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09-26-2011 (Parks & Recreation) Agenda Packet 7 Parks and c 1 C IVY OF LIE Meeting Agenda Monday, September 26,2011 —6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 Anne Hiney Chair Matt Rose Vice-Chair Dan Chesnut Board Member Cristine Price Board Member Gary Robas Board Member Jim Ward Board Member Jeff Harris Board Member Robert Diaz Board Liaison Nancy Williams Board Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.2ov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6022. CALL TO ORDER Announce the presence of a Quorum. CITIZENS PARTICIPATION Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the August 22, 2011 meeting. 2. Consider and act upon approving the Vendor Application from Wylie East High School to hold a crafts booth fundraiser for WEHS Scholarship Foundation at Olde City Park on October 24, 2011. 3. Consider and act upon approving the Vendor Application from Boy Scout Troop 2062 to hold a dinner and an auction as a fundraiser for their Scout Eagle project at the Bart Peddicord Community Center on November 5,2011. 4. Consider and act upon approving the Vendor Application from the American Cancer Society Relay for Life to hold a Rally and Holiday Bazaar as a fundraiser for cancer survivors at the Bart Peddicord Community Center on November 19,2011. Tabled Item from August 22, 2011 5. (Motion to remove from table) Consider and act upon approving the Tree Preservation Ordinance for Tree City USA. September 26,2011 Parks and Recreation Board Meeting Agenda Page 2 of 2 6. Consider and act upon the proposed parkland dedication in the Kreymer Estates Development. (Presentation by Jim and J.R. Douglas, Richard Hovas of Douglas Properties, Inc.) DISCUSSION ITEMS 7. Discuss Municipal Complex property. (Presentation by Wylie Resident, Bill Baumbach) 8. Discuss Planet Kidz Youth Program. 9. Update on park projects budgeted for FY 2011/12. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 23rd day of September 2011 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed 7 Parks and c 1 CIFY OF LI Meeting Minutes Monday,August 22,2011 —6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:34 p.m. Board Members present: Gary Robas, Matt Rose, Jim Ward and Cristine Price. Absent was Dan Chesnut. Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams. CITIZENS PARTICIPATION No citizens addressed the Board. WORK SESSION 1. Work session to gather Board and public input on the Wylie Neighborhood Parks Master Plan for Pheasant Creek Park and Forrest Ross property. (Presentation made by Chris Seely, Tim May, Joe Madrid and Mark Holiday of Teague, Nall and Perkins.) Board Discussion Tim May gave a PowerPoint presentation that was previously given to the City Council containing their concept plans for the two parks. He reminded the Board that no input has been given from the public, Board or Council and once this input has been given, the concept may change. After the presentation input from the public was requested. No citizens addressed the Board. Mr. May presented a concept for the Forest Ross property, "Park A", that incorporated three pieces of property (City-owned parkland, the Army Corps of Engineers and North Texas Municipal Water District properties) but noted that each one can stand alone. The thread pulling them together is the trails. Chair Hiney wanted to focus on the Forest Ross property owned by the City. Chair Hiney asked for suggestions from the Board. Member Robas liked the way they designed it. Member Price suggested multipurpose playing field into this area. Mr. May indicated he does have a basketball court in the NTMWD piece but said it could be incorporated in such a way as to keep the natural feel of the land. Member Ward didn't feel it necessary to add anything to the design of the parks since it was just a concept plan and there were no funds to build the parks. Member Rose felt the park should be left as more natural with trails for hiking biking since there are few parks that are left with just natural feel that would encourage outdoor activities for Scouts and other similar uses; he felt the more amenities added the fewer of those activities it will encourage. Liaison Diaz asked for input from the Board on the Council's request to make that area a gateway to the lake. Member Ward suggested just adding a trail head at the north end of the park with a crossing across Skyview and an entry into East Fork park. Chair Hiney indicated the signage at the south end as well as features in the park would help to define it. She asked staff if we could get ahead of the plan before the Park Street extension is built by requesting a four way stop or signal at Park and Forrest Ross. Liaison Diaz indicated that there have been talks with City Engineer, Chris Hoisted, and it has yet to be determined whether or not Forrest Ross is going to remain a thoroughfare or not; which will depend on what happens with the NTMWD's triangle piece. Member Ward suggested that if we were able to acquire the triangle piece the road could become parking with speed bumps with and entryway at the south end. Pheasant Creek, "Park B", discussions began with Member Ward asking Mr. May if it was feasible to put a crossing for the creek or if it was too cost-prohibitive. Mr. May said it was possible but it might be expensive due to the layout and depth of the creek. It would probably cost around $100,000 to cross at the narrowest section. It might become feasible if there were more recreational opportunities on the other side. August 22,2011 Parks and Recreation Board Meeting Minutes Page 2 of 3 Member Price expressed her concern over lack of off-street parking. Mr. May indicated that it would