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03-15-2012 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board March 15, 2012- 6:30 pm Wylie Municipal Complex City Council Chambers/Conference Room 300 Country Club Road, Bldg. 100 Wylie, Texas, 75098 Stewart Matthews Chair Kathy Spillyards Vice Chair DeeAnn Ross Board Member James Lenox Board Member Susan Spurgin Board Member Gaynell Reed Board Member Deya Harris Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516-6023 or TD 972.516.6026. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Discussion regarding PAAB Future Events Sub-Committee recommendations for the Wylie Arts Festival and other new events to focus on public art. (C. Ehrlich, PAAB Liaison) Executive Summary The sub-committee met on February 7th to discuss recommendations for future events to focus on the arts. The committee has provided a list of those recommendations for your review and direction to staff. March 15, 2012 Wylie Public Arts Advisory Board Regular Meeting Agenda Page 2 • Discussion regarding the Community Park CIP Art Project. (C. Ehrlich, PAAB Liaison) Executive Summary Staff will give a short update on the progress with the call for artists for Community Park including the Parks Board recommendation for a theme for the art. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the February 16, 2012 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon authorizing the process, budget and funding for the commissioning of a mural for the wall on the south wall facing exterior of the building located at 104 S. Ballard, Wylie. (Block 4, Lot 3, Keller's Addition) including the RFQ (Call for artists). (C. Ehrlich, PAAB Liaison) Executive Summary Staff has completed an RFQ (Call for Artists) to send to a short list of selected artists per board direction and to be posted on the publicartists.org website. The RFQ will include a budget amount, stipend for finalists, and possible maintenance and contingency items. Staff requests action to complete those areas of the RFQ. A time line is also included from the initial call to the selection of an artist. The art selection committee will be discussed in a separate agenda item. 3. Consider and act upon the appointment of a Selection Panel to recommend the ranking of finalists for the Community Park CIP Art project. (C. Ehrlich, PAAB staff liaison) Executive Summary Staff has prepared a list of possible art selection committee members. The Public Art Guidelines for Wylie suggest a combination of users of the space, building, facility in or on which the art will be placed, possibly a landscape architect, a member of the Parks board, citizens of the community or near the art site, a member of PAAB, and artists and/or art coordinators familiar with artist selection processes. The Parks board has recommended Anne Hiney to serve on the Selection Committee. Anne is a member of the Parks Board and has a degree in art. Margaret Robinette, Public Art Program Manager, City of Dallas (retired) has agreed to serve on this committee. Past artists serving in this capacity were local artist John Pototschnik and Marie Renfro. March 15, 2012 Wylie Public Arts Advisory Board Regular Meeting Agenda Page 2 4. Consider and act upon the appointment of a Selection Panel to recommend the ranking of finalists for the Downtown Mural Art project. (C. Ehrlich, PAAB staff liaison) Executive Summary Staff has prepared a list of possible art selection committee members. The Public Art Guidelines for Wylie suggest a combination of users of the space, building, facility in or on which the art will be placed, possibly a landscape architect, a member of a board or in this case the Downtown Merchants Association, citizens of the community or near the art site, a member of PAAB, and artists and/or art coordinators familiar with artist selection processes. It has been recommended that the owner of the building where the mural will be painted serve on the Selection Committee. Margaret Robinette, Public Art Program Manager, City of Dallas (retired) has agreed to serve on this committee if appointed. Past artists serving in the capacity were local artist John Pototschnik and artist Marie Renfro. ADJOURNMENT CERTIFICATION 1 certify that this Notice of Meeting was posted on this 9th day of March, 2012 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.Rov. Carole Ehrlich,City Secretary Date Notice Removed DISCUSSION ITEM #1 PAAB FUTURE Events Sub-Committee Recommendations for the Wylie Arts Festival and Other New Events to Focus on the Arts. Future Events Planning Members of the sub-committee above discussed general conversation regarding activities that the Public Arts Board should consider for increased exposure of the fine arts in Wylie Texas and activities for community service by the Public Arts Board. Recommendations included: 1. December Arts and Crafts Festival 2012 2. a. Pre-Planning committee should be started immediately to begin marketing, basic planning of timetable, and communications for the 2012 festival. b. As a result of 2011 successful use of the First Baptist Church Activity Center, it is recommended that the 2012 festival grow to both an outdoor and indoor festival, making