04-25-2011 (Parks & Recreation) Agenda Packet Parks and Recreation
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Meeting Agenda
Monday,April 25,2011 —6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie,Texas 75098
Anne Hiney Chair
Brandi Lafleur Vice-Chair
Dan Chesnut Board Member
Cristine Price Board Member
Gary Robas Board Member
Matt Rose Board Member
Jim Ward Board Member
Robert Diaz Board Liaison
Nancy Williams Board Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to
the appropriate news media, and posted on the City website: www.wvlietexas.Qov within the required time frame. As a courtesy, the entire Agenda
Packet has also been posted on the City of Wylie website: www.wvlietexas.crov.
The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step
outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible.
Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's
Office at 972.516 6022.
CALL TO ORDER
Announce the presence of a Quorum.
CITIZENS PARTICIPATION
Residents may address Board regarding an item that is not listed on the Agenda.Residents must provide their name and address.Board requests
that comments be limited to three (3) minutes.In addition, Board is not allowed to converse, deliberate or take action on any matter presented
during citizen participation.
WORK SESSION
1. Discuss Planet Kidz Youth program.
BUSINESS ITEMS
2. Consider and act upon approving the Minutes from the March 28, 2011 meeting.
3. Consider and act upon setting a date for the Founder's Park Art Dedication/Grand Re-opening
(the artist is available June 3 or June 11, 2011).
4. Consider and act upon recommendations to the City Council for Community Park bids.
DISCUSSION ITEMS
5. Discuss proposed Special FY 2011/12 Budget Review meeting for May 2, 2011.
6. Report on findings of other city's rules and regulation regarding large dogs in park areas.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on this 21 sr day of April 2011 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wvlietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Parks and Recreation Board
CITY OF WY I AGENDA REPORT
Meeting Date: April 25, 2011 Item Number: 1
Division: Parks and Recreation (Board Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: April 20, 2011 Budgeted Amount: $
Exhibits: 2
Subject
Discuss Planet Kidz Youth program.
Recommendation
N/A
Discussion
Staff has been discussing the Planet Kidz youth program with the owner, Dale Oakes, for approximately three
years. Staff waited to bring this item to the Board and Council for review until the Wylie Recreation Center
was completed and there was a place available to accommodate the program.
Planet Kidz is a program for children in 3-8th grades held on Friday or Saturday nights during the school year.
The program is held in area school gyms, YMCA's, and municipal recreation centers throughout Texas. The
program is from 7pm-11pm and features live dj, sports, dancing, tournaments, contests, celebrity apprearances,
crafts, educational demonstrations,prizes and giveaways. The admission is $10 per child plus the cost of
concessions. From the $10, the recreation center(City)would receive $2 per child. Potential attendance could
be 4-500 children per event. The events are held weekly during the school year.
This program achieves two important goals: a program specifically aimed at youth in grades 3-8 and a steady
revenue stream for the recreation center. The challenge to getting this program started at the recreation center is
accommodating its hour of operations. The recreation center currently is opened until l Opm on Friday's and
8pm on Saturday's. Set up for the program at the recreation center would need to start by 6pm on either Friday
or Saturday. Therefore hours of operation would need to change to accommodate this program. Staff
recommends closing early on Saturdays because of the potential increase in rental revenue on those days when
Planet Kidz is not operating (summer months).
Staff is in need of direction from the Board on the viability of this type of program, which day to have the
program on, and what adjustment in the hours of operation to the recreation center to accommodate the
program. Staff will then have a work session with Council to review the program and provide the Board's
input.
Approved By
Initial Date
Department Director RD April 20 2011
Page 1 of 1
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"COMMUNITES FOR KIDZ"
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Presents
PLANET KIDZ, FUN TIME LIV
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FRIDAY.NITE LIVE
Provides
A Valuable service for your community,
t Planet Kidz, Fun Time Live & Friday Nite Live Program
Note: Copyright 1995 by FUN TIME LIVE
Rights Reserved First Printing in 1995
Published by PLANET KIDZ,FUN TIME LIVE &FRIDAY NTTE LIVE
2010 Industrial Blvd. Suite 604
Rockwall,Texas 75087
(972)-772-6000 Office
(972)-772-3737 Fax
Dale A. Oakes,President& Founder
Printed in the United States of America
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WHAT'S IT ALL ABOUT?
The Kids Win...
Limited choices are available for kid's grades 3rd to 8th, that awkward time between
childhood and the teenage years. Dubbed by child development experts as"The
Forgotten Age", 3rd to 8th graders have few places to safely mingle and have fun. The
Kids are bored with the malls, bowling alleys, skating rinks and movie theaters. They
Flock to a place with more variety and that is designed exclusively for them.