be possible to include a few spots near the existing lift station. Chair Hiney inquired how much more boardwalk with synthetic materials was than concrete. Mr. May indicated due to the terrain, it may be cheaper. Member Rose indicated he liked the way the four separate areas were designed to enjoy the boardwalks linking those areas together. Member Rose asked if the HOA piece in part of the property was conducive to basketball or other sport feature. Mr. May said there was some soil stabilization issues that prevented the HOA from doing anything; however, the City might be able to do it. BUSINESS ITEMS 2. Consider and act upon approving the Minutes from the July 25, 2011 meeting. Board Action Member Robas noted the header from the July 25, 2011 meeting was incorrect. Motion from Member Robas, seconded by member Rose to accept the minutes as amended. The motion passed 5-0 with Member Chesnut absent. 3. Consider and act upon approving the Vendor Application from the American Cancer Society Relay for Life as a fundraiser for cancer survivors. Board Action Item was pulled from the agenda, as it was cancelled. 4. Consider and act upon approving the Tree Preservation Ordinance for Tree City USA. Board Discussion Member Robas asked Shohn Rodgers, Parks Manager, regarding Section 78-255, 4th paragraph section D, to add a section that stated, "The Director should be notified if another (exempt) department is removing a tree." Chair Hiney asked if we would develop a standard form for those who want to plant a tree on any City property. Mr. Rodgers indicated he would look into that. She also asked how penalties would be determined if someone violates the ordinance. Mr. Rodgers said that would be up to the courts and police department. Member Robas suggested increasing the maximum fine should someone destroy an older tree that would cost thousands to replace. Member Price suggested they set a minimum fine and no maximum amount. Mr. Rodgers said he would consult with the attorney on that issue. Member Ward suggested a replacement mandate. Mr. Rodgers indicated the time line is to be finished by October so the program falls with our fiscal year. The mandate for celebration for Arbor Day doesn't need to be on specific day but he indicated November was a good time. Board Action A motion to table the item by Member Rose and seconded by Member Ward. The motion passed 5-0 with Member Chesnut absent. DISCUSSION ITEMS 5. Discuss Planet Kidz Youth Program. Board Discussion Liaison Diaz reviewed his meeting with WISD with the Board. The meeting was very encouraging and they could see the value in the program. It will be a school district decision. He said that he hoped we would get some feed back in time to come back to the Board at the September meeting and then on to Council in October. 6. Discuss large animal rules for parks. Board Discussion Liaison Diaz reviewed the concerns Police Chief Duscio had about the prospective ordinance. Member Ward suggested we ask the leagues to place a rule in their packet that the parents have to sign acknowledging if the bring an animal to the park the coach or referee has the authority to have it removed should it misbehave prior to spending money on signage and making a new ordinance. Lance Wallace, WBA President, addressed the board to say that there are people in the park that are not part of the ball games that it would be impossible to regulate. He also stated he would like it to say that you cannot have a dog or any animal on the playing surfaces/fields. August 22,2011 Parks and Recreation Board Meeting Minutes Page 3 of 3 Member Robas noted that the current ordinance prohibits animal owners to allow the pets to defecate without immediate removal. Member Rose suggested it read, "during organized play or events domestic animals are not allowed" or any way that gets the message across that it is only during events, as it's not a problem when the fields/concession stand aren't being used. Liaison Diaz suggested the ordinance specifically indicate when organized sporting events are occurring animals are not allowed in posted areas which include playground areas and the fencing or edge of any playing field...as designated by the Superintendent and have the signage reflect that. Member Ward suggested it would suffice to make the few changes in the ordinance as well as a notice to the leagues that verbiage should be included in their packets for parents and referees. Mr. Wallace suggested allowing them on the trails but prohibiting them from going near the playing fields, spectator areas and concession stand during games. Member Price said it should exclude service animals. Chair Hiney suggested that a sign on the entrance to the fenced fields saying "No animals allowed on the fields" and others on all playgrounds as well. Liaison Diaz indicated he would refine the verbiage and come back to the Board as well as going to the leagues when the ordinance is finalized. Liaison Diaz informed the Board that he received an official resignation from Brandi Lafleur and would get the reappointment scheduled on the next Council Meeting Agenda. ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Ward and seconded by Board Member Robas. The meeting was adjourned at 9:01 p.m. by unanimous consent. ATTEST: Nancy Williams, Park Board Secretary Anne Hiney, Chair 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 « �� a� � r�ry� �i"��?' lll ��MY�'w��C�l �iu�dV�''�"�#I I IIIIIIIII IIIII II�IIIIIIIIIII�I III m uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum m um�uuuuuu uuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuuumiuuuuuuuuuuuuuuuuumii IIII�IIIIIIIIIIIIII II II IIIIIIIIIII l ul�uuuuuuum i i uuuuuuuuuuuum i ! II III I u»,uul1, I liiiiiiii 11!iiiiiim119 uuuu!iiiuuuu!u th I I IIII ' r ! I m m ;;, r ll! 