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06-12-2012 (City Council) Agenda Packet Otivk r Wylie City Council NOTICE OF MEETING 4:'A73!.' Regular Meeting Agenda June 12, 2012 — 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Building #100 Eric Hogue Mayor Kathy Spillyards Mayor Pro Tern David Goss Place 1 Nathan Scott Place 2 Bennie Jones Place 4 Rick White Place 5 Diane Culver Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE • Kris Segrest, First Baptist Church of Wylie PRESENTATIONS • 6th 6 weeks Star Students: Citizenship (Mayor Hogue) CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. June 12,2012 Wylie City Council Regular Meeting Agenda Page 2 of 4 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the May 23, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, approval of Resolution No. 2012-20(R) authorizing the City Manager to execute a Grade Crossing Construction Agreement with the Kansas City Southern Railway Company in the amount of$397,875.00 for the West Brown Street crossing. (C. Holsted, City Engineer) C. Consider, and act upon, authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2011-2012 audit services for a fee not to exceed $56,375. (L. Bantz, Finance Director) D. Consider, and act upon, the approval of the purchase of asphalt paving services from APAC-Texas, Inc. in the estimated annual amount of $300,000, through an existing Dallas County contract, and authorizing the City Manager to execute any necessary documents. (Dallas County Bid No. 2011-102-5731). (M. Sferra, Public Services Director) E. Consider, and act upon, Resolution No. 2012-21(R) authorizing submittal of a grant application to the North Central Texas Council of Governments for state solid waste implementation funds. (R. Diaz, Parks and Recreation Superintendant) REGULAR AGENDA General Business 1. Consider, and act upon, the final artist for the Community Park CIP Project and the contract to commission the art. (C. Ehrlich, City Secretary) Executive Summary On May 21st the selection panel met with the artists to review their presentations of the final art designs. The panel unanimously chose Johnny Edwards as the finalist for Community Park. Members serving on the selection panel included: Constance Woods, artist; Margaret Robinette, retired art coordinator, City of Dallas; Anne Hiney,Parks Board representative and art major; Jennifer Price, resident of Wylie,and Susan Spurgin,PAAB representative. City Engineer Chris Holsted and Public Services Director Mike Sferra were non-voting advisory members. 2. Consider, and act upon, the recommendations of the 2012 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation and Zoning Board of Adjustments for terms expiring June 30, 2014/15. (C. Ehrlich, City Secretary) June 12,2012 Wylie City Council Regular Meeting Agenda Page 3 of 4 Executive Summary Article 8, Section lA of the City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and obligations of the City and to make recommendations to the City Council. The City Council has prescribed the purpose, composition, function,duties,accountability and the tenure of each board,commission and committee. Public Hearing 3. Hold a Public Hearing to hear input regarding amending the water and sewer impact fees. (C. Holsted, City Engineer) 4. Consider, and act upon, Ordinance No. 2012-18 updating the Water and Sewer Impact Fees to be assessed by the City of Wylie. (C. Holsted, City Engineer) Executive Summary Section 395 of the Local Government Code specifies the process necessary for the implementation of impact fees. Council previously conducted a public hearing and considered an ordinance on the proposed Land Use Assumptions and Capital Improvements Plan. On April 24, 2012, Council approved Resolution 2012-15(R) setting a date,time and place for a public hearing on the proposed updates and amendments to the Water and Sewer Impact Fees. WORK SESSION • Presentation of the Preliminary Draft of the Wylie Trails Master Plan by consultants from Land Design Partners Inc./Dunaway Inc.Bowman-Melton Associates Inc. (R. Diaz, Parks and Recreation Superintendant) • Overview of the FY 2012/2013 Budget (L. Bantz, Finance Director) • Discuss the 2011 Community Park Improvements Project. (R. Diaz, Parks and Recreation Superintendant) EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.087 Economic Development; Closed Meeting; (S.B. 1851) • Consider a RFP from Project Detroit; and (S. Satterwhite, WEDC Executive Director) • Consider a request for assistance from Project UTS. (S. Satterwhite, WEDC Executive Director) June 12,2012 Wylie City Council Regular Meeting Agenda Page 4 of 4 ADJOURNMENT If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes: Texas Government Code Section: §551.071—Private consultation with the attorney for the City. §551.072—Discussing purchase,exchange,lease or value of real property. §551.074—Discussing personnel or to hear complaints against personnel. CERTIFICATION I certify that this Notice of Meeting was posted on this 8th day of June 2012 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Wylie City Council It CITYVs/YLIE Minutes Wylie City Council Meeting Tuesday May 22, 2012 - 6:00 p.m. Wylie Municipal Complex - Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Pro Tern Red Byboth called the meeting to order at 6:05 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Councilwoman Diane Culver, Councilwoman Kathy Spillyards, Councilman Rick White, Councilman David Goss, and Councilman Bennie Jones. Mayor Eric Hogue was out of town on city business. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Linda Bantz; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE In honor of Peace Officers Memorial Day, Councilwoman Culver read the "Prayer of the Fallen Officers." In 1962, President John F. Kennedy signed a proclamation which designated May 15th as Peace Officers Memorial Day and the week in which that date falls as Police Week. (http://policeweek.orQJ) Fire Chief Randy Corbin led the Pledge of Allegiance. Mayor Pro Tern Byboth explained to council, once the May 12, 2012 canvass had been completed and in the absence of the mayor, Mayor Hogue had requested that Councilman Rick White preside over the meeting until such time as a new mayor pro tern was appointed. City Manager Mason read a letter from Mayor Hogue congratulating the newly elected council members. Minutes May 22, 2012 Wylie City Council Page 1 CANVASS OF ELECTION • Consider, and act upon, Resolution No. 2012-17(R) declaring the results of the Official Canvass of the City of Wylie General Election of May 12, 2012. City Secretary Ehrlich asked the council to review the unofficial findings of the May 12, 2012 Wylie General Election for consideration of Resolution No. 2012-17(R) declaring the official results of the canvass. Council Action A motion was made by Councilman White, seconded by Councilwoman Spillyards to adopt Resolution No. 2012-17(R) declaring the results of the Official Canvass of the City of Wylie General Election and naming Nathan Scott, Place 2, and Bennie Jones, Place 4, as duly elected councilmembers. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. ISSUANCE OF CERTIFICATES TO ELECTED COUNCIL MEMBERS • Presented by Judge Terry Douglas Collin County Justice of the Peace, Precinct 2, Judge Terry Douglas issued Certificates of Elected Council Members to Nathan Scott and Bennie Jones. ADMINISTRATION OF OATH OF OFFICE FOR ELECTED COUNCIL MEMBERS • Administered by Judge Terry Douglas Collin County Justice of the Peace, Precinct 2, Judge Terry Douglas administered the oath of office to Nathan Scott, Place 2, and Bennie Jones, Place 4. Members of the councilmembers family were present for the administration of the oath. Mayor Pro Tem Byboth thanked the council and community for their support during his tenure as a council member and mayor pro tem. He thanked staff for their support and stated that Wylie had an outstanding staff. Byboth did not seek re-election. Councilman Rick White took his seat presiding over the meeting. APPOINTMENT OF MAYOR PRO TEM • Consider, and act upon, appointment of the Mayor Pro Tem for a one year term beginning May 2012 and ending May 2013. Councilman White addressed the council stating that traditionally when a full council was not present, the council has chosen to table nominations for mayor pro tem until a meeting where the full council is present. Councilman Goss stated he thought the item must be considered at the first meeting of the council following the canvass per the Wylie Home Rule Charter. He Minutes May 22, 2012 Wylie City Council Page 2 asked City Manager Manson for clarification. City Manager Manson replied that responsive to the home rule charter, in posting the item for the first meeting following the canvass, the requirement of the home rule charter had been satisfied and the item could be considered or tabled at the council's pleasure. Councilman White asked for a motion from the floor. Council Motion A motion was made by Councilwoman Spillyards to table the appointment of the mayor pro tem to the next regular meeting. The motion failed for lack of a second. Council Motion A motion was made by Councilman Jones, seconded by Councilwoman Culver to appoint Councilman David Goss as mayor pro tem for a 1 year period. A vote was taken and the motion failed 3-3 with Councilman Goss, Councilman Jones, and Councilwoman Culver voting for and Councilman White, Councilwoman Spillyards, and Councilman Scott voting against. Council Motion A motion was made by Councilman Goss, seconded by Councilwoman Culver to nominate Councilwoman Spillyards as mayor pro tem for a 1 year period. A vote was taken and the motion failed 3-3 with Councilwoman Culver, Councilman Jones, and Councilman Goss voting for and Councilwoman Spillyards, Councilman Scott, and Councilman White voting against. Council Motion A motion was made by Councilwoman Culver, seconded by Councilman Goss to nominate Councilman Jones as mayor pro tem for a 1 year period. A vote was taken and the motion failed 3-3 with Councilwoman Culver, Councilman Jones, and Councilman Goss voting for and Councilwoman Spillyards, Councilman White, and Councilman Scott voting against. Council Motion A motion was made by Councilman Scott, seconded by Councilwoman Spillyards to table consideration of the mayor pro tem until the next regular meeting of the council and the return of the mayor. A vote was taken and the motion failed 3-3 with Councilwoman Spillyards, Councilman White, and Councilman Scott voting for and Councilwoman Culver, Councilman Jones, and Councilman Goss voting against. Councilman White asked City Secretary Ehrlich if the council needed to continue to vote regarding this item. City Secretary Ehrlich replied that the motion to table or move forward with an appointment was at the pleasure of the council but required a majority vote to pass. Council Motion A motion was made by Councilman Jones, seconded by Councilwoman Culver to appoint Councilman White as mayor pro tem for a one year term. Minutes May 22, 2012 Wylie City Council Page 3 Discussion Councilman White noted that he would decline serving as mayor pro tem if appointed and would wait for the return of the mayor to allow for a full council vote. A vote was taken and the motion failed 2-4 with Councilwoman Culver and Councilman Jones voting for and Councilman Goss, Councilwoman Spillyards, Councilman White, and Councilman Scott voting against. Councilman Goss stated there were six seated councilmembers. The mayor, who is absent, cannot be appointed as mayor pro tem; why can't the council members choose someone from these six seated council members as the next mayor pro tem tonight. Goss stated his frustration and asked why this council couldn't come to a decision without waiting for the mayor. Councilman White stated that he wished to wait for a full seated council to nominate the next mayor pro tem, that way each and every member can cast their vote for the new mayor pro tem. Councilwoman Spillyards stated that she did not think by tabling the item for a full seated council was letting the citizens down in any way. Councilman White asked City Secretary Ehrlich if the item could not come to a majority vote, could the item be moved to the end of the meeting and go on with other business. City Secretary Ehrlich stated if that was the desire of the council it could be moved to the end of the meeting and recalled for consideration. Councilman White asked for the item to be moved to the end of the meeting. Consensus of the council was to postpone consideration until the end of the meeting. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present wishing to address council during citizens comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the May 8, 2012 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the City of Wylie Monthly Revenue and Expense Report for the City of Wylie as of April 30, 2012. (L. Bantz, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Investment Report for April 30, 2012. (L. Bantz, Finance Director) Minutes May 22, 2012 Wylie City Council Page 4 D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of April 30, 2012. (S. Satterwhite, Executive Director WEDC) E. Consider, and act upon, Resolution No. 2012-19(R) authorizing the City Manager to execute an Interlocal Agreement between the City of Wylie and Collin County for cooperative fire cause determination and prosecutorial activities. (R. Corbin, Fire Chief) F. Consider, and act upon, Ordinance No. 2012-17, amending the zoning from Agricultural District (AG/30) to Single-Family (SF-20/26) District on 2.88 acres (Blakey Addition, No. 2), generally south of Alanis Drive and approximately 393 feet west of Ballard Avenue. ZC 2012-06 (R. 011ie, Planning Director) G. Consider, and act upon, approval of a Final Plat for Blakey Addition 2, creating three single family residential lots on 2.876 acres, generally located south of Alanis Drive and approximately 393 feet west of Ballard Avenue. (R. 011ie, Planning Director) H. Consider, and act upon, approval of an Impact Fee Agreement between the City of Wylie and PM Wylie MOB, LP. (S. Satterwhite, Executive Director WEDC) Council Action A motion was made by Councilwoman Spillyards, seconded by Councilwoman Culver to approve the consent agenda as presented. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. REGULAR AGENDA General Business 1. Consider, and act upon, the appointment of a 2012 Board and Commissions City Council Interview Panel to conduct the May/June 2012 board applicant interviews. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed council stating that each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to serve on various Wylie Boards and Commissions. These applications are received through the year until the later part of May of each calendar year. Additionally, in May/June of each year, the applications are compiled into appointment timeframes to allow the three council member panel time to interview each applicant and subsequently choose a list of applicants to recommend to the full council to serve two year terms on the various boards. The terms are staggered so each year approximately half of the members serving on each board and commission are appointed. Ehrlich reported the scheduled dates for the interview panel to speak to the applicants was May 29tn 30th and, June 6th. The interviews would begin at 5:30 p.m. each evening. Councilman Goss indicated that he Minutes May 22, 2012 Wylie City Council Page 5 thought that newly elected councilmember Nathan Scott should serve on the interview panel if available. Council member Scott agreed to serve if appointed. Councilman Goss stated that he to would be willing to serve. Councilman Jones stated he would volunteer to serve as well. Council Action A motion was made by Councilwoman Culver, seconded by Councilwoman Spillyards to appoint Councilman Bennie Jones, Councilman Nathan Scott, and Councilman David Goss to the 2012 Boards and Commission Interview Panel. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. 2. Consider, and act upon, approval of Resolution 2012-18(R) authorizing the City Manager to execute a contract with Kimley-Horn and Associates, Inc. for the design of the Woodbridge Parkway reconstruction from Hensley Lane to the Maxwell Creek Bridge. (C. Holsted, City Engineer) Staff Comments City Engineer Holsted addressed council stating that the extension of Woodbridge Parkway from Hooper Road to State Highway 78 in Sachse will connect FM 544 to SH 78 and will promote economic benefits for both cities and improve mobility for southeast Collin County. The design of the Maxwell Creek Bridge is essentially complete and was partially funded in the 2003 Collin County Bond Program. The portion of Woodbridge Parkway from Hensley Lane to the bridge has not been designed and is necessary for the completion of the connection. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Goss to adopt Resolution No. 2012-18(R) authorizing the City Manager to execute a contract with Kimley-Horn and Associates, Inc. for the design of the Woodbridge Parkway reconstruction from Hensley Lane to the Maxwell Creek Bridge. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. READING OF ORDINANCES City Secretary Ehrlich read the captions to Ordinance No. 2012-17 into the official record. APPOINTMENT OF MAYOR PRO TEM • Consider, and act upon, appointment of the Mayor Pro Tem for a one year term beginning May 2012 and ending May 2013. Councilman White recalled consideration of the appointment of a mayor pro tem for a one year period. He asked for further discussion regarding the appointment. Councilman Goss asked if each council member could voice their reasoning for not wanting to appoint a mayor pro tem tonight. He noted that it was very disconcerting to be unable to come to a majority vote without tabling the item for the return of the mayor. Councilman White explained that he was not going to poll the council, and noted that he had made his opinion Minutes May 22, 2012 Wylie City Council Page 6 known earlier in regard to wanting a full seated council to appoint the next mayor pro tem. Councilman White asked again for further discussion. Councilman Jones stated that with respect to the mayor and Councilman White he didn't understand why the decision could not be made tonight as council was elected to do. Councilwoman Culver concurred that there were six council members present who were capable of making the decision. Council Action A motion was made by Councilman Goss, seconded by Councilman Jones to appoint Councilwoman Spillyards as Mayor Pro Tem for a one year term beginning May 2012 and ending May 2013. A vote was taken and the motion passed 4-2 with Councilwoman Culver, Councilman Goss, Councilman Jones, and Councilwoman Spillyards voting for and Councilman Scott and Councilman White voting against. Mayor Pro Tem Kathy Spillyards presided over the remainder of the meeting. Mayor Pro Tem Spillyards asked for a motion to adjourn ADJOURNMENT A motion was made by Councilman Goss, seconded by Councilman Jones to adjourn the meeting at 6:55 p.m. A vote was taken and the motion passed 6-0 with Mayor Hogue absent. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes May 22, 2012 Wylie City Council Page 7 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: B. Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: N/A Date Prepared: 05/29/12 Budgeted Amount: N/A Exhibits: Resolution, Contract Subject Consider, and act upon, approval of Resolution 2012-20(R) authorizing the City Manager to execute a Grade Crossing Construction Agreement with the Kansas City Southern Railway Company in the amount of $397,875.00 for the West Brown Street crossing. Recommendation Motion to approve Resolution 2012-20(R) authorizing the City Manager to execute a Grade Crossing Construction Agreement with the Kansas City Southern Railway Company in the amount of $397,875.00 for the West Brown Street crossing. Discussion The expansion of West Brown Street to 4-lanes of concrete paving requires the existing railroad crossing to be rebuilt. The City of Wylie's contractor will construct the concrete up to the crossing, and Kansas City Southern (KCS) will construct the grade crossing surface and install the warning devices for the crossing. The total estimated construction amount for the crossing is $397,875.00. Construction of the new crossing is projected to take three days at which time the roadway will be closed to traffic. Staff will coordinate the closure with KCS and the roadway contractor to try to minimize the impact to the citizens. Approved By Initial Date Department Director CH O5/30/2012 City Manager MM 6-7-12 Page 1 of 1 RESOLUTION NO. 2012-20(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, HEREBY AUTHORIZING THE CITY MANAGER OF THE CITY OF WYLIE, TEXAS, TO EXECUTE A GRADE CROSSING CONSTRUCTION AGREEMENT WITH THE KANSAS CITY SOUTHERN RAILWAY COMPANY FOR THE WEST BROWN STREET CROSSING. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The City Manager of the City of WYLIE, Texas, is hereby authorized to execute, on behalf of the City Council of the City of WYLIE, Texas, the Grade Crossing Construction Agreement with the Kansas City Southern Railway Company for the West Brown Street crossing. SECTION 2: This Resolution shall take effect immediately upon its passage. RESOLVED THIS THE 12th day of June 2012. ERIC HOGUE, Mayor ATTEST TO: CAROLE EHRLICH, City Secretary Resolution No. 2012-20(R) Grade Crossing Construction Agreement KCSC EXHIBIT "A" Grade Crossing Construction Agreement Resolution No. 2012-20(R) Grade Crossing Construction Agreement KCSC GRADE CROSSING CONSTRUCTION AGREEMENT This AGREEMENT is entered into this 12th day of June, 2012 by and between THE KANSAS CITY SOUTHERN RAILWAY COMPANY,(herein sometimes called "KCS"), a Missouri corporation to be addressed at P.O. Box 219335, Kansas City, MO 64121-9335, and CITY OF WYLIE, TEXAS, (herein sometimes called "City"), to be addressed at 300 Country Club Road, Wylie, TX 75098 (KCS and City each being sometimes referred to herein individually as a"Party" and sometimes being referred to herein together as the"Parties"). WHEREAS, FM 3412, Brown Street, in Wylie, Texas, is being widened West from Texas Highway 78; and WHEREAS, said widening shall cross KCS's tracks at approximately railroad Mile Post T-201.23 (C-579.65),Dallas Subdivision DOT No. 789652B; and WHEREAS, City desires to provide for the reconstruction of the at-grade highway-rail crossing where FM 3412,Brown Street crosses KCS's track; and WHEREAS, KCS has agreed to perform the work necessary for such reconstruction, but only as subject to the following terms and conditions of this Agreement. NOW, THEREFORE, the Parties agree as follows: 1. KCS shall provide the necessary materials and labor to perform the necessary construction of the grade crossing surfaces from end of tie to end of tie for the Crossing. KCS's estimate of the costs required to perform said work is attached hereto as Exhibit A. The Parties acknowledge that Exhibit A is only an estimate, and that the City shall be responsible for the actual cost of the labor, material and other expenses incurred by KCS for the grade crossing surface construction, determined according to the methodology shown in Exhibit A, whether such actual cost is more or less than shown on Exhibit A. 2. KCS shall provide the necessary materials and labor to construct the grade crossing warning devices for the Crossing. KCS's estimate of the costs required to perform said work is attached hereto as Exhibit B. The Parties acknowledge that Exhibit B is only an estimate, and that the City shall be responsible for the actual cost of the labor, material and other expenses incurred by KCS for the grade crossing warning device construction shown on Exhibit B, determined according to the methodology shown in Exhibit B, whether such actual cost is more or less than shown on Exhibit B. 3. Prior to KCS performing any work on this project, City will deposit with KCS THREE HUNDRED NINETY SEVEN THOUSAND, EIGHT HUNDRED SEVENTY-FIVE DOLLARS ($397,875.00) to cover the estimated cost to procure and install the grade crossing surface and grade crossing warning devices, including estimated transportation, shipping and handling costs for the same (the "associated costs"). KCS shall be under no obligation to provide any materials or perform any labor until the City's deposit has been received and cleared KCS's bank. KCSR-Wylie,TX Agreement,FM 3412,Brown Street Crossing Construction Page No. 1 of 3 4. City shall furnish KCS documentation of Federal Funds - particularly funds appropriated under 23 U.S.C. Section 130 - if any, being used to compensate KCS for the project. 5. Upon completion of the installation of the grade crossing surface and grade crossing warning devices, KCS shall determine the actual cost of the crossing surface and grade crossing warning devices, including associated costs. If that actual cost and associated costs together exceed $397,875.00, KCS shall invoice the City for the additional amount by which the actual costs together with associated costs exceed $397,875.00. If KCS issues such an invoice to the City, the City shall pay such invoice within sixty (60) days. If the actual cost of the project, together with associated costs, is less than $397,875.00, KCS shall determine the actual cost and associated costs of the project and advise the City thereof, and shall within sixty (60) days thereafter issue a refund to the City of the difference between the actual cost plus associated costs and the estimated cost of$397,875.00. 