The Parents Win...
Baby-sitters are far more expensive than a night at"PLANET KIDZ 1 FUN TIME
LIVE", and it's a safe Place where parents don't have to worry about their children.
`PLANET KIDZ /FUN TIME LIVE" staff Closely supervise the children without getting
in the way of their freedom to have fun. A Variety of activities is always planned so that
all children will find something to do—Even the ones who just want to hang out with
their friends.
The Community Wins...
"PLANET KIDZ/FUN TIME LIVE" is a youth program that has been recognized for its
Worthwhile Contribution to the heart of the community-the family! It is the most
Exciting and Innovative program available for America's Youth-a positive influence in
A World of Negative ones. And, in a creative alliance between"PLANET KIDZ/FUN
TIME LIVE" and the Community.
IT'S A PARENTS NIGHT OUT...
PLANET KIDZ & FUN TIME LIVE TM
"Youth Activity Night" Facts:
When Friday or Saturday nights from 7 to 11 p.m.for children in
Grades 3rd - 8th
Where Middle Schools, Recreation Centers or YMCA's
Procedure Each child must fill out and have an adult sign a `Rules and
Regulations form
Activities Include a live disc jockey, numerous sports, dancing,
tournaments, contests,celebrity appearances, crafts,
educational demonstrations, prizes and give-a-ways
Cost There is a charge for admission and concessions are available
for a slight charge
Parents have `peace of mind' knowing their children
are having fun in a safe and secure environment...
Safety Each child must sign in and is not allowed to leave the premises
unless signed out by an authorized adult
Security A uniformed police officer is on site
Supervision There is one(1)trained counselor per thirty(30) children
Li
S D Lewisville Lina Milliken Education Center
Independent 2103 Savage Lane
School District Lewisville,TX 75057
COMMITTED TO EXCELLENCE
(469)713-5997
The Office of: (972)420-6869 Fax
ADULT AND COMMUNITY EDUCATION
SUSAN BLOCKLEY,Director
Mr. Dale Oakes, President
Planet Kidz,Inc.
2010 Industrial, Suite 604
Rockwall, TX 75087
Dear Dale:
The Lewisville School District established a department of Adult and Community
Education in the early 80s with the purpose of providing programs and services to meet
the needs and desires of community members of all ages.
Youngsters in grades 3-8 need activities outside of the regular school day to give them
opportunities for socialization in a safe, supervised environment. Carnivals, school
dances and football games provide entertainment, yet there are few opportunities for kids
to hang out with their friends. After discovering your organization's substantial success
with youth programs, I recommended that LISD partner with Planet Kidz to offer Friday
Nite Live at Forestwood Middle School in Flower Mound.
From its inception in September 2007, Friday Nite Live has been amazing! Almost 4,000
kids attended 22 Friday events and they were entertained in every imaginable way.
Students danced to parent-approved music; they competed in talent contests and treasure
hunts; they had faces colorfully painted and hair streaked; they played dodge ball and
cruised down monster inflatable slides. At season's end, kids cheered mightily when the
Dallas Mavericks' mascot made slam dunks during a special guest appearance.
Thanks to LISD's partnership with Planet Kidz, both Forestwood Middle School and
Community Education have derived financial benefit from hosting Friday Nite Live. One
reason Friday Nite Live has been so popular is that its staff really cares about the kids
having a good time together. These extraordinary adults facilitate an atmosphere of trust
and acceptance that kids take to heart.
I appreciate the opportunity to share my experience with you and look forward to another
school year of Friday Nite Live!
S�erely,
usan Blockley, Director
LISD Adult and Community Education
June 2008
Cal
M
COMMUNITY EDUCATION
August 11, 2004
To Whom It May Concern:
In the fall of 1998, Mesquite Independent School District's Community Education department formed a
partnership with Planet Kidz, Inc. They agreed to provide a Friday night program,through us, to our
fourth through eighth grade students. We offered this quality program at one of our middle schools,
Vanston, each Friday night throughout the school year. In a matter of weeks, the program grew from just
a few students to well over 200.
Over the next several years, the program has grown even more. We moved the program to another
middle school,Agnew, and we have anywhere from 200-600 students attending each Friday. We average
around 250-300 or so students there every Friday night.This tells me that the program is a success and
very much needed for the youth in our community.
It has been six years since we began the program and the success we have attained is unbelievable!