'I I irrj�!iiia IIII f m, f mgmmmm .m ti ivmm`mumalll, f' „, Name Phone Number yyyy East gggg schoolScho°arsh Foundation 972.429.3150 72 429 3150 WylieHighp Address Alternate Phone Number 3000 Wylie East Drive City/State/Zip E-mail Wylie TX 75098 Shannon.ainsworth@wylieisd.net w l,e,sd net Y @w Y Contact Person Name Phone Number Shannon Ainsworth 972 429 3000 ext. 7237 Address Alternate Phone Number 3000 W ''e East Dr„1e 972 948.7803 Y City/State/Zip E-mail Wylie TX 75098 Shannon a,nswortn w l,e,sd net Y @ Y 1 Emergency Contact Name Phone Number Donna Edge 972.429.3173 g Address Alternate Phone Number 3000 East Dr„1e Wylie City/State/Zip E-mail WylieTX 75098 Donna ed e w ,ie'so net Y g @ Y ve L IIImt 'unmmmrmafi nmt Event Name Wylie East schoo„ Homecom�n scno„arsn„ "c"""arniva' Y HighHomecoming/Scholarship Type of Event Purpose of Event Carnival Fundraiser ' ' ' ' Collectfor W'E ' (booths) Donations/FundraiserScholarship Foundation Location Proposed Event Date(s) Olde C't Park October 24 2011 Y Number of Individuals Vending Items Start Time End Time Notcertain 1endors 4 OD1 goo recruiting pmpm Anticipated Number in Attendance Event Target Audience 400 Community Members Specific Items to be Sold I am working on getting someone to sell shaved ice or frozen yogurt,hot dogs, popcorn,drinks,etc.This is all in an effort to raise money for the Scholarship Foundation at Wylie East High School;very similar to the Wylie is Hope Country Fair. NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.6420)in order to obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center facilities of the city. Rev.7.22.11 ,J9YOF 300 Country Club, Building 100,Wylie,TX 75098 Y1LIF 972.516.6340 I �� a�� r I I�IIII�IIII IIIII II�IIIIIIIIIII�I III m uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum m um�uuuuuu uuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuuumiuuuuuuuuuuuuuuuuumii IIII�IIIIIIIIIIIIII II II IIIIIIIIIII l ul�uuuuuuum i i uuuuuuuuuuuum i ! I /.�..IIIy, I) I II III I u»,uul1, I liiiiiiii 11!!!!!!!m119 uuuu!iiiuuuu!u r r J L m unmmjm, f a'L'munmg III mm mjjvmm`jmumalll, L „ Name Phone Number Alex Baker_ Scout20C2 4E9.954 8513 Boy Troop Address Alternate Phone Number 111O Cedar Branca Dr'Ve 972 442 0470 aaaa nnnn ccc„„„„„„„„„„„„„„rr vvvv 22--0000044444 7777 City/State/Zip E-mail Wylie, TX 75098 Jason.baker arsons.com Y Jason.baker@parsons.com Person Name Phone Number Cason Baker 4E9.954 8513 BBBB aaa kkk eeee Address Alternate Phone Number 111O Cedar Branca Dr'Ve 972_244 6173 aaaa nnnn ccc„„„„„„„„„„„„„„rr i vvvv 44--66666 1111 7777 City/State/Zip E-mail Wylie, TX 75098 Jason.baker arsons.com Y Jason.baker@parsons.com Contact Name Phone Number Martha Baker 214 475 os12 hhh BBBB aaa kkkk eeee Address Alternate Phone Number 111O Cedar Branca Dr'Ve 972_442 0470 aaaa nnnn ccc ��rr i vvvv 22--0000044444 7777 City/State/Zip E-mail Wylie, TXs098 marthaaBaker ma,'co Y marthaabaker@gmail.com L IIImt 'unmmmrmaLmunmt Event Name Alex Baker�„ Scout Project—Dinner and Auction Fund RaSer EagleJ / Type of Event Purpose of Event Dinner and Auction Fund Raiser Ea a Scout Pro ect / g J Location Proposed Event Date(s) to Bart Peddicord Community Center Nov 5 2011 Number of Individuals Vending Items Start Time End Time Aiex will coordinate an Au tion to raise funds for his ro eat 31 101 p 1 Anticipated Number in Attendance Event Target Audience 100 ppppeoppppie members from Scout and people Community mostly Troop Church Specific Items to be Sold Members in attendance will be provided with a free Spaghetti dinner prepared by volunteers from Alex's Scout Troop and Church. Guests will bring small items like baked goods and crafts,which will be auctioned back to the members in attendance to raise money for the Eagle Project. The guests can also directly donate the items needed for the project or donate cash. About the Eagle Project: Alex is working directly with a Lieutenant Colonel in the Marines who is stationed in Afghanistan. The funds gathered from the auction will be carefully recorded. All proceeds will go towards purchasing and shipping requested supplies to the troops in Afghanistan. Most of the supplies will be used for teaching literacy programs. Supplies to be sent to Afghanistan troops will include: sharpies, markers,folders, pens, lamination sheets,etc. Other items to be sent:travel sized body soaps,canned air(for cleaning weapons and electronics), iTunes gift cards(popular with the local kids), Polaroid cameras(they take pictures for the locals, in return the locals give them information about enemy movements) Rev.4.11.11 300 Country Club, Building 100,Wylie,TX 75098 972.516.6340 « �� r�i"��?' lll ��MY�'w��C�l �iu�dV�''�"�#I I IIIIIIIII IIIII II�IIIIIIIIIII�I III m uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum m um�uuuuuu uuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuumiiiuuuuuuuuuuuuuuuuuuumiuuuuuuuuuuuuuuuuumii IIII�IIIIIIIIIIIIII II II IIIIIIIIIII l ul�uuuuuuum i i uuuuuuuuuuuum i ! II III I u»,uul1, I liiiiiiii 11!iiiiiim119 uuuu!iiiuuuu!u f m, f mgmmmm .m ti ivmm`mumalll, f' „, Name Phone Number Amerman Caner Society-Relay o iet Rena for L,fe 972.313.5548 Audra Cozart Y Y Address Alternate Phone Number 8900 Freewauuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu 114 g°19°:1202 CarpenterY City/State/Zip E-mail Da„�as TX 11247 Audrauuuuuuuuuuuuuuuuuuuuuuuuuuuuuu Cdzart cancer @ g Contact Person Name Phone Number Sharon Brannck 972:8 38 oggo Sharon Brannick a n n ii c Address Alternate Phone Number 1722 Harvest Crossing Drive 972.838.0916 g City/State/Zip E-mail Wylie TX 15098 uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu RfIsm