use of this facility and perhaps the FB Gym. c. It was discussed that the 2013 December Arts festival considered being expanded to include the prior Friday evening for Tree Lighting and other activities to kick off the Saturday festival, with the idea to eventually over several years to expand to two full days. 3. Sprinq/Summer Fine Arts Festival 2013 4. a. It was discussed that a second festival be created to focus on Fine Arts and other creative arts. b. It was discussed that the festival time frame be in early June for four major reasons: 1. Best weather; avoiding spring rains and mid-late summer heat 2. Allows for larger choice of entertainment by being at school year conclusion compared to mid-summer or early fall. 3. Avoids the May voting priorities for city employees. 4. Avoids competition from larger more established festivals (i.e. Wildflower festival in Richardson, Deep Ellum Arts Festival, City of Dallas Artsfest, FW Main street Arts Festival.) c. It was discussed that the Summer Arts Festival should be held at the new City facilities on Country Club to feature the new building and have more room at this site. d. It was discussed that involving the Parks & Rec department would be beneficial for all parties (the attendees, the city facilities, and the arts) to bring in a more varied crowd and to expose many of the benefits that Wylie has to offer to new citizens and those who wish to move into our area. 3. Quarterly Art Show. It was discussed that an ongoing quarterly art show could be created to benefit the citizens and also artists in the Wylie area to have exposure to the arts and to have art displayed. No specific details were discussed other than having one Saturday per quarter to be an official show day and the art pieces submitted for that quarter would be displayed in and around the city buildings. 4. Monthly Demo It was discussed that a monthly arts demonstration be set up in or around the city buildings to expose the citizens to a variety of art mediums. This could correspond with the Quarterly Art Show as mentioned above. 5. Marketing for the Public Arts Board It was discussed that the Public Arts Board should create a brief brochure that is a visible and ongoing announcement of upcoming events to include general information about the regular board meetings, annual, quarterly and monthly events and to be used as a solicitation to encourage citizen participation in the Fine Art activities. Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting February 16, 2012 - 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club Road, Bldg. 100 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:30 p.m. by Chair, Stewart Matthews. Board members in attendance were Kathy Spillyards, Gaynell Reed, Dee Ann Ross, Deya Harris, Susan Spurgin and Jim Lenox. Staff present included Mindy Manson, City Manager and Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Discussion regarding commissioning a muralist to create a mural for the wall on the south wall facing exterior of the building located at 104 S. Ballard, Wylie. ( Block 4, Lot 3, Keller's Addition) (C. Ehrlich, PAAB Liaison) Executive Summary Staff and the board discussed a possible project surrounding the painting of a new mural on the south wall of the building located at 104 S. Ballard, facing Olde City Park. City Manager Manson explained that currently a mural is painted in this location however the paint and portions of the wall have deteriorated and a new mural needs to be created once all repairs to the wall have been made. Board members discussed possible funding coming from current public art funds to commission an artist to create the mural. City Manager Manson explained that the property owner would be responsible for insuring that sealing was placed on the wall prior to painting so no moisture would seep into the interior of the building and the City would take care of any repairs needed to bring the wall to painting condition. Board member Spillyards stated that she would research some murals to determine an artist budget for the project based on size and would also check to see the process muralists would be able to provide with regard to visual proposals. Direction from the board was for staff to draft a call for artists and bring the draft to the next scheduled meeting for further discussion and formal action to approve a call for artists. • Discussion regarding City Council comments during the council presentation for the Wylie Arts Festival and other new events to focus on public art. (C. Ehrlich, PAAB Liaison) February 16, 2012 Wylie Public Arts Advisory Board Meeting Minutes 12 Executive Summary PAAB liaison Ehrlich reported on recent discussions with council at the January 24, 2012 council meeting regarding the possibility of future events sponsored by the Public Arts Advisory Board and possible timing of the events. Ehrlich explained that after presenting a possible second event to the council during the overview of the December 2011 Arts Festival, some of the discussion indicated the desire to have an event in the spring/summer at the new complex. The reasoning behind starting an event at the new complex was to have the ability to grow the