6. City, at its sole cost and expense, shall provide all necessary materials and labor to construct the portions of the roadway surface outside the ends of ties. City will install the road approaches, drainage, pavement markings and arrange for disposal of the spoil (if any), cause the roadway to remain closed to all vehicular and truck traffic during construction, arrange for all construction and warning signs and barricades, and be responsible for any required notification of the public. In doing such work, the City shall enhance or, at a minimum, shall not impair or reduce the existing drainage of water away from the track. 7. City shall furnish KCS with a certified copy of a resolution or ordinance adopted by the governing body of City of Wylie, Texas authorizing the Mayor or City Manager to execute this Agreement on behalf of City. 8. City shall be responsible for providing and paying for all traffic and pedestrian control (including but not limited to barriers and flagmen) required during the project, all in accordance with the Manual on Uniform Traffic Control Devices and other applicable safety standards, including KCS's. Whenever City's contractor or its personnel or equipment are within twenty- five feet (25') of KCS's track, their activities shall be attended by a KCS-approved railroad flagman, hired and paid by the City. The City's contractor and its personnel and equipment shall clear the KCS track when so instructed by the railroad flagman. City and its contractors performing any work within KCS's right of way shall carry appropriate insurance which is sufficient, in the City's reasonable opinion, to fully compensate for any injury to or death of any person or for any damage to property occurring while City or its contractors are performing any work within KCS's right of way. 9. Upon completion of the work, the crossing surface between the ends of the ties, signal, flasher and gate will thereafter be maintained by KCS. 10. The City, with the cooperation of KCS, will be responsible for obtaining any required governmental authorizations, including approval of the Texas Department of KCSR-Wylie,TX Agreement,FM 3412,Brown Street Crossing Construction Page No.2 of 3 Transportation. All work will be done in accordance with the Manual on Uniform Traffic Control Devices. 11. The Parties hereby incorporate the requirements of 41 C.F.R. §§ 60-1.4(a)(7), 60- 250.5, 60-741.5, and 29 C.F.R. Part 470, if applicable. IN WITNESS WHEREOF, the Parties hereto have caused this agreement to be executed in duplicate the day and year first above written. THE KANSAS CITY SOUTHERN RAILWAY COMPANY Name: Title: Date: Approved as to legal form: vaud e. ,Reeved Associate General Counsel CITY OF WYLIE, TEXAS Name: Title: Date: KCSR-Wylie,TX Agreement,FM 3412,Brown Street Crossing Construction Page No.3 of 3 ESTIMATE Date: 05/01/12 Applicant: City Location: Wylie Tx Mile Post: C-579.65 Dot#: 789652B Road Name: West Brown St Project#: Asset#: Project Summary: Install ea)73.125'concrete crossing, new filter fabric, new ballast, new drainage pipes and extension of existing hardpan to incorporate the widening, All items may or may not be used, if not,the final billing will reflect actual quantities. THIS IS AN ESTIMATE OF COST, THE INDIVIUAL PRICES AND FINAL BILL MAY VARY, BUT THE FINAL BILLING WILL REFLECT ACTUAL DOCUMENTALBLE PRICES Road Authority to be responsible for the closure of the road for a minimum of three days during construction and the detouring of vehicular traffic and all traffic control Road Authority to be responsible for approach work both directions down the road after the installation of new crossing surface DO NOT DISTURB THE EXISTING HARD PAN OF THE EXISTING CROSSING. Estimated Project Cost $ 149,375 Grading -Subgrade Preparation (1) Materials 109 Net Tons- Asphalt for Filler $100.00 per Net Ton $10,900 96 Net Tons- 12"Asphalt Subbase for extension $100.00 per Net Ton $9,600 200 Net Tons-Ballast Material $50.00 per Net Ton $10,000 300 L.F. -6" PerforatedSock Pipe $15.00 per L.F. $4,500 Total Materials Cost $35,000 (2)Contractor Labor and Equipment 36 Hours-Trackhoe with Operator $125.00 per Hour $9,000 36 Hours-Dump Truck with Operator $85.00 per Hour $3,060 36 Hours-Dozer with Operator $85.00 per Hour $3,060 18 Hours-Steel Wheel Roller with Operator for compaction of new asphalt bottom $45.00 per Hour $810 72 Man Hours-Miscellaneous Labor $30.00 per Hour $2,160 48 Man Hours-Flagging( Rail Pro) $80.00 per Hour $3,840 40 Man Hours-Contract Recordkeeping&Completion Reports $50.00 per Hour $2,000 1 Disposal of spoils $5,000.00 estimated $5,000 1 Haul Track Panels by Truck $3,600.00 $3,600 Total Contractor Cost $32,530 Crossing and Trackwork (1) Materials 73.125 L.F. -Prefabricated Concrete Crossing Panel for 1151b or 136RE Rail $230.00 per L.F. $16,819 2 Ea. -80' 136#Prefabricated Track Panel 10'Oak Ties on 19 1/2"centers $10,613.49 Ea. $21,227 4 Ea-39'Transition rails 136# to 115# KCS Part#13616651 4ea per crossing $1,400.00 ea $5,600 10 Ea. -Plasma Welds $400.00 $4,000 50 Ea. -New 136RE Tie Plates $10.50 Ea. $525 100 Ea. - 136RE Rail Anchors $1.33 Ea. $133 1040 Ea. - 115RE Rail Anchors $0.45 Ea. $468 2400 Sq. Ft. -Filter Fabric $0.25 per Sq. Ft. $600 5 % Freight and Handling of Materials $2,469 6 %State and Use Tax on Materials $2,962 Total Materials Cost $54,803 (2) Labor 60 Project Management $60.00 per Hour $3,600 72 Man Hours to Remove Existing Crossing $30.00 per Man Hour $2,160 72 Man Hours to Reconstruct Track $30.00 per Man Hour $2,160 72 Man Hours to Install New Crossing $30.00 per Man Hour $2,160 10.55 %Vacation and Holidays $1,063 18.31 % Health and Welfare $1,846 26.73 % Railroad Retirement and Unemployment $2,979 1.95 %Supplemental Pension $217 12.5 % Railroad Public Liability Insurance $1,260 Total Labor Cost $17,445 (3) Equipment 3 Days-2 Heavy Duty Drills $22.00 per Day $132 3 Days-2 Impact Wrenches $22.00 per Day $132 3 Days-2 Air Compressors $65.00 per Day $390 2 Day-Automatic Tamper with Operator $1,149.00 per Day $2,298 2 Day-Ballast Regulator with Operator $520.00 per Day $1,040 24 Hours-Section Truck with Rail Units $25.33 per Hour $608 24 Hours-Roadmaster Truck with Rail Units $12.61 per Hour $303 36 Hours-Welding Truck with Rail Units $63.75 per Hour $2,295 4 Hours-Work Train to Unload Ballast $600.00 per Hour $2,400 Total Equipment Cost $9,598 Estimated Project Cost $149,375 / \ KANSAS CITY SOUTHERN RAILWAY COMPANY KANSAS CI"7) GRADE CROSSING WARNING DEVICES SOUTHERN SIGNAL PROJECT ESTIMATE OF COST / ESTIMATE IS DEFINED AS: TO PRODUCE A STATEMENT OF APPROXIMATE COST DATE 5/1/12 Project Description & Location... PROPOSED TO INSTALL TWO NEW FLASHER SIGNALS WITH GATES, TWO NEW MEDIAN FLASHER SIGNALS, AND A NEW 6' x 8' STEEL BUNGALOW WITH CONSTANT WARNING TIME GCP UNIT AT THE CROSSING OF KCS RAILWAY TRACKS WITH FM 3412 (BROWN STREET) IN WYLIE, TX ...INCLUDES A GCP UNIT AND SEAR II ALARM REPORTING VIA VHF HOPPER RADIO WITH 20'TOWER States Identification... --[ Funding Mechanism... ---i Railroads Identification... COLLIN COUNTY SioNAL PROJECT 1 ALE NO. SD-08-5-201.23 DOT NO, 789-652 B DOT NO, 789-652 B CITY PROJECT 1 MILE POST T-201.23 (579.73) FM 3412 (BROWN STREET) 1 ASSET # 982745 IN WYLIE, TX 1 TRANSCONTINENTAL DIVISION 1 GREENVILLE SUBDIVISION MATERIAL Description&Pricing Info... QTY Unit Unit Price i TOTAL 6'x 8'STEEL BUNGALOW, with SEARII Reporting Unit, with Modules and Program required to control warning devices as shown, Chargers&Battery necs., etc 1 LOT 39,000 $39,000.00 FLASHER&GATE SIGNALS, with 12"LED Lights,All Aluminum Gate Arms, LED Gate Lights, Signs, Bells, with any side lights as per State Specifications. 1 LOT 32,000 S 32,000.00 SIGNATGROUNDIVTATERIALTFoundations, Underground Wire&Cable, Guard Rails, - - - Multi Shunt Boxes at approaches, Track Connectors, Bond Wires,wiring materials, etc. 1 LOT 23,500 S 23,500.00 Containerized Freight Charges, Safetran Systems 1 LOT t 5,500 S 5,500.00 10% Material Contingency Fee, Safetran Systems ..i....1.... LOT .....1..... 9,500 S 9,500.00 PROJECT MATERIAL, Cover Rock or Fill Material, 220 Volt AC Service Pole, boring, etc Directional Boring with 4" PVC Pipe as determined by Railroad, retaining wall, etc. 1 LOT 33,000.....{... $33,000.00 Public Road Authority to perform any culvert or drainage work required, cost not included MATERIAL RELEASED... none I SEE KCSR LAYOUT PLAN... DWG NO MATERIAL SUB TOTAL= $ 142,500.00 LABOR&ADDITIVES, Equipment, Engineering... 1 QTY Unit 1 Unit Price 1 TOTAL KCS LABOR with Additives, all Signal Dept. Personnel required for Administration, and for Field Installation,testing and cut-over as directed by the Signal Engineer. 12d 1 Cons!.... ..... 53,040 S 53,040.00 EQUIPMENT CHARGES,for Signal Dept Pickup Trucks, Backhoes, Boom Trucks, etc. 1 Const 16,770 S 16,770.00 KCS PERSONAL EXPENSES,for all Signal Dept Personnel 1 1 Const 1 8,190 S 8,190.00 CONTRACT ENGINEERING,for Layout Design, Quote Plans, Material Lists, Layout Plans &Estimate, Shop Wiring &Field Construction Plans as directed by the RR (JaKay) 1 Cons!.... ..... 19,500 S 19,500.00 CONTRACT ACCOUNTING, Project Cost Tracking System through the hie of the project, Completion Reports and assist Accounting with Final Billing preperation. (BHS) 1 1 Const 1 5,000.4. S 5,000.00 UTILITY COORDINATION,arrangements for new electrical service, relocation of utilities, arrange for rock&fill material, project coordination as directed by the RR (JaKay) 1 Cons!.... ..... 3,500 S 3,500.00 FIELD INSTALLATION CONTRACTOR, to provide equipment&personnel as required by the KCSR Field Installation Bid Request package for the signal installation. N/A 1 1 THIS ESTIMATE IS LIMITED TO 180 DAYS FROM DATE OF ISSUANCE,KCS SHALL AUTHORIZE IT'S USE THEREAFTER LABOR SUB TOTAL= $ 1 06,000.00 TO INSTALL FLASHERS & GATES AT to I Ai EIS I EMAIL OF-- COST FM 3412 (BROWN STREET) IN WYLIE, TEXAS . $ 24:':. ,5:'1,-: -.'' 1,': - Wylie City Council CITY F WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: C. Department: Finance (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: May 24, 2012 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2011-2012 audit services for a fee not to exceed $56,375. Recommendation Motion authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2011-2012 audit services for a fee not to exceed $56,375. Discussion As required by City Charter, the City Council shall cause an independent audit to be performed by a certified public accountant on all City accounts at the close of each fiscal year. Weaver and Tidwell, L.L.P. has performed the annual audit for the City for the past four years and has submitted their engagement letter for audit services for Fiscal Year 2011-2012. The proposed fee of$56,375 is a 2.5% increase over the fee that was charged the previous two years. New government accounting standards continually require more time from our auditors in addition to complex transactions the City or its component units are involved in. These generally require additional research, audit procedures and changes in our reporting. Approved By Initial Date Department Director LB 5/25/12 City Manager MM 6-7-12 Page 1 of 1 � r May 18, 2012 Mr. Eric Hogue Mayor City of Wylie 300 Country Club Road Building 100, 1st Floor Wylie, Texas 75098 Dear Mayor Hogue: We are pleased to confirm our understanding of the services we are to provide the City of Wylie for the year ending September 30,2012. We will audit the financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information, which collectively comprise the basic financial statements of the City of Wylie (the City) as of and for the year ending September 30, 2012. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the City's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement,we will apply certain limited procedures to the City's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis. 2) Budgetary Comparison Schedules We have also been engaged to report on supplementary information other than RSI that accompanies the City's financial statements. AN INDEPENDENT WEAVER AND TIDWELL LLP DALLAS MEMBER OF BAKER TLLY CERA F€ED PUBLrC ACCOUNTANTS AND CONSULTANTS 12221 MERIT DRIVE SUITE 1400.DALLAS,TX 75251 INTERNATIONAL WWW.WEAVERLLP.COM P:f972,490 197 F;(972)702 8321 City of Wylie May 18,2012 Page 2 We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America and will provide an opinion on it in relation to the financial statements as a whole: 1) Combining and Individual Fund Financial Statements and Schedules The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and for which our auditor's report will not provide an opinion or any assurance. 1) Introductory Section 2) Statistical Section Audit Objectives The objective of our audit is the expression of opinions as to whether your basic financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of America and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express such opinions. If our opinions on the financial statements are other than unqualified, we will discuss the reasons with you in advance. If, for any reason,we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements,noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and compliance will include a statement that the report is intended solely for the information and use of management,the body or individuals charged with governance, others within the entity, and specific legislative or regulatory bodies and is not intended to be and should not be used by anyone other than these specified parties. City of Wylie May 18,2012 Page 3 If during our audit we become aware that the City is subject to an audit requirement that is not encompassed in the terms of this engagement,we will communicate to management and those charged with governance that an audit in accordance with U.S. generally accepted auditing standards and the standards for financial audits contained in Government Auditing Standards may not satisfy the relevant legal,regulatory, or contractual requirements. Management Responsibilities Management is responsible for the basic financial statements and all accompanying information as well as all representations contained therein. As part of the audit, we will assist with preparation of your financial statements and related notes. You are responsible for making all management decisions and performing all management functions relating to the financial statements and related notes and for accepting full responsibility for such decisions. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements and that you have reviewed and approved the financial statements and related notes prior to their issuance and have accepted responsibility for them. Further, you are required to designate an individual with suitable skill,knowledge, or experience to oversee any nonaudit services we provide and for evaluating the adequacy and results of those services and accepting responsibility for them. Management is responsible for establishing and maintaining effective internal controls, including evaluating and monitoring ongoing activities,to help ensure that appropriate goals and objectives are met; for the selection and application of accounting principles; and for the fair presentation in the financial statements of the respective financial position of the governmental activities,the business-type activities,the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the the City and the respective changes in financial position and cash flows,where applicable, in conformity with U.S. generally accepted accounting principles. Management is also responsible for making all financial records and related information available to us and for ensuring that management and financial information is reliable and properly recorded. Your responsibilities include adjusting the financial statements to correct material misstatements and for confirming to us in the representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial,both individually and in the aggregate,to the financial statements taken as a whole. City of Wylie May 18, 2012 Page 4 You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1)management, (2) employees who have significant roles in internal control, and (3) others where the fraud or illegal acts could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors,regulators, or others. In addition,you are responsible for identifying and ensuring that the entity complies with applicable laws,regulations, contracts, agreements, and grants for taking timely and appropriate steps to remedy any fraud, illegal acts,violations of contracts or grant agreements, or abuse that we may report. You are responsible for the preparation of the supplementary information in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon or make the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information is issued with our report thereon. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous financial audits, attestation engagements,performance audits or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements,performance audits, or other studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. During the course of our engagement,we will request information and explanations from management regarding the City's operations,internal controls,future plans, specific transactions and accounting systems and procedures. At the conclusion of our engagement,we will require, as a precondition to the issuance of our report,that management provide certain representations in a written representation letter. The City agrees that as a condition of our engagement to perform an audit,that management will,to the best of its knowledge and belief,be truthful,accurate and complete in all representations made to us during the course of the audit and in the written representation letter. The procedures we perform in our engagement and the conclusions we reach as a basis for our report will be heavily influenced by the written and oral representations that we receive from management. False or misleading representations could cause us to expend unnecessary efforts in the audit; or,worse,could cause a material error or a fraud to go undetected by our procedures. City of Wylie May 18,2012 Page 5 Thus,the City agrees that we will not be liable for any damages or otherwise responsible for any misstatements in the City's financial statements that we may fail to detect as a result of false or misleading representations that are made to us by management.Moreover,the City agrees to indemnify and hold us harmless from any claims and liabilities,including reasonable attorneys' fees,expert fees and costs of investigation and defense,arising out of or related to this engagement if false or misleading representations are made to us by any member of the City's management. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable rather than absolute assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2)fraudulent financial reporting, (3) misappropriation of assets, or(4) violations of laws or governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because an audit is designed to provide reasonable,but not absolute assurance and because we will not perform a detailed examination of all transactions,there is a risk that material misstatements may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However,we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit,we will require certain written representations from you about the financial statements and related matters. City of Wylie May 18,2012 Page 6 Audit Procedures Internal Controls Our audit will include obtaining an understanding of the entity and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature,timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly,no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. An audit is not designed to provide assurance on internal control or to identify significant deficiencies. However, during the audit,we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However,the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Engagement Administration,Fees, and Other We understand that your employees will prepare all cash or other confirmations we request and will locate any documents selected by us for testing. Both of us agree that any dispute between you and Weaver and Tidwell,L.L.P.,arising from the engagement,this agreement, or the breach of it,may,if negotiations and other discussion fail,be first submitted to mediation in accordance with the provisions of the Commercial Mediation Rules of the American Arbitration Association(AAA)then in effect. Both of us agree to conduct any mediation in good faith and make reasonable efforts to resolve any dispute by mediation. Mediation is not a pre-condition to the arbitration provided for below and the failure or refusal by either party to request or participate in mediation shall not preclude the right of either party to initiate arbitration. We agree to conduct the mediation in Dallas, Texas,or another mutually agreed upon location. City of Wylie May 18, 2012 Page 7 Both of us agree that any dispute arising from the engagement,this agreement or the breach of it shall be subject to binding arbitration under the provisions of the Federal Arbitration Act(9 U.S.C. § 1, et seq.)and of the Dispute Resolution Rules for Professional Accounting and Related Services Disputes of the AAA(the Rules), and judgment on the award rendered by the arbitrator may be entered in any court of competent jurisdiction. The arbitration shall be heard before one or more arbitrators selected in accordance with the Rules.The parties agree to conduct the arbitration in Dallas,Texas,or another mutually agreed upon location. The arbitrator may only award direct damages and may not award consequential,exemplary,or punitive damages. The prevailing party in any arbitration or litigation shall be entitled to recover from the other party reasonable attorneys' and expert witness fees, court costs, and the administrative costs,arbitrator's fees, and expenses of the AAA incurred in the arbitration or litigation in addition to any other relief that may be awarded. Notwithstanding the provisions of the immediately preceding paragraph,neither of us shall be compelled to arbitrate any dispute between us which arises out of any claim asserted against either of us by a third party,unless the third party(whether one or more) agrees to join the arbitration or can be compelled to join it. If any term of this engagement letter is declared illegal,unenforceable,or unconscionable,that term shall be severed and the remaining terms of the engagement letter shall remain in force. Both of us agree that the arbitrator(s)or Court,as the case may be,should modify any term declared to be illegal,unenforceable,or unconscionable in a manner that will retain the intended term as closely as possible.If a dispute arising from the engagement or from this agreement or any term of it or any alleged breach of it is submitted to a Court for interpretation or adjudication,both of us irrevocably waive right to trial by jury and agree that the provisions of this engagement letter regarding damages, attorneys' fees, and expenses shall be applied and enforced by the Court. In the unlikely event that circumstances occur which we in our sole discretion believe could create a conflict with either the ethical standards of our firm or the ethical standards of our profession in continuing our engagement,we may suspend our services until a satisfactory resolution can be achieved or we may resign from the engagement. We will notify you of such conflict as soon as practicable,and will discuss with you any possible means of resolving them prior to suspending our services. We will provide copies of our reports to the City; however,management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. City of Wylie May 18,2012 Page 8 The audit documentation for this engagement is the property of Weaver and Tidwell, L.L.P. and constitutes confidential information. However,pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to the City or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit,to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Weaver and Tidwell,L.L.P. personnel. Furthermore,upon request,we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide,to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the City. If we are aware that a federal awarding agency or auditee is contesting an audit finding,we will contact the parties contesting the audit finding for guidance prior to destroying the audit documentation. Mr. Jerry Gaither is the engagement partner and is responsible for supervising the engagement and signing the report on behalf of Weaver and Tidwell,L.L.P. Our fee is based upon the complexity of the work to be performed and the tasks required. Fees for our services are due upon receipt of our invoice. For bills not paid within 60-days of the billing date, a late charge will be added to the outstanding balance. The late charge will be calculated using the then current"prime rate" charged commercial customers by Bank of America,up to a maximum annual percentage rate of 10%. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction,word processing,postage,travel, copies,telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $56,375. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. In accordance with our firm policies,work may be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. City of Wylie May 18,2012 Page 9 Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the contract. Our 2010 peer review report accompanies this letter. If you intend to publish or otherwise reproduce the financial statements and make reference to our firm name,you agree to provide us with a copy of the final reproduced material for our approval before it is distributed. We appreciate the opportunity to be of service to the City of Wylie and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Yours truly, "edr..