07-21-2011 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
q
Minutes
Regular Meeting
July 21, 2011 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:30 p.m. by Chairman Stewart Matthews. Board members in
attendance were Kathy Spillyards, Susan Spurgin, Jim Lenox, Deya Harris, and Thomas Gaudreau.
Polly Harrison was absent.
PAAB Chair Matthews welcomed new board members Jim Lenox and Susan Spurgin.
Staff present included Carole Ehrlich, board liaison/secretary, and Construction Manager, Shane
Colley.
DISCUSSION ITEMS
• Discussion regarding options for remediation of the "Voice of Wylie" sculpture
defects. (C. Ehrlich, PAAB Liaison)
Staff Comments
PAAB Liaison Ehrlich addressed the board stating that two options to remove the dents in the "Voices of Wylie"
sculpture were available to the board and suggested by the artists. These options included the original fabricator
creating either one or two shells made of stainless steel to be placed over the large outer hemispheres. She
asked the board which direction they wished to provide to the artists. She noted that final approval once all
remediation had been completed would be signed off by Construction Manager Colley and then finally approved
by PAAB on a future agenda item.
Construction Manager Colley addressed the board explaining that the hemisphere on the right (facing the
sculpture) was more dented than the hemisphere on the left. He explained that a bead of welding would be done
once the shell was installed and would only show on the matted side of the hemisphere. Board Chair Matthews
asked Construction Manager Colley about his concerns with regard to doing only one side and any difference in
appearance between the new shell and the existing one. Mr. Colley replied that he felt with the grade of stainless
steel being identical; there should be no difference in the appearance. He explained when constructing the shell,
a couple of inches will be added to the diameter but not enough to appear noticeable. Board member Spillyards
asked if there was any chance the outer and inner pieces would leave room in between (air space) that would be
more susceptible to damage. Mr. Colley replied that the two pieces being the same millimeter would actually
make the piece stronger. Board member Spillyards asked if one side was done would the welding match. Mr.
Colley replied that they may or may not match.
Board Chair Matthews asked if the City was taking any liability in the remediation by either the artists or Custom
Stainless. Mr. Colley replied that the City was taking no responsibility; ultimately it would be up to the artists to
provide and pay for any remediation to the piece. The artists would pay directly to Custom Stainless any charges
for their services. Board Chair Matthews asked staff if there was any down side to doing both sides. Mr. Colley
July 21,2011 Wylie Public Arts Advisory Board Meeting Minutes !' c 2
and PAAB Liaison Ehrlich replied there was not a down side to repairing both hemispheres. Board member
Spillyards stated that she was in favor of creating shells for both sides at the same time to insure continuity. Board
member Harris agreed. No board members voiced disagreement.
Board members spoke to artist Po Shu Wang regarding the remediation to the sculpture giving him direction to
create two shells, one for each outer hemisphere. The board also asked Mr. Wang to contact his programmer to
meet via phone with Shane Colley and board liaison Ehrlich to learn the programming so staff could change the
times the piece played and to program the delays between compositions by the public and the default music. Mr.
Wang agreed that the programmer should talk directly with staff regarding the changes to programming.
• Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison)
Staff/Board Discussion
Staff and the board discussed the 2011 Wylie Art Festival project. Board members reviewed the sponsorship
packets and the vendor applications and directed staff to move forward with both items.
The board discussed the individual committees and volunteered to chair individual committees. They included:
Entertainment(Performing Arts)—Susan Spurgin, Co-Chair, Tom Gaudreau, Co-Chair, and Polly Harrison
Sponsorship Committee—Jim Lenox, Co-Chair, and Stewart Matthews, Co-Chair
Publicity Committee—Craig Kelly
Art for T-Shirts— Lynn Grimes and Craig Kelly
Fine Arts, Crafts and Food Vendors —Tom Gaudreau, Co-Chair, Kathy Spillyards, Co-Chair, Lynn Grimes, and
Carole Ehrlich
Infrastructure Planning—City Staff
Volunteers Committee—Stewart Matthews, Co-Chair, and Gilbert Tamez, Co-Chair
Board members also discussed:
• Adding a 15 X 5 foot Community Mural/Canvas for kids 12 and under to paint
• Additional marketing/advertising expenditures to expand the area of influence
• More Choirs with 20-30 members
• Caricatures and balloon animals for children
• Art demonstrations including but limited to glass blowing, pottery, blacksmith, ice carving, and large wood
sculpting
• Bake off contest
• Increased Downtown Merchants Association involvement
• Continue to build the children's area through use of non-profit and sponsor art based activities
BUSINESS ITEMS
1. Consider and act upon the appointment of a Board Chair and Vice Chair for the
term of July 1, 2011 to June 30, 2012. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Harris, seconded by board member Spillyards to appoint Stewart
Matthews as Chair and Thomas Gaudreau as Vice Chair to the Public Arts Advisory Board for a term
from July 1, 2011 to June 30, 2012. A vote was taken and the motion passed 6-0 with board member
Harrison absent.
2. Consider and act upon approval of the minutes from the June 29, 2011 Public —
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
July 21,2011 Wylie Public Arts Advisory Board Meeting Minutes P x c 3
Board Action
A motion was made by board member Spillyards, seconded by board member Gaudreau to approve
the minutes from the June 29, 2011 Public Arts Advisory Board meeting as presented. A vote was
taken and the motion passed 6-0 with board member Harrison absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Gaudreau, seconded
by board member Spillyards to adjourn the meeting at 8:15 p.m. A vote was taken and the motion
passed 6-0 with board member Harrison absent.
tewart Mat , air
7
Carole Ehrlich, ecre ary