event without restrictions. The Board Chair Matthews asked for volunteers to serve on a sub-committee that could further discuss additional events and bring these ideas back to the board for further discussion and possible recommendations to the Wylie City Council. Members volunteering were: DeeAnn Ross, Jim Lenox and Kathy Spillyards. The committee will meet February 27, 2012 in the Council Conference Room at 11:30 a.m. • Discussion regarding the Community Park CIP Art Project. (C. Ehrlich, PAAB Liaison) Executive Summary PAAB liaison Ehrlich addressed the board giving an update on the pending Capitol Improvement Art Project for Community Park. Ehrlich reminded board members that an agenda item for action to determine the final budget for the project and possible stipends for the art semi-finalists would be considered later in the agenda. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the January 12, 2012 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Lenox, seconded by board member Reed to approve the minutes from the January 12, 2012 PAAB meeting as presented. A vote was taken and the motion passed 6-0 with board member Harris absent. 2. Consider and act upon authorizing the process, budget and funding for the Community Park Public Art CIP project including the RFQ (Call for artists). (C. Ehrlich, PAAB staff liaison) Staff/Board Comments PAAB liaison Ehrlich addressed the board stating that staff has prepared a list of possible artists to call for the Community Park project. Staff needs final approval of the process to use to call artists, final budget, and items included in the artist's budget. The processes available per the Wylie Public Art Guidelines are: Direct Selection, Open Competition, and Limited Competition. The Wylie Parks and Recreation Board has recommended a baseball theme for the art. Board members discussed the process to use regarding the selection of an artist(s) and directed staff to utilize the February 16, 2012 Wylie Public Arts Advisory Board Meeting Minutes 3 Publicartist.org along with the inclusion of invitations to specific artists listed in the region, to include Madeline Wiener and Montage 48/61. This is a mixture of limited competition and direct selection per the public art guidelines. The board directed staff to check with the Parks and Recreation Board to insure they were still recommending "Baseball" as the theme for the art. Board Action A motion was made by board member Lenox, seconded by board member Ross to set the budget for Community Park CIP Art project at $31,800 which will include an artist fee of $30,000 and up to three $600 honorariums for semi-finalists to create their proposals for the art work. The process used will be a combination of Direct Selection and Limited Competition (within a 300 mile radius of 75098) and to complete the call as presented and send to prospective artists through publicartist.org. A vote was taken and the motion passed 6-0 with board member Harris absent. ADJOURNMENT With no other business before the board, a motion was made by board member Reed, seconded by board member Lenox to adjourn the meeting at 8:16 p.m. A vote was taken and the motion passed 6-0 with board member Harris absent. Stewart Matthews, Chair Carole Ehrlich, Secretary Agenda Item #2 Budget and Call for Artists Downtown Mural Art Project Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: March 15 2012 Item Number: 2. Department: Public Art Board (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: 3-8-2012 Budgeted Amount: Exhibits: Artist list for Muralists Subject Consider and act upon authorizing the budget funding for the commissioning of a mural for the wall on the south wall facing the exterior of the building located at 104 S. Ballard, Wylie. (Block 4, Lot 3, Keller's Addition) including the RFQ (Call for artists). (C. Ehrlich, PAAB Liaison) Recommendation Motion to approve a budget of $ to commission a mural for the wall on the south wall facing the exterior of the building located at 104 S. Ballard, Wylie. (Block 4, Lot 3, Keller's Addition) including the RFQ (Call for artists) to include the following: Art fabrication, lighting, insurance, permit fees and transportation using the process; and to provide a budget for 2-3 stipends in the amount of $ _for each of the finalists to create their proposals. Discussion Staff has prepared an RFQ and a list of possible artists to call for the Downtown Mural art project. Staff needs final approval of the process to use to call artists, final budget, and items included in the artist's budget. The processes available per the Wylie Public Art Guidelines are: Direct Selection, Open Competition, and Limited Competition. The board can utilize one of these processes or a combination of them to call artists. Staff has researched with art coordinators/muralists and found that a budget of $15,000 could give good detail for a 12' X 60' mural. The funding for the project would need to come from the current public art balance. Staff also needs direction regarding a stipend for finalists to provide a to-scale drawing or sketch of their proposals. Other items for inclusion within the budget would be maintenance, contingency, lighting and/or other exterior components of the project. Approved By Initial Date Department Director CE 2 10 2012 City Manager Page 1 of 1 Historic Downtown Mural Artist Email Phone number Sergio Garcia kobayashibass@yahoo.com 214-412-9185 Davies Brothers drape99@vahoo.com Frank Compagna franksart@sbcglobal.net Cathey Miller cathey@cathedonia.com ]Taylor itimage@hotmail.com Stephen Hackley stephen@stephenhackley.com Art Garcia arts@graphicontent.com Kevin Obregon KevinObregon@hotmail.com Laurel White purple laurel@vahoo.com 903-519-1528 Roger and Karen Nitz karennitz@att.net 972-342-7150 call to artists wts7 ., , . . ,.. . . r g4 tom u . gxsy.is' F a 4 yty� `.x v �` 'S' 2 '.v,;,v Y tier , i ti - rvi , / f, ,___ ,/-. ( i/Iii //v . , / /7:-, i 7,-, r A ,/ --/ - :„..