•,...., c...../..2/0,...64e,‘,„,........j, WEAVER AND TIDWELL, L.L.P. JLG:res RESPONSE: This letter correctly sets forth the understanding of the City of Wylie Officer signature Title Date Wylie City Council CITY IE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: D. Department: Public Works (City Secretary's Use Only) Prepared By: Finance Account Code: Date Prepared: June 1, 2012 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, the approval of the purchase of asphalt paving services from APAC-Texas, Inc. in the estimated annual amount of $300,000, through an existing Dallas County contract, and authorizing the City Manager to execute any necessary documents. (Dallas County Bid No. 2011-102-5731). Recommendation A motion to approve the purchase of asphalt paving services from APAC-Texas, Inc. in the estimated annual amount of$300,000, through an existing Dallas County contract, and to authorize the City Manager to execute any necessary documents. (Dallas County Bid No. 2011-102-5731) Discussion Staff recommends the purchase of asphalt paving services from APAC-Texas, Inc. through the use of an interlocal purchasing agreement with Dallas County thereby establishing a City of Wylie annual contract with renewals (W2012-48-A Asphalt Paving Services). Dallas county Bid No. 2011-102-5731 was awarded by the Commissioners Court on October 4, 2011 for an initial term of one year(10/7/11 — 10/6/12)with two (2) annual renewals. The City is authorized to purchase from this existing contract pursuant to Section 271 Subchapter F of the Local Government Code; and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. Department recommendation memo attached. Approved By Initial Date Department Director MS 06/07/2012 City Manager MM 6-7-12 Page 1 of 1 CITY OF WYLIE PUBLIC SERVICES Memo To: Glenna Hayes, Purchasing Agent From: Michael Sferra, Public Services Director Date: May 30, 2012 Re: FY11-12 Asphalt Overlay Program The Public Services Department has identified streets which are candidates for receiving asphalt overlays this fiscal year. On June 28, 2011 the City Council approved Resolution 2011-20(R) to enter into an Interlocal Cooperative Purchasing Agreement with Dallas County that permits the City to utilize Dallas County supplier contracts for goods and services. The City benefits from utilization of the Dallas County contract for asphalt services by virtue of the volume of asphalt and subsequent pricing contracted between Dallas County and the supplier, APAC-Texas Inc., and approval of the use of this contract will establish a City of Wylie annual contract (W2012-48-A Asphalt Paving Services) under the same terms and conditions. The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Section 271 Subchapter F of the Local Government Code; and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. On April 24, 2012, the City Council approved mid-year amendments to the FY11-12 budget. The mid-year amendments included $203,700 to the Street Division operating budget, line item 100-5411-58210, and the Street Division now requests a portion of those funds be utilize for asphalt overlays. Future purchases made against this contract will be subject to approval of annual budgets. Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: E. Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: May 31, 2012 Budgeted Amount: $ Resolution, product Exhibits: documentation Subject Consider, and act upon, Resolution No. 2012-21(R) authorizing submittal of a grant application to the North Central Texas Council of Governments for state solid waste implementation funds. Recommendation Motion to approve Resolution No. 2012-21 (R) authorizing submittal of a grant application to the North Central Texas Council of Governments for state solid waste implementation funds. Discussion The North Central Texas Council of Governments (NCTCOG) has requested project applications for local government solid waste management funding. The purpose of this program is to provide funding for eligible local and regional municipal solid waste management projects in support of the goals and objectives of the adopted Time to Recycle Regional Solid Waste Management Plan for the NCTCOG region. Funding for this program is provided through a grant from the Texas Commission on Environmental Quality. Through grant funding from the state, NCTCOG is the administrator of the solid waste funds collected from a fee on solid waste disposal. Approximately $1.2 million of reimbursable project funding is available for implementation projects in the current planning cycle. Staff received notice on Wednesday, May 30, 2012 from a CWD representative that NCTCOG is accepting a second round of applications for projects. The NCTCOG has allowed applicants until June 22, 2012 to submit an accompanying Resolution authorizing the filing of an application for this second round of applications allowed for this grant cycle. Notification of awards will be made in August 2012. If the City's application is successful, an Interlocal Agreement between the NCTCOG and the City of Wylie will need to be executed shortly thereafter. The term of this funding cycle begins in October 2012, and all projects must be completed prior to August 2, 2013. The project application seeks $43,500 in funding to purchase five solar compactors for recycling and five solar compactors for regular trash. These solar compactors can compact materials up to five times the size of the container thereby reducing staff time needed to empty and service the containers. This would be an efficient use of resources and reduce costs associated with this task. By providing a recycle container and regular trash container together, side by side, at selected locations, staff hopes the public will take advantage of recycling more items. Page 1 of 2 Page 2 of 2 There are currently only a few separate recycle containers in use at the parks, and they are frequently used incorrectly. Trash items, rather than recyclables, are sometimes placed inside them. Because the proposed side- by-side containers will provide an opportunity for proper disposal of both trash and recyclables staff and the vendor feel that the public will be more inclined to dispose of trash and recyclables correctly. These cans also feature the capability to be linked to the internet, and their use can be monitored by staff using a website or smart phone application. One of the Regional Solid Waste Management Plan's goals is to reduce the amount of trash into landfills. This project would divert recyclables, i.e. plastic bottles glass paper etc. from the landfill to a recycle center. This proposed project seeks funding to reimburse the City for the purchase of these solar cans. These cans would spearhead recycling efforts in our parks and hopefully in turn lead to greater recycling efforts for park users in their everyday lives at home and at work. CWD has agreed to pay fora decorative wrapping of the cans and also for a recycle dumpster to be placed at the Wylie Service Center for staff to place recyclable items upon emptying the cans if the grant is awarded. The decorative wrapping can be designed to educate the public on which items, recycle or trash, are to be placed in respective containers. This would reduce the chance of contaminating recycle materials with ordinary trash items. If the grant is awarded, staff will seek a budget amendment in order to fund it. Upon the completion of the grant in 2013, the City will be reimbursed $43 500 for the cost of the solar cans. Picture of com.actor cans from Denton, Texas: s o t 04, . t ck „ ,,, _. _ ; i�_ r rt , :. it. a �° "" r qt is a ?� g,F y�N..eio� .,..r, s K „��Jt + d li 6 ^+ w XI 7.' ' ' ' ''' i a l .F ✓ ck` sk" Approved By Initial Date Department Director MS June 4 2012 City Manager MM 6-7-12 RESOLUTION NO. 2012-21(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS AUTHORIZING THE FILING OF A PROJECT APPLICATION WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS (NCTCOG) FOR A REGIONAL SOLID WASTE PROGRAM LOCAL IMPLEMENTATION PROJECT; AUTHORIZING CITY MANAGER OR HER DESIGNEE TO ACT ON BEHALF OF THE CITY OF WYLIE, TEXAS IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF FUNDING FOR THIS PROJECT IS RECEIVED CITY OF WYLIE, TEXAS WILL COMPLY WITH ALL PROJECT REQUIREMENTS OF ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS. WHEREAS, the North Central Texas Council of Governments (NCTCOG) is directed by the Texas Commission on Environmental Quality (TCEQ) to administer solid waste project funds for the implementation of NCTCOG's adopted Regional Solid Waste Management Plan; and WHEREAS, the City of Wylie in the State of Texas, is qualified to apply for project funds under the Request for Project Applications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE: SECTION 1. The City of Wylie, Texas, City Manager, or her designee, is authorized to request grant project funding under the NCTCOG's Request for Project Applications of the Regional Solid Waste Local Project Funding Program and act on behalf of the City of Wylie in all matters related to the grant project application and any subsequent project contract that may result. SECTION 2. If the grant project is funded, the City of Wylie will comply with the requirements of the NCTCOG, TCEQ and the State of Texas. SECTION 3. The local government will allocate and expend the necessary monies to support this grant project and then seek reimbursement from NCTCOG on a timely basis. SECTION 4. The grant project funds and any project-funded equipment or facilities will be used only for the purposes for which they are intended under the project. Resolution No. 2012-21(R) Grant Application with NCTCOG Solid Waste Local Implementation Project SECTION 5. The grant activities for this project will comply with and support the adopted regional (and local) solid waste management plans adopted for the geographical area in which the activities are performed. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas this 12th day of June, 2012. Eric Hogue, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No. 2012-21(R) Grant Application with NCTCOG Solid Waste Local Implementation Project ' ............... ..................................................... ........ ................. ............. ........ ............. .............................111111111"'................................................................................... .............................. ............................................... ............................... ........... ................................................................. ............... ................. ................................................. 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Swappable messaging panels—as well as factory-made wraps—are an excellent way to make , your communitystand out. �eeee, umque etsual l ent V ,. '' Smart Grid for Waste & Recyclingrm Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: 1. Department: City Secretary/Art Liaison (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: May 31, 2012 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, the final artist and art design for the Community Park CIP Art Project, and authorize the City Manager to execute a contract to commission the art in the amount of$30,000. Recommendation A motion approving the final art design by Johnny Edwards and authorizing the City Manager to execute a contract to commission the art in the amount of$30,000. Discussion In March of 2012, the Public Arts Advisory Board published a "Call for Artists" to art websites including publicartist.org for the Community Park CIP Art project. In response to that call, the city received 13 regional artist responses for two art sites at the park. The art sites reside on either side of the entrance, leaving the parking area and entering the ball park. The Wylie Parks and Recreation Board had recommended a"Baseball" theme for the art. The Public Arts Advisory Board appointed an Art Selection Panel to review the 13 artists and narrow the artists to three semi-finalists. The artists selected were: John (Jack) Westerhold, David Hickman, and Johnny Edwards. These three artists were invited to view the art sites and discuss with staff questions regarding the site and future installation of the art. The artists went back to their studios to create a final maquette and/or 3D design of what they felt would best fit both the spaces and the park architecture. On May 21st the selection panel met with the artists to review their presentations of the final art designs. The panel unanimously chose Johnny Edwards as the finalist for Community Park. Members serving on the selection panel included: Constance Woods, artist; Margaret Robinette, retired art coordinator, City of Dallas; Anne Hiney, Parks Board representative and art major; Jennifer Price, resident of Wylie, and Susan Spurgin, PAAB representative. City Engineer Chris Holsted and Public Services Director Mike Sferra were non-voting advisory members. The Public Arts Advisory Board would like to publicly thank the Community Park Selection Panel for their time and commitment to this art project. The art design was unanimously selected by the Public Arts Page 1 of 1 Page 2 of 2 Advisory Board after recommendation by the selection panel and is recommending Mr. Edwards to the Wylie City Council as the artist to commission for Community Park. Johnny Edwards has completed his presentation and staff has attached the proposed contract to commission the art. The city attorney's office has reviewed and approved the contract as to form. The contract has a completion of fabrication and installation date of August 21, 2012. This is flexible with regard to construction timeline changes; the city will not be responsible for storage of the art prior to final installation and acceptance by the city. The contract warranties the workmanship for 5 years and damage such as graffiti for one year however the artist has indicated that maintenance on this piece would be minimal in cost. The construction of steel, fiber glass and cement will withstand the outdoor elements and will be sculpted smooth to be interactive for children. Approved By Initial Date Department Director CE 5-31-2012 City Manager MM 6-7-12 AGREEMENT BETWEEN THE CITY OF WYLIE, TEXAS (CITY) AND JOHNNY EDWARDS (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED COMMUNITY PARK IMPROVMENTS PUBLIC ART PROJECT 800 THOMAS STREET WYLIE, TEXAS 75098 Made as of the 12th day of June, in the Year 2012 BETWEEN the City: The City of Wylie, Texas 300 Country Club Road, Bldg. 100 Wylie, Texas 75098 Telephone 972-516-6023 and the Artist(s): Johnny Edwards 315 Fallen Leaf McKinney, TX 75070 Telephone 214-502-1896 For the following Project: Fabrication and Installation of the proposed Community Park Public Art Project The City and the Artist agree as set forth below. THIS AGREEMENT is made and entered by and between the City of Wylie, Texas, a Home-Rule Municipal Corporation, hereinafter referred to as (the "City"), and Johnny Edwards, hereinafter referred to as (the "Artists"), to be effective from and after the date as provided herein, hereinafter referred to as (the "Agreement"). WHEREAS, the City desires to engage the services of the Artist to fabricate and install the proposed Community Park Public Art Project,hereinafter referred to as the "Project"; and WHEREAS, the Artist desires to render such services for the City upon the terms and conditions provided herein. NOW, THEREFORE,KNOW ALL PERSONS BY THESE PRESENTS: That for and in consideration of the covenants contained herein, and for the mutual benefits to be obtained hereby,the parties hereto agree as follows: Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 ARTICLE 1 ARTIST'S SERVICES 1.1 Employment of the Artist -The City hereby agrees to retain the Artist to perform the services set forth herein in connection with the Project. Artist agrees to perform such services in accordance with the terms and conditions of this Agreement. 1.2 Scope of Services - The parties agree that Artist shall perform such services as are set forth and described in Exhibit "A", which is attached hereto and incorporated herein by reference for all purposes. The parties understand and agree that deviations or modifications to the scope of services described in Exhibit "A", in the form of written change orders,may be authorized from time to time by the City. 1.3 Schedule of Work - The Artist agrees to commence work immediately upon execution of this Agreement and receipt of first payment, and to proceed diligently with said work to completion as described in the Completion Schedule/Project Billing/Project Budget attached hereto as Exhibit `B" and incorporated herein by reference for all purposes,but in no event shall the Project be completed any later than September 30, 2012. ARTICLE 2 THE CITY'S RESPONSIBILITIES 2.1 Project Data - The City shall furnish required information that it currently has in its possession, as expeditiously as necessary for the orderly progress of the work, and the Artist shall be entitled to rely upon the accuracy and completeness thereof. 2.2 City Project Manager -The City shall designate,when necessary, a representative authorized to act on the City's behalf with respect to the Project(the "Project Manager"). The City or such authorized representative shall examine the documents submitted by the Artist and shall render any required decisions pertaining thereto as soon as practical so as to avoid unreasonable delay in the progress of the Artist's services. ARTICLE 3 ARTIST'S COMPENSATION 3.1 Compensation for Artist's Services - As described in "Article 1, Artist's Services", compensation for this Project shall be Thirty Thousand Dollars ($ 30,000.00) ("Artist's Fee") and will cover all services to be rendered and materials to be provided in accordance with this Agreement. The Artist's Fee shall be paid in accordance with Article 3 and the Completion Schedule/Project Billing/Project Budget as set forth in Exhibit "B", attached hereto. The final fifteen (15) percent of the Artist's Fee, or Four Thousand Five Hundred Dollars ($4,500.00) shall not be paid until the Artist has completed, delivered and installed, where applicable, all of the Artwork services and tasks described in Exhibits "A"and`B", attached hereto. 3.2 Invoices—No payment to the Artist shall be made until Artist tenders an invoice to the City. Payments are payable to the Artist within thirty (30) days from the date of invoice as long as the invoice is mailed to City within three (3) days of the date of the invoice. Invoices are to be mailed to City immediately upon completion of each individual task listed in Exhibit "A". If any invoice remains outstanding and unpaid for more than sixty (60) days from the date of invoice, and Artist has fully performed its obligations as set forth herein, the Artist has the option upon written notice to the City, to suspend all work specified under this Agreement until the account is brought current. Continued performance and/or completion of work by the Artist under this Agreement shall resume upon the payment of the earned fees by the City. 3.3 Failure to Pay - Failure of the City to pay an invoice, for a reason other than cause,to the Artist within sixty (60) days from the date of the invoice shall grant the Artist the right, in addition to any and all other rights provided, to, upon written notice to the City, refuse to render further services to the City and such act or acts Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 shall not be deemed a breach of this Agreement. The City shall not be required to pay any invoice submitted by the Artist if the Artist breached any provision(s)herein. 3.4 Adjusted Compensation - If the Scope of the Project or if the Artist's Services are materially changed, the amounts of the Artist's compensation shall be equitably adjusted as approved by City. Any additional amounts paid to the Artist as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. 3.5 Project Suspension - If the Project is suspended or abandoned in whole or in part, by the City for more than three (3) months, Artist shall be entitled to compensation for any and all work completed to the satisfaction of City in accordance with the provisions of this Agreement prior to suspension or abandonment. In the event of such suspension or abandonment, Artist shall deliver to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, reports, photographs and/or any other items prepared by Artist in connection with this Agreement prior to Artist receiving final payment. If the Project is resumed after being suspended for more than three (3) months,the Artist's compensation shall be equitably adjusted as approved by the City. Any additional amounts paid to the Artist after the Project is resumed shall be agreed upon in writing by both parties before the services are performed. ARTICLE 4 OWNERSHIP AND COPYRIGHT 4.1 Ownership of Work - The Project is the property of the City, and the Artist shall not make any duplicate work of the same or substantially similar size, nor shall the Artist grant permission to others to do so except with the written permission of the City. The City shall be entitled to copies of the plans and the maquette, which are prepared by the Artist in connection with the development and fabrication of the Project under this Agreement. The ownership of the art for Community Park Public Art Project transferred to the City upon full payment of Artwork described in Exhibits "A"and "B"attached hereto. 4.2 Ownership of Copyright - Artist shall retain the copyright to the Artwork. Artist shall take all steps, at his own expense,to protect the copyright of the Artwork. 4.3 License to City - The Artist irrevocably licenses the City, its employees, representatives, officers and agents, the right to make photographs, two dimensional reproductions, and adaptations of the work for educational, public relations, arts promotional and other non-commercial purposes. For the purposes of this Agreement,the following, among others, are deemed to be reproductions and/or adaptations for non-commercial purposes: reproduction in exhibition catalogues, websites, books, slides, photographs, postcards, posters, and calendars; in magazines, books, art and news sections of newspapers; in general books and magazines not primarily devoted to art but of an educational, historical or critical nature; slides, videos and film strips not intended for a mass audience, and television from stations operated for educational purposes or on programs for educational and news purposes from all stations. 4.4 Copyright Notice— The City undertakes to use its reasonable efforts to include in any reproductions which it makes of the Artwork a copyright notice in the following form: Copyright Johnny Edwards,Artist" 4.5 Representations and Warranties Regarding Copyright— The Artist represents and warrants that the Artwork is an original creation of Artist's and will not infringe the copyright, trademark, or other intangible rights of any third party. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 ARTICLE 5 FABRICATION 5.1 Specifications —Artist will fabricate the Artwork, or cause it to be fabricated, in substantial conformity with the Design approved by City as set forth in Exhibit"A". 5.2 Changes — Any significant changes to the Artwork by either Artist or as requested by City will be approved in writing by the other party. For purposes of this Agreement, a "significant change" will mean any change, including but not limited to, a change in the scope, design, color, size, or material of the Artwork, which affects cost, installation, site preparation, maintenance and concept as represented in the Design described in Exhibit "A". If Artist wishes to make a significant change to the Artwork, he/she must request written approval from the City of the change in writing at the address provided in Section 14. City will provide a written response within thirty(30)calendar days. 5.3 Review of the Artwork — The City will be given access to the Artwork during reasonable business hours at Artist's or fabricator's studio in order to review the Artwork and Artist's or fabricator's progress with fabrication of the Artwork. Alternatively, the City requests and shall be given photographic documentation of Artist's progress to verify each stage that triggers payment pursuant to Section 3.1 above. 5.4 Notification of Fabrication Completion — Artist will notify the City in writing pursuant to Section 15 below when the Artwork is completed and ready for delivery. Designated representatives of the City will have the opportunity to inspect the Artwork for conformity with the design and structural requirements prior to delivery and to give written approval or disapproval of the Artwork for thirty (30) business days following notice from the Artist. As an alternative to the studio inspection, photographic documentation may be submitted to the City upon completion of the Artwork. 