01-12-2012 (Public Arts Advisory) Minutes _41 Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
January 12, 2012 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:30 p.m. by Chair, Stewart Matthews. Board members in attendance
were Kathy Spillyards, Gaynell Reed, Dee Ann Ross, Deya Harris (left at 8:00 pm), Susan Spurgin and
Jim Lenox.
Staff present included Carole Ehrlich, board liaison/secretary and Craig Kelly public information officer.
Also present was Gilbert Tamez CERT volunteer.
DISCUSSION ITEMS
• Discussion regarding FY 2011 Wylie Arts Festival De-Briefing. (C. Ehrlich, PAAB
Liaison)
Board Staff Discussion
Staff and the board discussed the 2011 Wylie Art Festival event. Members and those in attendance
reviewed the event and discussed the possibility of holding the 2012 event indoors. A survey was
presented with 25% of the vendors participating in 2011 responding. Overall vendors enjoyed the indoor
event in December but requested larger vendor spaces.
Public Information Officer and co-chair of the event reported that expenditures were approximately
$14,125.70 with revenues totaling $14,615.00. Additional funding was used for regional advertising which
brought in many more visitors from outside the City.
Items of concern discussed by PAAB included inclement weather and scheduling December events
outdoors at that time of yea;, space within the events center and whether enough room existed to
comfortably assemble both the entertainment and vendor booths with larger than 8 X 8 spacing. Other
items of concern were scheduling the parade using Ballard Avenue conflicting with space for outside
events such as the petting zoo, bounce houses, pony rides and food vendors.
Members proposed to have the parade on Friday evening followed by the official Christmas Tree lighting
and move the Arts Festival indoors on the following Saturday which would enhance the advertising on
Friday night to alert parade visitors of the arts and crafts event.
Discussion also directed staff to look into the idea of having a second Art Festival in Olde City Park in the
spring/summer to allow the event to build and provide more vendors and activities a month that the
weather would be warmer. Staff will research both events and report back to the board at their meeting in
January 12,2012 Wylie Public Arts Advisory Board Meeting Minutes P a a c 1 2
February.
• Discussion regarding new events to focus on public art. (C. Ehrlich, PAAB Liaison)
Board/Staff Discussion
PAAB and Staff briefly discussed having art demonstrations and fine art displays on the back porch of
the Wylie Municipal Complex. More information will be presented to the board regarding possible events
in the future.
• Discussion regarding the Community Park CIP Art Project for 2012. (C. Ehrlich,
PAAB Liaison)
Board/Staff Discussion
PAAB liaison Ehrlich reported the budget for the Community Park CIP Art Project was $14,950. She stated that if
the board wanted to choose an artist that created either sculpture or mural art work, the budget for this project was
on the low side to acquire a substantial piece of art. She reported the profit from the 2011 Arts Festival was
approximately$14,615 which could be added as additional funding for the project.
Direction from PAAB was to present a list of regional artists and a draft call (RFQ) for artists for the project to the
next PAAB meeting for further discussion regarding budgeting, selection committee and the commissioning
process.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the December 1, 2011 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Lenox, seconded by board member Spurgin to approve the PAAB
minutes from December 1, 2011 as presented. A vote was taken and the motion passed 7-0.
ADJOURNMENT
With no other business before the board, a motion was made by board member Reed, seconded by board
member Lenox to adjourn the meeting at 8:55 p.m. A vote was taken and the motion passed 7-0.
Stewart Matthews, Chair
ifQ '
Ca ole Ehrlic , ecretary