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11-03-2011 (Public Arts Advisory) Agenda Packet 74( Public Arts Advisory Board CITY OF NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board November 3, 2011— 6:30 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas, 75098 Stewart Matthews Chair Gaynell Reed Vice Chair DeeAnn Ross Board Member James Lenox Board Member Susan Spurgin Board Member Kathy Spillyards Board Member Deya Harris Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: wwiv.1-vyiietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: uuw.wvlictexas.xov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Discussion regarding FY 2011 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison) Executive Summary Staff and the board will discuss the 2011 Wylie Art Festival project. Part of that discussion will involve received vendor applications, committee chair reports and expansion of the event including the Community Canvass. November 3,2011 Wylie Public Arts Advisory Board Special Meeting Agenda Page 2 BUSINESS ITEMS Tabled from the October 13, 2011 PAAB meeting Motion to remove from the table and consider: 1. Consider and act upon approval of the final featured artist design for the 2011 Wylie Arts Festival. (C. Ehrlich, PAAB staff liaison) Executive Summary At the October 13th PAAB meeting board members tabled this item to allow time to solicit more art submissions. Staff has collected and assembled the art submissions received for final approval of the 2011 featured artist for the Wylie Arts Festival T-Shirts. 2. Consider and act upon approval of the minutes from the October 13, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 27th day of October, 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed DISCUSSION ITEM WYLIE ARTS FESTIVAL COMMITTEE REPORTS Public Art Festival Committees 2011 Submitted and Approved by the Public Arts Advisory Board Entertainment/Performing Arts Fine Arts & High End Craft (Solicitations and Scheduling) & Festive Food Vendors Susan Spurgin —Co-Chair (Solicitations, Guidelines and Scheduling) Kathy Spillyards— Co-Chair Lynn Grimes— Owner Wylie Art Gallery Sponsorship Committee Carole Ehrlich —Board Liaison (Solicit Sponsors for the Event) Jim Lenox- Co-Chair Stewart Matthews- Co-Chair Infrastructure Planning Craig Kelly City Staff Publicity Committee Volunteers Committee (Publicize the event-radio-paper-city'media) (Recruitment and Scheduling) Craig Kelly —Staff PIO Stewart Matthews —Co-Chair Gilbert Tamez - Co-Chair Art for T-Shirt Lynn Grimes Arts Festival Community Canvass Allen's Canvass-Coppell 12 yard X 72" Roll—Primed #10 or#12 Canvass $175.95 12 yard X 72" Roll—Unprimed #10 or#12 Canvass $ 94.63 25 yard X 72" Roll—Primed #10 or#12 Canvass $325.50 12 yard X 72" Roll—Unprimed #10 or#12 Canvass $162.70 Additional: Shipping from Coppell Warehouse would be $20.00-$40.00; No store pickup available for primed canvass. Wylie Arts Festival 2011 Sponsors $3,000 Garnet Hill Rehabilitation & Skilled Care $1,500 Methodist Richardson Medical Center $500 Wylie Oral Surgery S.D. Matthews & Associates Farmers Electric Nationwide— Michelle Schackart Agency Verizon (tentative 98%) $250 New Hope Christian Church Kathy Spillyards Real Estate Team Akwuruoha Law Firm In Kind 1 Wylie Lions Club -Angel Wygant Food Corny Dogs, Burgers, chips, drinks, funnel fries 2 Ann Marie Jewelry - Shannon Adkins Craft Jewelry from recycled material 3 Pro Catering- Daryl Gernstein Food Funnel Cake, corn Dog, tater twister, sausage 4 Slug Bug - Michelle Chesnut Craft Childrens bows and blankets 5 Rene's Stitch Post - Renae Wriedt Craft knitted caps and scarfs 6 Friends of Library - Jerri Smith Activity Activities for children 7 Ear Ivy - Linda Helm Craft Wire jewlery (ear rings) 8 Inspired Creations - Betty Hood Craft jewlery and fossil