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02-27-2012 (Parks & Recreation) Minutes Parks and Recreation Board CITY OF WYLIE Meeting Minutes Monday,February 27,2012—6:30 pm Wylie Municipal Complex—Council Chambers 300 Country Club Road,Building 100 Wylie,Texas 75098 CALL TO ORDER Announcing the presence of a Quorum, Chairwoman Anne Hiney called the meeting to order at 6:34 p.m. Board Members present: Gary Robas, Matt Rose, Dan Chesnut, Cristine Price, Jim Ward, and Jeff Harris. Staff present: Robert Diaz, Board Liaison, Shohn Rogers, Parks and Recreation, and Park Board Interim Secretary, Mary Bradley. PRESENTATION WYLIE TRAILS MASTER PLAN PUBLIC INPUT MEETING Ms. Elizabeth Mcllrath, RLA, ASLA, Dunaway Associates, Mr. Bud Melton, Bowman/Melton and Associates, Mr. Philip S. Neeley, Senior Architect, Land Design Partners made a presentation for Wylie Trails Master Plan to receive public Input. The plan analyzes the feasibility of a city-wide trail network and becomes a tool that the Board and City Council can use to provide future trail opportunities. Chair Hiney opened the meeting for questions and comments from the citizens, with the consultants and Mr. Diaz responding. Ms. Catherine Butschek, questioned the time lines for the trails and the cost. Mr. Howard Fisher questioned the proposed walking trail around Lake Lavon accessibility; and questioned floodplains reclaimed or used. Ms. Susan Gilbert recommended a hiking trial around Rush Creek. Ms. Dorothy Tenant expressed concern of the maintenance of Riverway Park within the Sage Creek Addition; and recommended keeping in touch with Homeowner's Association for their buy-in to the plan. Mr. Fred Zimbrick questioned parking availability. Mr. Jeremy Wade questioned the design standards and if there will be themes and architectural designs. Mr. Paul Taylor questioned the miles of trails and how compared to Plano or Allen. Minutes February 27,2012 Wylie Parks and Recreation Board Meeting Minutes Page 1 of 5 Board Member Harris questioned the funding. Mr. Neeley stated within the Report funding for future projects will be addressed but this study will not secure funds from grants or various networks, but it will only give recommendations of where funds may be pursued. Chair Hiney adjourned the meeting for short meeting and reconvened the meeting at 7:45P.M. CITIZENS PARTICIPATION Ms. Erica Baylor, 214 Lake Travis Drive and Ms. Cathy Jonson, 1713 Stonecrest Trail, approached the Board expressing in favor of not revising the Animal Ordinance. Ms. Jonson suggested better enforcement by posting signs and educating the citizens on putting a leash on pets while in the park. BUSINESS ITEMS 1. Consider and act upon approving the Minutes from the January 23, 2012 meeting. Board Action A motion was made by Member Robas, and seconded by Member Chesnut, to approve the minutes from the January 23, 2012 with no revisions. Motion carried 7-0. 2. Consider and act upon Relay for Life Vendor Application-to raise funds via vendor & craft sale for the American Cancer society in Olde City Park on April 21,2012 from 8 am-3:00 pm. Mr. Diaz stated that the application is for Relay for Life, the funds will go toward American Cancer Society. Mr. James Kellogg, 1108 Chilton Drive, addressed the Board and commented that the vendors for his event will pay a $20.00 entry fee, and all the money raised will benefit the American Cancer Society. The vendors will also donate an item to be raffled off at the event, and 100 percent of those funds will go toward the e vent. Board Action A motion was made by Member Ward, and seconded by Member Rose, to approve Relay for Life Vendor Application to raise funds via vendor and craft sale for the American Cancer Society in Olde City Park on April 21, 2012 from 8 am to 3:00 pm. Motion carried 7—0. 3. Consider and act upon Vendor Application- 1st Lt. Robert Welch Run for our Heroes Race to benefit the 1LT R.F. Welch III Memorial Scholarship via vendor booths at Olde City Park on April 14, 2012 from 9am to 3pm. Mr. Diaz stated this event is evolving, and the route is not determined yet, and could be around and behind the First Baptist Event Center. The applicant is requesting permission Minutes February 27,2012 Wylie Parks and Recreation Board Meeting Minutes Page 2 of 5 to have vendor booths at the Olde City Park, but has not determined the exact route and will need to go through the Police Department for road closure and assistance. Board Action A. motion was made by Member Ward, and seconded by Member Robas, to approve Vendor Application— 1st Lt. Robert Welch Run for our Heroes Race to benefit the 1 LT R.R. Welch III Memorial Scholarship via vendor booths at Olde City Park on April 14, 2012 from 9 am to 3 pm. Motion carried 7—0. 4. Consider and act upon Elana Walsh Vendor Application to raise funds for a Prom Alternative for high school seniors and for senior gifts via Chili Cook-off and Cake Auction at the Bart Peddicord Community Center on March 30, 2012 from 5:30 pm. to 10:30 pm. Mr. Diaz stated that the applicant wants to hold their event at the Bart Peddicord Community Center. No representative was present to answer questions. Member H[arris questioned the hours of operation for the staff. Mr. Diaz responded that the hours of operation are to 11:00 pm. Board Action A motion was made by Member Ward, and seconded by Member Rose, to approve the Elana Walsh Vendor Application to raise funds for a Prom Alternative for high school seniors and for senior gifts via Chili Cook-off and Cake Auction at the Bart Peddicord Community Center on March 30, 2012 from 5:30 pm to 10:30 pm. Motion carried 7—0. _DISCUSSION ITEMS 5. Discuss Community Park Project updates. Board Discussion Mr. Diaz presented pictures taken last Thursday showing improvements at Community