03-21-1989 (Library) Agenda Packet AGENDA
RITA AND TRUETT SMITH
LIBRARY BOARD MEETING
CITY or WYLIE, TEXAS
TUESDAY, MARCH 21, 1989
6:311 P.M. HORS ROOM LIBRARY
80$ THOMAS STREET
CALL TO ORDER
ORDER OF
BUSINESS BUSINESS
1 Consider approval of minutes of the
January 9, and February 21 , 1989
meetings
2 Discussion of Table for Magazines
donated for sale at $.25 for Friends of
the Library sponsorship - - July Ranly
3 Discuss Plans for Teenage Corner and
activities - Cathie Upshaw
4 Report on Reading Program Activities for
March, 1989
5 Discuss Summer Reading Club Plans and
Leaders
6 Report on status of Computer program
for Circulation
7 General Discussion
8 Adjourn
NOTICE OF REGULAR MEETING
Notice is hereby given that a committee of the City of
Wylie will meet Minn regular session on the
4! day of C 4L,42A 4 , 1989, in the
work room of the Rita and Truett Smith Library at 800
Thomas Street, Wylie, Texas for the purpose of
considering the attached Agenda.
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LIBRARY BOARD MEE?I NG
MINOTES
FEBRUARY 21, 1989
The Library Board of the City of Wylie met in regular
session on February 21, 1989 at 6: 30 p.m. in the workroom of
the Rita and Truett Smith Library, 800 Thomas Street , Wylie,
Texas. A quorum was present and notice of the meeting had
been posted in the time and manner required by law. Those
present were members Cathie Upshaw, Rita Smith, Mary Jo
Smith, Betty Stephens, Valerie Wiggins , and Library Director
Rosanne Burgess . Chairman Robert Fultz and member Carol
Barry were absent.
DISCUSS THE MARCH READING PROGRAM. The March Egg-citing
Adventures Reading Program was explained and the
registration forms discussed . All children in the
elementary schools will receive a form which they are to
fill out , color the Easter egg , and return to the schools or
library. They will receive a colored folder with a reading
log and games and puzzles to complete. For each three books
that are read , the child will fill out an "Egg" to be placed
in a basket for drawings for prizes the day of the Spring
fling party. Tuesday nights activities and the week of
Spring Break will be the major plans . John Tobin of Twin
Lakes Developers and Don Swanson, Wylie Sentinel publisher ,
will pay the costs of the program. Primary aims are to have
children enjoy reading, find the Library and get a library
card of their own.
DISCUSS THE POSSIBILITY OF LETTERHEAD FOR THE LIBRARY.
Several occasions have arisen when stationery for the
library could be used , such as Thank You notes for memorial
gifts or letterhead for mailings. Discussion about styles
and costs resulted in tabling the issue until later in the
year . Board members will look for possible designs and
logos , to be budgeted next year .
GENERAL DISCUSSION. Mention was made of the next NETLS
meeting , postponed until March 3rd , and a lay representative
was designated to attend. There will be a Swap and Shop
format before the meeting with extra videos and large print
books available for member libraries. The meeting will last
from 9 : 00 a .m. until 1 :00 p.m.
Valerie Wiggins and Kay Daniel will attend a "Read to Me"
workshop sponsored by the State Library, to be held in Ft .
Worth on Thursday, February 23 . The training is part of the
required hours of training required for Kay to renew her
State Certification.
Cathie Upshaw will work with the Director on another Reading
Story-hour to be held in Wednesday at 10: 11 a .m. Plans for
a Teen Corner and activities will be submitted to the
Library Board for discussion and approval .
The Library Board directed Rosanne Burgess to submit a draft
of possible Library Policies and Procedures manual at the
next meeting , March 21, 1989 .
The meeting was adjourned at 7: 30 p.m.
Robert Fultz, Chairman
Respectfully submitted:
Rosanne Burgess, Library Director
LIBRARY BOARD MEETING
MINUTES
JANUARY 9, 1989
The Library Board of the City of Wylie met in regular
session on January 9, 1989 at 6: 30 p.m. in the workroom at
the Rita and Truett Smith Library, 808 Thomas Street , Wylie,
Texas. A quorum was present and notice of the meeting had
been posted in the time and manner required by law. Those
present were Chairman Robert Fultz, members Rita Smith, Mary
Jo Smith, Carol Barry, Cathie Upshaw, Betty Stephens and
Library Director, Rosanne Burgess . Judy Lippe was absent .
Chairman Fultz called the meeting to order .
CONSIDER APPROVAL OF MINUTES FOR THE NOVEMBER 14TH AND
DECEMBER 13TH MEETINGS. Consideration was given to the
minutes for the November 14th and December 13th meetings ,
and they were approved .
OATH OF OFFICE. The oath of office was given to Cathie
Upshaw, new Board member, by Carolyn Jones , City Secretary.
OFFICIALLY SET DATE FOR "THANK YOU" RECEPTION - JANUARY 29TH
AND DISCUSS FINAL PLANS . Date was set for the Thank You
Reception on January 29th, and plans were discussed and
finalized . Cards will be sent inviting anyone on the lists
of donators . Newspapers will be notified in advance for
pictures and publicity by Rosanne Burgess . Betty Stephens
said that she would be out of town, but would plan on
helping with the Teen Volunteer Party. Discussion as to
what to serve resulted in a decision to serve punch and
cookies , brownies , etc. from Skaggs .
DISCUSS TEEN VOLUNTEER APPRECIATION "PIZZA PARTY" IN
WORKROOM ON JANUARY 19TH AT 2:00 P.M. Plans for the Teen
Volunteer Pizza Party were presented and approved . There
will be approximately 15 to 25 teens who will attend at 2 : 00
p.m. , after school final exams on Thursday. Newspaper
publicity will be provided by contacting both papers for
coverage.
VIEW NEW COMPUTER PROGRAM FROM WINNEBAGO SOFTWARE COMPANY IN
MINNESOTA. The new computer program for circulation and
cataloging was viewed by Library Board members .
REPORT AND DETAILS AND ACCOUNTING OF FUNDS RAISED BY
DONATIONS FOR THE LIBRARY. There was a report submitted by
the Library Director from James Johnson , Finance Director
for the City, as to funds raised and the accounting of the
monies held by the City for matching the Meadows Grant .
Rita Smith will review the records and report if there are
any problems.
GENERAL DISCUSSION. General discussion of possible adult
programming ideas was led by Robert Fultz. A C.P.A. or
similar type speaker for tax information, and a Red Cross
Babysitting Workshop/Clinic were some suggestions . Exhibits
of local art or collections were also mentioned .
The meeting night was discussed as possibly changing to
Tuesday nights for the convenience of several members . A
request will be made to City Council for approval .
The Library Director is scheduled to make a report to City
Council on January 10th.
The meeting was adjourned at 8 : 00 p.m.
Robert Fultz, Chairman
Respectfully submitted,
Rosanne Burgess , Library Director