eentcna,r na,� corn Yuuuuuuuuuuuuuuuuuuuuu, @g Emergency Contact Name Phone Number Marthao'f 214.1g7.5865 Address Alternate Phone Number City/State/Zip E-mail WylieTX rflsneocna'r anoo com Y webchair@yahoo.com L IIImt 'unmmmrmafi nmt Event Name and Bazaar Relay Rally Holiday Type of Event Purpose of Event Re istration for Rea and Team Fundrase15 RegistrationandDonations g Y g Location Proposed Event Date(s) Bart P'edd rd Commun t Ce"rater Saturday,, November 19,,2011 Y Y, Number of Individuals Vending Items Start Time End Time 1015uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu 9 0o am oo rp p Anticipated Number in Attendance Event Target Audience 110 Citizens of Wylie Specific Items to be Sold Portraits with Santa Scentsy No food will be sold Premiere Jewlry Mary Kay Crochet Hats Various other items uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu NOTE: If food is prepared on-site or off-site and brought to the location to be sold,the vendor must contact the City Inspections Office(972.516.6420)in order to obtain a Health Permit prior to the sale of such products.An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-105 of the City Code of Ordinances states:It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided,however,that this section shall not apply to any person,organizations,firms or corporations,or the agents of any person,or organization,firm or corporation,or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,or wares and merchandise within the city park or recreation or community center facilities of the city. Rev.7.22.11 Parks and Recreation Board CITY OF WY I AGENDA REPORT Meeting Date: September 26, 2011 Item Number: 5 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Shohn Rodgers Account Code: Date Prepared: September 8, 2011 Budgeted Amount: $ Exhibits: 1 Subject Remove from Table Consider and act upon approving the Tree Preservation Ordinance for Tree City USA. Recommendation Motion to recommend to the City Council the Tree Preservation Ordinance for Tree City USA. Discussion At the last meeting of the Parks and Recreation Advisory Board, several questions were raised about the proposed Tree Care Ordinance submitted by the Parks and Recreation Department. These questions were passed along to the City Attorney, whose responses are listed below. 1. "How will the final amount of a penalty be decided? " Should a case involving a potential fine under this ordinance go to court, a judge would determine the final amount of a fine, up to $500.00. 2. "Could the maximum fine specified in the ordinance be left open-ended?" By statute, it cannot. $500.00 is the limit on fines assessed by a municipal ordinance. 3. "Would it be possible to insert language that ties the amount of any fines to the replacement cost of trees damaged or destroyed? " This would require very cumbersome legal wording, and would be likely to cause confusion. The value of any damaged or destroyed tree would have to be assessed by an outside expert, which would place a burden on the City. The attorney has added language reserving the City's right to file suit to recover damages if applicable. In addition, several typographical errors noted by the Board have been corrected, and minor changes have been made to the following sections: 78-255, 78-256, 78-257, and in the penalty provision section. These changes are noted on the attached copy of the proposed ordinance. Approved By Initial Date Department Director RD 9/22/11 Page 1 of 1 ORDINANCE NO. 2010-XX AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING ARTICLE VIII (PLANTING, MAINTAINING TREES, SHRUBS ON PUBLIC PROPERTY) OF CHAPTER 78 (PARKS AND RECREATION) OF THE CITY OF WYLIE CODE OF ORDINANCES; TO PROVIDE FOR THE CARE OF PUBLIC TREES AND SHRUBS WITHIN THE CITY OF WYLIE; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City of Wylie, Texas ("City") is in the process of applying to the Arbor Day Foundation for"Tree City USA" status; and WHEREAS, the application for"Tree City USA" st atus requires the City to adopt certain regulations related to the care and preservation of trees and shrubs on property owned, controlled and/or maintained by the City; and WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has investigated and determined that"Tree City USA Status" will benefit the citizens of Wylie by enhancing the public health, safety and beauty of the city and safeguard the protection of public trees, shrubs and plants; and WHEREAS, the City Council has investigated and determined that it is necessary and in the best interest of the City to adopt regulations related to the care and preservation of trees and shrubs on property owned, controlled and/or m aintained by the City so the City m ay achieve "Tree City USA" status and safeguard the protection of public trees, shrubs and plants. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendment to Chapter 78 (Parks and Recreation) by adopting Article VIII (Planting, Maintaining Trees, Shrubs on Public Property) to Wylie's Code of Ordinances. Article VI(Planting, Maintaining Trees, Shrubs on Public Property)is hereby adopted and added to Chapter 78 (Parks and Recreation)to read as follows: "ARTICLE VIII. PLANTING, MAINTAINING TREES, SHRUBS ON PUBLIC PROPERTY Sec. 78-250. -Purpose The purpose of this ordinance is to provide the City with authority over the care of all trees, plants, and shrubs located within C ity owned, controlled and/or m aintained property, public rights-of-way, parks and other public places, which will aid in the establishm ent of a municipal landscape program and will enhance the public health, safety, and beauty of the city. Sec. 78-251. -Definitions The following words and phrases shall have the meanings