„....,,,,,,,,,,-4/,, _ _ ii," i / / Description of Public Art Project The Public Arts Advisory Board of the City of Wylie, Texas seeks to commission an original art mural to work functionally, philosophically, and artistically with the space in and around Wylie's Historic Downtown area. This mural wall will be 12 feet wide by 60 feet long and will face Olde City Park. The park is the entrance to Wylie's historic downtown area with buildings dating back to the early 1900's. The City has much rich history and will celebrate its 125th year of incorporation in 2012. Art Space • Art should complement the architecture in scale and design, depicting the rich history of the community and downtown area • Artist responsibilities include wall preparation and creation of the mural • Art should be creative but conceptually accessible to the viewer • Art will be the focal point for community engagement downtown • Because evening shopping and park activities are a part of the downtown area, lighting should be an element of the art/space-energy efficient preferred • Art should take into consideration a variety of community activities • The art mural must be durable and require minimal maintenance • A site specific photo of the area is below r ART PLACEMENT OVERVIEW Budget — The budget for this project is $ . (Including artist's fee, travel/lodging during fabrication/installation, materials, fabrication, transportation, documentation, insurance, permit fees, and lighting). Selection Process — The Art Selection Panel will include 1 community member, 1-2 professional artists or experienced art coordinators, a representative from the Downtown Merchants Association, 1 Public Art Board member, user of the space, and a community leader. Submissions of qualifications will be reviewed by representatives of the Public Art Advisory Board, city staff and other professionals, and if necessary initially narrowed to semi-finalists. The Art Selection Panel will narrow the field to 2-3 finalists for the project. The finalists will be invited for site visit, dialogue with the community, and if they wish, a period of time spent with staff. They will then be asked to develop a conceptual to scale sketch to convey the concept for the artwork and make a presentation in person of their proposal, for which they will be given an honorarium of$ . These, to-scale visual sketches will also be displayed in a prominent place within the Municipal Complex for the public to view. The Art Selection Panel will rank the finalists for recommendation to the Public Art Advisory Board, Staff and to the Wylie City Council. Upon approval, the artist will be awarded a contract. Tirneline —These dates are subject to change 4/16/2012 Submissions due by 5pm, Central Time (not post marked) 4/23-4/27 Selection Panel Meets to choose 2-3 Art Finalists 5/21-5/25 Community Input Meeting and/or Finalists visit site Finalists asked to prepare concept proposals (sketch) 5/28-6/1 Finalists present proposals 5/31-6/3 Proposals are displayed for the community 6/4-6/8 Art Selection panel ranks finalists and recommends to Public Art Advisory Board (boards meet same day/week) 6/12 Approval by the Wylie City Council (including contract) Artist begins work. TBD Final Art is installed (TBD by artist if timeline can be met) Submission Requirements - Submit the following on a CD. All items must be digital and labeled as directed. ✓ Letter of interest. Please include contact information. ✓ Current Resume. (Label as ArtistLastName.Resume.doc or .pdf) ✓ Images of previous, relevant work. Maximum of 15 images. Please send each image as a .jpg and label with artist's last name, image number and image title. For example: Smith.01.Titleof Piece.jpg, Smith.02.TitleofPiece.jpg, etc. ✓ Images must be 1028 X 768 pixels (or smaller) and at least 72 dpi. ✓ Image list. For each entry, include image number, title, media, size, date, budget and brief description if necessary (Label as ArtistLastName.lmageList.doc or.pdf) ✓ References (Label as ArtistLastName.References.doc or .pdf) Eligibility — The project is open to all professional artists located in the regional area of North Texas (300 mile radius of 75098, Wylie), age 18 and over, regardless of race, color, religion, national origin, gender, age, marital status, or physical or mental disability. City of Wylie employees, as well as selection panelists and their immediate family members are not eligible for participation. Contact