06-29-2011 (Public Arts Advisory) Minutes •
Public Arts Advisory Board
CITY OF WYLIE
Minutes
Special
Called Meeting
June 29, 2011 - 5:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 5:45 p.m. by Chairman Stewart Matthews. Board members in
attendance were Erin Dougherty, Thomas Gaudreau, Ashley Burt, Kathy Spillyards, and Deya Harris.
Board member Polly Harrison was absent.
Staff present included Shane Colley, Construction Manager, and Carole Ehrlich, board
liaison/secretary.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the June 16, 2011 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Burt, seconded by board member Gaudreau to approve the
June 16, 2011 PAAB minutes with one correction; showing Ashley Burt as being present at the meeting
and remove her absence to page #1. A vote was taken and the motion passed 6-0 with board member
Harrison absent.
Tabled from June 16, 2011
Motion to remove from the table and consider.
Board Action
A motion was made by board member Gaudreau to remove Item #2 from the table, seconded by board
member Burt. A vote was taken and the motion passed 6-0 with board member Harrison absent.
2. Consider and act upon final approval of Voices of Wylie by Living Lenses and
approval of the final payment of$63,500. (C. Ehrlich, PAAB staff liaison)
Staff/Board Discussion
PAAB liaison Ehrlich explained the board tabled this item to acquire more information regarding some marks
appearing on the sculpture and how they could be remediated. The board also wanted to see if additional
June 29,2011 Wylie Public Arts Advisory Board Meeting Minutes P c 2
instruments could be programmed to the same melody changing the sound of the sculpture.
She explained to the board that the artists were wishing to work with the board regarding the dents and pin marks M"
on the sculpture. She read an e-mail from Mr. Wang regarding the difficulty to send the piece back to the fabricator
in cost and in the results of attempting to fill in the dents. Construction Manager Shane Colley addressed the board
stating that staff had reviewed the issues with Custom Stainless and the contractor noted that making the dents
larger to enable stainless to be added and spot welded was not a great option and would show marks worse than
the dent damage currently appeared. Colley noted that without completely disassembling the sculpture and
pounding the marks from the inside, there were not good options for changing the dents visually from the outside.
Mr. Colley reported the artists did want to work with the board and with the original fabricator to bring this issue to a
resolution. PAAB liaison Ehrlich asked the board if they were ready to contact Living Lenses by phone to discuss
the options open for corrections to the sculpture. Ehrlich contacted the number left by Living Lenses but got no
answer after several attempts.
Board member Harris asked if there was an instrument that could take the dents out from the outside somewhat
like a vehicle dent removal. Mr. Colley explained that this would not work on this sculpture as the dents were part
of the welding that was attached to the support structure from the inside; there is just no way to pull the dents out.
Construction Manager Colley explained that the conversation between Ehrlich, Living Lenses and he was to have
the fabricator construct two outer shells to be placed over the existing hemispheres that appeared to be the most
damaged on either outer side of the sculpture. These shells would then be shipped to the city for installation over
the damaged hemispheres and welded to the sculpture. This would appear smooth, hiding all damage to the inner
original hemispheres. Colley explained that once this was discussed with the original fabricator and all agreed, the
creation of the shells could begin.
Colley explained that the board needed to come up with a figure they were comfortable with to retain until the
board was satisfied with the resolution. Board Chair Matthews stated that the amount should be enough to
encourage the artists to correct the problems with the sculpture. Mr. Colley reported that the material and
fabrication within the artist's budget was about $45,000. He stated that the amount determined to be held should
include some of this fabrication cost.
Board member Burt stated that the entire edge of the piece was uneven where the hemispheres were welded
together. She felt the amount held should be much more than 10% and should cover some of the payments
designated for final approval of the piece and contingency funding. Board member Gaudreau agreed that the
amount should be substantially more than 10% so it was in the best interest of the artist to correct the damage of
the sculpture.
Ehrlich explained that when the sculpture had been completed prior to shipping, a picture was sent of the piece
with no apparent damage showing. It wasn't until the piece was polished and cleaned and under clear light that
the damage showed up.
Board Chair Matthews noted that within the contract it would be acceptable to withhold the final city inspection and
approval of the delivered piece ($20,000) and the final acceptance by the Construction Manager ($8,000) as the
piece could not be finally approved by either party at this point. PAAB liaison Ehrlich noted that the artist had a
balance of$63,500 of which the city had not been invoiced at this time. She explained the artists were waiting for
the city to determine how much was acceptable for release so they could create an invoice for the correct amount.
She explained, should the board decide on a specific amount to hold, she could contact the artist to make that
recommendation and ask for invoicing of the amount that could be released at this time.
Board member Spillyards stated that she was uncomfortable with the 10% but was very comfortable holding back
$28,000. She explained that it was imperative that the piece was brought to acceptable standards. She explained
that it was her opinion that the city was just beginning the art program and each piece of art needed to be
completed to the highest standards possible.
Board Action
A motion was made by board member Spillyards, seconded by board member Harris to recommend
release of $35,500 to Living Lenses and withhold a portion in the amount of $28,000 until such time as
final approval could be made for the Voices of Wylie sculpture; a secondary recommendation should
June 29,2011 Wylie Public Arts Advisory Board Meeting Minutes 1 3
the artist be unsatisfied with the above recommendation would be to remit $41,000 to the artist
retaining $23,500 until such time as final approval could be made. A vote was taken and the motion
passed 6-0 with board member Harrison absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Spillyards, seconded
by board member Gaudreau to adjourn the meeting at 7:04 p.m. A vote was taken and the motion
passed 6-0 with board member Harrison absent.
ewart Matt ews, Chair
Carole Ehrlich, cretary