ascribed unless the context clearly indicates otherwise: City means the City of Wylie, Texas. City Managed Property means public streets, alleys, rights -of way, parks, public places and other property owned, controlled and or maintained by the city. City Manager means the city manager of the City of Wylie, Texas or his or her designee. Parkway means the area lying between the street right-of-way line of any public street and/ or alley, and the curb line of the street an d/or alley; or if there is no curb line , the paved portion of the street and/or alley. Generally, the parkw ay area is the area betwee n the edge of the road/ curb and th e farthest edge of the sidewalk, so that the entire sidewalk is contained in the parkway area. Public Property means all streets, alleys, rights-of-way, parks, public places and other property owned, controlled and/or maintained by the City. Top or Topping means the non-standard practice of cu tting back of limbs to stubs larger than three (3)inches in diam eter within a tree's crown to such a degree so as to remove the normal canopy and disfigure the tree. Sec. 78-252. -Grant of Authority; coordination with public works department a. The Public Services Director and/or hi s designee, hereinafter referred to as "Director," shall have authority over all trees and woody plants growing in or upon all City owned, controlled or maintained property, rights-of way, city parks, and other public property in the City. b. All City departments will coordinate as necessary with the Director and will provide services as requir ed to assure com pliance with this ar tide as it r elates to str eets, alleys, rights-of-way, drainage, easem ents and other public properties not under the direct jurisdiction of the Director. Sec. 78-253. -Tree Advisory Board a. Board membership. The Tree Advis ory Board s hall consist of the m embers of the Parks and Recreation Advisory Board. b. Duties. The duties of the Tree Advisory Board shall include: i. To review the tr ee management plan, tr ee preservation and m itigation guidelines, and the tree care program as may be necessary; ii. To promote the protection of healthy trees and provide guidelines for the replacement and/or replanting of trees necessarily removed during construction, development, and redevelopment; iii. To uphold rules and regulations governing the protection and preservation of native or established trees within the City, which provide for purification of air and water, provide for shade, windbreaks and the cooling of air, provide for open space and m ore efficient drainage of land, thus red ucing the effects on soil erosion; iv. To study, investigate, counsel and de velop and/or update periodically a written plan for the care, preservati on, pruning, planting, replanting, rem oval or disposal of public trees and shrubs on City property; v. To review and recommend spe cific beautification projects and public awareness programs to the parks and recreation department, City Manager and/or City Council as may be appropriate; vi. Coordinating and promoting Arbor Day activities; vii. Submitting the annual application to renew Tree City USA designation; and viii. Other duties that may be assigned by the City Council. Sec. 78-254. —Annual Arbor Day a. It is established that each year, Arbor Day shall be held in the City of Wylie, Texas. b. The Director shall plan and execute such celebrations or cerem onies as he or she deems appropriate each year. Sec. 78-255. -Planting, Preserving, Maintaining, Removing, etc. on Public Property a. The Director shall have the authority to pl ant, preserve, spray, trim, cable or rem ove any tree, shrub or plant on any City-m anaged property, street, alley, public place or easement owned or controlled by the City. Th e Director is authorized to rem ove, or order removed and/or sprayed any tree, shrub or plant or any part thereof that is in an unsafe condition, is injurious to the comm on good or to sewer pipes, public utility lines, drainage facilities, pavements, improvements, or is infested and dangerous to other trees, shrubs or plant, that is located on City-owned or managed property. b. It is an offense for any person to plant or remove, or permit or cause to be planted or removed any tree, shrub or plant on or fr om, any public street, park or other City- managed property without the prior approva 1 of the Director. The parkway area not managed by the City is the responsib ility of the adjacent property owner, as described in Article 7 of the Zoning Ordinance No. 2001-48, as amended. c. No tree, shrub or other landscaping shall interfere with the free passage of vehicles on a public street or alley, or of pedestrians on the sidewalk or obscure the view of m otor vehicle operators of any traffi c control device or street sign, visibility triangle, or otherwise create a traf fic hazard and shall at all tim es comply with City ru les, regulations and ordinances. d. City departments and authorized contractors of the City constructing and/or repairing streets, alleys, or other City utilities or facilities sh all be exem pt from this chap ter upon City approval of constr uction plans and specifi cations identifying such construction, and notif ication of the Director, _ provided that Best Managem ent Practices as promulgated by the International Society of Arboriculture, as am ended, are utilized. Sec. 78-256. -Adjacent Landowner Responsibility a. The owner of land adjacent to any city stre et or highway may, when acting within the provisions of this ordinance, plant, rem ove, prune or spray trees in the parkway area. Permission of the Director shall only be required when the owner of the abutting property intends to deviate from the rules and