Park. The Contractor would like to be done by April 1, 2012, weather permitting. Member Rose questioned if there will be a connectivity from the trail to the Akin Pavilion. Mr. Diaz stated that he will see if a connection can be made. Member Robas questioned the completion date for the concession stand. Member Rose questioned the tentative date for soil sod to go down. Mr. Diaz stated that soil test is completed and approved by the Landscape Architect, and sod can be installed beginning next week. Mr. Lance Wallace, 100 Mardi Gras, Wylie Baseball/Softball Association, stated that the concrete on the left field of Cooper Field will be exposed to the players. Mr. Diaz stated that the fence was constructed differently because that part of the field is shorter and there is no warning track on any of the baseball fields. Mr. Diaz also stated that this area will be made safe prior to any use. Mr. Diaz presented the last pay request, and the accounts where the funds are coming from. The construction costs are on target with the budget. Negotiations for funding for the field lighting are in the works between the Finance Department and American Minutes February 27,2012 Wylie Parks and Recreation Board Meeting Minutes Page 3 of 5 National Bank. Member Robas asked what the project contingency amount is, and if the change orders are complete. Mr. Diaz stated that he would find out on what the total amount for contingency is currently. A change order is in the works for the transition issues from the parking lot to the east toward the football area. The Members agreed upon a Site Tour for March 25, 2012 at 2:00 pm. 6. Discuss Community Park art update. Board Discussion Mr. Diaz stated that the Public Arts Advisory Board Liaison, Carole Ehrlich, submitted a call for artist's document for the Board review. The Board is to discuss appointing a Board Member to the selection panel, and confirm baseball as a theme. The consensus of the Board Members was for Chair Hiney to remain on the selection panel. Chair Hiney stated that if baseball was the predominant sport for Community Park, then the theme would make sense. If there were other sports played at Community, the artists would like a broader theme. The art will be located at the entrance of the baseball complex. Chair Hiney stated that to broader theme gives the artist more creative opportunities. Member Rose recommended a youth sports theme leaning toward baseball. The consensus of the Board was for a youth sports theme leaning toward baseball theme. 7. Discuss Parkland Dedication Ordinance. Board Discussion Mr. Diaz stated that from the last meeting, there was no clear direction the Board would like to take going forward in reviewing the Parkland Dedication Ordinance. Member Rose stated that he understood no change due to little amount of buildable land, and it would be detrimental to the City of Wylie bringing in future development by adding additional fees. Member Price stated that her understanding was not to add a separate fee, but to increase the Parkland Dedication fee, in order to guide developers to a Planned Development. Members discussed the need to increase the fees, and how much. Member Chesnut spoke in opposition of raising the fee, and stated that Council is more conservative across the board. Member Rose recommended another work session, and doing a survey of surrounding cities to see what their current fees are. Member Harris recommended increasing the fees and see how it works. Member Price recommended raising the fees across the board by twenty (20) percent. The Board Members were in consensus to raise the fees twenty (20) percent across the board. Member Ward stated that the total increase is over the amount from the recommendation of the overall Master Plan. Chair Hiney stated that the $300 increase for five or more single-family dwelling unit; $400 increase for three or four single-family dwelling units; $600 increase for the one or two single-family dwelling unit and $160 increase for the multi-family. Mr. Diaz asked for clarification that the increase is an alternative to the recommended Park Improvement Fee. Chair Hiney stated that was correct and for staff to set up a work session with Council to review. 8. Update Tree Preservation Ordinance. . Board Discussion Mr. Diaz stated that at the work session with Council, several concerns were brought up, which were highlighted in the report. The current Ordinance overlaps with similar wording in the Zoning ordinance. Staff will be meeting with Planning to review the Minutes February 27,2012 Wylie Parks and Recreation Board Meeting Minutes Page 4 of 5 ordinances for compatibility, and possibly put the proposed Tree Preservation Ordinance on an April Council agenda. 9. Update on Domestic Animal Ordinance. Mr. Diaz stated that at the work session with Council in February, the City Council commented that the proposed ordinance needed to focus on specific areas in park that would not allow animals, and they were also concerned about the additional time that it might take the Police Department to enforce the ordinance's provisions. Ordinance 94- 51, already in the Code of Ordinances, addresses restraining animals, owner's responsibility of preventing them from becoming a public nuisance, and animal noise. Board Members discussed utilizing this current ordinance and were in consensus that having better signage and educating the leagues on the current ordinance would be better than creating a new ordinance. ADJOURNMENT No further business to discuss a motion to adjourn was made by Member Robas, and seconded by Member Price. The meeting was adjourned at 9:40 p.m. by a 7-0 vote. • Anne Hiney, hairman ATTEST: Marj Brad ,Administrative sistant Minutes February 27,2012 Wylie Parks and Recreation Board Meeting Minutes Page 5 of 5