Monetarily,we receive approximately$9,000 to$15,000 per year from the program.. Being a self-
supporting entity within our school district, this has really helped boost Community Education's budget
and the budget of Agnew Middle School. We share the profits with the school. The main thing about this
program is that Mesquite has a much needed,fun, safe place for kids to go on Friday nights because of the
partnership between MISD's Community Education department and Planet Kidz. It's a win/win
situation!
It is a pleasure and an honor to recommend Planet Kidz, Inc. to you. Dale Oakes is super to work with.
anything he says he will do, he does. We have had virtually no problems with this program. It runs
smoothly and the students love it! I can't say enough good,positive things about Planet Kidz, Inc. and
the staff. I hope you will consider a partnership with them.
Sincerely,
2LA �
Vicki Helms
Mesquite ISD
•
Community Education
Program Specialist
/vh
405 E.Davis Street Mesquite, Texas 75149 Phone: (972) 88-CLASS Fax: (972) 882-7462
Texas Community Education Association PI-
Community Education is a way for people to enhance their lives and communities through learning and collaboration.
July 4,2005
Dale Oakes,President
Planet Kidz,Inc.
2010 Industrial,Suite 604
Rockwall TX 75087
To Dale and all our Planet Kidz Partners:
It is a great pleasure to partner with an organization such as yours that builds safe,fun places for children to
be together after school.
Programs such as Planet Kidz,Friday Nite Live,Fun Time Live,and Americas Kidz provide a needed
service that is also a sound business model.
Our organization-the Texas Community Education Foundation-shares your vision that our public schools
should be places of learning and support for our communities beyond the school day.We recognize that
school doesn't stop at 3:30,and learning never ends.
Dale A.Oakes,President and Founder of Planet Kidz,Inc.,was the first private company to partner with
our Foundation.He saw the opportunity for growth in both organizations.Our Foundation is charged with
encouraging the startup of new Community Education programs throughout Texas.That success will open
new communities for Planet Kidz to introduce its unique brand of fun and fellowship,helping new
generations of children learn to grow up in a positive manner.
Since Planet Kidz stepped up and partnered with our Foundation a little over one year ago, we are working
on adding our fourth Foundation partner.All are following the model pioneered by Planet Kidz.
The Texas Community Education Association appreciates your support and values your partnership.More
important,we share your vision.Planet Kidz passionately believes in providing positive activities for kids,
and understands the community's role in making it work.That is the essence of what we do in Community
Education.
We are honored to be associated with PlanetKidz.Together we can help build Community Education
throughout Texas.
We look forward to many years of mutual support and growth.
Sincerely,
ti
Phil Houseal,President&Founder
Texas Community Education Foundation
Dr. Clifford Whetten - Center for Community Education -Texas A&M University Engineering Extension Center
600 HemisFair Plaza Way, Building 277 - San Antonio,Texas 78205-3223
210-208-9308 cwhetten@tamu.edu
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MEMBERSHIP APPLICATION
RULES AND REGULATIONS
All guests shall enjoy the revocable and controlled right to use the facility in accordance with the following rules and regulations:
1. All guests must have parents/guardians read all rules and regulations and complete and sign this form... No Exception&
2. Guests are not allowed to leave the facility unless escorted by a parent/guardian or other authorized person. When parents
arrive for pick up,they must come inside for their youth.. There will be a$5.00 late charge per child,for every 15 minutes,
if not picked up by the designated closing time.
3. NO smoking-NO alcoholic beverages-NO drugs-NO fighting or belligerent behavior-NO profanity-NO dirty dancing
-and NO black sole shoes or gum chewing in gym.
4. Guests who conduct themselves in an unbecoming manner or become a nuisance to Planet Kidz or other guests may be
suvended and/or expelled from Planet Kidz. Thereupon all privileges of such guests shall be automatically terminated
without proration or refund. At that time,the suspended guests will wait in the penalty room,and parents/guardians will be
notified to come and pick them up immediately.
5. Planet Kidz reserves the right to refuse admittance or service to anyone.
6. Planet Kidz is not responsible or liable to any guest for lost or stolen articles.
Print Only APPLICATION Print Only
Child's Name Date of Birth
Sex Age Grade School - -
NOTE: Please indicate whether you prefer the E-mail address or home telephone O E-mail address
number of the child to be used for identification.
U Home Telephone /
•
Parent/Guardian Name Spouse
Address
City State Zip Home Telephone / Work Telephone /
RELEASE
In consideration of my child being accepted into the Planet Kidz Pro I do hereby waive and release Planet Kidz and the City of
Forney & Forney ISD of all rights and claims for damages or injuries sustained by my child in connection with his/her
association and participation in the said Program events except for gross negligence on the part of Planet Kidz. In the event I cannot
be reached in an emergency, I hereby give permission to Planet Kids to secure proper treatment for my child named below. I also
understand I am financially responsible for any willful damage my child might do to this Program facility.
