stated that she felt the marks were caused in the welding of the piece and didn't feel additional marks would be an issue. Board Action A motion was made by board member Burt, seconded by board member Harrison to table consideration of final payment until such time as staff and the board have communicated with Living Lenses regarding the options for remediation of the dents and black discoloration marks on the sculpture. A vote was taken and the motion passed 4-0 with board members Gaudreau, Dougherty and Harris absent. ADJOURNMENT With no other business before the board, a motion was made by board member Burt, seconded by board member Harrison to adjourn the meeting at 8:10 p.m. A vote was taken and the motion passed 4- 0 with board members Dougherty, Harris and Gaudreau absent. Stewart Matthews, Chair Carole Ehrlich, Secretary Item #2 Consider and act upon final approval of Voices of wylie by Living Lenses and approval of the final payment of $63,500. Wylie City Council CIITYTOF WYLIE AGENDA REPORT Meeting Date: June 29, 2011 Item Number: 2. Department: Public Art Board (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: 6-28-2011 Budgeted Amount: $63,500 Exhibits: 2 Subject Tabled Item from June 16, 2011 Motion to remove from table and consider: Consider and act upon final approval of Voices of Wylie by Living Lenses and approval of the final payment of$63,500. Recommendation Motion to remove from table and consider. Discussion Artist Po Shu Wang was contacted regarding the dents and pin marks associated with the Voices of Wylie sculpture that were not apparent until the sculpture had been completely cleaned and polished. Mr. Wang has indicated that these marks were a result of the fabrication process. Staff has arranged a conference call with Mr. Wang to discuss the issue along with the instrumentation of the sculpture in changing the sounds to additional instruments. The board, at their pleasure, may determine if final payment in whole or part should be approved based on discussions with Mr. Wang regarding the remediation of the sculpture. Approved By Initial Date Department Director CE 6-28-2011 City Manager Page 1 of 1 Carole Ehrlich From: Po Shu Wang [poshu@livinglenses.com] Sent: Tuesday, June 28, 2011 4:43 PM To: Carole Ehrlich Subject: Re: Candido hi Carole, Sorry for the delay. I finally got to talk consult with Candido directly on the dents. They are likely to be pulled in by internal welds from the inner tube frame to the hemisphere. So diagnosis from the fabricator is that one has to cut open the piece in order to get to the back/the inside of the hemisphere. And this will cause much more serious problems in the re-assembly in welding it back together. Not a good picture even if they were to do it. And the diagnosis from Candido is that to try and fill out the dents is just like a bandage that would most definitely shows, and in certain angle of light to be even more obvious than what it is now. Therefore, he feels that he would not touch it in anyway in order to minimize the damage. We know that the factory had not done a good quality control of their work, and so didn't I, as we were always checking in an indoor environment or outdoor when it was grey. So the responsibility is ours. But given that. It is almost surely going to be worse off if we were to try and fill the dents. In the end, I would like to say that it is very regretful that the piece is not in perfect condition. Not to excuse the fact, but it is my neglect under enormous personally stressful conditions that I let this happened. Now I am not sure how the committee would take it, if you were to explain both the factory and Custom Stainless diagnosis to them. Then we see what they think. Not sure this answers anything at all. I will try to call you tomorrow morning. Thanks, Po Shu On Jun 28, 2011, at 1:28 PM, Carole Ehrlich wrote: Hi Po Shu, I tried to call you on both your numbers and only got voice mail. We meet tomorrow at 5;30 to discuss the sculpture. Candido has indicated that he will repair the pin holes in the sculpture for$750 if you approve however he does not want to work on the dents at all as he feels they will not work in the way you are suggesting. Can you please call so you, Shane and I can visit prior to the meeting at 5:30 tomorrow. Please also confirm you will be able to attend by phone so the board can ask you directly the questions they need to find out in order to close this project. Please contact me by this evening. Thanks! 1 Carole Ehrlich, TRMC, CMC City Secretary City of Wylie 300 Country Club Road Building 100, Wylie, TX 75098 (Office)972-516-6023 carole.ehrliich a(�wylietexas.gov ATTENTION PUBLIC OFFICIALS! 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If any communication by an employee is in violation of these prohibitions, such communications shall be deemed contrary to the City's policies and outside the scope of the employment of that employee. The City shall not be liable for such communication, and the employee responsible will be personally liable for any damages or other liabilities. 2 Wylie Municipal Complex Art Project Living Lenses 1/20/2010 Material9900 Fabrication 20800 Electronics, materials and equipments 3000 Programming 7500 Installation 6800 Foundation 3500 Electrical 1400 {BUD, SHEET wItito; ec 0 Material 15,000 Fabrication 30,000 Protatyping 2,000 Pro.ramming 4,000 Electronics 4,000 Studio Rental 2,000 Administration 1 ,500 En.ineering 2,000 Insurance 1 ,000 Electrical 1 ,300 Foundation and Installation 7,500 Travel and Lodging 2,400 Transportation 1 ,400 Documentation 400 Artists Fee 10,000 Contingency 5,500 TOTAL