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04-18-1989 (Library) Agenda Packet DAZE Pomp 4-12-89 TTh POSTED 11:00 A.11 AGENDA RITA AND TRUETT SMITH LIBRARY BOARD MEETING CITY OF WYLIE, TEXAS TUESDAY, APRIL 18, 1989 6:30 P.M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER OF BUSINESS BUSINESS 1 Administer oath of office to Valerie Wiggins 2 Consider approval of minutes for March 21 , 1989 meeting 3 Discussion with staff member as to planned activities for City Council approval 4 Presentation by Cathie Upshaw regarding Summer Play Activities for teenagers 5 Discussion of draft Policies and Procedures Manual 6 General discussion 7 ADJOURN NOTICE OF REGULAR MEETING Notice is hereby given that a committee of the City of Wylie will meet in regular session on the /I'M, day of , 1989 , in the work room of the Rita and Truett Smith Library at 800 Thomas Street , Wylie, Texas for the purpose of considering the attached Agenda . Carolyn Jon , City S, ret ry POSTED THIS THE ip� AY OF 41104,a , , 1989 , AT M.0V /7 M. LIBRARY BOARD MEETING MINUTES MARCH 21, 1989 The Library Board of the City of Wylie met in regular session on March 21, 1989 at 6 : 30 p.m. in the workroom of the Rita and Truett Smith Library, 800 Thomas Street, Wylie, Texas. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman Robert Fultz, members Rita Smith, Carol Barry, Cathie Upshaw, Valerie Wiggins , Betty Stephens , and Library Director Rosanne Burgess. Member Mary Jo Smith was absent. Vice Chairman Carol Barry called the meeting to order due to the chairman being delayed . CONSIDER APPROVAL OF MINUTES OF THE JANUARY 9, AND FEBRUARY 21, 1989 MEETINGS. Consideration was given to the minutes of the January 9th and theFebruary 21st meetings. The minutes were approved as corrected for the January 9th meeting and the minutes of the February 21st meeting were approved. DISCUSSION OF TABLE FOR MAGAZINES DONATED FOR SALE AT $ .25 FOR FRIENDS OF THE LIBRARY SPONSORSHIP - JUDY RANLY. Table for magazine sales for Friends sponsorship approved , with Judy Ranly being the person responsible for the general upkeep. The funds will be collected and tallied by Rita she collects from the "Cents Make Sense" jars . DISCUSS PLANS FOR TEENAGE CORNER AND ACTIVITIES - CATHIE UPSHAW. Cathie Upshaw reported on the NETLS workshop that she and the Director attended in Richardson the previous week with lots of ideas and enthusiasm. She suggested that the library help sponsor a teenage group to present a play, such as the "Little Shop of Horrors" , as a fundraiser that would also get teens involved with their library. Betty Stephens will check to see if the group could use a school auditorium for a stage when the production is ready. Mrs . Upshaw said that she had quite a lot of support with teens and their parents in doing such a project . The library board asked her to make an outline and details to present at the next meeting . At that time, it will be decided if plans are ready to present to City Council. Mr. Fultz asked why it is necessary to get City Council okay. The request for placement on the agenda was provided, and it was explained that Councilmembers are interested in what we are doing and like to be aware of Library Board plans and fundraisers. REPORT ON READING PROGRAM ACTIVITIES FOR MARCH, 1989. The March Reading program is in full swing , with 250 children registered and many activities planned by Beth Brewster and Cathie Upshaw. Sessions at 10 a.m. and 2 p.m. involved around 60 children each day. Prizes will be presented to coloring contest winners, as well as reading prizes for the registered children on Friday. DISCUSS SUMMER READING CLUB PLANS AND LEADERS . Summer Reading Club plans are beginning to shape up, with Beth Brewster available if we can get $3666 .00 donated for her salary and benefits. Cathie Upshaw, Valerie Wiggins and other volunteers will be working with the Director to provide activities for as many children as possible. Southfork Mobile Home Park has requested at least one program a week to be held in their clubhouse for the children who are unable to get to the library due to the lack of transportation . REPORT ON STATUS OF COMPUTER PROGRAM FOR CIRCULATION. The computer program for circulation is installed and we are in the process of entering the children' s books first , to be ready for Summer Time Reading Program activities . A printer will be needed, as well as additional equipment for the on- line catalog later , when funds are available. GENERAL DISCUSSION. Brown Bag Travel lunch for senior citizens will show a travel film each Thursday at Southfork Mobile Home Park beginning April 21, 1989. We will provide this service at the Community Room on Fridays . Rita Smith provided the library with thank you notes for people who donated to the library in memory of a loved one. Policies and procedures will be presented at the next meeting . The Library Board requests that the City always use the name Rita and Truett Smith Library whenever the library name is used . A new stamp needs to be ordered that reflects that name, instead of the one now in use that says Wylie Public Library. The Director is working with Kay Daniel on some changes and improvements. The Jobs for Disadvantaged Youth may have some teenagers to place in the library this summer to work, and be paid by government funds. Robert Fultz, Chairman Respectfully submitted, Rosanne Burgess, Library Director 318 Briarwood Drive Wylie, Texas 75098 March 27, 1989 Mr. John Tobin THIRSK, Inc. 9090-C SKillman Avenue Dallas, Texas 75243 Dear Sir: Thank you for your recent contribution which allowed me to work with the children of Wylie in the past weeks children's program at the Rita and Truett Smith Library. The involvement of over seventy-five children in the activities and the increased circulation played an important part in the success or the program. Your interest in the children of Wylie is greatly appreciated. This type of citizen support makes me proud to be associated with a city such as Wylie. Sincerely, Beth Ann Brewster cc: New City Manager Wylie City Council Rita and Truett Smith Library Board Members 318 Briarvood Drive Wylie, Texas 75098 March 27, 1989 Mayor and Councilmen of Wylie Wylie, Texas 75098 Dear Sirs: Thank you for the opportunity to continue the Children's Reading Program at Rita and Truett Smith Library during the recent school holidays. The involvement of over seventy-five children during the past week made the program both enjoyable and successful. I feel the success of the 1988 Summer Program, " Reading Under the Big Top", helped to encourage the children to participate in this recent week's activities. The offering of nine programs per week, made dramatic increases in children's circulation, and the children's expressions of enjoyment all played a part in making the Summer Program a huge success for the Library. The Library staff this past summer created a professional, organized, and courtious atmosphere which allowed the children the type of library which encourages children's participation. Kay Daniel and Rita Smith were both very helpful in putting the children's program off to a good start for Wylie. Being associated with the Library has been an enjoyable experience for me during the past year. My involvement with the school children, both in school and at the library is very rewarding and I look forward to more opportunities to expand the library's services for the children of Wylie. incerely, Beth Ann Brewster cc: Acting City Manager New City Manager Rita and Truett Smith Library Board Members Mr. John Tobin