I hereby give my permission to use my child's name,photograph,video image, and pre-approved quotes in a Planet Kidz corporate
brochure and/or newsletters to be distributed free to other participants and prospective participants of the Planet Kidz youth activity
centers. Furthermore, I understand these photographs may be made available for publicity use in local and national newspapers and
television,but will not be made available for sale.
I have read and understand the Rules and Regulations listed above. I agree my child is to comply with them fully, and I assume
personal responsibility for my child.
Date Parent/Guardian Signature
ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MINDDNYYY)
Twl 09/28/2007
PRODUCER Mullen Insurance Agency Inc THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
PO Box 472506 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Garland TX 75047 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE _NAIL#
INSURED Planet Kidz,Inc&Company dba Fun Time Live, INSURER A Scottsdale Insurance Company
Friday Nite Live,Communities for Kidz INSURER B:
2010 Industrial Blvd. Ste 604 INSURER C:
Rockwall TX 75087 INSURER D:
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD'L POLICY EFFECTIVE POLICY EXPIRATION
I TR LbIRRft TYPE nF INSIIReNr•F POLICY NUMBER na rw(MM1nnrVV) nATF rMMMn1YYI UNITS
A GENERAL LIABILITY CLS1440188 09/28/2007 09/28/2008 EACH OCCURRENCE $ 1,606>000
DAMAGE TO X COMMERCIAL GENERAL LIABILITY PRFM SES(Ea oaurence) $ 100,000
CLAIMS MADE X -OCCUR MED EXP(Any one person) $ 5,000
X $1,000 Deductible PERSONAL S ADV INJURY $ Excluding
applies per claim GENERAL AGGREGATE -$ 2,000,000
GEN'L AGGREGATE` � LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $ Included
GE `
^ .POLICY I I PRa n LOC
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
ANY AUTO (Ea accident)
ALL OWNED AUTOS
BODILY INJURY $
SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS
(Per accident) $
PROPERTY DAMAGE
(Per accident)
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
OCCUR n CLAIMS MADE AGGREGATE S
S
DEDUCTIBLE $
RETENTION S $
WORKERS COMPENSATION AND I TARP i Awi C OTH-
FR
EMPLOYERS'LIABILITY
E.L.EACH ACCIDENT
ANY PROPRIETOR/PARTNERlEXECUTNE
$
OFFICER/MEMBER EXCLUDED? ,E.L.DISEASE-EA EMPLOYEE $
Eyes,describe under
SPFCIAI PROVISIONS hwlnw E.L.DISEASE-POLICY LIMIT_$
OTHER
DESCRIPTION OF OPERATIONS!LOCATIONS!VEHICLES!EXCLUSIONS ADDED BY ENDORSEMENT!SPECIAL PROVISIONS
CERTIFICATE HOLDER IS LISTED AS AN ADDITIONAL INSURED. Sexual 1physcial Abuse$100,000 occurrence,
300,000 aggregate.
CERTIFICATE HOLDER X CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFOR6 THE EXPIRATION
AGNEW MIDDLE SCHOOL DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN
729 WILKINSON DRIVE NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL
MESQUITE TX 75149 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE Bobby L.Maes
ACORD 25(2001I08) 0 ACORD CORPORATION 1988
Parks and Recreation
Ay 1 L l .... ...............................................................................................................................................................................................................................................................................................
Meeting Minutes
Monday, March 28,2011 —6:30 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Building 100
Wylie,Texas 75098
CALL TO ORDER
Announcing the presence of a Quorum,Chairwoman Anne Hiney called the meeting to order at 6:36 p.m.
Board Members present: Dan Chesnut,Cristine Price,Gary Robas and Matt Rose and Jim Ward Absent: Brandi Lafleur
Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams.
CITIZENS PARTICIPATION
No citizens addressed the Board.
V
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the February 28, 2011 meeting.
Board Action
Board Member Rose made a motion, seconded by Board Member Robas to approve the minutes from
the February 28, 2011 meeting. A vote was taken and passed at 6-0.
2. Consider and act upon approving the Minutes from the March 7, 2011 special meeting.
Board Action
Board Member Robas made a motion, seconded by Board Member Chesnut to approve the minutes from
the March 7, 2011 meeting. A vote was taken and passed at 5-0 (Chair Hiney (for), Members Chesnut,
Price, Robas and Rose (for), Member Ward (abstain), Member Lafleur(absent).
