02-16-2012 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
February 16, 2012 — 6:30 p.m.
Wylie Municipal Complex
Council Chambers
300 Country Club Road, Bldg. 100
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:30 p.m. by Chair, Stewart Matthews. Board members in attendance
were Kathy Spillyards, Gaynell Reed, Dee Ann Ross, Deya Harris, Susan Spurgin and Jim Lenox.
Staff present included Mindy Manson, City Manager and Carole Ehrlich, board liaison/secretary.
DISCUSSION ITEMS
• Discussion regarding commissioning a muralist to create a mural for the wall
on the south wall facing exterior of the building located at 104 S. Ballard,
Wylie. ( Block 4, Lot 3, Keller's Addition) (C. Ehrlich, PAAB Liaison)
Executive Summary
Staff and the board discussed a possible project surrounding the painting of a new mural on the south wall of the
building located at 104 S. Ballard, facing Olde City Park. City Manager Manson explained that currently a mural is
painted in this location however the paint and portions of the wall have deteriorated and a new mural needs to be
created once all repairs to the wall have been made.
Board members discussed possible funding coming from current public art funds to commission an artist to create
the mural. City Manager Manson explained that the property owner would be responsible for insuring that sealing
was placed on the wall prior to painting so no moisture would seep into the interior of the building and the City
would take care of any repairs needed to bring the wall to painting condition.
Board member Spillyards stated that she would research some murals to determine an artist budget for the project
based on size and would also check to see the process muralists would be able to provide with regard to visual
proposals.
Direction from the board was for staff to draft a call for artists and bring the draft to the next scheduled meeting for
further discussion and formal action to approve a call for artists.
• Discussion regarding City Council comments during the council presentation for
the Wylie Arts Festival and other new events to focus on public art. (C. Ehrlich,
PAAB Liaison)
February 16,2012 Wylie Public Arts Advisory Board Meeting Minutes 11 ,1 g c 2
Executive Summary ---
PAAB liaison Ehrlich reported on recent discussions with council at the January 24, 2012 council meeting regarding
the possibility of future events sponsored by the Public Arts Advisory Board and possible timing of the events.
Ehrlich explained that after presenting a possible second event to the council during the overview of the December
2011 Arts Festival, some of the discussion indicated the desire to have an event in the spring/summer at the new
complex. The reasoning behind starting an event at the new complex was to have the ability to grow the event
without restrictions.
The Board Chair Matthews asked for volunteers to serve on a sub-committee that could further discuss additional
events and bring these ideas back to the board for further discussion and possible recommendations to the Wylie
City Council. Members volunteering were: DeeAnn Ross, Jim Lenox and Kathy Spillyards. The committee will meet
February 27, 2012 in the Council Conference Room at 11:30 a.m.
• Discussion regarding the Community Park CIP Art Project. (C. Ehrlich, PAAB
Liaison)
Executive Summary
PAAB liaison Ehrlich addressed the board giving an update on the pending Capitol Improvement Art Project for
Community Park.
Ehrlich reminded board members that an agenda item for action to determine the final budget for the project and
possible stipends for the art semi-finalists would be considered later in the agenda.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the January 12, 2012 Public
Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Lenox, seconded by board member Reed to approve the minutes
from the January 12, 2012 PAAB meeting as presented. A vote was taken and the motion passed 6-0
with board member Harris absent.
2. Consider and act upon authorizing the process, budget and funding for the
Community Park Public Art CIP project including the RFQ (Call for artists). (C.
Ehrlich, PAAB staff liaison)
Staff/Board Comments
PAAB liaison Ehrlich addressed the board stating that staff has prepared a list of possible artists to call for the
Community Park project. Staff needs final approval of the process to use to call artists, final budget, and items .
included in the artist's budget. The processes available per the Wylie Public Art Guidelines are: Direct Selection,
Open Competition, and Limited Competition. The Wylie Parks and Recreation Board has recommended a baseball
theme for the art.
Board members discussed the process to use regarding the selection of an artist(s) and directed staff to utilize the
February 16,2012 Wylie Public Arts Advisory Board Meeting Minutes I' a u c 3
Publicartist.org along with the inclusion of invitations to specific artists listed in the region, to include Madeline
Wiener and Montage 48/61. This is a mixture of limited competition and direct selection per the public art
guidelines.
The board directed staff to check with the Parks and Recreation Board to insure they were still recommending
"Baseball" as the theme for the art.
Board Action
A motion was made by board member Lenox, seconded by board member Ross to set the budget for
Community Park CIP Art project at $31,800 which will include an artist fee of $30,000 and up to three
$600 honorariums for semi-finalists to create their proposals for the art work. The process used will be a
combination of Direct Selection and Limited Competition (within a 300 mile radius of 75098) and to
complete the call as presented and send to prospective artists through publicartist.org. A vote was taken
and the motion passed 6-0 with board member Harris absent.
ADJOURNMENT
With no other business before the board, a motion was made by board member Reed, seconded by board
member Lenox to adjourn the meeting at 8:16 p.m. A vote was taken and the motion passed 6-0 with
board member Harris absent.
Stewart MatifiSews, Chair
Carole Ehrlic , Secretary