crosses 9 Betsy's Crossroads - Betsy Alt Craft wodden decrotive crosses 10 Hillbilly Kettlecorn - Larry Hawkins Food Kettle Corn 11 Volker Images - Britt Volker Artist Photography 12 Round Rock Honey - Will Branstetter Food Raw honey in jar and lip balm 13 Bold BBQ Pit - Adam Diebold Food Brisket sandwhich, turkey leg, sausage stick 14 Mkenya Designs - Rael Eckenroe Craft African wood carving, sandals and jewelry 15 Forward Fashion - Stefany McDonald Craft knit kids hats, embelished hat and glasses 16 Harry Williamson Craft Wood clocks and pens 17 4 J Ranch - Kelly Jones Craft Photography, purses, &jewelry 18 Sharon Ward Craft Pine Cone Wreaths 19 Connel's Creations - Kelly Connel Craft Wood pens 20 Wolf Metal Art - Sarah Cash-Bailey Artist Metal Art Sculpture 21 Preplay Sand Art - Leo Summers Craft Kids Sand art booth Aliona Jewelry - Elena Koulich 22 withdrew Craft home made earings 23 Scott & Cherie Wilkinsen Craft wood carved mangers & floating candles 24 JR's Catfish - Robert Holmes Food Catfish, jumbalaya, beans and rice 25 Playful Patchwork - Lynne Tinsley Craft Quilts Astab Family General - Gelila Nadew Craft woven baskets, scarves, bags Kids David Smith - Magician Booth Magic Tricks Classy Touch Designs- Fulton Baker Craft Jewelry, wood art, shirts Fabulous Finds - Christine Ellis Craft shabby chic home decor, furniture, antiques J&B Handcrafted Jewelry - J. Bishop Craft Handcrafted wire croched jewelry La Rosita - Melissa Quintero Food Tacos, nachoes & quesadilla Punkin Paradise - Leeanna Ferrell Craft winter kids hats Joanne Partridge Craft Doll furniture, panchos and door stops Flor & All Things - Amanda Benny Craft floral arrangments Fusion By Sam - Sharon Morrison Craft jewelry, arrowhead knives, candleholders Designs by Debra Kay,Debbie Plumer Craft jewelry, flower arrangments Sweet Dreams - Pam Schulze Craft Pillowcases, bags, frames, boards Maria Sauer Craft Knitted Projects ACS RFL - Judy Niemonen Food Hot chocolate and hand out info A2Z Expression - Trina Zator Craft hats, cards, frames, bottle caps Sparky Shirt - Misti Workman Craft Bling shirts Country Boys BBQ - Becky Burks Food QQB, Baked Potato, turkey Legs, drinks Lets Talk Bling - Ann Melton Craft crosses, bling shirts, yard signs, soda caps pepper mills, wine stoppers, bowls, cutting Pappas Woodworks-Rusty Elam Craft boards Seymour & Sons - Tom Seymour Craft Carved wood pieces We Heart Jewelry - Becky Elizondo Craft Jewelry Debbie Przyby - Craft Childrens crayon totes Brittney's Candy Bouquets-Kris Kopp Craft Candy Bouquets Roadhog-BBQ Craft/Food Sealed Beef Jerky-Homemade Art Performance Roster • Emcee and Stage Manager volunteers from Wylie East are Kelli Goodson and Aubree Keller. • Wylie High is planning on having students volunteer as well. 10:00 AM -- 4th grade "Rockin Ribbits" Choir -- Akin Elementary 10:30 AM -- Hope Rising Preschool Choir and Bells Performance 11:00 AM -- Hartman "Cool Cats" — Hartman Elementary 11:30 AM -- First Baptist "Silver Chords" 12:00 open — Majestic Ballroom Performers 12:30 open —Majestic Ballroom Performers 1:00 PM -- Community High School Band Quartets (woodwind & brass) 1:30 open— Rob Hunter /Collection of songs 2:00 PM -- Captain's Crew -- Davis Honor Choir 2:30 open — 3rd and 4th grade Smith Elementary Choir 3:00 open— Red Door Dance 3:30 PM —Wylie Prep Choir 3rd through 12th grade w/ guitar 4:00 open— Red Door Dance 4:30 open— Searching for a Star performers There will be 3 stationed groups: Violin group, Classical guitar group and Singing group. We will have transition singers/instrumentalists between performances. • "Carolers" will be wandering in the crowd throughout the day. ITEM #1 JUDGING OF SUBMISSIONS WISD CAMPUS WINNERS WYLIE ARTS FESTIVAL T-SHIRT DESIGN APPROVAL 2011 Wylie Art Festival T-Shirt Designs Request for Artist Submissions The Wylie Public