5.5 Preparation of Site — Due to the nature of the site project and installation of the Artwork, cooperation from the City's designated Landscape Architect is required. City will provide Artist with the specifications and drawings for the specific area at the site where the Artwork is to be installed. Artist is responsible for obtaining and forwarding to City design drawings and calculations for the installation of the Artwork prepared by a professional structural engineer. The drawings will illustrate the Artwork's support system, including without limitation, connection to the base. The Landscape Architect will utilize these drawings and if, during installation, the Artwork is found to differ from the specifications noted in the drawings, it will be the Artist's responsibility to remedy the discrepancy and bring the Agreement into conformance with the drawings. 5.6 Warranty of Craftsmanship —The Artist warrants that the Artwork will be free of defects in workmanship and materials. In the event that any defects become apparent in the workmanship or materials within five (5) years of the execution of this Agreement, Artist will remedy any defects at Artist's sole cost and expense. ARTICLE 6 STORAGE 6.1 Storage — The Artist shall be solely responsible for any and all necessary storage and transportation costs associated with this Agreement and/or the Project. Artist shall remain solely responsible for ensuring the safety of the Artwork until the permanent installation is completed and the Artist receive final approval of artwork as required herein. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 ARTICLE 7 FINAL APPROVAL OF ARTWORK Within ten (10)business days of the permanent installation of the Artwork,the City will inspect the Artwork to determine whether it conforms to all of the requirements of this Agreement. If the City desires any modifications to the Artwork or finds that any aspect of the Artwork is not in conformance with this Agreement, the City will notify Artist in writing within seven (7) business days of the inspection. Artist will have an opportunity to address and cure any defects, requests or concerns of the City within fifteen (15) days of the date of the City's notice provided pursuant to Article 7. ARTICLE 8 INTEGRITY OF THE WORK 8.1 Repairs and Maintenance - The City undertakes to exercise reasonable care to protect, repair, and maintain the work. Artist agrees to cooperate with and advise the City in connection with any such non-routine maintenance, including, without limitation, damage by acts of God, vandalism, conservation and/or replacement of any portion of the Artwork to the extent that he or she is able to do so. Artist agrees for one year to repair the art at his cost should these issues arise. During Artist's lifetime, the City will not undertake any non-routine maintenance on the Artwork without attempting to consult with the Artist or his or her authorized representative unless an emergency requires the City to do so. 8.2 Relocation of the Work— To the extent that the Artwork is capable of being relocated, the City shall have the right to do so. If feasible, the City shall attempt to consult with the Artist concerning the relocation of the Artwork prior to any such relocation;however,the Artist's approval is not required for the relocation, if any. If the Artist is not pleased with such relocation,he or she shall have the right to renounce credit for the Artwork. If Artist renounces credit for his Artwork, this would include, among other things, relinquishment and abandonment of the copyrights described herein. 8.3 Credit — The artist agrees, at his own expense, to prepare and install at or near the Project a public notice, the form and exact location of which shall be solely determined by City, giving Artist credit for the creation of the Artwork. The artist will work with staff to create these plaques. ARTICLE 9 INSURANCE COVERAGE Artist shall provide and maintain the types and amounts of insurance set forth herein for and during all aspects and phases of this Project. Artist shall be required to provide and maintain general liability insurance with a minimum of One Million and No/100 Dollars ($1,000,000.00) per occurrence and Two Million and No/100 Dollars ($2,000,000.00) aggregate. In addition, Artist shall provide and maintain insurance for loss (including theft, fire and damage) and employee health and disability insurance,as well as any statutorily required workers' compensation insurance. All insurance and certificate(s) of insurance shall contain the following provisions: 1. Name the City, its officers, agents, representatives, and employees as additional insured are as to all applicable coverage with the exception of workers' compensation insurance. 2. Provide for at least thirty (30) days prior written notice to the City for cancellation,non- renewal, or material change of the insurance. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 3. Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. Insurance company qualification: All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least"A"by AM Best or other equivalent rating service. Certificate of insurance: A certificate of insurance evidencing the required insurance shall be submitted no later than the date of the execution of this Agreement. If this Agreement is renewed or extended by the City, a certificate of insurance shall also be provided to the City prior to the date the Agreement is renewed or extended. ARTICLE 10 AUDITS AND RECORDS/PROHIBITED INTEREST/VENDOR DISCLOSURE The Artist agrees that at any time during normal business hours and as often as City may deem necessary, Artist shall make available to representatives of the City for examination all of its records with respect to all matters covered by this Agreement, and will permit such representatives of the City to audit, examine, copy and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement, all for a period of four (4) years from the date of final settlement of this Agreement or for such other or longer period, if any, as may be required by applicable statute or other lawful requirement. The Artist agrees that it is aware of the prohibited interest requirement of the City Charter, which is repeated on the Affidavit, and will abide by the same. Further, a lawful representative of Artist shall execute the Affidavit attached hereto as Exhibit "C" and incorporated herein by reference for all purposes. Artist understands and agrees that the existence of a prohibited interest during the term of this Agreement will render the Agreement void able. The Artist agrees that it is further aware of the vendor disclosure requirements set forth in Chapter 176, Local Government Code, as amended, and will abide by the same. In this connection, a lawful representative of the Artist shall execute the Conflict of Interest Questionnaire, Form CIQ, attached hereto as Exhibit "D" and incorporated herein for all purposes. ARTICLE 11 TERMINATION OF AGREEMENT/REMEDIES 11.1 Artist Default — Failure or refusal of the Artist to perform any act herein required, unless mutually agreed to in writing by the City and the Artist shall constitute a default. In the event of a default, in addition to any other remedy available to the City,this Agreement may be terminated by the City upon ten (10) day written notice. Such notice does not waive any other legal remedies available to the City. 11.2 Conditions for Termination of Agreement Other than Artist's Default — If the City deems, in its sole discretion,the Project design is inappropriate or unworkable for the site, or if the deadlines specified herein are not met due, in whole or in part,to the Artist's actions and/or omissions, or if cost estimates indicate that the Project cannot be completed within the Project budget,the City retains the right to terminate this Agreement and is released from the obligation to enter into fabrication and installation of the Artist's design concept for the Project. In the event of any termination,Artist shall deliver to City all work, entirely or partially completed. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 The Artist shall receive as compensation, full payment for services satisfactorily, as solely determined by the City,performed as outlined in Exhibit`B", as applicable,to the date of the termination notice received. The City shall make this final payment within thirty (30) days of notifying the Artist. The rights and remedies provided by this Agreement are cumulative, and the use of any one right or remedy by either party shall not preclude or waive its rights to use any or all other remedies. These rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance or otherwise. ARTICLE 12 DISPUTE RESOLUTION/MEDIATION In addition to all remedies at law, the parties may resolve/mediate any controversy, claim or dispute arising out of or relating to the interpretation or performance of this Agreement, or breach thereof, by voluntary mediation to be conducted by a mutually acceptable mediator. ARTICLE 13 INDEMNITY ARTIST SHALL RELEASE, DEFEND, INDEMNIFY AND HOLD HARMLESS CITY AND ITS CITY COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES FROM AND AGAINST ALL DAMAGES, INJURIES (INCLUDING DEATH), CLAIMS, PROPERTY DAMAGES (INCLUDING LOSS OF USE), CLAIMS FOR PATENT, TRADEMARK AND/OR COPYRIGHT INFRINGEMENT AND/OR ANY OTHER INTELLECTUAL PROPERTY AND/OR PROPRIETARY CLAIM, LOSSES,DEMANDS, SUITS,JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEY'S FEES AND EXPENSES (INCLUDING ATTORNEYS' FEES AND EXPENSES INCURRED IN ENFORCING THIS INDEMNITY), CAUSED BY THE NEGLIGENT, GROSSLY NEGLIGENT, AND/OR INTENTIONAL ACT AND/OR OMISSION OF ARTIST, ITS OFFICERS, AGENTS, REPRESENTATIVES, EMPLOYEES, SUBCONTRACTORS, LICENSEES, INVITEES OR ANY OTHER THIRD PARTIES FROM WHOM ARTIST IS LEGALLY RESPONSIBLE, IN ITS/THEIR PERFORMANCE OF THIS AGREEMENT AND/OR ARISING OUT OF GOODS AND/OR SERVICES PROVIDED BY ARTIST PURSUANT TO THIS AGREEMENT, REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OR STRICT LIABILITY OF THE CITY (HEREINAFTER "CLAIMS"). THIS INDEMNIFICATION PROVISION AND THE USE OF THE TERM"CLAIMS"IS ALSO SPECIFICALLY INTENDED TO APPLY TO,BUT NOT LIMITED TO,ANY AND ALL CLAIMS,WHETHER CIVIL OR CRIMINAL, BROUGHT AGAINST CITY BY ANY GOVERNMENT AUTHORITY OR AGENCY RELATED TO ANY PERSON PROVIDING SERVICES UNDER THIS AGREEMENT THAT ARE BASED ON ANY FEDERAL IMMIGRATION LAW AND ANY AND ALL CLAIMS, DEMANDS, DAMAGES, ACTIONS AND CAUSES OF ACTION OF EVERY KIND AND NATURE,KNOWN AND UNKNOWN,EXISTING OR CLAIMED TO EXIST, RELATING TO OR ARISING OUT OF ANY EMPLOYMENT RELATIONSHIP BETWEEN ARTIST AND HIS EMPLOYEES OR SUBCONTRACTORS AS A RESULT OF THAT SUBCONTRACTOR'S OR EMPLOYEE'S EMPLOYMENT AND/OR SEPARATION FROM EMPLOYMENT WITH ARTIST, INCLUDING BUT NOT LIMITED TO, ANY DISCRIMINATION CLAIM BASED ON SEX, SEXUAL ORIENTATION OR PREFERENCE, RACE, RELIGION, COLOR, NATIONAL ORIGIN, AGE OR DISABILITY UNDER FEDERAL, STATE OR LOCAL LAW, RULE OR REGULATION, AND/OR ANY CLAIM FOR WRONGFUL TERMINATION, BACK PAY, FUTURE WAGE LOSS, OVERTIME PAY, EMPLOYEE BENEFITS, INJURY SUBJECT TO RELIEF UNDER THE WORKERS' COMPENSATION ACT OR WOULD BE SUBJECT TO RELIEF UNDER ANY POLICY FOR WORKERS COMPENSATION INSURANCE,AND ANY OTHER CLAIM,WHETHER IN TORT, CONTRACT OR OTHERWISE. ARTIST IS EXPRESSLY REQUIRED TO DEFEND CITY AGAINST ALL SUCH CLAIMS. IN ITS SOLE DISCRETION, CITY SHALL HAVE THE RIGHT TO APPROVE OR SELECT DEFENSE COUNSEL TO BE RETAINED BY ARTIST AT A REASONABLE AND CUSTOMARY COST, IN FULFILLING ITS Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 OBLIGATION HEREUNDER TO DEFEND AND INDEMNIFY CITY, UNLESS SUCH RIGHT IS EXPRESSLY WAIVED BY CITY IN WRITING. CITY RESERVES THE RIGHT TO PROVIDE A PORTION OR ALL OF ITS OWN DEFENSE; HOWEVER, CITY IS UNDER NO OBLIGATION TO DO SO. ANY SUCH ACTION BY CITY IS NOT TO BE CONSTRUED AS A WAIVER OF ARTIST'S OBLIGATION TO DEFEND CITY OR AS A WAIVER OF ARTIST'S OBLIGATION TO INDEMNIFY CITY PURSUANT TO THIS AGREEMENT. ARTIST SHALL RETAIN CITY APPROVED DEFENSE COUNSEL WITHIN SEVEN (7) BUSINESS DAYS OF CITY'S WRITTEN NOTICE THAT CITY IS INVOKING ITS RIGHT TO INDEMNIFICATION UNDER THIS AGREEMENT. IF ARTIST FAILS TO RETAIN COUNSEL WITHIN SUCH TIME PERIOD, CITY SHALL HAVE THE RIGHT TO RETAIN DEFENSE COUNSEL ON ITS OWN BEHALF,AND ARTIST SHALL BE LIABLE FOR ALL COSTS INCURRED BY CITY. ARTICLE 14 NOTICES Artist agrees that all notices or communications to City permitted or required under this Agreement shall be delivered to City at the following addresses: Mindy Manson City Manager Carole Ehrlich Public Arts Coordinator City of Wylie 2000 State Highway 78 Wylie, Texas 75098 City agrees that all notices or communication to Artist permitted or required under this Agreement shall be delivered to Artist at the following address: Johnny Edwards 315 Fallen Leaf McKinney, TX 75070 Any notice provided for under the terms of this Agreement by either party to the other shall be in writing and may be effected by registered or certified mail, return receipt requested. All notices or communication required to be given in writing by one party or the other shall be considered as having been given to the addressee on the date such notice or communication is postmarked by the sending party. Each party may change the address to which notice may be sent to that party by giving notice of such change to the other party in accordance with the provisions of this Agreement. ARTICLE 15 MISCELLANEOUS 15.1 Complete Agreement - This Agreement, including the exhibits hereto labeled "A"through "D", all of which are incorporated herein for all purposes, constitute the entire agreement by and between the parties regarding the subject matter hereof and supersedes all prior and/or contemporaneous written and/or oral understandings. This Agreement may not be amended, supplemented, and/or modified except by written agreement duly executed by both parties. To the extent that any provision of this Agreement should conflict with the provisions of an exhibit,the provisions of this Agreement shall prevail. 15.2 Assignment and Subletting - The Artist agrees that neither this Agreement nor the work to be performed hereunder will be assigned or sublet without the prior written consent of the City. The Artist further Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 agrees that the assignment or subletting of any portion or feature of the work or materials required in the performance of this Agreement shall not relieve the Artist of its full obligations to the City as provided by this Agreement. All such approved work performed by assignment or subletting shall be billed through Artist, and there shall be no third party billing. 15.3 Successors and Assigns - City and Artist, and their partners, assigns, successors, subcontractors, executors, officers, agents, employees, representatives, and administrators are hereby bound to the terms and conditions of this Agreement. 15.4 Severability - In the event a term, condition, or provision of this Agreement is determined to be invalid, illegal, void, unenforceable, or unlawful by a court of competent jurisdiction, then that term, condition, or provision, shall be deleted and the remainder of the Agreement shall remain in full force and effect as if such invalid, illegal,void,unenforceable or unlawful provision had never been contained herein. 15.5 Venue - This entire Agreement is performable in Collin County, Texas and the venue for any action related directly or indirectly, to this Agreement or in any manner connected therewith shall be Collin County, Texas, and this Agreement shall be construed under the laws of the State of Texas. 15.6 Execution/Consideration - This Agreement is executed by the parties hereto without coercion or duress for any substantial consideration,the sufficiency of which is forever confessed. 15.7 Authority - The individuals executing this Agreement on behalf of the respective parties below represent to each other that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date thereof. 15.8 Waiver - Waiver by either party of any breach of this Agreement, or the failure of either party to enforce any of the provisions of this Agreement, at any time, shall not in any way affect, limit or waive such parry's right thereafter to enforce and compel strict compliance. 15.9 Headings - The headings of the various sections of this Agreement are included solely for convenience of reference and are not to be full or accurate descriptions of the content thereof. 15.10 Multiple Counterparts - This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. A facsimile signature will also be deemed to constitute an original if properly executed. 15.11 Sovereign Immunity—The parties agree that the City has not waived its sovereign immunity by entering into and performing its obligations under this Agreement. 15.12 Representations — Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that such party has had the opportunity to confer with its counsel. 15.13 Miscellaneous Drafting Provisions — This Agreement shall be deemed drafted equally by all parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. 15.14 Death of Artist—In the event the Artist dies or becomes incapacitated during the term of this Agreement, the fabrication, delivery, and installation of the Artwork shall be completed pursuant to the Artist's design, conception, and plans by Dennis Hood,Artist . Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 15.15 No Third Party Beneficiaries —Nothing in this Agreement shall be construed to create any right in any third party not a signatory to this Agreement, and the parties do not intend to create any third party beneficiaries by entering into this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement and caused this Agreement to be effective on the latest day as reflected by the signatures below. EFFECTIVE DATE: June 12, 2012 CITY: ARTIST: The City of Wylie,Texas Johnny Edwards,Artist By: By: Mindy Manson, City Manager Print Name: Johnny Edwards Title: Artist Approved as to Form: By: Abernathy, Roeder, Boyd&Joplin,P.C. City Attorneys STATE OF TEXAS § COUNTY OF COLLIN § BEFORE ME, the undersigned authority, a Notary Public in and for this State of Texas, on this day personally appeared MINDY MANSON, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that she executed the same for the purpose and consideration expressed, and in the capacity therein stated. Given under my hand and seal of office this day of , 2012. Notary Public in and For the State of Texas Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 STATE OF § COUNTY OF § BEFORE ME, the undersigned authority, a Notary Public in and for this State of , on this day personally appeared Johnny Edwards,Artist,known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purpose and consideration expressed, and in the capacity therein stated. Given under my hand and seal of office this day of ,2010. Notary Public in and For the State of Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 EXHIBIT "A" SCOPE OF SERVICES AGREEMENT BETWEEN THE CITY OF WYLIE, TEXAS (CITY) AND JOHNNY EDWARDS (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED COMMUNITY PARK CIP ART PROJECT 800 THOMAS STREET WYLIE, TEXAS 75098 Project Description Community Park Public Art Project To fabricate and install the proposed Community Park Public Art Project artist Johnny Edwards will perform the following tasks: A) Following a site visit, submit final schematic drawings of the proposal,based upon submitted Marquette to City staff and the Public Arts Advisory Board for their review and approval within sixty (60) days of the receipt of this agreement. These drawings will include: ▪ Detailed information of every physical feature of the construction of the Artwork and its integration with the site with any proposed changes to the previously submitted concept highlighted. (Final Design). ▪ A description of any issues involved in the construction, integration and maintenance of the Artwork, as well as any third party subcontractors needed to work on the project. ▪ A final project budget breakdown not to exceed $30,000. ® An installation timeline. B) Following formal approval by the Public Arts Advisory Board, and the Wylie City Council, the Artist shall submit drawings stamped by an engineer, licensed by the State of Texas and paid for by the Artist, for certification that the Artwork, foundation, and its connection will be structurally sound. C) The Artist shall fabricate and install the Artwork in substantial conformity with the approved design. Any significant changes in the concept, as defined in Article 5.2, must be approved by the City. It is the responsibility of the Artist to coordinate with the City,the Project Landscape Architect, and Contractor to ensure that the site is prepared to receive the Artwork. The Artist will be responsible for preparation of the site, including installation of the foundation base, risers, sculptures and lighting. The City will be responsible for landscaping around the space. D) Upon completion of the permanent installation and clean-up of the site, the City Project Manager will inspect the work and give notice of acceptance, as provided in this Agreement. The Artist will complete the City's maintenance worksheet and submit it to the City within ten (10) days of City's final acceptance of the Artwork. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 MAINTENANCE PROCEDURES Materials and Care Information Sheet(to be filled out by the artist and submitted upon completion of the project prior to final payment.) Artist: Johnny Edwards Date: 5-31-2012 Title of Work: Octopitch vs Batterpillar Media: Cement over Steel Specific materials used (Brand name and type of all materials, i.e.type of paper and fiber content, mental alloy, chemical composition of patina, etc.) A specialized blend of Portland and Sand along with additives of Polymer and Accelerator is used to hand sculpt the surfaces of the sculptures Specific techniques used in the fabrication of the Artwork. (Airbrush painting, lost wax casting, TIG welding, etc.): The armature will be welded out of steel and covered in metal lath,like used on stucco. The scratch coat of cement is applied with a fiberglass strand additive to add strength and mange cracking. The final sculpting coat is a blend of Portland and Sand, hand carved. Once fully cured, acrylic washes are used to achieve the final color. Fabricator name and address (if other than artist): N/A Installation materials and techniques (Attach as-built drawings as appropriate): The armatures will be set into concrete post holes on site. The cement will be applied and sculpted on site. The painting will take place on site as well. Recommended Maintenance procedures. (Be as specific as possible about techniques and materials): Clean off spider webs and debris with water and a brush. Cautions regarding maintenance,handling, etc.: These sculptures should be as strong as rock with no rough edge; very interactive for children. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 EXHIBIT "B" COMPLETION SCHEDULE/PROJECT BILLING/PROJECT BUDGET AGREEMENT BETWEEN THE CITY OF WYLIE, TEXAS (CITY) AND "MADELINE WIENER" (ARTISTS) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED FOUNDER'S PARK PUBLIC ART PROJECT LOCATED AT 851 HENLSEY LANE,WYLIE TEXAS 75098 Completion Schedule and Project Billing TASK DESCRIPTION PAYMENT TIMELINE 1 Execution of Agreement and Notice to Proceed. $5500 June 12 Insurance documentation sent to City. 2 Submit final design and budget breakdown for June 19 approval to city staff. Stamped engineered drawings submitted. 3 Artist begins work upon issuance of city permit. $7000 June 26 4 Armatures delivered to site and installed, $6000 July 17 confirmed with staff. (pictures or examination) 5 Cement scratch coats applied, finished details $7000 July 31 being started 6 City Inspection and approval-final signoff $4500 Aug 21 TOTAL $30,000. Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 EXHIBIT "C" AFFIDAVIT THE STATE OF _ § COUNTY OF _ § I Jonny Edwards,Artist,make this affidavit and hereby on oath state the following: I, and/or a person or persons related to me, have the following interest in a business entity that would be peculiarly affected by the work or decision on the project(check all that apply); Ownership of 10%or more of the voting shares of the business entity. Ownership of$2,500 or more of the fair market value of the business entity. Funds received from the business entity exceed 10%of my income for the previous year. Real property is involved and I have an equitable or legal ownership with a fair market value of at least $2,500. None of the above. A relative of mine has substantial interest in the business entity or property that would be affected by my decision of the public body of which I am a member. Other: Upon the filing of this affidavit with the City of Wylie, Texas, I affirm that no relative of mine, in the first degree by consanguinity or affinity as defined in Chapter 573 of the Texas Government Code, is a member of the public body which took action on the agreement. SIGNED this day of , 20 Signature of Official/Title BEFORE ME,the undersigned authority,this day personally appeared and on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. Sworn to and subscribed before me on this day of , 20 . Notary Public in and for The State of My commission expires: Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 EXHIBIT "D" CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2 LI Name of local government officer with whom filer has affilitation or business relationship, (Coniplete this section only if the answer to A,B,or C is YES.) This section, item 5 including subparts A. B. C & D, must be completed for each officer with whom the filer has affiliation or business relationship. Attach additional pages to this Form CIO as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity? Yes No C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director,or holds an ownership of 10 percent or more? n Yes ri No D. Describe each affiliation or business relationship. LI Describe any other affiliation or business relationship that might cause a conflict of interest. El Signature of person doing business with the governmental entity. Date Annendec Agreement for Community Park Public Art Project,Johnny Edwards,Artist 574350.v2 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: 2. Department: City Secretary (City Secretary's Use Only) Prepared By: City Secretary Account Code: Date Prepared: June 1, 2012 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, the recommendations of the 2012 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation, and the Zoning Board of Adjustments to fill board vacancies and terms expiring June 30, 2014/15. Recommendation Motion to accept the recommendations of the 2012 Boards and Commission Council Interview Panel for appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Public Arts Advisory Board, Wylie Economic Development Corporation and Zoning Board of Adjustments, to fill board vacancies and terms expiring June 30, 2014/15. Discussion Article 8, Section 1A of the City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and obligations of the City and to make recommendations to the City Council. The City Council has prescribed the purpose, composition, function, duties, accountability and the tenure of each board, commission and committee. The City Secretary's Office began an active campaign to solicit for Board and Commission applications by utilizing the Wylie News, eWylie, Facebook, all municipal facilities and current board and commission members. Staff also utilized the City's Website by offering application submittal on-line. An interview panel, consisting of three council members, was used to conduct interviews of all applicants. All applicants were personally contacted to schedule an informal meeting, in open session, with the Boards and Commission Council Interview Panel. Council members appointed by the City Council for 2012 were: Councilman David Goss, Chair; Councilman Nathan Scott, and Councilman Bennie Jones. The Panel met with applicants on Tuesday May 29th, Wednesday May 30th, and Wednesday, June 6'2012 to conduct interviews and deliberate their choice to recommend to the full council. The Council feels that the entire process is helpful to them in making appointments and offers an opportunity to understand some of the visions the applicants have for the community. The 2012 Boards and Commission Council Interview Panel have attached their recommendations for Council consideration and action. Page 1 of 2 Due to the low number of new applicants applying in 2012, applicants not appointed during this process will be contacted to ask if they would be willing to serve on any board in the event there is an opening. Vacancy appointments will come before council as they occur. Approved By Initial Date Department Director CE 06/01/12 City Manager MM 6-7-12 2012 Boards Commissions Applicant Listing Chart ANIMAL SHELTER ADVISORY BOARD This board must have 5 qualified members: 1 licensed veterinarian, 1 animal shelter employee, 1 county or municipal official, 1 representative from an animal welfare organization, and 1 City of Wylie resident. Current Board Members Expiring Terms Seeking Reappt. (3) New Applicants (3) Aplicant Position Appointed (3) and (0)Vacancy Preference Chuck Kerin X YES Margaret Elaine Sichter 2 Chink Icrir� Amy Nutz X YES Robbin Endsley-Frnka 2 .Arty ut Shelia Patton Nina (Lisa) Green 3 Diane Culver David Lewis X YES avi Leis CONSTRUCTION CODE BOARD I Expiring Terms Seeking Reappt. (3) Applicant Current Board Members New Applicants (2) Position Appointed (4) and (1)Vacancy Preference Alt Terry Benjamin William Whitney 5 Alt Bobbie Heath Rob Hunter 1 Alt Michael Grubbs X YES Alt ter Ronald Hauck X NO ihl ru s David Williams X YES avi illirrtirrts Sunil Verma X YES il errrrt Bryan Rogers Brian Huddleston Zachary Herrera Billy McClendon LIBRARY BOARD I Expiring Terms Seeking Reappt. (1) Applicant Current Board Members New Applicants (2) Position Appointed (3) and (2)Vacancy Preference Mindy Ayers William Whitney 3 Lucy Shriver Margaret Elaine Sichter 1 Shirley Burnett Timothy McCray Grace Morrison X No ar aret ihtr Junaid Najamuddin X No illirrt hitrtcy Geraldine Washington X YES eral iree ashin 2012 Boards Commissions Applicant Listing Chart PARKS & RECREATION BOARD Expiring Terms Seeking Reappt. (2) Applicant Current Board Members New Applicants (10) Position Appointed (3) and (1)Vacancy Preference Cristine Price Nina (Lisa) Green 2 Daniel Chesnut Robbin Endsley-Frnka 3 Jeff Harris Margaret Elaine Sichter 3 Anne Hiney X YES William Whitney 4 loria ith Jim Ward Kevin Finnell 1 Gary Robas X NO Jeremy White 1 eft ones Matt Rose X YES Gloria Smith 2 att ose Eric Staten 1 Demond Dawkins 2 Emmett Jones 3 PARKS & RECREATION 4B BOARD Expiring Terms Seeking Reappt. (2) Applicant Current Board Members New Applicants (0) Position Appointed (2) and (0)Vacancy Preference Shirley Burnett Daniel Chesnut Anne Hiney Kathy Spillyards Eric Hogue X YES Eric o David Goss Rick White X YES ik itc PLANNING &ZONNING BOARD Expiring Terms Seeking Reappt. (3) Applicant Current Board Members New Applicants (6) Position Appointed (4) and (1)Vacancy Preference Gilbert Tamez X YES Jeremy White 2 it c Tarimez Ruthie Wright Kevin Finnell 2 Ramona Kopchenko William Whitney 2 Ronald Smith X YES Eric Staten 2 on 1 ith Matt Kirk X NO Demond Dawkins 3 am 11 Flrris Phillip Johnston X YES Emmett Jones 2 IAN onnst David Dahl (phone interview) 2012 Boards Commissions Applicant Listing Chart PUBLIC ARTS ADVISORY BOARD I Expiring Terms Seeking Reappt. (1) Applicant Current Board Members New Applicants (2) Position Appointed (4) and (3)Vacancy Preference James Lenox Nina (Lisa) Green 1 Gaynell Reed Robbin Endsley-Frnka 1 Susan Spurgin DeeAnn Ross X YES ee oss Kathy Spillyards X Term Expired irea r en Stewart Matthews X Term Expired io i rrk Deya Harris X No a ran Fli y WYLIE ECONOMIC DEVELOPMENT CORPORATION BOARD I Expiring Terms Seeking Reappt. (2) Applicant Current Board Members New Applicants (7) I Position Appointed (2) and (0)Vacancy Preference Mitch Herzog Kevin Finnell 3 Marvin Fuller William Whitney 1 Chris Seely X YES Gloria Smith 1 e o awir s John Yeager X YES Eric Staten Jo ea er Todd Wintters Demond Dawkins 1 Emmett Jones 2 Jal Dennis 1 ZONING BOARD OF ADJUSTMENTS I Expiring Terms Seeking Reappt. (5) Applicant Current Board Members New Applicants (2) I Position Appointed (5) and (0)Vacancy Preference Alt. Bryan Rogers Jeremy White 3 Alt. F. Jason Potts X YES Gloria Smith 3 .Alt. 'evir Finn 11 Linda Jourdan Darnell Harris X YES aso ofts William Baumbach X YES i llia au barn Karyn McGinnis X YES ary c irnis Kelly Price X YES ellyrice Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: 3. Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: N/A Date Prepared: 6/01/12 Budgeted Amount: N/A Exhibits: Subject Hold a Public Hearing to hear input regarding amending the water and sewer impact fees. Recommendation Hold the Public Hearing. Action will be taken during consideration of Item #4. Discussion Section 395 of the Local Government Code specifies the process necessary for the implementation of impact fees. Council is required to conduct a public hearing prior to consideration of amendments to the water and sewer impact fees. Approved By Initial Date Department Director CH 6/5/12 City Manager MM 6-7-12 Page 1 of 1 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: 4. Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: N/A Date Prepared: 6/01/12 Budgeted Amount: $N/A Exhibits: Ordinance Subject Consider and act upon Ordinance No. 2012-18 updating the Water and Sewer Impact Fees to be assessed by the City of Wylie. Recommendation Motion to approve Ordinance No. 2012-18 updating the Water and Sewer Impact Fees to be assessed by the City of Wylie to $ per service unit for water and $ per service unit for sewer. Discussion Section 395 of the Local Government Code specifies the process necessary for the implementation of impact fees. Council previously conducted a public hearing and considered an ordinance on the proposed Land Use Assumptions and Capital Improvements Plan. On April 24, 2012, Council approved Resolution 2012-15(R) setting a date, time and place for a public hearing on the proposed updates and amendments to the Water and Sewer Impact Fees. The draft report prepared by Birkhoff, Hendricks, & Carter, LLP (attached) identifies the projects necessary over the next ten years to serve the projected growth of the City. The Water and Wastewater 10-Year Capital Improvements Plan totals approximately $13.87 million and approximately $2.86 million respectively. The current water impact fee is $1,304.97 per service unit and the updated allowable maximum is $3,651.42. The current wastewater impact fee is $1,231.01 per service unit and the updated allowable maximum is $773.48. Approved By Initial Date Department Director CH 6/5/12 City Manager MM 6-7-12 Page 1 of 1 ORDINANCE NO. 2012-18 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, UPDATING THE WATER AND SEWER IMPACT FEES TO BE ASSESSED BY THE CITY OF WYLIE, TEXAS AND AMENDING ORDINANCE NOS. 90-10, 93-4, 97-4, 2001-19 AND 2006-25; UPDATING THE LAND USE ASSUMPTIONS AND CAPITAL IMPROVEMENTS PLAN; ESTABLISHING A COLLECTION DATE; ESTABLISHING PROCEDURES AND REGULATIONS REGARDING IMPACT FEES; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES;AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the City Council of the City of Wylie, Texas (the "City Council") has previously adopted Ordinance Nos. 90-10, 93-4, 97-4, 2001-19, and 2006-25of the City of Wylie, Texas ("City" and/or"Wylie") establishing impact fees to be assessed by Wylie; and WHEREAS, Wylie has fully complied with Chapter 395, Local Government Code concerning the notice, adoption, promulgation and methodology necessary to adopt land use assumptions and a capital improvement plan establishing impact fees and has properly adopted Ordinance Nos. 90-10, 93-4, 97-4, 2001-19, and 2006-25; and WHEREAS, the City Council desires to amend the land use assumptions and amend the capital improvement plan and the amount of impact fees for water and sewer; and WHEREAS, Wylie has reviewed the land use assumptions and capital improvement plan, and the impact fees for water and sewer adopted under Ordinance Nos. 90-10, 93-4, 97-4,2001-19, and 2006-25of Wylie in compliance with Chapter 395, Local Government Code; and WHEREAS, Wylie has, within sixty (60) days after the date it received the proposed land use assumptions, the capital improvement plan and assessment of impact fees adopted an order setting a public hearing to discuss and review the same and determine whether to amend them; and WHEREAS, on or before the date of the first publication of the notice of the hearing on the proposed amendments, including the amount of the proposed impact fee per service unit, such information was made available to the public; and WHEREAS,the City Council held a public hearing to discuss the proposed amendments to the land use assumptions, capital improvement plan and impact fees for water and sewer; and WHEREAS, the Capital Improvements Advisory Committee, created under Section 395.058, Local Government Code, filed its written comments on the proposed amendments to the land use assumptions, capital improvement plan and impact fees for water and sewer before the fifth (5th)business day before the date of the public hearing on the amendments; and WHEREAS, within thirty (30) days after the date of the public hearing on the proposed Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 1 of 14 610730.1 amendments to the land use assumptions,the City Council is approving amendments to the land use assumptions, capital improvement plan and impact fees for water and sewer as more fully set forth below; and WHEREAS, Wylie has fully complied with Chapter 395, Local Government Code, to approve the proposed land use assumptions,capital improvement plan, and impact fees for water and sewer charged per service unit; and WHEREAS, the City Council finds that it is in the best interest of the citizens of Wylie to adopt such land use assumptions and capital improvement plan,amend the impact fees for water and sewer. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendments to Ordinance Nos. 90-10, 93-4, 97-4, 2001-19, and 2006-25. Ordinance Nos. 90-10,93-4,97-4,2001-19,and 2006-25 are hereby amended, and Wylie's land use assumptions, capital improvement plan and impact fee regulations for water and sewer are adopted as follows: "Article 1. Purpose. This Ordinance is intended to assure the provision of adequate public facilities to serve new development in the city by requiring each such development to pay its share of the costs of such improvements necessitated by and attributable to such new development. Article 2. Definitions. Area-related facility means a capital improvement or facility expansion which is designated in the impact fee capital improvements plan and which is not a site-related facility. Area-related facility may include a capital improvement which is located offsite or within or on the perimeter of the development site. Capital improvement means any of the following facilities with a life expectancy of three(3) or more years that are owned and operated by or on behalf of Wylie: (a) water supply, treatment and distribution facilities; wastewater collection and treatment facilities; and storm water, drainage and flood control facilities,whether or not they are located within the service area. Capital Improvements Plan means a plan adopted by the Ordinance No. 2012-13 that identifies capital improvements or facility expansions for which impact fees may be assessed. Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 City or Wylie means the City of Wylie, Texas. City Council means the City Council of the City of Wylie, Texas. Facility expansion means the expansion of the capacity of an existing facility that serves the same function as an otherwise necessary new capital improvement,in order that the existing facility may serve new development. The term does not include the repair, maintenance, modernization or expansion of an existing facility to better serve existing development. Final plat or final plat approval or approved final plat means the point at which the applicant has complied with all conditions of approval and the plat has been released by the city for filing with Collin, Rockwall or Dallas County, whichever is appropriate. Impact fee means a charge or assessment imposed as set forth in this Ordinance against new development. The term does not include: (a) Required dedications of land for public parks or payments in lieu thereof; (b) Dedication of rights-of-way or easements or construction or dedication of onsite or off-site water distribution, waste water collection or drainage facilities, or streets, sidewalks, or curbs if the dedication or construction is required by a valid ordinance and is necessitated by and attributable to the new development; (c) Lot or acreage fees or pro-rata fees to be placed in trust funds for the purpose of reimbursing developers for oversizing or constructing water or sewer mains or lines; or (d) other pro rata fees for reimbursement of water or sewer mains or lines extended by Wylie. Land use assumptions means a description of the service area and the projections of changes in land uses, densities, intensities, population and employment growth in the service area over at least a ten(10)year period and adopted by the city by Ordinance No. 2012-13, as may be amended from time to time, upon which the capital improvements plans are based. New development means a project involving the construction,reconstruction,redevelopment, conversion, structural alteration,relocation or enlargement of any structure, or any use or extension of the use of land, any of which has the effect of increasing the requirements for capital improvements or facility expansions, measured by the number of service units to be generated by such activity, and which requires either the approval of a plat pursuant to the city's subdivision regulations,the issuance of a building permit or connection to the city's water or wastewater system, and which has not been exempted from these regulations by provisions herein or attached hereto. Installation of a larger water meter will constitute new development. Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 Off-site means a facility or expansion that is not a Site-related facility, as defined herein. Plat shall mean any type of plat required by law to be filed with the applicable county, including but not limied to, a final plat, replat, amending plat and/or vacating plat. Property owner has the same meaning as the term "applicant" in the city's subdivision regulations. Property owner includes the developer for the new development and the owner of the property. Recoup means the imposition of an impact fee to reimburse the city for capital improvements which the city has previously oversized to serve new development. Service area means the area of the city's corporate limits and the city's extraterritorial jurisdiction, as they exist or may be altered, to be served by the capital improvements or facilities expansions specified in the capital improvements plan. Service unit means the standardized measure of consumption, use, generation or discharge attributable to an individual unit of development, that had been calculated in accordance with generally accepted engineering and/or planning standards, as indicated in the land use equivalency tables located in the "Water and Wastewater Impact Fee Update", which is attached hereto as Exhibit C and incorporated by reference herein, as may be amended from time to time. Single-family residential has the meaning given the term in the city's zoning regulations, as they exist or may be amended. Site-related facility means an improvement or facility which is for the primary use or benefit of a new development and/or which is for the primary purpose of safe and adequate provision of water or wastewater facilities to serve the new development, and which is not included in the capital improvements plan and for which the property owner is solely responsible under subdivision or other applicable regulations or which is located at least partially on the plat which is being considered for impact fee assessment. Site-related facility includes that portion of an off-site water or wastewater main, equivalent to a standard size water or wastewater main, which is necessary to connect any new development with the city's water or wastewater system,the cost of which has not been included in the city's impact fee capital improvements plan. Utility connection means authorization to install a water meter for connecting a new development to the city's water system or to the city's wastewater system. Wastewater facility means a wastewater interceptor or main, lift station or other facility or improvement used for providing wastewater collection and treatment included within the city's collection system for wastewater.Wastewater facility includes,but is not limited to,land,easements or structures associated with such facilities. Wastewater facility excludes a site-related facility. Water facility means a water interceptor or main,pump station, storage tank or other facility Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 or improvement used for providing water supply,treatment and distribution service included within the city's water storage or distribution system. Water facility includes, but is not limited to, land, easements or structures associated with such facilities. Water facility excludes site-related facilities. Water meter means a device owned by the city for measuring the flow of water to a development, whether for domestic or for irrigation purposes. Article 3. Applicability. The provisions of this Ordinance regarding water and wastewater impact fees apply to all new development within the corporate boundaries of the city and its extraterritorial jurisdiction, as they exist or may be altered. Article 4. Impact Fees Adopted for Water and Wasewater. The previously adopted land use assumptions and impact fees for water and wastewater have been reviewed, evaluated, updated and revised. The City Council finds that: (1) the impact fees for water set forth in Exhibit A, attached hereto and incorporated for all purposes,representing fifty percent(50%)of the total projected costs,are hereby adopted and approved; and (2) the impact fees for wastewater set forth in Exhibit A, attached hereto and incorporated for all purposes,representing fifty percent(50%)of the total projected costs, are hereby adopted and approved. Article 5. Impact fee as condition of development approval/permit issuance. No final plat for new development shall be released for filing with the appropriate county, or in the cases within Wylie's extraterritorial jurisdiction for which no plat is submitted to Wylie, whether the property is located inside or outside the corporate boundaries of Wylie, no application for a utility connection shall be approved and/or certificate of occupancy shall be issued, without assessment of an impact fee pursuant to this Ordinance. No building permit shall be issued,or in the cases within Wylie's extraterritorial jurisdiction for which no plat is submitted to Wylie, utility connection made,for new development,until the property owner has paid the impact fee imposed by and calculated herein or a contract for payment is approved by Wylie and executed by the parties. Article 6. Assessment of impact fees. (a) The assessment of the impact fee for any new development shall be calculated and made at the time of final plat approval (as defined in Article 2); however, for the sole purpose of phasing in the application of this Ordinance, for complete applications for final plats submitted to the city for consideration, on or before July 12, 2012, pursuant to the city's subdivision regulations and for which no replatting is necessary prior to issuance of a building permit, that are subsequently approved by the City, or for a final plate deemed approved on or before July 12, 2012 due to the City's failure to act, assessment for the new Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page5 of 14 610730.1 development to which the final plat applies shall be calculated and made in accordance with the impact fees existing on June 11, 2012. (b) Following initial assessment of the impact fee for a new development pursuant to subsection a), the amount of the impact fee per service unit for that development cannot be increased, unless the approved final plat expires or lapses under applicable ordinances or law or the owner proposes to change the approved development by the submission of a new development application or application to increase the number of service units,in which case the impact fee will be reassessed for increased meter size or additional meters or service units at the impact fee rate then in effect. (c) Following the lapse or expiration of a final plat that has received approval, or a final plat deemed approved due to the City's failure to act, pursuant to the city's subdivision regulations, a new assessment shall be performed at the time of new final plat approval in accordance with this Ordinance. Article 7. Computation and collection of impact fees. (a) The impact fees due on new development shall be collected at the time of application for a building permit or,in the cases within Wylie's extraterritorial jurisdiction for which no plat is submitted to Wylie at the time of application for utility connection, unless an agreement between the developer and the city has been executed providing for a different time of payment. (b) At the time of final plat approval, or the request for a utility connection for an area in the city's extraterritorial jurisdiction for which a final plat was not submitted to the city, for all new developments,the city shall compute the impact fees due for the new development in the following manner: (1) The amount of each type of impact fee due (water and/or wastewater) shall be determined by multiplying the number of each type of service units generated by the new development by the impact fee due for each type of service unit in the applicable service area set forth in Exhibits A and/or B, respectively. (2) The amount of each impact fee due shall be reduced by any allowable credits for that category of capital improvements in the manner provided by this Ordinance. (c) Whenever a property owner proposes to increase the number of service units for a new development, the additional impact fees collected for such new service units shall be determined by using the amount of impact fee per service unit in Exhibits A and/or B then in effect, and such additional fee shall be collected at the time of issuance of a new building permit, or for an area in the city's extraterritorial jurisdiction for which a final plat was not required to be submitted to the city,prior to or at the time of enlargement of the connection to the city's water or wastewater system. Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 Article 8. Credits against impact fees. (a) Any construction or contributions to or dedications of any area-related facility appearing in the capital improvements plan that is required to be constructed by a property owner as a condition of new development shall be credited against the impact fees otherwise due on that new development from the same category (water or wastewater)of impact fees assessed on the new development. (b) All credits against impact fees shall be subject to the following limitations and shall be granted based on this Ordinance and any additional administrative guidelines that may be adopted by the city. (1) No credit shall be given for the dedication or construction of site-related facilities. (2) No credit shall exceed an amount equal to the assessed impact fee. (3) If a credit applicable to a final plat has not been exhausted within ten(10)years from the acquisition of the first building permit issued or, in the cases within Wylie's extraterritorial jurisdiction for which no plat is submitted to Wylie, connection made after the effective date of the adoption of the applicable impact fees, or within such period as may otherwise be designated by contract, such credit shall lapse. (4) In no event will the city reimburse the property owner or developer for a credit when no impact fees for the new development can be collected pursuant to city ordinance or for any amount exceeding the total impact fees due for the new development for the category of capital improvement, unless otherwise agreed to by the city. (c) The available credit associated with new development shall be applied against an impact fee in the following manner: (1) For single-family residential lots in a new development consisting only of single- family residential development, such credit shall be prorated equally among such lots,to be applied at the time of application of a building permit for each lot, against impact fees to be collected at the time the building permit is issued. (2) For all other types of new development, including those involving mixed uses, the credit applicable to the new development shall be applied to the impact fee due at the time of approval. (3) At its sole discretion, the city may authorize alternative credit agreements upon written agreement with the property owner in accordance with the city's administrative guidelines. Article 9. Establishment of accounts. Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Pagel of 14 610730.1 (a) The city shall establish an account to which interest is allocated for the service area for each type of capital facility for which an impact fee is imposed. Each impact fee collected within the service area shall be deposited in such account. (b) Interest earned on the account into which the impact fees are deposited shall be considered funds of the account and shall be used only in the same manner as which the underlying funds may be used. (c) The city shall establish adequate financial and accounting controls to ensure that impact fees disbursed from the accounts are utilized solely for authorized purposes. (d) The city shall maintain and keep financial records for impact fees, which shall show the source and disbursement of all fees collected in or expended within the service area. The records of the account into which impact fees are deposited shall be open for public inspection and copying during ordinary business hours. The city may establish a fee for copying services. Article 10. Use of proceeds of impact fee accounts. (a) The impact fees collected for the service area may be used to finance or to recoup the costs of any capital improvements or facility expansion identified in the capital improvements plan for the service area, including but not limited to the construction contract price, surveying and engineering fees, land acquisition costs (including land purchases, court awards and costs, attorney's fees and expert witness fees). Impact fees may also be used to pay the principal sum and interest and other finance costs on bonds,notes or other obligations issued by or on behalf of the city to finance such capital improvements or facility expansion. (b) Impact fees collected pursuant to this Ordinance shall not be used to pay for any of the following expenses: (1) Construction, acquisition or expansion of public facilities or assets other than capital improvements or facility expansions identified in the capital improvements plan; (2) Repair, operation or maintenance of existing or new capital improvements or facility expansion; (3) Upgrade, update, expansion or replacement of existing capital improvements to provide better service to existing development; or (4) Administrative and operating costs of the city. Article 11. Refunds. (a) Upon application by an owner of property, any impact fee or portion thereof collected pursuant to city ordinance, which: Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 (i) has not been expended within ten (10)years from the date of payment, or (ii) (ii) existing facilities are available and service is denied, or (iii) (iii)the city has,after collecting the impact fee when service was not available,failed to commence construction within two (2)years or service is not available within a reasonable period considering the type of improvement or expansion,but in no event later than five (5) years from the date of payment. (b) Payment shall be refunded to the record owner of the property for which the impact fee was paid or, if the impact fee was paid by another governmental entity, to such governmental entity,together with interest calculated from the date of payment to the date of refund at the statutory rate as set forth in the Texas Finance Code, Section 302.002, or its successor statute. The application for refund pursuant to this article shall be submitted within sixty(60) days after the expiration of the ten-year period for expenditure of the fee. An impact fee shall be considered expended on a first-in, first-out basis. (c) An impact fee collected pursuant to this Ordinance shall also be considered expended if the total expenditures for capital improvements or facility within the service area within ten(10) years following the date of payment exceed the total fees collected within the service area for such improvements or expansions during such period. (d) If a refund is due pursuant to subsections (a) and (b), the city shall divide the difference between the amount of expenditures and the amount of the fees collected by the total number of service units assumed within the service area for the period to determine the refund due per service unit. The refund to the record owner shall be calculated by multiplying the refund due per service unit by the number of service units for the development for which the fee was paid, and interest due shall be calculated upon that amount. (e) Upon completion of all the capital improvements or facility expansions identified in the capital improvements plan for the service area, the city shall recalculate the impact fee per service unit using the actual costs for the improvements or expansions. If the impact fee per service unit based on actual cost is less than the impact fee per service unit paid, the city shall refund the difference, if such difference exceeds the impact fee paid by more than ten (10)percent.If the difference is less than ten(10)percent,no refund shall be due. The refund to the record owner shall be calculated by multiplying such difference by the number of service units for the development for which the fee was paid, and interest due shall be calculated upon that amount. Article 12. Updates to plan and revision of fees. (a) The city shall update its land use assumptions and capital improvements plans at least every five(5)years, commencing from the date of adoption of such plans, and shall recalculate the impact fees based thereon in accordance with the procedures set forth in Texas Local Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page of 14 610730.1 Government Code Chapter 395 or in any successor statute. (b) The city may review its land use assumptions,impact fees, capital improvements plans and other factors such as market conditions more frequently than provided in subsection (a)to determine whether the land use assumptions and capital improvements plan should be updated and the impact fee recalculated accordingly, or whether any Exhibits hereto should be changed. (c) If, at the time an update is required pursuant to subsection (a), the city council determines that no change to the land use assumptions, capital improvements plan or impact fee is needed, it may dispense with such update by following the procedures in Texas Local Government Code Section 395.0575 or its successor statute. (d) In addition to the reviews required by this Article, the city shall also conduct the reviews required by Article 4, Impact Fees Adopted for Water and Wastewater above. Article 13. Use of other financing mechanisms. (a) The city may finance capital improvements or facility expansion designated in the capital improvements plan through the issuance of bonds, through the formation of public utility districts or other assessment districts, or through any other authorized mechanism, in such manner and subject to such limitations as may be provided by law, in addition to the use of impact fees. (b) Except as herein otherwise provided,the assessment and collection of an impact fee shall be additional and supplemental to, and not in substitution of, any other tax, fee, charge or assessment which is lawfully imposed on and due against the property. Article 14. Impact fee as additional and supplemental regulation. Impact fees established by this Ordinance are additional and supplemental to, and not in substitution of, any other requirements imposed by the city on the development of land or the issuance of building permits or certificates of occupancy. Such fee is intended to be consistent with and to further the policies of the city's comprehensive land use plan,the capital improvements plan, the zoning ordinance, subdivision regulations and other city policies, ordinances, codes and resolutions by which the city seeks to ensure the provision of adequate public facilities in conjunction with the development of land. Article 15. Relief procedures. Any person who has paid an impact fee or an owner of land upon which an impact fee has been paid may petition the city council to determine whether any duty required by this Ordinance has not been performed within the time so prescribed. The petition shall be in writing and shall state the nature of the unperformed duty and request that the duty be performed within sixty(60)days of the request. If the city council determines that the duty is required pursuant to this Ordinance and is Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 10of14 610730.1 late in being performed,it shall cause the duty to commence within sixty(60)days of the date of the request and to continue until completion." SECTION 3: Saving/Repealing Clause. Unless otherwise set forth herein,Wylie Ordinance Nos. 90-10, 93-4, 97-4,2001-19, and 2006-25 shall remain in full force and effect for final plats that have been approved by the City on or before July 12, 2012, pursuant to the City's subdivision regulations, or for a final plat deemed approved by the City on or before July 12, 2012, due to the City's failure to act, as set forth in Article 6, save and except as amended by this or any other ordinance. All provisions of any other ordinances in conflict with this Ordinance are hereby repealed; but such repeal shall not abate any pending prosecution for violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances shall remain in full force and effect. SECTION 4: Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason, held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional. SECTION 5: Effective Date. This Ordinance shall become effective immediately upon its adoption. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this 12 day of June, 2012. Eric Hogue, Mayor ATTESTED: Carole Ehrlich, City Secretary Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 11 of 14 610730.1 Exhibit "A" Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 12of14 610730.1 Exhibit "B" Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 13of14 610730.1 Exhibit "C" Ordinance No.2012-18 Impact Fee Ordinance(Water&Sewer) Page 14of14 610730.1 WATER AND WASTEWATER IMPACT FEE UPDATE 2012 - 2022 DRAFT Prepared For 4 OF LIE I" Prepared By BIRKHOFF, HENDRICKS & CARTER, L.L.P. PROFESSIONAL ENGINEERS DALLAS, TEXAS February 2012 Birkhoff,Hendricks&Carter,L.L.P. CITY OF WYLIE 2012 WATER AND WASTEWATER IMPACT FEE UPDATE I. INTRODUCTION On April 24, 2001, the City of Wylie adopted Ordinance No. 2001-19 "Establishing Water and Wastewater Impact Fees" in accordance with Chapter 395 of the Local Government Code. The ordinance and associated impact fees were established and based on the Service Area Land Use Assumptions and Capital Improvements Plan prepared by Hunter Associates of Texas, Ltd., dated March 2001. The City updated their water and wastewater impact fees by Ordinance 2006-25 in response to the adoption of a new Comprehensive Land Use Plan in April 2005 and an expansion of the City's corporate boundaries and environmental jurisdiction. The maximum calculation fee and current imposed fees are summarized below: Fee Per Service Unit Calculated Fees Imposed Maximum (Ordinance 2006-25) Water $2,609.93 $1,304.97 Wastewater $2,462.01 $1,231.01 Chapter 395 requires that an update of the land use assumptions, capital improvements plan, and impact fees be performed every five years, unless it is determined by the political subdivision after a review that such an update is not necessary. In accordance with the requirements of Chapter 395.052 of the Local Government Code, this report updates the City of Wylie's Land Use Assumptions and Capital Improvement Plan. Chapter 395, of the Local Government Code is an act that provides guidelines for financing capital improvements required by new development in municipalities, counties, and certain other local governments. The basis for determination of an impact fee requires the preparation and adoption of a land use plan and growth assumption, and the preparation of a 10-year capital improvement plan. A master plan of the water and wastewater systems is necessary to prepare a 10-year capital improvement plan. From these two phases, a maximum impact fee is calculated. j:\clerical\wylie\2010-145 2011 w&ww impact fee\repmts\w&v v imp fee\epat.doc - 1 - Birkhoff,Hendricks&Carter,L.L.P. The Act allows the maximum impact fee to be charged if revenues from future ad valorem taxes and water and sewer bills are included as a credit in the analysis. If not, the Act allows the maximum fee to be set at 50% of the calculated maximum fee. The following items were included in the impact fee calculation: A. The portion of the cost of the new infrastructure that is to be paid by the City, including engineering, property acquisition and construction cost. B. Existing excess capacity in lines and facilities that will serve future growth and which were paid for in whole or part by the City. C. Engineering and quality control fees for construction projects. D. Interest and other finance charges on bonds issued by the City to cover its portion of cost. The engineering analysis portion of the Water and Wastewater Impact Fee review determines utilized capacity cost of the major water distribution and wastewater collection facilities between the year 2012 and the year 2022. Facilities in this analysis include, water pump stations, elevated and ground water storage tanks, water transmission lines, wastewater treatment plants, wastewater lift stations and wastewater collection lines. The North Texas Municipal Water District (NTMWD) water treatment and distribution components were excluded from this analysis. The study period is a ten-year period with 2012 as the base year. The impact fee calculation for the water and wastewater systems is based on land uses provided by the City of Wylie. Concurrently with this Impact Fee Update, the City's Water Distribution Master Plan has been updated. The Master Plans are available for review from the City of Wylie. The equivalency factors utilized in this analysis confoilii to the latest American Water Works Association Standards (C700 - C703). j:\clerical\wylie\2010-145 2011 w&ww impact fee\reports\w&ww imp fee\epart.doc -2- Birkhoff,Hendricks&Carter,L.L.P. II. GLOSSARY 1. Advisory Committee means the capital improvements advisory committee established by the City for purposes of reviewing and making recommendations to the City Council on adoption and amendment of the City's impact fee program. 2. Area-related facility means a capital improvement or facility expansion which is designated in the impact fee capital improvements plan and which is not a site-related facility. Area-related facility may include a capital improvement that is located off-site, or within or on the perimeter of the development site. 3. Assessment means the determination of the amount of the maximum impact fee per service unit that can be imposed on new development. 4. Capital improvement means either a water facility or a wastewater facility, with a life expectancy of three or more years, to be owned and operated by or on behalf of the City. 5. City means the City of Wylie, Texas. 6. Credit means the amount of the reduction of an impact fee due, determined under this ordinance or pursuant to administrative guidelines, which is equal to the value of area- related facilities provided by a property owner pursuant to the City's subdivision or zoning regulations or requirements, for the same type of facility. 7. Facility expansion means either a water facility expansion or a sewer facility expansion. 8. Final plat approval means the point at which the applicant has complied with all conditions of approval in accordance with the City's subdivision regulations, and the plat has been approved for filing with Collin County. 9. Impact fee means either a fee for water facilities or a fee for wastewater facilities, imposed on new development by the City pursuant to Chapter 395 of the Texas Local Government Code in order to generate revenue to fund or recoup the costs of capital improvements or facility expansion necessitated by and attributable to such new development. Impact fees do not include the dedication of rights-of-way or easements for such facilities, or the construction of such improvements, imposed pursuant to the City's zoning or subdivision regulations. j:\clericallwylie'2010-145 2011 w&ww impact fee\reports\w&ww imp fee report.doc -3- Birkhoff,Hendricks&Carter,L.L.P. 10. Impact fee capital improvements plan means either a water capital improvements plan or a wastewater capital improvements plan, adopted or revised pursuant to the impact fee regulations. 11. Land use assumptions means the projections of population and growth, and associated changes in land uses, densities and intensities over at least a ten-year period, as adopted by the City and as may be amended from time to time, upon which the capital improvements plans are based. 12. Land use equivalency table means a table converting the demands for capital improvements generated by various land uses to numbers of service units, as may be amended from time to time. 13. New development means the subdivision of land; the construction, reconstruction, redevelopment, conversion, structural alteration, relocation, or enlargement of any structure; or any use or extension of the use of land; any of which increases the number of service units. 14. Plat has the meaning given the term in the City's subdivision regulations. Plat includes replat. 15. Platting has the meaning given the term in the City's subdivision regulations. Platting includes replatting. 16. Property owner has the meaning given the term in the City's subdivision regulations. Property owner includes the developer for a new development. 17. Recoupment means the imposition of an impact fee to reimburse the City for capital improvements that the City had previously oversized to serve new development. 18. Roadway means any freeway, expressway, principal or minor arterial or collector roadways designated in the City's adopted Thoroughfare Plan, as may be amended from time to time. Roadway does not include any roadway designated as a numbered highway on the official Federal or Texas highway system. 3\del ical\wylie\2010-145 2011 w&ww impact feeaepotts\w&ww imp fee\report.doc -4- Birkhoff,Hendricks&Carter,L.L.P. 19. Roadway capital improvements plan means the adopted plan, as may be amended from time to time, which identifies the roadway facilities or roadway expansions and their costs for each road service area, which are necessitated by and which are attributable to new development, for a period not to exceed 10 years. 20. Roadway expansion means the expansion of the capacity of an existing roadway in the City, but does not include the repair, maintenance, modernization, or expansion of an existing roadway to better serve existing development. 21. Roadway facility means an improvement or appurtenance to a roadway that includes, but is not limited to, rights-of-way, whether conveyed by deed or easement; intersection improvements; traffic signals; turn lanes; drainage facilities associated with the roadway; street lighting or curbs. 22. Service area means either a water service area or wastewater benefit area within the City, within which impact fees for capital improvements or facility expansion will be collected for new development occurring within such area, and within which fees so collected will be expended for those types of improvements or expansions identified in the type of capital improvements plan applicable to the service area. 23. Service unit means the applicable standard units of measure shown on the land use equivalency table in the Impact Fees Capital Improvements Plan that can be converted to water meter equivalents, for water or for wastewater facilities, which serves as the standardized measure of consumption, use or generation attributable to the new unit of development. 24. Site-related facility means an improvement or facility which is for the primary use or benefit of a new development, and/or which is for the primary purpose of safe and adequate provision of water or wastewater facilities to serve the new development, and which is not included in the impact fees capital improvements plan and for which the property owner is solely responsible under subdivision or other applicable development regulations. 25. Utility connection means installation of a water meter for connecting a new development to the City's water system, or connection to the City's wastewater system. j:\cIerical\uylie`,2010-145 2011 w&vnv impact feeaeports\w&m imp fee\report.doc -5- Birkhoff,Hendricks&Carter,L.L.P. 26. Wastewater facility means a wastewater interceptor or main, lift station or other facility included within and comprising an integral component of the City's collection system for wastewater. Wastewater facility includes land, easements or structure associated with such facilities. Wastewater facility excludes site-related facilities. 27. Wastewater facility expansion means the expansion of the capacity of any existing wastewater improvement for the purpose of serving new development, but does not include the repair, maintenance, modernization, or expansion of an existing sewer facility to serve existing development. 28. Wastewater capital improvements plan means the adopted plan, as may be amended from time to time, which identifies the wastewater facilities or wastewater expansions and their associated costs which are necessitated by and which are attributable to new development, for a period not to exceed 10 years. 29. Water facility means a water interceptor or main, pump station, storage tank or other facility included within and comprising an integral component of the City's water storage or distribution system. Water facility includes land, easements or structures associated with such facilities. Water facility excludes site-related facilities. 30. Water facility expansion means the expansion of the capacity of any existing water facility for the purpose of serving new development, but does not include the repair, maintenance, modernization, or expansion of an existing water improvement to serve existing development. 31. Water improvements plan means the adopted plan, as may be amended from time to time, which identifies the water facilities or water expansions and their associated costs which are necessitated by and which are attributable to new development, for a period not to exceed 10 years. 32. Water meter means a device for measuring the flow of water to a development, whether for domestic or for irrigation purposes. j:,clerical\wy0e\2010-I45 2011 w&ww impact fee reports\w&ww imp fee\report.doc -6- Birkhoff,Hendricks&Carter,L.L.P. III. LAND USE ASSUMPTIONS (Provided By: The City Of Wylie) A. Purpose Chapter 395 of the Texas Local Government Code prescribes the process by which cities in Texas must formulate development impact fees. The initial step in this process is the establishment of"land use assumptions" for the City upon which the impact fee program is based. These land use assumptions, which are derived from the Future Land Use Plan and from population projections adopted in the Comprehensive Plan, will become the basis for the preparation of impact fee capital improvement plans for water and wastewater facilities. To assist the City of Wylie in determining the need for, and the timing of, capital improvements to serve future development, a reasonable estimation of future growth is required. The growth and development projections were formulated by the City of Wylie based upon assumptions pertaining to the type, location, quantity and timing of various future land uses within the community, and to establish and document the methodology used for preparing the growth and land use assumptions. B. Elements of The Land Use Assumption Report This report contains the following components: 1) Methodology -- Explanation of the general methodology used to prepare the land use assumptions. 