Information City of Wylie, Public Art Advisory Board, c/o Carole Ehrlich 300 Country Club Road, Building 100, Wylie, TX 75098 Questions? Please contact 972-516-6023 or 6020 Carole Ehrlich; e-mail - carole.ehrlich@wylietexas.gov Agenda Item #3 Appointment of the Art Selection Panel For Community Park Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: March 8, 2012 Item Number: 3. (City Secretary's Use Only) Department: Public Art Board Prepared By: C. Ehrlich Account Code: Date Prepared: 3-8-2012 Budgeted Amount: $30,000 project budget Exhibits: Subject Consider and act upon the appointment of a Selection Panel to recommend the ranking of finalists for the Community Park CIP Art project. (C. Ehrlich, PAAB staff liaison) Recommendation A motion to appoint and to the Wylie Public Art Selection panel for the Community Park CIP Art project. Discussion Staff has prepared a list of possible art selection committee members. The Public Art Guidelines for Wylie suggest a combination of users of the space, building, facility in or on which the art will be placed, possibly a landscape architect, a member of the Parks board, citizens of the community or near the art site, a member of PAAB, and artists and/or art coordinators familiar with artist selection processes. The Parks board has recommended Anne Hiney to serve on the Selection Committee. Anne is a member of the Parks I3oard and has a degree in art. Margaret Robinette, Public Art Program Manager, City of Dallas (retired) has agreed to serve on this committee. Past artists serving selection panel members were local artist John Pototschnik and Marie Renfro. Approved By Initial Date Department Director CE 3-8-2012 City Manager Page 1 of 1 Community Park Selection Panel Volunteers Margaret Robinette retired City of Dallas Public Art Anne Hiney, Parks and Recreation Board Member ,Artist , Public Arts Board Member , Wylie Citizen Advisory Members Mike Sferra, Public Services Director Chris Hoisted, City Engineer Carole Ehrlich From: Robert Diaz Sent: Thursday, March 08, 2012 11:44 AM To: Carole Ehrlich Cc: Mike Sferra Subject: RE: Parks Board Direction and selection panel member Categories: Red Category We had this item as a discussion item at the last meeting so all of this will be reflected in the meeting minutes. But just to confirm Anne will be the Board member on the PAAB committee for Community Park and the Board revised the direction of the art to a "youth sports"theme, leaning toward baseball. I think they basically made the scope of the art a bit more broad to reflect youth sports in general, but since it will be placed at the entrance of the baseball fields they would like to see a baseball element to it. Anne was at the meeting and since she will be on the committee she can clarify the position if you need her too. If you need anything more formal let me know. Thanks. CITY OF WY'LIE 4 Robert Diaz, Parks and Recreation Superintendent Parks and Recreation 300 Country Club Road#100,Wylie,Tx 75098 Robert.diaz@wylietexas.gov 972-516-6341 Get Involved, Stay Connected... ' ) 4110 _ . e . •• ci;100. 0 W'ylieTexas.goy Facebook eNewsletter Flickr Notification WARNING: Computer viruses can be transmitted via email. The recipient should check this email and any attachments for viruses. 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From: Carole Ehrlich Sent: Thursday, March 08, 2012 10:55 AM 1 Agenda Item #4 Appointment of the Art Selection Panel For The Downtown Mural Art Project Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: March 8, 2012 Item Number: 4. Department: Public Art Board (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: 3-8-2012 Budgeted Amount: $30,000 project budget Exhibits: Subject Consider and act upon the appointment of a Selection Panel to recommend the ranking of finalists for the Downtown Mural Art project. (C. Ehrlich, PAAB staff liaison) Recommendation A motion to appoint and to the Wylie Public Art Selection panel for the Downtown Mural Art project. Discussion Staff has prepared a list of possible art selection committee members. The Public Art Guidelines for Wylie suggest a combination of: users of the space, building, facility in or on which the art will be placed, possibly a landscape architect, a member of the Parks board or in this case the Downtown Merchants Association, citizens of the community or near the art site, a member of PAAB, and artists and/or art coordinators familiar with artist selection processes. It has been recommended that the owner of the building where the mural will be painted serve on the Selection Committee. Margaret Robinette, Public Art Program Manager, City of Dallas (retired) has agreed to serve on this committee if appointed. Past artists serving in the capacity were local artist John Pototschnik and artist Marie Renfro. Approved By Initial Date Department Director CE 3-8-2012 City Manager Page 1 of 1 Olde City Park Downtown Mural Selection Panel Volunteers Alexis Tapp, Building Owner/Downtown Merchant , Downtown Merchants Assoc. Margaret Robinette, retired City of Dallas Public Art ,Artist , Public Arts Board Member ,Wylie Citizen Advisory Members Mike Sferra, Public Services Director Chris Hoisted, City Engineer