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01-23-2012 (Parks & Recreation) Minutes Parks and Recreation Board CITY OF WYLIE Meeting Minutes Monday,January 23, 2012—6:30 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Building 100 Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:35 p.m. Board Members present: Gary Robas, Matt Rose, Dan Chesnut, Cristine Price, Jim Ward and Jeff Harris. Staff members present: Robert Diaz, Board Liaison and Park Board Secretary, Nancy Williams, Renae 011ie, Planning Director and Charles Lee, Senior Planner. CITIZENS PARTICIPATION No citizens addressed the Board. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the December 12,2011 meeting. Board Action Motion from Member Rose, and seconded by Member Robas, to accept the minutes as written. The motion passed 7-0. WORK SESSION 2. Discuss current parkland dedication ordinance with Planning Department staff. Board Discussion Liaison Diaz introduced Planning Director, Renae' 011ie and Senior Planner Charles Lee. Liaison Diaz stated as per the report distributed to the Board Members, Planning staff is in attendance to answer questions regarding the impact of modifying parkland dedication fees on future development. Mr. Lee stated that the park improvement fee would have an adverse impact on single family development. Ms. 011ie stated that with those improvements the funds have to be used in that region or in that subdivision. City of Wylie is at 89 to 93 percent build out, and the remaining land is within floodplain. With the minimum lots available, there is no justification with the additional fee. Member Jim Ward stated that the parkland improvement fee would be used to put in playground equipment, pavilions and that type of thing. We are not seeing a lot of funds in lieu of land. Liaison Diaz stated that it was noted in the current Parks, Recreation and Open Space Master Plan that a way to develop parks was to add an improvement fee. The developer is doing minor improvements on the land, but the improvements are not adequate for the neighborhoods and need to look at how to look for funds to pay for improvements within that park. Ms. 011ie recommended rather than doing an improvement fee, do it within a Planned Development tailored in a way some of the improvements and maintenance go back to the developer or Homeowner's Association as opposed to the city. The developer can write their own Conditions within a Planned Development, but the city can write their own Conditions also. Mr. Lee gave the example of Kreymer Estates, instead of mandating, staff engaged with the developer. Member Price asked what would happen if the developer does not want to go that route. Mr. Lee stated that the Subdivision Regulations and Zoning Ordinance are reviewed with the developer at the Pre- Development meetings, Development Issues Review Team. Ms. 011ie stated that 90 percent of the developers will go the route of the Planned Development. The remaining developers that may choose not to go Planned Development, is it worth the sacrifice for the few that do not choose a Planned Development but conform to the Ordinances. If not, you make those amendments within those Ordinances, but the greater will adhere to those Conditions within Planned Development. Mr. Lee reviewed the Subdivision Regulations with the Board Members, stating that the developer shall dedicate land for parks. Chair Hiney stated that if the developer decides not to do the Planned Development, the developer shall dedicate land. The Board Members and Planning Staff discussed current density. Mr. Lee stated that there is a need for additional Multi-Family zoning, especially for Assisted Senior Living. Ms. 011ie stated within the next four and five years there will be more businesses coming, especially on the Industrial side. Chair Hiney stated that the park improvement fee is not and will not be required for Commercial. Ms. 011ie recommended not to have additional park improvement fee, but rather waiting a year, see what developments come in and look to staff to see how hard to push the developers to get what we want and understand all the plans will come to Park Board. Ms. 011ie recommended for Parks to write down, not in an Ordinance, but recommendations in outline format so that when Staff meets Developers, the format can be stated in the meetings. Ms. 011ie stated that within Planned Development is an opportunity for specifying the requirements for park maintenance, playgrounds, and base standards are minimum fees. The Planned Development is to allow more variety and flexibility. The fees will be collected but not from a base standard, but rather from Planned Development route. Liaison Diaz stated that one of the recently approved Kreymer Estates Planned Development, Parks Staff did include recommendations to be included within the Planned Development Conditions. Ms. 011ie stated that The Kreymer Estates was one of few very good, very detailed Planned Developments that have come through. However, as good as Planning thought it was, Parks Staff realized controls of the Pavilion were missing, so that was included. Member Ward stated that the recommendations based on the chart within the packet, recommended an additional $1,500 park improvement fee. Chair Hiney stated that more improvements with increased fee on the development, is more desirable to the buyer. Illustrating that funds in lieu of land go into the area doesn't necessarily provide an improvement in that neighborhood. Member Rose expressed the concern of having so much dedicated park space that have very minimal improvements in the amount that was required and the need to fully develop the parks with no potential additional funds. If the funds are increased, does