2) Service Zone Map — The impact fee service area for water and wastewater facilities is shown on Figure 1. 3) Base Data — Information on population and land use for Wylie for each capital facility/impact fee service area. 4) Ten-Year Growth Assumptions — Population and land use growth assumptions for ten years for each capital facility/impact fee service area. 5) Ultimate Population Projections— Projections that reflect a completely developed condition, based upon the City's ultimate "build-out" scenario. 6) Summary—Brief synopsis of the land use assumptions report. j:\cleical\wylie\2010-145 2011 w&ww impact fee\reports\w&ww imp feerepwl.doc -7- Birkhoff,Hendricks&Carter,L.L.P. C. Methodology Based upon the growth assumptions and the capital improvements that will be needed to support future growth, it is possible to develop an impact fee structure which fairly allocates capital improvement costs to growth areas in relationship to their impact upon the entire infrastructure system. The database and projections in this report have been formulated using reasonable and generally accepted planning principles and methodologies. These land use assumptions and future growth projections take into consideration several factors influencing development patterns, including the following: 1) The character, type, density and quantity of existing development 2) Existing land use patterns 3) Anticipated future land uses (as shown in the City's Future Land Use Plan) 4) Availability of land for future expansion, and the City's physical holding capacity 5) Current growth trends in the City and region 6) Location and configuration of undeveloped (vacant) land 7) Known or anticipated development projects 8) Potential sanitary sewer availability(e.g., topographical constraints) 9) Growth policies adopted in the Future Land Use Plan A summary of the general methodology used for the preparation of this report follows: 1) Establish impact fee water and wastewater service areas (Part IIID — Service Area Map). 2) Collect/determine benchmark (i.e., base year) data on population and land use as of January 2012 (Part IIIE—Base Year Data). 3) Project population and land use growth for ten years by impact fee service areas (Part IVF—Ten-Year Growth Assumptions). 4) Project the ultimate population for a fully developed City, assuming full development of service area(s) (Part IIIG—Ultimate Population Projections). A more detailed methodology for each is contained within the referenced sections. j:'.clerical.wylie\2010-145 201 1 w&ww impact feecepo tsov&ww imp fee\report.doc -8- Birkhoff,Hendricks&Carter,L.L.P. D. Service Area Maps Figure 1 on the following page shows the proposed service area for water and wastewater facilities. The service area boundary for wastewater includes all land area within the existing City limits, all land within the Wylie Water CCN, and those portions of shared Water CCNs that Wylie will provide wastewater facilities as development occurs. The service area boundary for water includes all land within the Wylie Water CCN, and those portions of shared CCNs that Wylie will serve as development occurs. However, portions of the existing and proposed development within the City limits obtain water from alternative suppliers, namely the Wylie Northeast Water Supply Corporation District and the Eastfork Special Utility District. This background information provides insight to the discrepancy between the overall City population and the population within the water service area (discussed later in the report). A recommended priority listing of projects for water and wastewater facilities will be outlined in the City's Capital Improvements Program (CIP). The actual ten-year CIP upon which the impact fee program must be based will be prepared separately, per the requirements of Chapter 395. j:\clerical\wyhe\2010-145 2011 w&ww impact fee\ceports\w&ww imp fee\report.doc -9- /�I'® Parker Road F.M. 2514 --_jam '' e ./%. _ - LEGEND 4.6 ,�i/�ii WriJE CITY LIMITS flo N.M. ••p��. .�p' # . .' . / Y��- FEMA FLOODPLAIN (APPROXIMATE) 0 � �_,�� / rr� WASTEWATER SERVICE AREA �.r�r■r !�/'j� �/ o / ��/j" I� r■ WATER SERVICE AREA(CCN) i i o / / / McMill Road ,� s _ , A G(ff/4,0vice '% ., �}EA ■r •ini.zr Statew 713 le 0 m �� co • M it, r r' �� •J ■ H •■ ��j ■ rt■■ /:_ /07 F. M. 3412 I. WesA Brown' Street ' II r■■o %/�j�a G„ Y ■■r■r r■rear-......, `• -A D.A.R.T. Railway111 v I p ' ! F / . L . M. 544 679 SEF2VICE '1,,� N �/�, ; AREA 7a L___ ��'%�� -Il i (t. 0., r 1 c, .,>,„ , ...s?... op41. to/4 ,,,,, ''' A,,,,,,& D.::$ i , ..., y `, ,0„,„ . • , ,,, 7 itr ., r ...,; ■' ��• r.-_ I 1,t_d, .,.1/ ,, j E ■I / • g _.._..k�. S �� s . . .�', _`�" _ COUJN COUNTY.`.�. ' ♦ , �i.�, ,fr t,:\ ,, , ROCKWALL cW.. ,',:,/,I� " ., !. . ; _. ; 4% Ni \ • .� 0 A4000 8000 � HORIZ. miME� WATER &WASTEWATER61 / ,40 SCALE IN FEET SERVICE AREA MAP %�; 'A. 9' § j `' ■ HOFF.HETA■CKS de CARTER.LLP. \ ' ,Q I/ Y Birkhoff,Hendricks&Carter,L.L.P. E. Base Year Data This section documents historical growth trends and base data for the City. This "benchmark" information provides a starting basis of data, as established in the City's Future Land Use Plan and updated in April 2005, and the City's Comprehensive Land Use Plan, adopted in 2011 for the ten-year growth assumptions. One method of predicting future growth is looking at past growth. The historical growth rates for Wylie are shown in Table 1 below. Table 1 HISTORICAL GROWTH RATE City of Wylie, Texas Compounded Year City of Wylie % Change Average Change per Period 1970 (1) 2,675 0.00% 0.00% 1980 (1) 3,152 17.83% 1.65% 1990 (1) 8,716 176.52% 10.71% 2000 (1) 14,965 71.70% 5.55% 2010 (1) 41,427 176.83% 10.72% 2012 (2) 42,804 3.32% 1.65% (1) Source: U.S. Census. (22) Source: Current Population Estimate, North Central Texas Council of Governments, 2011. Over the 40-year period of 1970 to 2010, the City of Wylie experienced a significant amount of growth. The City is continuing to experience an increase in population, housing, and commercial development activity, although the rapid growth experienced through the early 2000's began tapering down in 2006-2007 due to a variety of economic factors. As of December 2012, the City of Wylie had a total of around 212 residential lots in various stages of development, including recently approved zoning cases and plats. The build-out of these lots will increase the existing housing stock as follows: 14,174 existing units (2011) + 212 future units (2012) = 14,386 units or a 1.5% increase. Accordingly, it is anticipated that the City has the lot inventory to maintain the increases in population and housing growth experienced over the last few years. It is also anticipated that the City will continue to receive petitions for the zoning and platting of new subdivisions. j:`.dericai'‘.wylie\2010-145 2011 w&ww,impact fee\reports\w&ww imp fee\report.doc - 1 1 - Birkhoff Hendricks&Carter,L.L.P. Another comparison and useful base data source for population growth is the past trends in residential construction. Table 2 shows the growth trend in residential construction in the City from 2007 to 2011. At the end of 2006 there were approximately 12,418 residential units; this is the base number for percentage of growth. Table 2 RESIDENTIAL BUILDING PERMITS PER YEAR City of Wylie,Texas Year Prior Total Residential Units New Residential Units % Growth 2007 12,418 (1) 675 5.4% 2008 13,093 (1) 539 4.1% 2009 13,653 (1) 265 1.9% 2010 13,904 (2) 270 1.9% 2011 14,174 (2) 212 1.5% Average: 392 new residential units per year over 5 years (I) Source: Current Housing Estimates, North Central Texas Council of Governments, 2007, 2080 and, 2009. (2) City of Wylie Building Department, 2010 and 2011. The growth in housing shown in Table 2 illustrates the recent trend in residential activity for the City of Wylie. The trend shown here reflects that observed for the recent trend in population growth. The City has seen moderate gains in residential growth over the past few years. As mentioned earlier, the City's available lot inventory is increasing. For the purposes of documenting changes in population, land use, density and intensity, the data format to be used as a basis to formulate the land use assumptions will be principally population and land use estimates. These estimates and the land use inventory, from the City's Future Land Use Plan, were used to establish a beginning baseline and updated to January 2012 for the population projections provided by the City. 1) Population and Land Use Existing land uses were documented throughout each of the service areas in development of the Land Use Plan. Residential and non-residential building activity for each of the service areas was then analyzed to establish base population and employment estimates for January 2012. jiclerical\wylie\2010-145 2011 w&ww impact feeArepoIts\w&ww imp fee\report.doc - 1 2- Birkhoff,Hendricks&Carter,L.L.P. The estimated population in January 2012 for both service areas is: Water Wastewater • Population 36,315 42,196 • Dwelling Units 12,748 14,812 • Households 12,197 14,160 These residential calculations are based on the following assumptions: • Occupancy Rate 95.6 percent (2010 U.S. Census for Wylie); and • Average Household Size 2.98 persons/household (2010 U.S. Census). 2) Land Use Prior to an evaluation and projection of future land use patterns, an understanding of existing conditions is essential. Documentation of existing land use patterns within the City and its ETJ was included as part of the Land Use Plan prepared by others. This data was updated based on information provided by the City to reflect residential and non-resident development activity that occurred through January 2012. This documentation provides an overview of the general present physical composition and condition of the City. Table 3 shows a summary of estimated existing land uses for the land area within the water and sanitary sewer service zones. TABLE 3A Existing Land Use For The Water Service Zones—2012 City of Wylie, Texas Acres Used Percent of Land Use (Developed) Developed Area Low Density Residential 1,633 22.41% Medium Density Residential 2,641 36.24% High Density Residential 153 2.10% Commercial /Retail/Office 342 4.70% School, Public/Semi-Public, Services 256 3.51% Downtown Historic District 34 0.47% Utilities/Heavy Industrial 84 1.15% Light Industrial 3 0.04% Parks & Open Space 88 1.21% Agricultural 2,054 28.18% Total Area: 7,288 100.00% jiclericarsvylie 2010-145 201 1 w&ww impact fee leports\w&ww imp fee\repmtdoc - 13- Birkhoff Hendricks&Carter,L.L.P. TABLE 3B Existing Land Use For The Sanitary Sewer Service Zones—2012 City of Wylie, Texas Acres Used Percent of Land Use (Developed) Developed Area Low Density Residential 3,464 27.78% Medium Density Residential 4,333 34.75% High Density Residential 230 1.85% Commercial /Retail/Office 691 5.54% School, Public/Semi-Public, Services 479 3.84% Downtown Historic District 34 0.27% Utilities/Heavy Industrial 641 5.14% Light Industrial 222 1.78% Parks & Open Space 213 1.71% Agricultural 2,160 17.33% Total Area: 12,467 100.00% Table 4 shows a summary of estimated existing land uses (as of January 2012), in acres per 100 persons. TABLE 4A Existing Land Use Per 100 Persons For The Water Service Zones—2012 City of Wylie, Texas Acres Per Land Use Category 100 Persons Low Density Residential 4.50 Medium Density Residential 7.27 High Density Residential 0.42 Commercial /Retail/Office 0.94 School, Public/Semi-Public, Services 0.70 Downtown Historic District 0.09 Utilities/Heavy Industrial 0.23 Light Industrial 0.01 Parks & Open Space 0.24 Agricultural 5.66 Total Area: 20.07 Based upon 2012 water service area population of 36,315 persons. j:\clerical\wylie\2010-145 2011 w&ww impact feeceports\w&ww,imp fee\report.doc - 14- Birkhoff,Hendricks&Carter,L.L.P. TABLE 4B Existing Land Use Per 100 Persons For The Sanitary Sewer Service Zones—2012 City of Wylie, Texas Land Use Category Acres Per 100 Persons Low Density Residential 8.26 Medium Density Residential 10.34 High Density Residential 0.55 Commercial /Retail/Office 1.64 School, Public/Semi-Public, Services 1.14 Downtown Historic District 0.08 Utilities/Heavy Industrial 1.52 Light Industrial 0.53 Parks & Open Space 0.51 Agricultural 5.52 Total Area: 30.08 Based upon 2012 sewer service area population of 42,196 persons. F. Ten-Year Growth Assumptions Growth is characterized in two forms: population (residential land use) and nonresidential land use. Several assumptions were necessary in order to arrive at reasonable growth rates for population and employment in the City of Wylie. The following assumptions were made as a basis from which 10-year projections are initiated: 1) Future land uses will occur as shown on the Future Land Use Plan. 2) The City will be able to finance the necessary improvements to the water and wastewater systems to accommodate expected growth. 3) School facilities will accommodate expected increases in school-age population. 4) Densities will be as projected, based upon anticipated zoning districts. 5) Known or anticipated development projects will occur as presently planned. The 10-year projections, or land use assumptions, are based upon the establishment of a reasonable growth rate based upon past trends and/or other considerations. Considering the increasing trends in population and housing growth(Table 2) and the City's proximity to the Dallas/Fort Worth metropolitan area and combining these factors with anticipated development projects provides a reasonable indication of growth potential. Based upon these assumptions, the annual average number of residential dwelling units constructed per year over the next 10-year period is projected to be approximately 240. A household size of 2.98 persons per household with an occupancy rate of 95.6 percent was used to j.clerical\wylie\2010-145 201 I w&mv impact fee,eportslw&ww imp feeaepmt.doc - 1 5- Birkhoff,Hendricks&Carter,L.L.P. calculate the future population based on the projected residential activity. The 2012 population of 42,804 (source: City of Wylie) is projected to increase to approximately 49,642 by the year 2022, representing a compounded annual growth rate of 1.5%. This rate would generate an average population increase of about 684 persons per year. The following shows the formula for calculating the ten-year growth assumptions: Residential: 240 dwelling units x 0.956 occupancy rate= 229 occupied dwelling units/year 229 occupied dwelling units/year x 2.98 household size= 685 persons/year(+/-) 685 persons/year x 10 years = 6,850 persons net 10-year residential growth "Note: It should be noted that the 10-year population and housing projection assumes growth potential within the existing municipal boundaries and the existing extraterritorial jurisdiction (ETJ). These projections do not assume residential growth beyond the existing ETJ." This rate of growth (1.5% compound annual growth rate) is a conservative reasonable rate for Wylie to be expected to grow at over the next 10 years. The growth rate projected for Wylie is less than the compounded annual growth rate over the last 10 years (3.8%) and is consistent with other comparable cities within the region. The region, in which Wylie is located, despite the economic slowdown, is one of the State's fastest growing population and employment centers. Table 5 shows the average annual compounded growth rates for other cities in the area and for Collin County from 2000 to 2006 and 2006 to 2010: TABLE 5 Populations and Growth Rates of Area Cities and Collin County—2000 to 2006 and 2006 to 2010 Compounded Compounded 2000 2006 Average 2010 Average City/Jurisdiction Annual % Annual % Population Population Change Population Chan e g (2000-2006) (2006-2010) Wylie 15,132 32,745 13.73% 41,427 6.1% Allen 43,554 73,344 9.07% 84,253 3.5% Frisco 33,714 80,374 15.58% 116,989 9.8% McKinney 54,369 107,240 11.99% 131,117 5.2% Murphy 3,099 12,754 26.59% 17,708 8.6% Plano 222,030 254,644 2.31% 259,841 0.5% Prosper 2,097 5,215 16.40% 9,423 15.9% Collin County 491,675 699,675 6.06% 782,341 2.8% Source: U.S. Census, 2000 and 2010 and US. Census Estimates (2006). j:lcleical`wylie12010-145 2011 w&ww impact fee\reports\w&ww vnp feeaeport doc - 16- Birkhoff,Hendricks&Carter,L.L.P. Table 5 illustrates that the regional growth pattern is continuing to move outward from Dallas toward the City of Wylie. Those cities that experienced the greatest amount of growth from the 1980s to the 1990s have achieved significant levels of build-out and those cities further north have begun to experience significant population and housing increases. Those cities north and west of Wylie are currently experiencing growth rates similar to those projected for Wylie through 2022. The data in Table 5 splits the decade from 2000 to 2010 at 2006 to provide a depiction between the rapid population growth experienced into the mid 2000's and the slowdown in development experienced since 2006. The projected annual growth rate for the City of Wylie and the resulting population projection of 49,642 persons for the 10-year planning horizon is considered reasonable for planning purposes. As mentioned, this growth is projected throughout the City's water and wastewater service area, with a substantial amount of the growth being beyond the current municipal boundaries during the next ten years. The above mentioned growth rate represents growth throughout the water and wastewater service zones. It is anticipated that most of this projected growth will ultimately be incorporated into the City service area limits for several reasons: 1) More stringent environmental laws pertaining to septic waste systems. 2) Increasing insurance rates outside corporate City limits. 3) The City's progressive philosophy regarding water and sewer line extensions. 4) Proposed upgrading of construction standards in the City's ETJ. Changes in population affect the use of land. In the case of Wylie, increased population is due to the conversion of vacant or agricultural land into residential and other land uses. Non-residential development will increase in order to provide the goods and services that the increased population will demand. The estimation of the additional acres to be developed for the next 10 years will aid in the determination of demand for additional water and wastewater facilities. j i\clerica]\wyle\2010-145 2011 w&ww Impact fee\repotts\w&ww imp fee\report.doc - 17- Birkhoff,Hendricks&Carter,L.L.P. Table 6 shows the additional Retail/Office, Commercial, and industrial land uses required for the increase in population projected through 2022 (6,850 people). TABLE 6 TEN-YEAR LAND USE PROJECTIONS -- 2022 For The Water Service Zones—2022 City of Wylie, Texas Future Acres Acres Required For Land Use Per 100 Persons 6850 Persons Commercial/Retail/Office 1.80 123 School, Public/Semi-Public, Services 0.67 46 Utilities, Heavy and Light Industrial 2.50 171 Parks & Open Space 1.03 71 Total Acres: 6.00 411 Source: City of Wylie, April 2005. The future acres per 100 persons reflect those ratios that have been observed for Texas cities with healthy local economies. It should be noted that these ratios also closely reflect the existing land use mix for Wylie's water and wastewater service areas. The ratios are used to calculate the amount of non-residential development that the local population may support. G. Ultimate Population Projection An ultimate, or holding capacity, land use and population projection was also established in the City of Wylie's Future Land Use Plan. First, known densities of development were considered. Then, based upon the remaining developable vacant land in Wylie and its ETJ, densities of anticipated development projects were applied. The ultimate population of the City of Wylie is a function of anticipated residential land use area (acres), housing density (dwelling units per acre), and population density (persons per dwelling unit). Based upon the land uses identified on the Future Land Use Plan, the total ultimate land use areas of residential development were calculated using the density standards adopted as part of the Future Land Use Plan. The ultimate holding capacity for the planning area, assuming that each residential area is built out to its maximum capacity, generates a maximum population of approximately55,900 persons for the water service area and 75,600 persons for the sewer service area, excluding the unincorporated lake areas. j:\clericalhwylie12010-145 2011 w&ww impact fee reports\w&ww imp fee\report.doc - 18- Birkhoff,Hendricks&Carter,L.L.P. H. Summary The data used to compile these land use assumptions were from three sources, anticipated development for the City of Wylie, residential building data and other data from the City, and information from the Future Land Use Plan. The ten-year growth projections were calculated based upon reasonable growth rates and trends for Wylie and the surrounding area. Ultimate projections were based upon the holding capacity of vacant land using land use types and applying densities as established by development policies, the Future Land Use Plan, and known proposed development plans. The land use assumptions may be summarized as follows: 1) The Wylie wastewater planning area contains approximately 19.48 square miles, about 47% of which is presently undeveloped land or right-of-way. 2) The 2012 estimated population in the existing water service area is 36,315. The 2012 estimated population in the existing wastewater service area is 42,117. 3) The ten-year growth projections were calculated using a compounded average annual growth rate of approximately 1.5%. 4) The ten-year population projection for Wylie is approximately 42,196 persons inside the water service area and 48,937 in the sanitary sewer service area. As noted, the population within the water service area excludes those residents obtaining water from providers other than the City of Wylie and the population within the sanitary sewer service area excludes a small percentage not connected to the wastewater system. 