3. Consider and act upon Dallas Showtyme Boys Basketball vendor registration to sell food
items at Community Park to fundraise for their team's trip to Las Vegas.
Board Discussion
Superintendent Diaz summed up the vendor application before the Board in that all requested dates were
on Sundays, thus not interfering with league concessions. Vendor applicant, Latrecia Mack, (1600
Rushing Way, Wylie) was asked by Member Robas what type of organization this was to benefit. She
indicated it was an AAU sanctioned team trying to raise money for a trip to Las Vegas. Chair Hiney asked
who the target customers were and Ms. Mack indicated attendees at games held in the park. Mr. Diaz
informed Ms. Mack there were rarely games in the park on Sundays and were she to change the dates to
Saturdays, the leagues would have to be consulted in order to prevent conflicts. Michelle Math, (1516
Quail Meadow, Wylie) affiliated with the Wylie Youth Soccer Association volunteered that in order for Ms.
Mack to raise sufficient funds, she could partner with the WYSA during their games since they did not
have a concession vendor. Ms. Mack withdrew her request.
Board Action
Having withdrawn her vendor request, no Board action was taken.
DISCUSSION ITEMS
4. Report on changes in Wylie Recreation Center policies and procedures.
Board Discussion
Superintendent Diaz reported that childcare hours will change in April to include Saturdays from 9:00 am
to noon. In order to accommodate the additional day and remain within budget, weekday hours were
reduced by 30 minutes. The regulation requiring parental supervision has been changed to allow children
aged 7-11 to be allowed in the downstairs area without parents required to be on site. It is required that
the child be a member and due to the required information, the staff is comfortable with the change; they
will now have unfettered access to the foosball and ping pong tables and other gym activities. They have
initiated a banding protocol requiring those in the tween years that are allowed upstairs are required to
wear an armband so upstairs monitors can see at a glance whether they are of the appropriate age
group. Once security cameras are in place that will allow even greater supervision scope.
Chair Hiney inquired as to the status of the programs. Mr. Diaz reported that there were demos beginning
this evening in the spin class and some of the other classes were filled up already. There is currently a
big push for the summer programs, Wylie WAVE and the newly added Tween Scene (6th -8th grade age
group).
Dress code issues have been addressed. Staff notified the Board that the Facility Rules and Guidelines
currently state that all undergarments must be covered. Recreation staff is looking to add wording that
specifically addresses "sagging" and looking to add gym monitors to reinforce this rule. The rules are now
online and posted in the gym. Shades have been purchased and are available for use in the workout area
for those patrons needing additional privacy during workouts.
Member Price asked about programming for adults. Mr. Diaz indicated that there a new yoga, Zumba and
art classes available. There will be more as time progresses. You can only view online those programs
that are available for sign up. Chair Hiney inquired as to the average class length. Mr. Diaz indicated 2-3
months. Member Price inquired as to the courses for 7-11 year olds. Mr. Diaz said the summer WAVE
program, karate, art and Tween Scene among others. He stated he would include a more detailed list in
the next weekly report.
Member Price suggested sports leagues be allowed to place flyers in the flyer holders in the Rec lobby.
Mr. Diaz said staff could look into a community bulletin board; he would check the policy. Member Price
suggested non-profits, sports leagues should be allowed on the inside and Chair Hiney suggested a
board for the outside for the public.
Member Robas inquired as to new membership numbers. Secretary Williams indicated the new
memberships sold for the past week number was around 170. . Diaz said revenue was up over$200,000
and will be opening up the room rentals the first part of April which will open up another revenue source.
5. Discuss Wylie Youth Soccer Association's concerns regarding large dogs in park areas.
Board Discussion
Michelle Math (1516 Quail Meadow, Wylie)of WYSA addressed the Board indicating her concerns over
the large dogs being allowed near the playing fields and the young players being frightened or intimidated
by the dogs. The WYSA does have its own rules prohibiting them on the playing fields but it was hard to
enforce them without an ordinance to back them up beyond the leash laws. This issue was discussed
with Director Mike Sferra and staff; enforcement and management issues of this kind of ordinance were
seen to be difficult in the parks that were surrounded by trails that are often used by dog owners.
Ms. Math indicated some of the littler players wouldn't go to the field sidelines if there were dogs or other
animals present. Member Ward suggested a twenty foot from the playing field boundary. Ms. Math said
the WYSA currently had rules prohibiting animals within fifteen feet of the field but that it was hard to
enforce. Mr. Diaz said if directed, staff could research how other cities are addressing this issue. Chair
Hiney remarked that like smoking, this could be a safety issue; staff should check with the City Manager.
