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08-21-2011 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY fl WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board August 18, 2011— 6:30 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas, 75098 Stewart Matthews Chair Thomas Gaudreau Vice Chair Polly Harrison Board Member James Lenox Board Member Susan Spurgin Board Member Kathy Spillyards Board Member Deya Harris Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison) Executive Summary Staff and the board will discuss the 2011 Wylie Art Festival project. Part of that discussion will involve received vendor applications, committee chair reports and expansion of the event. August 18,2011 Wylie Public Arts Advisory Board Meeting Agenda Page 2 BUSINESS ITEMS 1. Consider acceptance of the resignation of Thomas Gaudreau and re-appointment a vice chair for the Public Arts Advisory Board for 2011-2012. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of the minutes from the July 21, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 15th day of August, 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Art Festival Committees 2011 Submitted and Approved by the Public Arts Advisory Board Entertainment/Performing Arts Fine Arts &High End Craft (Solicitations and Scheduling) & Festive Food Vendors Susan Spurrin—Co-Chair (Solicitations, Guidelines and Scheduling) Kathy Spillyards—Co-Chair Lynn Grimes—Owner Wylie Art Gallery Sponsorship Committee Carole Ehrlich—Board Liaison (Solicit Sponsors for the Event) Jim Lenox- Co-Chair Stewart Matthews- Co-Chair Infrastructure Planning Craig Kelly City Staff Publicity Committee Volunteers Committee (Publicize the event-radio-paper-city media) (Recruitment and Scheduling) Craig Kelly —Staff PIO Stewart Matthews — Co-Chair Gilbert Tamez - Co-Chair Art for T-Shirt Lynn Grimes Thomas Gaudreau 3014 Reagenea Drive Wylie, TX 75098 August 11, 2011 Eric Hogue, Mayor City of Wylie 300 Country Club Drive Wylie, TX 75098 Dear Mayor Hogue, Please accept my immediate resignation from the Wylie Public Arts Advisory Board. I have accepted an employment offer as a district level administrator with Meridian CUSD in Northern Illinois. This employment offer aligns with my career goal of serving students and families as a school superintendent or assistant school superintendent. I want to thank you and the Wylie City Council for the opportunity to contribute to the quality of life here in Wylie. During the past three years, our Board has orchestrated several great projects that will positively impact the daily lives of Wylie's citizens. Regards, Te Gm,. . Thomas Gaudreau 7 Public Arts Advisory Board CITY. OF 1ATYLIE q Minutes Regular Meeting July 21, 2011 - 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club Road, Bldg. 100 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:30 p.m. by Chairman Stewart Matthews. Board members in attendance were Kathy Spillyards, Susan Spurgin, Jim Lenox, Deya Harris, and Thomas Gaudreau. Polly Harrison was absent. PAAB Chair Matthews welcomed new board members Jim Lenox and Susan Spurgin. Staff present included Carole Ehrlich, board liaison/secretary, and Construction Manager, Shane Colley. DISCUSSION ITEMS • Discussion regarding options for remediation of the "Voice of Wylie" sculpture defects. (C. Ehrlich, PAAB Liaison) Staff Comments PAAB Liaison Ehrlich addressed the board stating that two options to remove the dents in the "Voices of Wylie" sculpture were available to the board and suggested by the artists. These options included the original fabricator creating either one or two shells made of stainless steel to be placed over the large outer hemispheres. She asked the board which direction they wished to provide to the artists. She noted that final approval once all remediation had been completed would be signed off by Construction Manager Colley and then finally approved by PAAB on a future agenda item. Construction Manager Colley addressed the board explaining that the hemisphere on the right (facing the sculpture) was more dented than the hemisphere on the left. He explained that a bead of welding would be done once the shell was installed and would only show on the matted side of the hemisphere. Board Chair Matthews asked Construction Manager Colley about his concerns with regard to doing only one side and any difference in appearance between the new shell and the existing one. Mr. Colley replied that he felt with the grade of stainless steel being identical; there should