regulations contained in this ordinance. b. No property owner shall be permitted to allow a tree, or other plant growing on his or her property or within the parkway to: a. obstruct or interfere with the view of drivers of vehicles; b. place pedestrians on the sidewalk at risk for serious injury; or c. create a traffic hazard. Property owners must maintain a clear space of seven (7)feet above the surface of a sidewalk and ten (10) feet above the curb line of an adjacent street. If an obstruction persists, the Director sh all notify the property owner, in writing, to prune or remove the tree, shrub or plant with in thirty (30) calendar days. If the owner fails to comply with the notice, the City may issue citations to the property owner for each day that the property owner continues to be in violation, and/or depending on the severity of the obstruction, the City m ay undertake the necessary work to remove the obstruction. c. Other than property ow ners described above, it shall be unlawful for any person to plant or set out any trees or woody plants, or cause or authorize any person to plant or set out any trees or woody plants in or on a ny city street or highway within the city without first obtaining a written permission from the Director. Sec. 78-257. -Breaking, Injuring, etc. Trees and Shrubs on Public Property a. Except to remove, prune, trim or maintain trees, shrubs or landscaping as required above or as authorized by the Director in writing, it shall be an offense for any person, firm or corporation to cut or break any branch of any tree or shrub or injure in any way the bark of any tree or shrub on any public street, park or other city-managed property. It shall be an offense for any pers on, firm or corporation to permit, suffer or allow any injurious substance such as gas, salt, oil or other harmful substance to come in contact with any tree, shrub or plant on any public street, pa rkway area, park or other city property. b. It shall be an offense for any person, firm or corporation to attach any cable, wire, rope, sign or any other object to any tree, shrub or plant on any public street, park or other city-managed property without the prior written consent from the director. c. It shall be unlawful for any person, firm , or City department to top any street tree, park tree, or other tree on public property. T rees severely damaged by storm s or other causes, where best pruning practices are impractical, m ay be exempted from this requirement at the determination of the Director. d. The City may issue citations to persons, firms or corporations in violation with this subsection in accordance with this ordinance." SECTION 3: Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed, but such repe al shall not abate any pending prosecution for violation of the repealed ordinance, nor shal 1 the repeal prevent a prosecution from being commenced for any violation if oc curring prior to the repeal of the ordinance. Any remaining portions of said ordinance shall remain in full force and effect. SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitu tional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall re main in full force and effect. W ylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irre spective of the fact that any one or m ore sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 5: Penalty Provision. Any person, fir m, corporation or entity violating this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined a sum not exceeding Five Hundred and 00/100 Dollars ($500.00). Each continuing day's violation under this Ordinance shall consti tute a separate offense. The penal provisions im posed under this Ordinance shall not preclude Wylie from filing suit to enjoin the violation. Wylie retains all legal rights and remedies available to it pursuant to local, state and federal law. SECTION 6: Effective Date. This Ordinance shall becom e effective imm ediately upon its passage and publication as required by law. PASSED AND APPROVED on the day of , 2011. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary APPROVED AS TO FORM: Courtney A. Kuykendall CITY ATTORNEY Date(s) of Publication: , Wylie Enterprise 595823 v.1 Parks and Recreation Board CITY OF WY I AGENDA REPORT Meeting Date: September 26, 2011 Item Number: 6 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: September 22, 2011 Budgeted Amount: $ Exhibits: 4 Subject Consider and act upon the proposed parkland dedication in the Kreymer Estates Development. (Presentation by Jim and J.R. Douglas, Richard Hovas of Douglas Properties, Inc.) Recommendation N/A Discussion Douglas Properties Inc., working with Tipton Engineering, is requesting input from Parks and Recreation Board on a proposed development on the east side of Wylie near the intersection of East Brown Street and W. A. Allen Blvd. The proposed development is called, Kreymer Estates and will consist of 36.475 acres with 100 lots. Per Section 78-76, (a), (1) and (2) of the Code of Ordinances, the proposed parkland does not meet requirements because a portion of it is located in the 100 year floodplain and its overall topography is not usable for organized activities If the Board decided to accept funds in lieu of land, it would be based on 100 lots divided by 36.475 acres = 2.74 lots per acre. Parkland fees for developments with 2.74 lots per acre are assessed at $3,000 per lot. The maximum parkland dedication would be 100 lots x $3,000 = $300,000. After meeting with the developer, staff recommended that the developer return with a combination of land dedication and improvements for Park Board review. This plan is attached to the agenda report and will be presented to the Board by Richard Hovas, Tipton