10-13-2011 (Public Arts Advisory) Minutes 74( Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
October 13, 2011 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews. Board members in
attendance were Kathy Spillyards, Jim Lenox, Deya Harris, Gaynell Reed, DeeAnn Ross, and Susan
Spurgin.
Staff present included Carole Ehrlich, board liaison/secretary; Craig Kelly, Public Information Officer for
the City of Wylie, and Gilbert Tamez, Festival Volunteers chairman.
DISCUSSION ITEMS
• Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison)
Board/Staff Discussion
Staff and the board discussed the 2011 Wylie Arts Festival project. PAAB liaison Ehrlich reported that 19
applications for the festival had been received to date with 17 currently approved. Five food vendors were a
portion of that total. Ehrlich reported that the event was ahead of last year in submissions for October.
Committee chairs gave updates on the programmed entertainment, sponsorships, fine art and craft vendors
including food vendors, volunteer efforts and other items prepared for the event.
Public Information Officer Kelly addressed the board giving an overview of current advertising medias and
suggestions of additional advertising opportunities to grow the event. Board members asked Mr. Kelly to get in
touch with Farmer's Co Op to see if flyers could be placed in their utility mail outs. Board member Spillyards
suggested advertising in other NeighborsGO sections such as the Allen/McKinney and the Rowlett/Rockwall
editions. Other suggestions included contacting regional churches and schools to see if event inserts could be
placed in their bulletins and other mail materials. Mr. Kelly reported flyers would also be handed out at "Boo on
Ballard".
Board member Deva Harris left the meeting at 8:00 pm., due to another commitment.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the September 22, 2011
Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
October 13,2011 Wylie Public Arts Advisory Board Meeting Minutes P a c 2
Board Action
A motion was made by board member Lenox, seconded by board member Spillyards to approve the
September 22, 2011 Public Arts Advisory Board minutes as presented. A vote was taken and the
motion passed 6-0 with board member Harris absent.
2. Consider and act upon approval of the final featured artist design for the 2011
Wylie Arts Festival. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Matthews, seconded by board member Lenox to table
consideration of the final featured artist design for the 2011 Wylie Arts Festival to November 3, 2011 to
allow more time for submissions of art. A vote was taken and the motion passed 6-0 with board
member Harris absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Reed, seconded by
board member Lenox to adjourn the meeting at 8:33 p.m. A vote was taken and the motion passed 6-0 `"
with board member Harris absent.
1 �y
Stewart Matthews, Chair
Carole Ehrlich, $ cretary