Arts Advisory Board is seeking submissions for Illustrations/Designs/Icons to be used on T-shirts and other printed materials for the Wylie Arts Festival that depict the theme "Light Up the Arts". The original designs need to be conducive for use on a t-shirt taking into consideration detail, color, transferability and ability to stand alone. Please submit in jpeg in high pixel color. Drawings may be submitted but will need to be converted to jpeg if chosen. Deadline for submissions is November 1, 2011 by noon to City of Wylie Municipal Complex, 300 Country Club Road, Building 100, Wylie, TX 75098, Attn: Carole Ehrlich or e-mail to carole.ehrlich@wylietexas.gov. Date of Event: December 3 Event: Wylie Arts Festival Theme: Light up the Arts Use: Art on T-shirts and possibly other printed items. ITEM #2 APPROVAL OF PAAB MINUTES 10-13-2011 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting October 13, 2011 — 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club Road, Bldg. 100 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews. Board members in attendance were Kathy Spillyards, Jim Lenox, Deya Harris, Gaynell Reed, DeeAnn Ross, and Susan Spurgin. Staff present included Carole Ehrlich, board liaison/secretary; Craig Kelly, Public Information Officer for the City of Wylie, and Gilbert Tamez, Festival Volunteers chairman. DISCUSSION ITEMS • Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison) Board/Staff Discussion Staff and the board discussed the 2011 Wylie Arts Festival project. PAAB liaison Ehrlich reported that 19 applications for the festival had been received to date with 17 currently approved. Five food vendors were a portion of that total. Ehrlich reported that the event was ahead of last year in submissions for October. Committee chairs gave updates on the programmed entertainment, sponsorships, fine art and craft vendors including food vendors, volunteer efforts and other items prepared for the event. Public Information Officer Kelly addressed the board giving an overview of current advertising medias and suggestions of additional advertising opportunities to grow the event. Board members asked Mr. Kelly to get in touch with Farmer's Co Op to see if flyers could be placed in their utility mail outs. Board member Spillyards suggested advertising in other NeighborsGO sections such as the Allen/McKinney and the Rowlett/Rockwall editions. Other suggestions included contacting regional churches and schools to see if event inserts could be placed in their bulletins and other mail materials. Mr. Kelly reported flyers would also be handed out at "Boo on Ballard". Board member Deva Harris left the meeting at 8:00 pm., due to another commitment. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the September 22, 2011 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) October 13,2011 Wylie Public Arts Advisory Board Meeting Minutes P a g e l 2 Board Action A motion was made by board member Lenox, seconded by board member Spillyards to approve the September 22, 2011 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed 6-0 with board member Harris absent. 2. Consider and act upon approval of the final featured artist design for the 2011 Wylie Arts Festival. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Matthews, seconded by board member Lenox to table consideration of the final featured artist design for the 2011 Wylie Arts Festival to November 3, 2011 to allow more time for submissions of art. A vote was taken and the motion passed 6-0 with board member Harris absent. ADJOURNMENT With no other business before the board, a motion was made by board member Reed, seconded by board member Lenox to adjourn the meeting at 8:33 p.m. A vote was taken and the motion passed 6-0 with board member Harris absent. Stewart Matthews, Chair Carole Ehrlich, Secretary