Member Chesnut asked if the offenders were players' parents. Ms. Math indicated they were and they
had been warned by the field marshals and a league board member, to no avail. Member Ward stated
that to have association rules outside of City of Wylie ordinances made them difficult to enforce. If City
changed ordinances to match with association they can be policed better. The best distance should be
figured out and set by ordinance for`x' footage of a perimeter from the fields. Member Price suggested
expelling the player whose parents violated the rule to give the rule some weight, she indicated she was
not in favor of a big ordinance change.
WFL President Stacy Price (1805 Country Walk Lane, Wylie)offered his league officials assess a fifteen
yard penalty to the team affiliated with a parent that violates league rules. Lance Wallace (100 Mahonia
Dr., Wylie) related that at a recent game some dogs were let loose on the field and got into a fight;
Minutes March 28,2011
Wylie Parks and Recreation Board
Page 2
someone could have gotten injured but didn't. His people typically request that people arriving with
animals are directed to sit away from the boundaries.
Mr. Diaz suggested staff research what other cities are doing to address this issue. Member Ward added
that whatever rule or ordinance we decide upon should indicate `pets' instead of dogs and allow for
special needs or highly trained dogs be allowed. Member Chesnut suggested staff check with the police
chief on enforcement of these kinds of issues.
6. Update Park Board regarding Council direction from the March 22nd meeting regarding
the use of the multipurpose athletic fields at Founders Park and Community Park.
Board Discussion
Mr. Diaz reported he had sent an email out to the various leagues requesting information on their future
needs for the spring 2012 season. The Council had directed staff to organize a summit meeting with the
league representatives. Staff was directed to put bids out for the Community Park project and is hoping to
present them in April. The summit will give staff a better idea where all the leagues are at and the
compromises that will need to be made. He inquired as to the Board's desired level of participation at the
summit. The following week will begin the meeting schedule process once all the information from the
leagues is compiled.
Member Price stated it was necessary for Board members to attend to gather the information for the
future. Mr. Diaz indicated the Master Plan had been completed for long range planning. The information
gathering for the upcoming meeting was just to cover the next year and a half but perhaps the Master
Plan could be reviewed to make sure leagues could see how this next year and a half fit into the long
term Master Plan. Chair Hiney concurred that a review for the leagues of the Master Plan might be
valuable reminding them of the extreme growth Wylie has experienced and that the City is trying to catch
up and keep up and that no none had any idea five years ago of the increased growth the City would
experience in that time; maybe it was necessary to revisit.
Member Price related that the Master Plan had been to City Council last year but that the Board needed
to see what each league's wish list was. Chair Hiney indicated Mr. Diaz will obtain that at the summit
meeting. Mr. Diaz indicated the staff was always open to needs such as scoreboards but that parking,
fields, etc. were the most important items to be solved in the construction process; the meeting was for
how the leagues were organizing themselves in the near future. Member Rose felt the Board should be
involved in the meetings for creative use and scheduling ideas to make sure all the seasons were held,
he recommended Board involvement.
Mr. Diaz state he would speak with Mr. Sferra and get back with the Board members in the next couple of
weeks. If a quorum was reached the meetings had to be posted. Member Price suggested it only be
classified as a work session. Mr. Diaz said he would confer with the City Secretary on posting
requirements and wording and get back to the board via email as information flowed in and when meeting
would be scheduled. Member Chesnut suggested the schools be involved. Mr. Diaz indicated he had a
good rapport with WISD and they had worked with staff on soccer scheduling when Founder's was under
construction.
Member Price suggested the summit be next Wednesday. Mr. Diaz indicated the deadline for league
information was April 1 and he will finalize with the leagues and Board. Council Member David Goss
(1033 Hall, Wylie)suggested the meeting should be held where it was possible to record for historical
purposes and prevent misinterpretations. Member Rose suggested requesting RSVPs to get an accurate
head count to make sure the meeting location was adequate.
ADJOURNMENT
A motion to adjourn was made by Board Member Chesnut and seconded by Board Member Ward. The meeting
was adjourned at 7:57 p.m. by unanimous consent.
ATTEST:
Nancy Williams, Park Board Secretary Anne Hiney, Chair
Minutes March 28,2011
Wylie Parks and Recreation Board
Page 3
Parks and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: April 25, 2011 Item Number: 3
Division: Parks and Recreation (Board Secretary's Use Only)
Prepared By: Mike Sferra Account Code:
Date Prepared: April 20, 2011 Budgeted Amount: $
Exhibits:
Subject
Consider and act upon setting a date for the Founder's Park Art Dedication/Grand Re-opening.
