06-27-1988 (Library) Agenda Packet AGENDA
RITA & TRUETT SMITH LIBRARY
BOARD MEETING CALLED
CITY OF WYLIE, TEXAS
MONDAY, JUNE 27, 1988
6:30 P. M. LIBRARY WORK ROOM
800 THOMAS ST.
CALL TO ORDER
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 Oral Discussion of the volunteer
works
2 1 - 3 Discussion of the grant
received from The Meadows
Foundation
3 Oral Discuss Fund Raisers
4 General Discussion
5 Adjourn
NOTICE OF CALLED MEETING
Notice is hereby given that a committee of the City of
Wylie will meet i called session on the
47 day of �LL� , 1988 , in the
work room of the Rita and Truett Smith Library at 800
Thomas Street, Wylie, Texas for the purpose of
considering the attached Agenda.
Caroly ne , ity Secretary
POSTED THIS THE CDT DAY OF /2 ,fr.77„�/
1988 , AT ,, :3O,f? m.
THE MEADOWS FOUNDATION
W/LSON HISTORIC BLOCK
2922 SWISS AVENUE
DALLAS. TEXAS 75204
S&LLT R.LANCASTER.PH.D.
EXECUTIVE VICE PRESIDENT June 22, 1988
(214) 826-9431
AND GRANTS ADMINISTRATOR
Mr. John Pitstick
City Manager
2001 Hwy 78 N
P. 0. Box 428
Wylie, Texas 75098
Dear Mr. Pitstick:
The Meadows Foundation is pleased to grant the amount of up to $22,310
to the City of Wylie, Texas, as outlined in the enclosed contract, two
copies of which have been signed on behalf of the Foundation. Please
return one to us, signed by the indicated representative(s) , and keep
the other for your records. We must have the signed agreement on file
before we can approve your grant payment.
Announcements of this grant to the media are encouraged in order to
promote the goals of your organization and to inform the public of the
role of private philanthropy in meeting community needs. For your
assistance in this regard, we enclose an information sheet on the
Meadows Foundation and call your attention to paragraph 7 of the
enclosed Contract.
Please note that each Meadows Foundation grant is considered
individually and no grant award should be construed as a precedent for
subsequent gifts. Our Directors appreciate the opportunity to assist
Wylie to continue to provide public library services with this grant.
The letters from the young people were quite compelling, and it is our
hope that the citizens of Wylie will continue to support the Library's
services after our funds have been exhausted. Because our grant is
scheduled for payment next month, we would appreciate your expediting
the signature and return of the enclosed contract.
With best wishes,
Sally R. Lancaster
SRL:os
Enclosures
THE MEADOWS FOUNDATION
GRANT CONTRACT
MEETING DATE: June 21, 1988
GRANT NO. : 88060137
AMOUNT: Up to $22,310
GRANTEE: City of Wylie, Texas
PURPOSE: Toward Library expenditures required to maintain NE Texas
Library System membership and toward compensation of a Library
Director
TERMS AND CONDITIONS: Payable as follows: $8,400 on July 10, 1988; and
up to $13,910 as a $1:$1 match for private gifts
for library support and/or fees received between
June 21, 1988, and December 1, 1988, payable
December 10, 1988
Note: Please submit documentation of qualifying matching
funds to the Foundation office by December 1, 1988.
1. This grant is for the specific purposes set forth herein, and
monies received under this agreement should be expended for no other
purpose without the express , written approval of the Meadows
Foundation.
2. Grantee specifically agrees that no part of the funds received
from this grant will be used to carry on propaganda, influence
legislation, influence the outcome of any specific public election, or
carry on, directly or indirectly, any voter registration drive.
3. Grantee understands that under the terms of the charter of the
Meadows Foundation, grant monies are awarded for the use of grant
recipients within the State of Texas for the benefit of the people of
Texas.
4. Grantee agrees to immediately notify the Meadows Foundation, in
writing, if (i ) Grantee's federal tax status is revoked or altered; (ii)
Grantee has reasonable grounds to believe that its tax exempt status may
be revoked or altered; or, (iii) Grantee has reason to believe that
these grant monies cannot be or continue to be expended for the
specified purpose(s) . In the event that Grantee loses its tax exempt
status before all funds under this grant are dispensed, this grant
contract will be considered null and void and all obligations of the
Meadows Foundation hereunder will terminate.
5. Grantee certifies that the instant grant will not jeopardize
Grantee's status as not a private foundation under Section 509 of the
Internal Revenue Code.
6. Grantee will cooperate with the Meadows Foundation in supplying
additional information or in complying with any procedures which might
be required by any governmental agency in order for the Meadows
Foundation to establish the fact that it has observed all requirements
of the law with respect to this grant.
7. The Meadows Foundation retains the right to release information
regarding this grant to any public media. Permission is hereby given
for Grantee to use any wording contained in this contract, the
accompanying letter, and the attached information sheet in press
releases. Only proposed releases for publication or broadcast
containing additional information need be submitted to the Foundation
for approval . Grantee agrees to forward to the Meadows Foundation
copies of any news releases, published materials, or media articles
mentioning this grant which come to Grantee's notice or attention.
8. Grantee agrees to submit periodic reports to the Meadows
Foundation on the expenditure of Foundation funds. The first report
should be received by November 10, 1988, and interim reports should
follow every six months until the grant funds are entirely expended,
when a final report is due. Reports should summarize briefly what goals
the grant has helped to accomplish and should include relevant financial
information. A financial reporting form is enclosed.
9. This grant is conditional upon Grantee's acceptance of the terms
and conditions set forth herein and in the accompanying letter of
notification of award. The signature on this document of the person(s)
authorized to make legal contracts for Grantee will represent Grantee's
acceptance of this award and agreement to comply with the stated terms
and conditions of this grant.
The undersigned officials of the City of Wylie, Texas, have
carefully read this contract and agree to the terms and conditions
stated herein.
THE MEADOWS FOUNDATION CITY OF WYLIE, TEXAS
By Sally By
Lancaster Chuck Trimble, Mayor
Execu ive Vice President
By
John Pitstick, City Manager