04-30-2012 (Public Arts Advisory) Minutes Wylie Public Arts Advisory
Board Future Events Sub-
CITY OF WYLIE Committee
Minutes
Wylie Public Arts Advisory Board Events Sub-Committee
Meeting
Monday, April 30, 2012- 10:00 a.m.
Wylie Municipal Complex - Council Conference Room
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members of the Public Arts Advisory Board 2012 Art Festival Sub-Committee met April 2, 2012
in the Wylie Council Conference Room. Members present included Jim Lenox, Kathy
Spillyards and Lynn Grimes. Also present were Carole Ehrlich Art Board Liaison and Craig
Kelly, Public Information Officer.
WORK SESSION
• Future Public Arts Events
(Sub-committee members)
Members of the sub-committee above discussed having the 2013 Spring Arts Festival to be
held at the new Wylie Municipal Complex grounds. Some of the items discussed included
uniform booths and entertainment.
A list of recommendations to take back to the full Public Arts Advisory Board included:
The Scope of the Festival
➢ The mission of the festival is focused on a) Creating an new age identity for Wylie as a
city and community; b) making money for the Public Arts to be rechanneled back into
the community; c) bring commerce to the city's merchants.
PAAB Future Events Sub-Committee Minutes
April 30, 2012
Wylie City Council
Page 1
➢ The Spring Festival will be different from the December Festival in its focus on Family
and the fine arts of all types. Crafts will be de-emphasized.
➢ The location is definitely at the Municipal center area to bring community gathering to
the location, expose the new facility, make available the library and the surrounding
grounds to all citizens.
➢ Uniformity in appearance will add to the refined look to include similar tents for the
vendors.
Council and City Management
➢ Solicit approvals from Council
➢ Determine budget
➢ Partnership with Parks & Rec
➢ Partnership with City Manager's office
➢ Partnership with Police and Fire
Attractions to build for annual event
➢ Primary: Big name entertainment as headliner
➢ Auxilary: Regional and local acts through out the day to showcase local artists and also
bring in attendees.
➢ All art demonstrations are welcome. Sub-stages will be set up.
➢ Encourage citizen participation by offering volunteer positions on committees and work
details.
Children's Activities
➢ Children's art activities must be included.
➢ Music
Logistics
D. Primary festival entertainment set up in the rear of municipal facility.
o Map out area and determine impact to area and prep needs.
➢ Create special VIP seating area for extra ticket sales. Special Meet & Greet Privileges.
➢ Parking and the need for a shuttle system will have to be explored
Date Discussion
➢ June was original focal point but after examining calendar compared to Wylie HS
Graduation and other local events, the First week of May was put up for serious
consideration. Must avoid second Saturday in May.
Committees needed:
➢ Advertising —Media contact, calendars, website, etc.
➢ Scouting — Canvas similar events in the area for ideas, solicit vendors,
The following is a summary of conversation focused on review of the new Brochure for the
Wylie Public Arts Board:
Craig Kelly revealed the mock up design of the new Wylie Public Arts Brochure entitled "The
Art of Wylie."
PAAB Future Events Sub-Committee Minutes
April 30, 2012
Wylie City Council
Page 2
- The horizontal layout was well received as it benefited the visual display as well as
functionality for regular reference
- The brochure featured photos of our current art sculptures, Written dissertation of the
Art Boards mission, current activities and invitation for citizens to participate and be
involved.
- Calendar of events would be included as the brochure would be updated quarterly or
semi-annually.
The meeting was concluded at 3:50 p.m. The sub-committee will meet again May 18th at 9:00
a.m. at the Wylie Art Gallery to further discuss the spring festival and to bring
recommendations to the board for further discussion during a regular meeting of the PAAB.
JLenox, Su -C mm ee hair
ATTEST:
Carole Ehrlich, C y Secretary
PAAB Future Events Sub-Committee Minutes
April 30, 2012
Wylie City Council
Page 3