Loading...
07-18-1989 (Library) Agenda Packet DATE POSTED 7-14-89 TIME POSTED 11:00 A.M. AGENDA RITA AND TRUETT SMITH LIBRARY BOARD MEETING, CITY OF WYLIE, TEXAS TUESDAY, JULY 18, 1989 6:30 P.M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER OF PAGE BUSINESS REFERENCE BUSINESS 1 Oath of Office to new board members and re-appointed board members 2 Election of a Chairman for the Board 3 Election of a Vice Chairman for the Board 4 1 - 2 Consider approval of the minutes of the April 18th meeting 5 3 Discuss the duties and responsibilities of the board 6 Adjourn LIBRARY BOARD MEETING MINUTES APRIL 18 , 1989 The Library Board of the City of Wylie met in regular session on April 18 , 1989 at 6 : 30 p.m. in the workroom of the Rita and Truett Smith Library, 800 Thomas , Wylie, Texas . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Rita Smith, Cathie Upshaw, Mary Jo Smith, Betty Stephens and Library Director Rosanne Burgess . Members Robert Fultz, Carol Barry, and Valerie Wiggins were absent . Mary Jo Smith acted as Chairperson. Also present were Councilmen Jim Swartz and Bud Naish and City Secretary Carolyn Jones . The meeting was called to order by Mary Jo Smith at 6: 40 p.m. ADMINISTER OATH OF OFFICE TO VALERIE WIGGINS. City Secretary Carolyn Jones was unable to administer the oath of office to Valerie Wiggins , due to her absence. CONSIDER APPROVAL OF MINUTES FOR MARCH 21 , 1989 . Cathie Upshaw questioned whether the minutes should be a full record or a synopsis of the meeting . The minutes are generally an overview of the meeting , and the full tape is available from Carolyn Jones , City Secretary. The minutes of the March 21 , 1989 meeting were approved . DISCUSSION WITH STAFF MEMBER AS TO PLANNED ACTIVITIES FOR CITY COUNCIL APPROVAL . Councilmen Swartz and Naish addressed issues , and said that they stay abreast of what the Board is doing through the minutes of the meetings that the City Secretary, Carolyn Jones provides in their packets . Situations where there would be costs involved would need to be approved by Council , but generally they are aware of what we are doing . We are all working for the citizens of Wylie, and should work together . Name of the library is established as the Rita and Truett Smith Library, and the Council supports that name legally and officially. Carolyn Jones explained that the meetings are always to be open to the public . PRESENTATION BY CATHIE UPSHAW REGARDING SUMMER PLAY ACTIVITIES FOR TEENAGERS. Possible play for the teenagers to present and make funds for a "Teen Teen Corner" . Introduction of Christy Avant and Joy Boyd. It is important to get all the Board members involved as well as the parents of the teens . Possibly put on performances at Southfork Mobile Home Park, the Nursing Home, etc . DISCUSSION OF DRAFT POLICIES AND PROCEDURES MANUAL. Importance of written records of general policy for questions and problems that may arise. Future policy needs to be established regarding unattended children, homeless, etc . Ordinances that may be in effect will be checked by Ms . Jones, City Secretary. GENERAL DISCUSSION . There being no further discussion , the meeting was adjourned . Mary Jo Smith, Vice-Chairperson Respectfully submitted, Rosanne Burgess, Library Director C RITA AID TROET? SNITS LIBRAR! BOARD DUTIES AND RESPONSIBILITIES 1 . To make certain that the library prepares a satisfactory plan with goals, objectives, priorities, programs, and activities and to participate in the drafting and continual review of the plan. 2 . To assure the general efficiency and progress of the library 3 . To maintain good relations with local governments and secure the interest of the library in the overall governmental organization and financial structure and in local planning and improvements. 4 . To weigh financial needs in relation to goals and objectives and to see that these needs are convincingly presented to the public and to the appropriating authorities . 5 . To understand the functions of a library director giving that employee a free hand in administrative matters, lend support, and help overcome weaknesses, if any become evident. 6 . To consider , formulate, and decide on policies, as initiated and presented by the library director . 7 . To understand the functions and qualifications of the staff at its different levels, supporting the library director in finding and appointing a staff of high quality and in securing an adequate salary scale. 8 . To keep in touch with the organization and activities of the library and to measure results in services, costs , and reader satisfaction. 9. To enlarge public and official understanding of the library and its purposes, problems and progress 10 . To understand, question, and advise on matters that affect public relations , such as services to readers , finances, operating costs, and staff welfare, and to place on record its decisions on such matters .