that decrease our ability to bring in the funds, because we won't get the development or will the developer want to pay because the land is so limited? Ms. 011ie stated that if the developer wants to be here, then they will pay, but not sure what number to increase the parkland dedication fees to. Member Ward pointed out the Master Plan expressed concern of how far to push this knowing that if we have developers lined up to develop a tract of land, and not scare the developers away with the increased fees that are higher than surrounding cities. Ms. 011ie asked if the $1,500 per acre was not meeting the funds you need or is it most developers dedicating land and not doing the fee? Member Price stated that the $1,500 is what Master Plan is recommending of funds that we need to get where we need to be. Member Rose stated we are seeing a mix, doing the land with the funds in lieu of fees and doing the six foot wide track. The end result is a flat piece of property with a trail through it that doesn't connect to the other existing trails in the city, with no additional funds to build the park or to make improvements in the future. Since the trails do not connect, funds are needed to connect them together. Ms. 011ie stated that the problem is how long are you willing to wait for the developer who has the funds and is willing to pay? When you answer that, then you will know if you should increase your fee or leave it as it is. Member Price indicated that fees should be raised and Member Robas concurred. He stated that the City is near build-out now and we can't continue to have these subdivisions with trails and no parks. We should go after quality by raising the fees and get what we need. Minutes January 23,2012 Wylie Parks and Recreation Board Meeting Minutes Page 2 of 4 3. Discuss Wylie Parks and Recreation Facility Rental fees. Board Discussion Liaison Diaz stated that included within the packet is the ordinance for facility fees with comparison of surrounding cities. The challenge for Recreation Staff is the rate difference between the Community Center and the Recreation Center. The Community Center rental fee allows for the renter to use the entire building, the designated parking lot and can be used basically anytime. The Recreation Center is one set of fees per usage, during operating hours of the Recreation Center, shared with everyone else as far as the fitness floor, parking lot, and classroom space. Staff is discussing offering various prices during operating hours versus after operating hours. Liaison Diaz stated compared with other surrounding cities, the prices are within a good range, and comparable. Staff is asking for direction of fees for Recreation Center and Community Center if they should be the same. Another challenge the Staff is facing is the people that have a meeting room rented and then want to have access to the facilities, for example the climbing wall or the basketball court. Although day passes are sold for these functions, it is time consuming and additional paperwork. Board Members recommended a variety package based on the function, for example birthday parties or family reunion, which includes the meeting room, certain amount of time on the basketball court and climbing wall, have the price all inclusive. Liaison Diaz stated that there are packages available now based on fees that were approved by Council. The Ordinance could be amended to include the rate provision or packages. Liaison Diaz asked for direction for the Community Center rates. Board Members were in consensus to raise the meeting rate the same for Recreation Center. Member Chesnut asked if the non-profit organizations could meet in the Old Library Blue Room, and if the Parks Staff could monitor the meetings. Liaison Diaz stated that he did not know the shape of the building, but could check on seeing if that was a possibility. DISCUSSION ITEMS 4. Discuss Community Park Project update. Board Discussion Liaison Diaz stated that the plans for the Concession Stand and the Parking lot plans are in the final review stages. Mr. Chris Seely is working with JC Commercial to revise the plans to include the fire lane, as per the requirement from the Fire Marshal. Currently there are 18 rain days in the project, the substantial completion date is currently March 8, and the final completion date is approximately April 8. Member Price requested that at the next meeting they should have another update on the Community Park, to include the plans for fire lane, budget costs and target date. Member Rose questioned moving the fence west, in order for the east property to be used. Liaison Diaz stated that he could check into it and get back with the Board. Chair Hiney asked about the funds from Arts Advisory Board. Chair Hiney recommended that the Board Members meet on Saturday, February 18, 2012 at 10:00 a.m. for a site visit. 5. Discuss Recreation Division program updates. Board Discussion Liaison Diaz stated that the Recreation Division staff will provide communication to the Board prior to the release of the new brochure, which will possibly come out in April/May. 6. Discuss park bench sample with Parks Division staff. Board Discussion Liaison Diaz presented the sample from Lutz Woodworks for bench slats. Members recommended that the City of Wylie logo needs to be painted. Minutes January 23, 2012 Wylie Parks and Recreation Board Meeting Minutes Page 3 of 4 ADJOURNMENT There being no further business a motion to adjourn was made by Board Member Ward and seconded by Board Member Robas. The meeting was adjourned at 8:44 p.m. by unanimous consent. • nn may, Chair ATTEST: Na y MI Iliams, Park lard ecretary Minutes January 23, 2012 Wylie Parks and Recreation Board Meeting Minutes Page 4 of 4