08-18-2011 (Public Arts Advisory) Minutes _mil .
Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
August 18, 2011 —6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:30 p.m. by Chairman Stewart Matthews. Board members in
attendance were Kathy Spillyards, Susan Spurgin, and Jim Lenox. Deya Harris, Thomas Gaudreau
and Polly Harrison were absent.
Staff present included Carole Ehrlich, board liaison/secretary, and Public Information Officer Craig
Kelly.
DISCUSSION ITEMS
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• Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison)
Board/Staff Discussion .
Staff and the board discussed the 2011 Wylie Art Festival project. PAAB liaison Ehrlich reported three
applications for the festival had been received to date. She explained this was unusual at so far out from the event
date. Board member and vendor committee chair Spillyards asked member to focus on fine arts and contact any
artists they knew to invite them to this event.
The board discussed the annual art festival tee shirt and the possibility of creating a contest for the art used on the
2011 festival tee shirts. They asked PIO Kelly to send some advertising in the utility flyers and the newsletter
inviting artists and students to enter the contest. The theme chosen for 2011 was "Light Up the Arts in Olde City
Park". The board discussed setting criteria for judging and the panel of judges at the next regular meeting of the
board.
PIO Kelly reported to the board he had been working on some additional features to add to the festival to build the
attendance and activities for 2011. These included: a 16 X 20 X 5 foot"Community Canvass", an ice tubing hill or
possibly a portable ice skating rink. The board suggested that costs be obtained and included with a festival
budget to be brought back to the next regular meeting for review by the board.
Board member Spillyards asked that the advertising currently in place be used but in addition that the city contact
additional surrounding area advertisers to bring in more participation, such as the Art Trade Magazine ,Dallas
Morning News Guide and "D" Magazine. She also asked that the Downtown Merchants Association be contacted
to see if they could participate with possible food/craft demonstrations throughout the day in the downtown area.
Chair Matthews reported that Gilbert Tamez and he had met to discuss volunteers and items to assist the
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volunteers with set up and take down assistance to the vendors. He reported that Mr. Tamez had already contact
many volunteers, setting a minimum age of 12 years to volunteer.
August 18.,2011 Wylie Public Arts Advisory Board Meeting Minutes P a ti> c 2
BUSINESS ITEMS
1. Consider and act upon the acceptance of the resignation of Thomas Gaudreau
and re-appointment a vice chair for the Public Arts Advisory Board for 2011-2012.
(C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Lenox, seconded by board member Matthews to accept the
resignation of Thomas Gaudreau and to appoint board member Spillyards as Vice Chair of the Public
Arts Advisory Board for 2011-2012. A vote was taken and the motion passed 4-0 with board members
Gaudreau, Harrison, and Harris absent.
2. Consider and act upon approval of the minutes from the July 21, 2011 Public Arts
Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Lenox, seconded by board member Spillyards to approve the ,...
July 21„ 2011 Public Arts Advisory Board minutes as presented. A vote was taken and the motion
passed 4-0 with board members Gaudreau, Harrison, and Harris absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Spillyards, seconded
by board member Spurgin to adjourn the meeting at 7:25 p.m. A vote was taken and the motion passed
4-0 with board members Gaudreau, Harrison, and Harris absent.
tewart Matthews, air
Carole Ehrlich, ecretary