Recommendation
N/A
Discussion
Staff has received a request from the Public Art Advisory Board's liaison to establish a date for the Founder's
Park Art Dedication/Grand Re-opening. The artist that provided the artwork in the south plaza is available June
3 or June 11, 2011.
Approved By
Initial Date
Department Director MS April 20 2011
City Manager
Page 1 of 1
Parks and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: April 25, 2011 Item Number: 4
Division: Parks and Recreation (Board Secretary's Use Only)
Prepared By: Mike Sferra Account Code:
Date Prepared: April 20, 2011 Budgeted Amount: $
Exhibits:
Subject
Consider and act upon recommendations to the City Council for Community Park bids.
Recommendation
Motion to reject the bids received on April 20, 2011 for Community Park Improvements.
Discussion
Bids for Community Park Improvements were received on Wednesday, April 20. The lowest base bids exceed
the amount of budgeted funding for the project. After discussion with the consultant, staff is recommending that
the bids be rejected.
Approved By
Initial Date
Department Director MS April 21 2011
Page 1 of 1
2011 Community Park Improvements
City of Wylie,Texas
Bid Opening:April 20, 2011
Schmoldt JDC K.W. Brown North Texas
Bid Item Construction Construction Fain Construction Contracting
Base Bid $ 1,590,000 $ 1,700,000 $ 1,769,000 $ 1,826,000 $ 2,124,385
Alt. A- Parking for 156 Spaces $ 225,000 $ 363,000 $ 395,000 $ 337,044 $ 295,000
Alt. B- Pvmt. Markings for 156 Spaces $ 1,100 $ 5,000 $ 6,750 $ 3,724 $ 6,000
Alt. C- Landscape and Irr for 156 Spaces $ 17,000 $ 20,000 $ 17,350 $ 19,645 $ 19,000
Alt. D- Parking for 287 Spaces $ 370,000 $ 516,000 $ 586,000 $ 503,504 $ 427,000
Alt. E- Pvmt. Markings for 287 Spaces $ 2,200 $ 6,000 $ 8,900 $ 6,160 $ 8,000
Alt. F- Landscape and Irr for 287 Spaces $ 38,000 $ 30,000 $ 18,000 $ 38,528 $ 37,000
Alt. G -Concession Stand -Jim Wilson $ 380,000 $ 650,000 $ 495,000 $ 355,802 $ 540,000
Alt. H-1 -Concession Stand - 14'x24' $ 97,000 $ 200,000 $ 172,000 $ - $ 85,000
Alt. H-2 -Concession Stand -24'x36' $ 117,000 $ 300,000 $ 226,000 $ - $ 175,000
Alt. I - Football Field Improvements $ 70,000 $ 83,000 $ 91,000 $ 74,162 $ 110,000
Alt.J -Cooper Field Irrigation & Sod $ 39,000 $ 55,000 $ 40,000 $ 44,252 $ 40,000
Alt. K-8 Bleacher Covers $ 16,500 $ 67,000 $ 16,000 $ 16,128 $ 85,000
Alt. L-8 New Bleachers $ 30,400 $ 32,000 $ 30,000 $ 31,746 $ 15,000
Alt. M - Plaza & Infield Lighting Package $ 97,000 $ 108,000 $ 103,000 $ 160,892 $ 115,000
Alt. N -Outfield Lighting Package $ 135,000 $ 151,000 $ 144,000 $ 184,276 $ 155,000
Alt. 0- Light Pole Relocation $ 5,700 $ 7,000 $ 6,700 $ 3,248 $ 6,000
Alt. P- Landscaping and Seeding Plaza $ 20,000 $ 40,000 $ 18,000 $ 127,504 $ 125,000
Total with All Alternates $ 3,250,900 $ 4,333,000 $ 4,142,700 $ 3,732,615 $ 4,367,385
Parks and Recreation Board
CITY OF WYLIE AGENDA REPORT
Meeting Date: April 25, 2011 Item Number: 5
Division: Parks and Recreation (Board Secretary's Use Only)
Prepared By: Mike Sferra Account Code:
Date Prepared: April 20, 2011 Budgeted Amount: $
Exhibits:
Subject
Discuss proposed Special FY 2011/12 Budget Review meeting for May 2, 2011.
Recommendation
N/A
Discussion
Staff is beginning to prepare the FY 2011-12 proposed budget and would appreciate input from the Board.