Engineering, and Jim and J.R. Douglas, Douglas Properties Inc. In addition to the plan, the applicable Code sections are also attached for Board review. Approved By Initial Date Department Director RD September 22, 2011 Page 1 of 1 Sec. 78-76. -Additional requirements. (a) Any land dedicated to the city under this article must be suitable for park and recreation uses. The following characteristics of a proposed area are generally unsuitable: (1) Any area primarily located in the 100-year floodplain. (2) Any areas of unusual topography or slope which renders same unusable for organized recreational activities. Such characteristics of a park land dedication area may be grounds for refusal of any preliminary plat. The city parks and recreation board shall consider the usability of any proposed dedications of land in the 100-year floodplain or in any easement on a case-by-case basis. The board's recommendation to accept or deny the proposed dedication shall be forwarded to the city council with supporting justification explaining the recommendation. (b) Land that is deemed to be unsuitable by the city parks and recreation board as listed in subsection (a) of this section may be accepted by the city council, provided that suitable land in the proper amount is dedicated which is contiguous with the unsuitable land. (c) Drainage areas may be accepted as part of a park if the channel is constructed in accordance with city engineering standards, and if no significant area of the park is cut off from access by such channel. (d) Each park must have ready access to a public street. (e) Unless provided otherwise in this section, an action by the city shall be by the city council, after consideration of the recommendations of the planning and zoning commission and the parks and recreation board and its recommendation to the city council. (Ord. No. 2005-37, § 2, 9-27-2005) Sec. 78-77. - Minimum park improvements. In cases where land dedication is chosen, the following minimum criteria must be adhered to by the developer, at the developer expense, prior to acceptance of the improvements by the city: (1) Grading and clearing of unwanted vegetation, to be determined by the city; (2) Installation of subgrade drainage. No open drainage channels will be permitted on land being dedicated for park purposes; (3) Provision of water and sewer service to the site; and (4) Provision of adequate accessibility from the adjacent public street in compliance with the Americans with Disabilities Act (ADA) and as approved by the city park and recreation staff. (Ord. No. 2005-37, § 2, 9-25-2005) Kitchen Use Fee: Boy scouts/Girl scouts No Charge All others $25.00 per event Cancellation fee $50.00 (within 10 days of rental date) E. Continuing Education Classes. Yoga Full session, 20 classes (10 weeks 2x per week) $140.00 Half session $85.00 Drop in, per class $10.00 F. Park Land Dedication Fees. (Land Dedication—Minimum 5 acres and 5 acres per 100 lots.) Five or more lots per acre $1,500.00 per lot 3 or 4 lots per acre $2,000.00 per lot 1 or 2 lots per acre $3,000.00 per lot Apartment units $800.00 per unit X. WATER AND SEWER TAP FEES Water Tap $2500.00 (Residential or commercial) Wastewater Tap—0' to 8' deep $3000.00 Wastewater Tap—Greater than 8' deep Cost plus $310.00 Fire Hydrant Installation $3000.00 (In City ROW) Tap/Fire Hydrant Inspection $200.00 XI. FIRE DEPARTMENT A. Development Fees Residential Fire Development Fees $626.00 per lot Commercial Fire Development Fees $.30 cents per sq. ft. B. Annual Contractor Registration Fees After Hours Inspections $100.00 additional (before 8 a.m. and after 5 p.m.) Combustible Liquid Storage Tanks $100.00 Fire Sprinkler Backflow $100.00 Hazardous Materials Storage $100.00 Hydrant Flow $100.00 Overhead Sprinkler $100.00 Paint Booth $100.00 Ordinance No. 2009-12 Consolidated Fee Ordinance Page 25 543350.v 1 7' , .,/ 11,101,111111 101 111 0•r 110, 1111 11NC 1111INEoil, 9 ,1 ( ENGU G , RV Yt G LAMNI 5031 / ( IJ5f 6330 Broadway Blvd, Suite C - Garland, Texas 75043 (972) 226-2967 - FAX (972) 226-1946 September 21, 2011 Mike Sferra CITY OF WYLIE 300 Country Club Road # 100 Wylie, TX 75098 RE: 36.475 acres Kreyme Est'.tes Dear Mr. Sferra: We appreciate your meeting with us to discuss your concerns with our proposed development as stated in your memo of Sep. 2, 2011. We offer the following responses to your comments to aid in your review. 1. There will be some utility easements for the sewer and drainage easements at storm sewer discharge points. The exact location will not be determined until final engineering 2. The proposed Keymer Park has 8.18 acres of open space with 3.73 acres in the floocIplain. Leaving 4.64 acres of open space not in the flood plain. 3. 'l'hc proposed parkland will be dedicated to the city. 4. We are proposing a combination of 8.38 acres of open space dedication with park improvements. 5.The combination of improvements and park dedication will exceed the maximum amount. 6.We are proposing a 3100 linear feet of hike and bike trial with 3 park benches and two open space improvement areas containing Tot lots or pavilions. 7. We will address any erosion problems with the engineering plans. &Sidewalks will be used to connect the community. Accompanying is a proposed exhibit of the hike and bike trial and open space improvement areas. 9. The franchise utilities will be located outside of the ROW, If you have any questions or if we can be of any assistance, please do not hesitate to contact our office, Sincerely, TIPTON ENCINEERIr '6, INC. Richard FlovaS, P.E. President OC y 5 2,,,,,,,, O ♦�, Z 11 W E4ETRIDGE.40DITInN 0 '� EUBA.NKS LN. 6 cue.F.Pc.nS �. mo U CC — Ig w 5 \, 8 ¢ 65 LA II-W u or I ' I it tY65 I i0 �W OOu&MaalLru LIGHT UJ Li] 55 Ts , Ji 84043 U 9>-0O9a00. Igo ao 0 100 200 '1836IACR U 0 W.A. ALLEN BLVD. Vol4229,PE.139B SCALE:1'e 100' RODNEY&DOLOR,SMITH 3531P.l�Ls VGL.R229.Pa-1486 ' _ ' IIIIIJIIIIIIIIIII5TRIDAI BEGC NGNG �. 