11-03-2011 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Special Called Meeting
November 3, 2011 —6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:50 p.m. by Vice Chair Kathy Spillyards. Board members in
attendance were Deya Harris, Gaynell Reed, DeeAnn Ross, and Susan Spurgin. Stewart Matthews
arrived at 7:05 p.m. Jim Lenox was absent.
Staff present included Carole Ehrlich, board liaison/secretary and Craig Kelly, Public Information
Officer for the City of Wylie.
DISCUSSION ITEMS
• Discussion regarding FY 2011-2012 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison)
Board/Staff Discussion
Staff and the board discussed the 2011 Wylie Arts Festival project. PAAB member Spillyards reported that 50
applications for the festival had been received to date with 48 currently approved. Six food vendors were a portion
of that total. Ehrlich reported that the event was ahead of last year in submissions for late October early
November.
Committee chairs gave updates on the programmed entertainment, sponsorships, fine art and craft vendors
including food vendors, volunteer efforts and other items prepared for the event.
Public Information Officer Kelly addressed the board giving an overview of current advertising medias and
suggestions of additional advertising opportunities to grow the event. Mr. Kelly reported that he had confirmed
$7,700 in sponsorships for the event with anticipation of a few more coming in. Board member Spillyards asked
Mr. Kelly if advertising in other NeighborsGO sections such as the Allen/McKinney had been arranged. Mr. Kelly
replied that it had been confirmed.
Board liaison Ehrlich reported that there were several prices for the canvass to build the 5' by 18' community
canvass. She explained that the cost to purchase 25 yards which would be more cost effective was around $325.
She explained that was for primed canvass. The direction from the board was to direct staff to purchase the 25
yards of canvass and to contact the artist who will be overseeing the creation of the canvass to determine whether
to purchase primed or un-primed canvass.
Susan Spurgin chairman for the entertainment committee reported all slots for entertainment were confirmed and
some entertainers would be roaming the event while playing and/or singing to add another dimension to the event.
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BUSINESS ITEMS
Tabled from the October 13, 2011 PAAB Meeting
Motion to remove from table and consider:
Board Action
A motion was made by board member Spillyards, seconded by board member Harris to remove Item
#1 from the table and consider. A vote was taken and the motion passed 6-0 with board member
Lenox absent.
Board member Harris left the meeting for another commitment at 7:50 p.m.
1. Consider and act upon approval of the final featured artist design for the 2011
Wylie Arts Festival. (C. Ehrlich, PAAB staff liaison)
Staff/Board Discussion
Board liaison Ehrlich reported that staff had received many student submissions from Davis Intermediate,
Watkins Elementary, Draper Elementary, Wylie High School and Cooper Junior High. Board members reviewed
the art submissions along with some submissions from professional artists. Ehrlich suggested due to the
diversity of art from the individual compasses that a winner and runner up be chosen from each canvass and
those winners would compete with the professional artist submissions from artists Deya Harris, Ms. Lenox and
Ms. Drennan.
The board suggested giving a certificate to each campus winner and to highlight them at the December Wylie
City Council meeting.
Board Action
A motion was made by board member Spillyards, seconded by Board member Reed to select Claire
Mosby and Preston Fredericks and first and second runner up for WISD Davis Intermediate; Sydney
Hamil and Simon Ung as first and second runner up for Watkins Elementary; Sarah Fuller and Nailin
Carrillo as first and second place runner up for Cooper Junior High School; Alisha Seddique and
Shreya Jadav tied as first place winners from Draper Intermediate, and Alexus McKeague first place
from Wylie High School, and to approve Laurel Winter Drennan as the featured artist and winner of the
2011 T-Shirt Art design contest. A vote was taken and the motion passed 5-0 with board member
Harris and Lenox absent.
2. Consider and act upon approval of the minutes from the October 13, 2011 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Spillyards, seconded by board member Spurgin to approve the
minutes from October 13, 2011 as presented. A vote was taken and the motion passed 5-0 with board
members Harris and Lenox absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Reed, seconded by
board member Spillyards to adjourn the meeting at 8:30 p.m. A vote was taken and the motion passed
5-0 with board members Harris and Lenox absent.
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Stewart Matthews, Chair
Caro Ehrlich, ecretary