Some considerations are as follows:
• Any recommendations should comply with the priorities identified in the 2010 Parks, Recreation, and
Open Space Master Plan.
• The amount of funding available through the General Fund, Park A&I Fund, and the 4B will be limited.
• The Division will be requesting additional personnel to maintain City parks and to assist in financial
operations of the Recreation Center.
• Collin County is soliciting Parks and Open Space Grant requests due in early July. Their top three
priorities are purchase of open space/parkland, trails, and park improvements. This is a matching grant.
• Current and pending projects include:
o Community Park Improvements
o Hike and Bike Trail Master Plan
o Neighborhood Parks Master Plan
Approved By
Initial Date
Department Director MS April 20 2011
City Manager
Page 1 of 1
Parks and Recreation Board
CITY OF WY I AGENDA REPORT
Meeting Date: April 25, 2011 Item Number: 6
Division: Parks and Recreation (Board Secretary's Use Only)
Prepared By: Robert Diaz Account Code:
Date Prepared: April 20, 2011 Budgeted Amount: $
Exhibits: 2
Subject
Report on findings of other city's rules and regulation regarding large dogs in park areas.
Recommendation
N/A
Discussion
Staff discussed with the Board at the March 28, 2011, meeting the idea of restrictions on dogs in athletic field
areas. Representatives from Wylie Youth Soccer Association, Wylie Baseball Association and Wylie Football
League commented to the Board that they have some concerns about the safety of the spectators watching their
respective sports due to park patrons having dogs near the playing areas. Staff notified the Board at the meeting
that it could do some research on policies or ordinances from surrounding cities and bring it back to the Board
in April for their review.
Nancy Williams, Parks Administrative Assistant, researched the following cities: Plano, Allen, McKinney,
Rowlett, Garland, Sachse, and Plano Sports Authority. Attached are the results she received from the cities and
Plano Sports Authority. The City of Rowlett and City of Garland are the only two cities that address dogs and
athletic fields. The other cities and Plano Sports Authority only address dogs be on a leash and that dog waste
is picked up and disposed of.
Current Wylie Prohibited acts regarding dogs:
Secs. 78-110. Prohibited acts.
It shall be unlawful for any person to commit any one or more of the following acts in a park
unless authorized by city staff in writing:
(1) To hitch, fasten, lead, drive or let loose, any animal, reptile or fowl of any kind, provided that this
shall not apply to domestic animals as defined by the Animal Control Code when led by a static
cord or chain not more than ten (10)feet long or a retractable cord not more than fifteen (15)feet
long, except in designated areas.
(21) To allow a domestic animal to defecate in any park without immediate removal and disposal of
such feces in proper waste receptacles.
Approved By
Initial Date
Department Director RD April 20 2011
Page 1 of 1
Dog Policies/Ordinances in Other Local Cities
Plano Allen McKinney Rowlette-P&R Rules Garland Sachse Plano Sports Authority
Sec.15-4.-Activities allowed with a Sec.11-18.-Prohibited acts Sec.42-98.-Pets. Policy Ordinance No Policy/Rule
permit or facility use agreement.
Animals. To ride,drive,lead,or let loose any It shall be unlawful for any person Leash and pick up No pets shall be permitted Pets prohibited in areas Leash law only No Issues
animal,reptile or fowl of any kind,except in to commit any one(1)or more of regulations. within any playground area where posted,i.e.sports
designated areas.These restrictions shall not
apply to dogs and cats when restrained by a the following acts in a park:1.To or where any organized complex,playgrounds,
leash not more than six(6)feet long.Such hitch,fasten,lead,drive or let activity is being conducted. athetic fields.(Director's
leash shall at all times serve as a connection loose,any animal,reptile or fowl of Leash/waste ordinances discretion)Can be
between the dog or animal and the person any kind,provided that this shall enforced by police.
that accompanies the dog or other animal.
No person shall tie or restrain an animal by not apply to domestic animals or
attaching its leash to fencing,trees,benches, defined by the animal control code
bleachers,poles or other park facility when led by a static cord or chain
infrastructure.Dogs and other animals are not not more than ten(10)feet long or
permitted inside park facility buildings,
swimming facilities or playground areas.Any a retractable cord not more than
person accompanying a dog or other animal fifteen(15)feet long,except in
shall immediately clean up any feces left by designated areas.2.To ride or drive
such animal.A person commits an offense if any horse or other animal,except
the owner or person that accompanies an
animal fails to visibly have in his or her in designated areas.
possession,materials that can be used to
immediately remove and dispose of any
feces the animal produces.Animals that are
trained to assist the handicapped are
permitted in all park facilities.