1111 li. ii ( II I OILI LI TONE GROVE 111111mgaggil , PHE GROVE 0 I.„, —7 STONE GROVE z I'.I .,,, 1t11111111111111111 1 .., _ _ AFE 1TB CD i _ - -� �� I 2 7 6 5 1 J ONCGR LAVON ;y ,. SWITCHING STATION Yoi.2C08.PV.631 F I = _`� I{ — �� _ ——— / —_ J III AKIN ADDITION � , VeL.2006 Pt;.3'fi N 0911. WYLIE INDEPENDENT 111111111 SCHOOK DISTRICT I IL. FLOCK?LOT JOL.2a4.5 Pc.P67 ,„ l TIBBaLS WVE24 029 :F PARTNERSHIP LTC $ 2a ono aces 2296BU N 02S53p'E 1281.71. -. , a ARCHIE A.&NORA M.TR'5SLTE5 OF REVOCABLE TRUST 39.932Ac645 95 0398211 EXHIBIT "P" KREYMER ESTATES LOCAnoN MAP N.T.S. OPEN SPACE=8.3804 ACRES BEING 36.475 ACRE IN THE FLOODPLAIN =3.7364 ACRES CITY OF WYLIE, COLLIN COUNTY,TEXAS =4.6440 ACRES 100 RESIDENTIAL LOTS S.H. Na 78 AUGUST 29. 201 1 "'"'" #"`4 3040 L.F.6 HIKE&BIKE TRAIL - oKR ER - a _y_gt k1.EP1 BILL KREYMER el93 E Brwm . 9, 2 OPEN SPACE IMPROVEMENTS P.O.Box 183-WOW,Texas 75098 1 s 1 Fs.. 972-4Y2-1858 ,11, ,.... (✓ DENOTES TOT LOT OR PAVILION) .- DEVELOPER ,., SUBJECT (O DENOTES PARK BENCH) DOUGLAS PROPERTIES INC. TRACT r u 1 w 2W9 Avenue K Suite 101 PIm0.Texas 75074 E.steno Drive �• � s n (®DENOTES PICNIC TABLE) 972 42 t rc TIPTON ENGINEERING, INC. EXACT LOCATION OF THE HIKE&BIKE TRAIL TO BE �� DETERMINED EY THE DEVELOPER AND THE CITY OF WYLIE FJ— 0.Uo aaewr BM,.9ikear4 Tm7sg13F .(91A 2e8-2167 rhoveaOt(ptoneng.can 1612 Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Meeting Date: September 26, 2011 Item Number: 7 Division: Parks and Recreation (Board Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: September 22, 2011 Budgeted Amount: $ Exhibits: 1 Subject Discuss Municipal Complex property. (Presentation by Wylie Resident, Bill Baumbach) Recommendation N/A Discussion Staff met with resident Bill Baumbach regarding his concerns of the areas around the new municipal complex or Wells Property. Mr. Baumbach's concerns are current/future use of the property, access to the east meadow, treatment of the property from the FM 1378 road project, and re-establishment of some of the native grass areas. Mr. Baumbach has a presentation outlining his concerns that he reviewed with staff and he would now like to review with the Parks and Recreation Board for input. Approved By Initial Date Department Director RD September 19, 2011 Page 1 of 1 � � \/^\� © � ^ ■ondi 10E1 ■ . > . > < � > BtUBaumbach bl|@baumbach.org \ / August, 2011 . . The Trust for Pullic Lani "The Trust for Public Land- helps c0:_.1.=-73munities across country protect the places that matter most to them" • -''P urohasedAn 20030-by'' the Trust for PuLqic-Land,who : conserves land for . „„ people to enjoy as parks , gardens , and other natUf41:',Olocesensuring livable tomthunri,e -for47:,.nerattons' to :tome . 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Staff waited to bring this item to the Board and Council for review until the Wylie Recreation Center was completed and there was a place available to accommodate the program. th Planet Kidz is a program for children in 3-8 grades held on Friday or Saturday nights during the school year. The program is held in area school gyms, YMCA’s, and municipal recreation centers throughout Texas. The program is from 7pm-11pm and features live dj, sports, dancing, tournaments, contests, celebrity apprearances, crafts, educational demonstrations, prizes and giveaways. The admission is $10 per child plus the cost of concessions. From the $10, the recreation center (City) would receive $2 per child. Potential attendance could be 4-500 children per event. The events are held weekly during the school year. This program achieves two important goals: a program specifically aimed at youth in grades 3-8 and a steady revenue stream for the recreation center. The challenge to getting this program started at the recreation center is accommodating its hour of operations. The recreation center currently is opened until 10pm on Friday’s and 8pm on Saturday’s. Set up for the program at the recreation center would need to start by 6pm on either Friday or Saturday. Therefore hours of operation would need to change to accommodate this program. Staff recommends closing early on Saturdays because of the potential increase in rental revenue on those days when Planet Kidz is not operating (summer months). Staff is in need of direction from the Board on the viability of this type of program, which day to have the program on, and what adjustment in the hours of operation to the recreation center to accommodate the program. Staff will then have a work session with Council to review the program and provide the Board’s input. Staff met with WISD staff on August 18, 2011 to review the Planet Kidz program. Staff met with Ian Halperin- Communications Director, Don Poole-Maintenance Director, and Marcia Coker-Communications Assistant. Staff reviewed all the history of program startup, information about the vendor, and possible scenarios on how to bring the program to Wylie. Some possible scenarios discussed were for the WISD to contract directly with vendor or have the City contract with the vendor and WISD separately. WISD officials will discuss all the scenarios and get back with the City. After receiving some direction from WISD staff will update the Board on the progress. Approved By Initial Date Department Director AGENDA REPORT Meeting Date: Item Number: (Board Secretary’s Use Only) Division: Prepared By: Account Code: Date Prepared: Budgeted Amount: Exhibits: Subject Recommendation Discussion Approved By Initial Date Department Director