be no difference in the appearance. He explained when constructing the shell, a couple of inches will be added to the diameter but not enough to appear noticeable. Board member Spillyards asked if there was any chance the outer and inner pieces would leave room in between (air space) that would be more susceptible to damage. Mr. Colley replied that the two pieces being the same millimeter would actually make the piece stronger. Board member Spillyards asked if one side was done would the welding match. Mr. Colley replied that they may or may not match. Board Chair Matthews asked if the City was taking any liability in the remediation by either the artists or Custom Stainless. Mr. Colley replied that the City was taking no responsibility; ultimately it would be up to the artists to provide and pay for any remediation to the piece. The artists would pay directly to Custom Stainless any charges for their services. Board Chair Matthews asked staff if there was any down side to doing both sides. Mr. Colley July 21,2011 Wylie Public Arts Advisory Board Meeting Minutes „; c 2 and PAAB Liaison Ehrlich replied there was not a down side to repairing both hemispheres. Board member Spillyards stated that she was in favor of creating shells for both sides at the same time to insure continuity. Board member Harris agreed. No board members voiced disagreement. Board members spoke to artist Po Shu Wang regarding the remediation to the sculpture giving him direction to create two shells, one for each outer hemisphere. The board also asked Mr. Wang to contact his programmer to meet via phone with Shane Colley and board liaison Ehrlich to learn the programming so staff could change the times the piece played and to program the delays between compositions by the public and the default music. Mr. Wang agreed that the programmer should talk directly with staff regarding the changes to programming. • Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison) Staff/Board Discussion Staff and the board discussed the 2011 Wylie Art Festival project. Board members reviewed the sponsorship packets and the vendor applications and directed staff to move forward with both items. The board discussed the individual committees and volunteered to chair individual committees. They included: Entertainment (Performing Arts)—Susan Spurgin, Co-Chair, Tom Gaudreau, Co-Chair, and Polly Harrison Sponsorship Committee—Jim Lenox, Co-Chair, and Stewart Matthews, Co-Chair Publicity Committee —Craig Kelly Art for T-Shirts—Lynn Grimes and Craig Kelly Fine Arts, Crafts and Food Vendors —Tom Gaudreau, Co-Chair, Kathy Spillyards, Co-Chair, Lynn Grimes, and Carole Ehrlich Infrastructure Planning—City Staff Volunteers Committee—Stewart Matthews, Co-Chair, and Gilbert Tamez, Co-Chair Board members also discussed: • Adding a 15 X 5 foot Community Mural/Canvas for kids 12 and under to paint • Additional marketing/advertising expenditures to expand the area of influence • More Choirs with 20-30 members • Caricatures and balloon animals for children • Art demonstrations including but limited to glass blowing, pottery, blacksmith, ice carving, and large wood sculpting • Bake off contest • Increased Downtown Merchants Association involvement • Continue to build the children's area through use of non-profit and sponsor art based activities BUSINESS ITEMS 1. Consider and act upon the appointment of a Board Chair and Vice Chair for the term of July 1, 2011 to June 30, 2012. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Harris, seconded by board member Spillyards to appoint Stewart Matthews as Chair and Thomas Gaudreau as Vice Chair to the Public Arts Advisory Board for a term from July 1, 2011 to June 30, 2012. A vote was taken and the motion passed 6-0 with board member Harrison absent. 2. Consider and act upon approval of the minutes from the June 29, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) July 21,2011 Wylie Public Arts Advisory Board Meeting Minutes „; 3 Board Action A motion was made by board member Spillyards, seconded by board member Gaudreau to approve the minutes from the June 29, 2011 Public Arts Advisory Board meeting as presented. A vote was taken and the motion passed 6-0 with board member Harrison absent. ADJOURNMENT With no other business before the board, a motion was made by board member Gaudreau, seconded by board member Spillyards to adjourn the meeting at 8:15 p.m. A vote was taken and the motion passed 6-0 with board member Harrison absent. Stewart Matthews, Chair Carole Ehrlich, Secretary