09-22-2011 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
September 22, 2011 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:32 p.m. by Chairman Stewart Matthews. Board members in
attendance were Kathy Spillyards, Jim Lenox, Deya Harris, and new board members Gaynell Reed
and DeeAnn Ross. Susan Spurgin was absent.
Staff present included Carole Ehrlich, board liaison/secretary. Lynn Grimes, owner of Wylie Arts
Gallery was also in attendance.
DISCUSSION ITEMS
• Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison)
Board/Staff Discussion
Staff and the board discussed the 2011 Wylie Arts Festival project. PAAB liaison Ehrlich reported that eight
applications for the festival had been received to date.
The board discussed the annual art festival tee shirt design and due to the time line decided to allow Lynn Grimes,
owner of Wylie Arts Festival, to contact artist members of her gallery to submit designs for this year's T-shirts. The
board talked about having designs submittals by October 10' and calling a special meeting to review and make
the final choice for the 2011 design within 10 days of receipt of the T-shirt designs.
Public Information Officer Kelly was unable to attend the meeting but submitted a report stating that current plans
were to advertise for the event in the same manner as last year plus additional advertising to build the event. The
Wylie newsletter had additional information soliciting additional fine arts and handmade vendors. Kelly reported
there were still plans to create the community canvass and would continue to work with Wylie Art Gallery and the
public works department to create the canvass. Mr. Kelly also noted that contacts were being made with last
year's sponsors as well as new sponsors for the event. Jim Lenox, sponsorship committee member reported he
had been to approximately 50 businesses in Murphy and would continue to solicit sponsors in outlaying areas for
the event.
Board member Spillyards asked that Mr. Kelly bring back to the board at the next scheduled meeting a list of
expenses for this year's event and costs for additional advertising and additional event features that could be
added; members could then decide the best options to increase attendance and grow the event within the current
budget.
Chair Matthews reported that Gilbert Tamez and he had met to discuss volunteers and items to assist the
volunteers with set up and take down. He reported that Mr. Tamez had already contacted many volunteers who
September 22,2011 Wylie Public Arts Advisory Board Meeting Minutes 1' a c 2
had committed to assist with the event.
Susan Spurgin, Entertainment Chair was unable to attend but reported that choirs had been assigned to the
morning entertainment from 10:30 to 11:30 and the Wylie Preparatory Academy Music and Drama classes and
Hartman Cool Cats had been scheduled for the afternoon entertainment. Spurgin reported there were still many
groups who had not yet confirmed their participation and time slots.
PAAB Chair Matthews asked new members if they wished to assist with one of the committees. DeeAnn Ross
volunteered to assist Susan Spurgin with the Entertainment Committee and Gaynell Reed volunteered to assist
with the Sponsorship Committee.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the August 18, 2011 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Lenox, seconded by board member Harris to approve the
August 18, 2011 Public Arts Advisory Board minutes as presented. A vote was taken and the motion
passed 6-0 with board member Spurgin absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Spillyards, seconded
by board member Lenox to adjourn the meeting at 7:03 p.m. A vote was taken and the motion passed
6-0 with board member Spurgin absent.
Stewart Matthews, Chair
C role Ehrlich, cretary