5) The ultimate (build-out) population within the water service area is approximately 55,900 persons and 75,600 persons in the wastewater service area, according to the adopted Land Use Plan. j:\clericalw ytie12010-145 2011 w&ww impact fee\reports\w&ww imp feet eport.doc - 19- Birkhoff,Hendricks&Carter,L.L.P. IV. DEFINITION OF A SERVICE UNIT — WATER AND WASTEWATER Chapter 395 of the Local Government Code requires that impact fees be based on a defined service unit. A "service unit" is a standardized measure of consumption, use generation, or discharge attributable to an individual unit of development calculated in accordance with generally accepted engineering or planning standards. This update defines a water and wastewater service unit to be a 3/4-inch water meter and has referred to this service unit as a Single Family Living Unit Equivalent (SFLUE). The SFLUE is based on the continuous duty capacity of a 3/4-inch water meter. This is the typical meter used for a single-family detached dwelling, and therefore is considered to be equivalent to one "living unit". Many single-family dwellings were constructed with 5/8-inch meters in the City; therefore, 5/8-inch meters are also considered one "living unit". Other meter sizes can be compared to the 3/4-inch meter through a ratio of water flows as published by the American Water Works Association as shown in Table 7 below. This same ratio is then used to determine the proportional water and wastewater impact fee amount for each water meter size. TABLE 7 Living Unit Equivalencies For Various Types and Sizes of Water Meters Continuous Duty Meter Type Meter Size Maximum Rate (gpm) (a) Ratio to 3/" Meter Simple 3/" 15 1.0 Simple 1" 25 1.7 Simple 11/2" 50 3.3 Simple 2" 80 5.3 Compound 2" 80 5.3 Turbine 2" 100 6.7 Compound 3" 160 10.7 Turbine 3" 240 16.0 Compound 4" 250 16.7 Turbine 4" 420 28.0 Compound 6" 500 33.3 Turbine 6" 920 61.3 Compound 8" 800 53.3 Turbine 8" 1,600 106.7 Compound 10" 2,300 153.3 Turbine 10" 2,500 166.7 Turbine 12" 3,300 220.0 (a) Source: AWWA Standard C700(1995)- C703 (1996) j:\clerical\wylie\2010-145 201 I w&ww impact feel epoits w&ww imp fee\lapin/.doc -20- Birkhoff,Hendricks&Carter,L.L.P. V. CALCULATION OF WATER & WASTEWATER- LIVING UNIT EQUIVALENTS The City of Wylie provided the existing water meter count by size category as of January 2012. In total, there are 11,984 water meters serving the existing population of 36,315 residents and businesses. Table 8 shows the number of existing meters, the living unit equivalent factor and the total number of living unit equivalents for water accounts. The City also provided wastewater accounts as of January 2012. There are 13,363 accounts serving 42,196 residents and businesses. Table 9 illustrates the existing accounts and SFLUE's. Using the growth rate provided by the Land Use Assumptions prepared by the City, a straight- line extrapolation of water meters and wastewater accounts were calculated for the year 2022. Living unit equivalents were then applied to the water meters and wastewater accounts for 2012 and 2022 resulting in a total number of living units. The difference in the total number of 2012 and 2022 living units results in the new living unit equivalents during the impact fee period. The calculation of living unit equivalents is summarized in Table 8 and Table 9. j.clerical\wytte\2010-145 2011,v&ww impact fee\repo is\w&ww imp fee\repmt.doc -21 - Birkhoff,Hendricks&Carter,L.L.P. TABLE 8 Water Living Unit Equivalents 2012 - 2022 2012 2022 New Number Living Unit Total Number Living Unit Total SFLUE's Meter Size of Equivalent Number of Equivalent Number During Water Ratio for 1" of Living Water Ratio for 1" of Living Impact Fee Meters Used Units Meters Used Units Period 3/4" 11,639 1.0 11,639 13,499 1.0 13,499 1,860 1" 108 1.7 180 125 1.7 209 29 1-1/2" 25 3.3 83 29 3.3 97 13 2" 184 6.7 1,227 213 6.7 1,423 196 3" 5 16.0 80 6 16.0 93 13 4" 13 28.0 364 15 28.0 422 58 6" 7 61.3 429 8 61.3 498 69 8" 1 106.7 107 1 106.7 124 17 Totals 11,982 14,109 13,896 16,363 2,254 TABLE 9 Wastewater Living Unit Equivalents 2012-2022 2012 2022 New Number Living Unit Total Number Living Unit Total SFLUE's of Water of Water Durin Meter Size Equivalent Number Equivalent' Number g Meters Meters „ Im act Fee Ratio for 1 of Living Ratio for 1_ of Living p w/Sewer Used Units �/Sewer Used Units Period Accounts Accounts 3/4" 13,020 1.0 13,020 15,100 1.0 15,100 2,080 1" 108 1.7 180 125 1.7 209 29 1-1/2" 25 3.3 83 29 3.3 97 13 2" 184 6.7 1,227 213 6.7 1,423 196 3" 5 16.0 80 6 16.0 93 13 4" 13 28.0 364 15 28.0 422 58 6" 7 61.3 429 8 61.3 498 69 8" 1 106.7 107 1 106.7 124 17 Totals 13,363 15,490 15,498 17,965 2,475 -22- .1,clerical\wylieA2010-145 2011 w&ww impact feeArepmts,w&nv e imp feeAreport.doc Birkhoff,Hendricks&Carter,L.L.P. VI. WATER DISTRIBUTION SYSTEM Birkhoff, Hendricks & Carter, L.L.P. Professional Engineers prepared computer models for the years 2012 and 2022. The models were developed from residential population projections and planning units provided by the City of Wylie. Employment population was considered in a similar manner. The land areas follow closely to the construction of major facilities in the system as outlined in Figure 2. These facilities include major distribution lines, pump stations, ground storage reservoirs and elevated storage tanks. All computer models were run for the Maximum Hourly Demand and the Minimum Hourly Demand to insure proper sizing of the facilities to meet peak demand periods. A. Existing Pump Stations, Ground Storage Reservoirs & Elevated Storage Tanks For purposes of this Impact Fee, the existing Nortex, North Texas Municipal Water District and Newport Harbor Pump Stations, ground storage reservoirs and two elevated storage tanks are considered fully utilized in the impact fee calculation. TABLE 10 Water Distribution System-- Existing Pump Stations & Ground Storage Total Number of Total Number Rated Ground Ground Storage of Capacity Storage Available Pump Station Pumps (MGD) Tanks (Gallons) Nortex 5 9.20 2 2,417,000 NTMWD 4 2.88 -0- *0 Newport Harbor 4 5.84 1 2,000,000 Total: 3 4,417,000 * - The NTMWD and TCEQ Determined No WTP Ground Storage Is Dedicated to Wylie Elevated Storage Tanks Capacity in Gallons Creekside Elevated Storage Tank 2,000,000 South Ballard Elevated Storage Tank 250,000 Regency(Decker) Elevated Storage Tank 750,000 Total 3,000,000 The pump stations and ground storage facilities were analyzed with the maximum daily demand, while elevated storage act dynamically and therefore are analyzed utilizing the difference between the Maximum Hourly Demand and the Maximum Daily Demand. j:\cleical\wylie\2010-I45 2011 w&ww impact fee\repo ts,w&ww imp fee3report.doc -23- Birkhoff,Hendricks&Carter,L.L.P. B. Distribution Lines The distribution lines consist of all lines within the service area boundary supplying water to customers in the City of Wylie. Lines vary in size from 5/8-inch and 3/4-inch services to 24-inch transmission lines. Unless it is expected a smaller diameter water line will be constructed by the City of Wylie, only those water lines 12-inches and larger in diameter were considered in the Impact Fee calculations. The cost of water lines includes construction cost, appurtenances (water valves, fire hydrants, taps and the like), utility relocations, purchase of easements and engineering costs. Financing cost over a 20-year term with an assumed bond rate of 5% is included for each project. Unit cost for proposed capital improvement water lines 12-inches and larger in diameter were classified as City initiated water lines including the full cost of the facility. Developer initiated water line projects, 12-inches or less in diameter, are not included in this Impact Fee analysis, as the cost for these size lines are the responsibility of the developer. C. Water Supply The City of Wylie currently receives all of its water supply from the North Texas Municipal Water District (NTMWD). Wylie's allocation of the capital cost of services as a customer of the NTMWD was specifically excluded from the impact fee analysis. If included, Wylie's share of the NTMWD capital cost could include the original construction cost, expansion cost, financing cost, engineering cost and real estate cost of the following components: 1) Water Rights Cost in Lake Lewisville and Other Reservoirs 2) Raw Water Intake Structures 3) Raw Water Pump Stations 4) Water Treatment Plant and Expansions 5) High Service Pump Stations 6) Transmission Lines 7) NTMWD Owned Ground Storage Facilities 8) Metering Facilities j:\clerical,avylie`:2010-145 2011 w&ww impact fee\Ieports`w&v v imp fee`cepat.doc -24- Birkhoff,Hendricks&Carter,L.L.P. D. Water Distribution System Capital Improvement Projects In order to meet the demands of the anticipated growth over the next 10-years, as provided in the Land Use Assumptions, certain water distribution system improvements are required. Figure 2 shows the recommended system improvements and Table 11 itemizes each project and the project cost. These recommended improvements form the basis for the Water System Impact Fee Calculation. Actual capital cost, including construction, engineering and easements of the various elements of the existing water distribution system was utilized where the infoiiiiation was known. The existing cost of facilities was determined from records provided by the City of Wylie. Where actual costs are not known, an average cost in 2012 dollars has been calculated. The average unit cost is from a limited survey of projects, which bid recently, plus an estimated cost for engineering and easements. There are many variable factors that can have a significant impact on the actual construction cost of a project such as local conditions, material cost increases and fuel cost increases to name a few. The capital improvement plan provides for system improvements within the defined service area. Some of the system improvements may be physically located beyond the boundaries of the services area, but are necessary to provide adequate system service and capacity. j:AclericalAwylieA2010-145 2011 w&ww impact feeA,eports\w&ww imp feeAreport.doc -25 a v, pg tllwo-m ux uw '�/ ,rum- `3 ` CHOW wx L `1 1 # 1 ..---" t € ." ;� • '''' Lavon Lake mil.RE CITY OF WYLIE 11, ":7-;-',-.a 444kii''''',"7:-,---,-,;:r .Iigailif,NT,r1 i •,,,AE,:,,, ,,7"717,,,!,-1;7,S -'1 ',--•• .• f° ' 7� '/" e .; . ° '% WATER DISTRIBTION MASTER PLAN / ,1 ' .• P `, #,' ,- roi l wn wow NIWM S4' to ,.a '�''-' ;ff" ..— snwsl ax ,i adowr.NE�DRICKS&crRax u.P• COIMATIND a i_ �_ ,/"";<•.�li'f i s/ '� 'g-. '+�. �.. o.P rare - ,..4,,,��—v'.t� .O ist;:;'p .ate e. .o.rtm _ � _ _ A O i OY� _ 4x: ° Via. e r! ,, OA-iii, - o 0 0 - o olicitio A� -"_ ;6 o�o ,o o_ o:o ,,set �j a�miar . . o �� ww 1.w.. j M U -_• - � °Is s`-�.o`LL 541119 IOwml 4"a�"J 1.. - i O O �`f, (: ytyk �/ a It PM 4^.r. i :,.,u .r' '.'rwow wxw0O 0-w00«,U,4 F d / .as VA.. �.,�a»;� �f e. �to o o o ^ - ovi- .i© EAST BROWN STREET PUMP STATION _ r ,ems�:rtr;' o c ° 3' P� € .. �J /� •'..'"ice/T E • Y AW ° o o °;�., t o `o ° !- E. a .:.-/ .e..P ,�°� ,�,,/ °4�Iwlaw�l,... i `'t+, L rsDn VI,xi ,xi. �� . , m� '. / f ,_,moo„Ina 1,11 /� :::RT HARBOR PUMP STATION wm e. r 5 Naln a Zone �/ ktv* LEGEND General urban ZoneP -: e JUNCTION NODES '"' *+� Suburban Zone �. 1 Urban Center Zone '�J' ` ----- / "le , - -+ MONO WATER LINE AND SIZE -r�s� �'�� ....�w PROPOSED WATER LMIE AND SIZE # i % `°fr * EXISTING ELEVATED STORAGE TANK w{- :- CITY OF WYLIE '�� _; � '�"� .+° Ii!i B ® PROPOSED ELEVATED STORAGE TANK LAND USE MAP • % itif e DOSING GROUND STOWE TANK NORTEX PUMP STATION JANUARY 17,2012•i C ,u.ri- / ^` ' _, ^�.,, /�f-. �'� �� .�`- ® PROPOSED GROUND STORAGE TANK \'.,e',.y,, : UMW PIMP SD171ON NOTE:A Comprehensive Plan shall not constitute zoning regulations \'' l or establish zoning district boundaries. / SERVICE AREA BOUNDARY F/GURE 2 /IN.R.RWAAVRosiVA[wn move MUNI Birkhoff Hendricks&Carter,L.L.P. (2/17/2012) TABLE 11 CITY OF WYLIE, TEXAS WATER DISTRIBUTION SYSTEM 10-YEAR CAPITAL IMPROVEMENT PLAN Water Lines Opinion of Project Construction Debt Service Total Project No. Year Project Size Cost(1) (2) CostP Ll 2012 West Brown Distribution Line 12" $ 478,009 $ 128,782 $ 606,791 L2 2012 East Brown Distribution Line 12"-24" $ 931,486 $ 489,031 $ 1,420,517 L3 2012 State Highway 78 Distribution Line No. 1 12"-24" $ 1,000,500 $ 525,264 $ 1,525,764 L4 2012 State Highway 78 Distribution Line No.2 12" $ 345,511 $ 181,394 $ 526,905 Subtotal: Water Lines $ 2,755,505 $ 1,324,471 $ 4,079,976 Pumping and Storage Facilities Opinion of Project Construction Debt Service Total Project No. Year Project Capacity Cost(1) (2) Cost P1 2012 East Brown Street Base Pump Station 6.40 MGD $ 2,065,000 $ 1,084,125 $ 3,149,125 S1 2012 East Brown Street Ground Storage Reservoir No. 1 1.5 MG* $ 1,200,000 $ 630,000 $ 1,830,000 P3 2013 Newport Harbor Pump Station Improvements 11.20 MGD $ 394,000 $ 206,850 $ 600,850 S2 2014 South Ballard Elevated Storage Tank Improvements 2.0 MG $ 3,540,000 $ 1,858,500 $ 5,398,500 P2 2012 East Brown Street Pump Station Phase II improvements 10.66 MGD $ 220,000 $ 115,500 $ 335,500 Subtotal: Pumping and Storage Facilities $ 7,419,000 $ 3,894,975 $ 11,313,975 Previous Water System Bonds Debt Service Year Project %Utilized Principle (Actual) Total Cost 2007 Utility Fund Certificate of Obligation N/A $ 3,633,000 $ 3,633,000 Subtotal:Previous Water System Bonds $ 3,633,000 $ - $ 3,633,000 Planning Expenses Opinion of Debt Service Total Project Year, Project Cost(1)(b) (2) Cost 2012 Update Water Distribution System Master Plan $ 30,500 $ - $ 30,500 2012 Water Impact Fee $ 30,000 $ - $ 30,000 Subtotal:Planning Expenses: $ 60,500 $ 60,500 Total Expenses For Impact Fees Debt Service Project Principle (2) Total Cost Water Transmission Lines $ 2,755,505 $ 1,324,471 $ 4,079,976 Pumping and Storage Facilities $ 7,419,000 $ 3,894,975 $ 11,313,975 Utilized Percentage of Previous Water System Bonds $ 3,633,000 $ - $ 3,633,000 Planning Expenses $ 60,500 $ - $ 60,500 Grand Total:Water Distribution System CIP Improvements $ 13,868,005 $ 5,219,446 $ 19,087,451 Notes: (1) Opinion of Cost includes: a) Engineer's Opinion of Construction Cost b) Professional Services Fees(Survey,Engineering&Testing) c) Cost of Easements based on$15/L.f.of Open Cut Installation unless planned installation in existing right-of-way (2) Debt Service based on 20-year simple interest bonds at 5% 1:\C leicni\WyI soot Ih4Ui yoits Roi n W--W W Clr cis\wacr -27- Birkhoff,Hendricks&Carter,L.L.P. Utilized Capacity Utilized capacity for the water distribution system was calculated based on the water line size required for each model year (2012, 2022 and build out). Master planning of the water distribution system is based on the maximum daily demand, maximum hourly demand, and the minimum hourly demand. Pump station capacity is generally based on the maximum daily system demand while transmission and distribution facilities are sized based on either the maximum hourly demand or the minimum hourly demand, whichever demand is greater for a particular water line. Often, the capacity of a water line is determined by the flows generated by the minimum hourly demand. The minimum hourly flows are usually higher in those lines that are used to refill elevated storage. For each line segment in the water distribution model, the build-out flow rate in the line was compared to the flow rate in the same line segment for the 2012 and the 2022 models. The percentage of utilized capacity was calculated for each year based on the build-out capacity. The utilized capacity during the Impact Fee period is the difference between the year 2022 capacity and the year 2012 capacity. Table 12 below summarizes the project cost and utilized cost over the impact fee period of 2012 - 2022 for each element of the Water Distribution System. The utilized capacity for each water distribution facility, both existing and proposed, is presented in detail in Impact Fee Capacity Calculation Tables 13 and 14. TABLE 12 Summary of Eligible Capital Cost and Utilized Capacity Cost 20-Year or Utilized Water System Facility Outstanding Project Capacity ($) in the Cost CRP Period Existing Water System Bonds $3,633,000 $3,633,000 Existing Transmission/Distribution Lines $5,259,608 $1,462,816 Existing Pumping, Storage & CCN $11,557,378 $3,227,304 • Proposed Pumping, Storage & CCN $14,333,475 $6,197,676 Proposed Transmission/Distribution Lines $4,079,976 $1,880,588 Planning Expenses $60,500 $60,500 Total $38,923,937 $16,461,885 j wylieA20 I 0-145 2011 w&ww impact feeAreports\w&ww imp fee repoia doc -28- Birkhnff,Hendricks and Carter,L.L.P. TABLE 13 z n2olz CITY OF WYLIE, TEXAS WATER DISTRIBUTION IMPACT FEE STUDY PROPOSED WATER FACILITIES Facility Cost ($) Capacity Utilized("/) Capacity Utilized ($) Debt Service 20 Year Debt In The In The Project' Year Projected Engineering& Interest Service Utilizing Total 20 Yr. CRF CRF No. System Improvements Coast. Capacity Coast. Testing,, Rate% Simple Interest Project Cost 2012 2022 Period 2012 2022 Period Newport Harbor Pump Station P3 (I) Pump Station Improvements [4] 2013 1120 MGD $350.000 $44,000 5% $206,850 $600,850 54.0% 79.0% 25.0% $324,459 $474,672 $150,213 S3 (1) Ground Storage Reservoir No.2 2023** 05MG $650,000 $60,000 5% $372,750 $1,082,750 0.0% 0.0% 0.0% $0 $0 $0 Nortex Pump Station S4 (1) Replace Ground Storage Reservoir I 2023** 1.0 MG _ $1,200,000 $70,000 5% $666,750 $1,936,750_ 0.0% 0.0% 0.0% _ $0 $0 $0 East Brown Street Pump Station P1 (I) Base Pump Station [3] 2012 6.40 MGD $1,900,000 $165,000 5% $1,084,125 $3,149,125 45.0% 100.0% 55.0% $1,417,106 $3,149,125 $1,732,019 Sl (1) Ground Storage Reservoir No.I 2012 1.5MG* $1,100,000 $100,000 5% $630,000 $1,830,000 45.0% 100.0% 55.0% $823,500 $1,830,000 $1,006,500 P2 (1) Phase II Pump Improvements [5] 2012 10.66 MGD $210,000 $10,000 5% $115,500 $335,500 0.0% 53.0% 53.0% $0 $177,815 $177,815 Proposed Elevated Storage S2 (I) South Ballard Elevated Storage Tank 2014 2.0 MG $3,300,000 $240,000 5% $1,858,500 $5,398,500 23.0% 81.0% 58.0% I $1,241,655 $4,372,785 $3,131,130 Proposed Facility Total $8,710,000 $689,000 $4,934,475 $14,333,475 $2,565,065 $10,004,397 $6,197,676 - Construction Cost reduced by$475,000 for NTMWD Contribution **- These projects are required for Build-out but not in 10 year CIP CITY OF WYLIE, TEXAS WATER DISTRIBUTION IMPACT FEE STUDY EXISTING WATER FACILITIES Facility Cost ($) - Capacity Utilized('Ni) Capacity Utilized ($) Debt Service 20 Year Debt'. In The In The Project Year Existing Engineering& Interest Service Utilizing Total 20 Yr. CRF CRF No. System Improvements Const. Capacity Coast. Testing,', Rate% Simple Interest Project Cost$ 2012 2022 Period 2012 2022 Period Newport Harbor Pump Station ES I Ground Storage Reservoir No.1 2010 2 0 MG $1.868,862 $70,200 5% $1,018,008 $2,957,070 76.0% 100.0% 24 0% $2,247,373 $2,957,070 $709,697 Nortex Pump Station EPl Pump Station Improvements [5] 2007 9.2 MGD S1,130,939 $95,000 5% $643,618 $1,869,557 54.0% 79.0% 25.0% $1,009,561 $1,476,950 $467,389 ES3 Ground Storage Reservoir No.2 2010 15 MG $1,493,947 $45,000 5% $807,947 $2,346,894 50.0% 100.0% 50.0% $1,173,447 $2,346,894 $1,173,447 Existing Elevated Storage ES2 Creekside Elevated Storage Tank 2009 2.0 MG $2,728,660 $146,000 5% $1,509,197 $4,383,857 61.0% 81.0% 20.0% $2,674,153 $3,550,924 $876,771 Existing Facility Total $7,222,408 $356,200 $3,978,770 $11,557,378 $7,104,534 $10,331,838 $3,227,304 Facilities Total Existing+Proposed $15,932,408 $1,045,200 $8,913,245 $25,890,853 $9,669,599 $20,336,235 $9,424,981 (I) Estimated Cost [2] Total Number of Pumps nck,k,nwrumzoi of o$o,po,ucrwa,s-r. -29- Birkhoff.Hendricks Carter,L.L.P. 2/17/2012 TABLE 14 CITY OF WYLIE, TEXAS WATER SYSTEM IMPACT FEE STUDY PROPOSED CIP-WATER LINES Debt (°l) Utilized Ca`acity ($) Utilized Capacity Pipe Length Diameter Avg.Unit Total Capital Service 20 Year Debt Total 20 Year Number Date of Const. Cost Service Utilizing Project (Ft.) (Inches) Cost ($) Intersest ($/Ft.) Simple Interest Cost ($)_ During During Rate Xn 2012 2022 Fee Period 2012 2022 Fee Period Project No.L1 -West Brown Distribution Line [679 Service Area] This project connects the existing 12"waterline at FM 1378 and connects the existing 12"waterline at Sanden&Ann Drive to the existing 12"waterline at Westgate Way. I 2 P-391 1,050 12 $85.66 $89,948 $24,233 $114,181 20% 43% 23% $22,836 $49,098 $26,262 2 P-396 300 12 $85.66 $25,699 $6,924 $32,623 44% 100% 56% $14,354 $32,623 $18,269 2 P-407 1,040 12 $85.66 $89,091 $24,002 $113,093 40% 92% 52% $45,237 $104,046 $58,809 2 P-151 1,920 12 $85.66 $164,476 $44,312 $208,788 40% 92% 52% $83,515 $192,085 $108,570 2 P-404 1,270 12 $85.66 $108,794 $29,311 $138,105 40% 94% 54% $55,242 $129,819 $74,577 Subtotal: 5,580 2012 $478,009 5% 128,782 $606,791 $221,184 $507,671 $286,487 Project No.L2-East Brown Distribution Line [679 Service Area] This project connects the existing 12"waterline at SH 78 to the existing 12"waterline in Eubanks Way. 2 P-430 920 24 $257.32 $236,731 $124,284 $361,015 40% 85% 45% $144,406 $306,863 $162,457 2 P-012 2,540 24 $257.32 $653,584 $343,132 $996,716 40% 85% 45% $398,686 $847,208 $448,522 2 P-365 320 12 $128.66 $41,171 $21,615 $62,786 40% 85% 45% $25,114 $53,368 $28,254 Subtotal: 3,780 2012 $931,486 5% 489,031 $1,420,517 $568,206 $1,207,439 $639,233 Project No.L3-State Highway 78 Distribution Line No. 1 [679 Service Area] This project connects the existing waterline near Birmingham Avenue to the existing 12"waterline in East Brown Street. 2 P-374 910 20 $226.97 $206,546 $108,437 $314,983 40% 85% 45% $125,993 $267,736 $141,742 2 P-376 1,650 20 $226.97 $374.507 $196,616 $571,123 40% 85% 45% $228,449 $485,454 $257,005 2 P-379 460 12 $136.18 $62,645 $32,889 $95,534 40% 85% 45% $38,213 $81,204 $42,990 2 P-402 1,310 24 $272.37 $356,803 $187,322 $544,125 40% 85% 45% $217,650 $462,506 $244,856 Subtotal: 4,330 2012 $1,000,500 5% $525,264 $1,525,764 $610,305 $1,296,900 $686,593 Project No.L4-State Highway 78 Distribution Line No.2 [679 Service Area] This project connects the existing 12"waterline in East Brown Street to the existing 12"waterline in Eubanks Lane. 2 P-377 1,680 12 $73.20 $122,978 $64,564 $187,542 40% 98% 58% $75,017 $183,792 $108,775 2 P-378 3,040 12 $73.20 $222,532 $116,830 $339,362 40% 87% 47% $135,745 $295,245 $159,500 Subtotal: 4,720 2012 $345,511 5% $181,394 $526,905 $210,762 $479,037 $268,275 Proposed Water Line CIP Total I $2,755,505 $1,324,471 $4,079,976 $1,610,457 $3,491,047 $1,880,588 1-City Participte in Cost Oversize 2-City Initiated and Funded 1:\CLERICAL\Wylie\2010-145 2011 W&WW Impact Fee\Reports\W&WW hnp Fee\Table X-Proposed Waterlines Utilized Capacity.xls -30- Biroho l:Hendrick,Carter,L.L.P 2/172012 TABLE 14 CITY OF WYLIE, TEXAS WATER SYSTEM IMPACT FEE STUDY EXISTING CIP-WATER LINES (%)Utilized Capacity ($) Utilized Capacity Avg-Unit Year Debt Total 20 Year Pipe g Lenth Diameter Date 01 Total Capital Service 20 Cost Service Utilizing Project Number (Ft.) -(Inches) Cmtat. Cost($) [atersest- During During ($/Ft.) Rate'% Simple Interest Cost($) b 2012 2022 Fee Period 2012 2022 Fee Period Project No.ELI-East Alanis Drive Distribution Line 1679 Service Area] This project will connect the existing 20"waterline along South Ballard Avenue to the existing 12"waterline alone Alanis Drive west of Martinez Lane 2 P-387 2,090 12 S56.10 $117,259 561,561 S178,820 42% 82% 40% $75,104 S146,632 $71,528 2 P388 410 12 65610 S21,003 S12,077 S35,080 100% 100% 0% S35,080 835,080 $0 2 0-222 340 12 S56.10 S19,076 S10,015 S29,091 100% 100% 0% S29,091 S29,091 80 2 P-381 840 12 656-10 S47,128 S24,742 S71,870 100%. 100% 0% S71,870 871,87(1 S0 2 0-221 500 12 056.1(1 S28,052 514,728 S42,780 1(10% 100% 0% S42,780 S42,780 SO Subtotal: 4,180 2005 5234,518 5% 123,123 $357,641 $253,925 $325,453 $71,528 Project No.EL2-Creekside(Riverchase)Distribution Linel 1730 Service Area] This project connects the existing 16"waterline east of the Creekside Estates Subdivision to the existing 12"waterline at Creekside Estates Drive I 0-352 2,480 20 S41.67 S108,302 S56,859 5165,161 68% 90% 22% S112,310 S148,645 S36,336 1 P-199 1,670 20 S41.67 S72,929 S38,288 SI11,217 68% 90% 22% S75,628 S100,096 S24,468 1 P-375 2,250 20 043.67 998,258 551,585 S149,843 91% 100% 9% $136,357 S149,843 S13,486 Subtotal: 6,400 2006 $279,490 5% 146,732 $426,222 $324,295 8398,584 $74,290 Project No.EL3-McCreary Road Water Distribution Line 1730 Service Area] This project connects the existing 12"waterline at the Southfork Mobil Howe to the existing 12"waterline in Creekside Estates Phase 4. 2 P-218 1,940 16 6150.95 5195,847 5102,820 S298,667 68% 90% 22% S203,094 5268,801 S65,707 2 P-371 3,110 16 S100.95 5313,962 S164,810 S478,792 68% 90% 22% S325,578 S430,912 S105,334 2 P-223 140 12 S75.71 S25,743 513,515 S39,258 100% 100% 0% S39,258 S39,258 SO 2 P-135 2,480 20 5126-19 S312,952 S164,300 S477,252 68% 90% 22% S324,531 S429,527 S104,995 Subtotal: 7,870 2007 $848,504 5'0, $445,465 $1,293,969 $892,461 $1,168,498 $276,036 Project No.EL4-F.M.1378 Distribution Line(South) 1730 Service Area] This project connects the existing 12"waterline along F.M.1378 at Brown Street to the existing 12"waterline in Lakefield Drive. 2 P-360 840 12 672.57 S60,960 S32,004 S92,964 67% 95% 28% S62,286 588,316 S26,030 3 P-I53 1,830 12 S72.57 S132,806 S69,723 S202,529 67% 95% 28% S135,694 5192,403 $56,708 Subtotal: 2,670 2009 $193,766 5% 101,727 $295,493 $197,980 $280,719 $82,738 Project No.EL5-South Ballard Distribution Line [619 Service Area] I This pro-ect connects the existing 12"&8"waterlines at the inteiseetion of Birmingham S South Ballard to the existing 12"waterline at Alanis Drive. II 2 P-382 630 16 S203.08 5127,919 567,168 $195,107 21% 27% 6% S40,972 S52,679 S11,706 2 0-369 700 16 S203.08 5142,154 S74,631 9216,785 15% 49% 34% S32,518 S106,225 S73,707 2 P-181 600 16 .52(13.08 5121,846 S63,969 S185,815 22% 59% 37% S40,879 $109,631 S68,752 2 0-384 560 16 0203.08 6113,721 S59,705 S173,428 21% 82% 61% S36,420 S142,211 S105,791 Subtotal: 2,490 2009 $505,662 50. $265,473 $771,135 $150,789 $410,746 $259,956 Project No.EL6-Spinnaker Way Water Line 1730 Service Area] This project connects the existing I8"waterline at Anchor Drive to the extsting 12"waterline at Coral Reef Lane. 2 I P-372 750 12 S177.31 S112,981 S69,816 S202,799 55% 97% 42% $111,539 S196,715 $85,176 Subtotal: 750 2009 - $131,983 5% 869,816 $202,799 $111,539 $196,715 $85,176 Project No.EL7-F.M.1378 Distribution Line(North) 1730 Service Area] I This project connects the existing 12"waterline at Anchor Drive to the existing 12"waterline along F.M.1378 at McMillen Road. I 2 P-399 700 20 5166.14 5116,435 061,126 S177,563 54% 99% 45% S95,884 S175,787 S79,903 2 0-186 490 18 S149.70 S71,354 538,511 S111,865 71% 91% 20% S79,424 S101,797 S22,373 2 P-025 1,020 18 S149.70 5152,696 S80,165 S232,861 68% 93% 25% $158,345 S216,560 058,215 2 P-024 980 18 5149.70 S146,708 S77,021 S223,729 70% 92% 22% S156,610 S205,830 S49,220 2 0-401 1,600 18 S149.70 S219,522 5125,749 $365,271 68% 92% 24% S248,385 S336,050 S87,665 2 P-155 2,320 16 613307 0308,718 5162,077 S470,795 54% 93% 39% S254,229 S437,839 S183,610 2 P-154 2,170 12 599.80 5216,568 S113,698 S330,266 53% 93% 40% $175,041 S307,148 $132,106 Subtotal: 9,280 2010 $1,254,000 5'S, $658,349 $1,912,349 $1,167,9181 $1,781,0111 $613,092 Existing Water Line CIP Total S3,448,923 $1,810,685 $5,259,608 $3,098,907 $4,561,726 $1,462,816 1-City Participle in Cost Oversize 2-City Initiated and Funded t::Ct.Et0ICADWv1162010-145 2011 W&WW Impact 11w42ep,:v,uW&W W Imp Fcc')iNe X-liafsiins W:aerline,a Iltiliecd('apucip_vIr -31- Birkhoff,Hendricks&Carter,L.L.P. VII. WASTEWATER COLLECTION SYSTEM A. General At this time, the majority of the wastewater generated in the City of Wylie (concentrating in areas adjacent to the present city center) flows by gravity and a combination of lift stations and force mains to the Wylie Wastewater Treatment Plant located near the center of the City and the new Muddy Creek Regional Wastewater Treatment Plant southwest of the City center. A small amount of current wastewater flow is handled through local residential septic systems. The Wylie Wastewater Treatment Plant has an average daily flow capacity of 1.0 MGD and a peak flow capacity of approximately 2.0 MGD. The average daily flow capacity of the new Muddy Creek Regional Wastewater Treatment Plant is 10.0 MGD and the peak flow capacity is 30.0 MGD. For the purpose of this impact fee study, the Lake Ray Hubbard Collection Basins are not expected to commence development, to a significant degree prior to 2022. Therefore, infrastructure improvements are not planned or included in the impact fee calculation. Muddy Creek, Cottonwood Creek and Rush Creek Basins are anticipated growth areas. 1) Muddy Creek: Muddy Creek includes the bulk of the existing development and produces the predominant volume of wastewater flow to the Wylie Treatment plant. The Muddy Creek Basin will add approximately 4,271 to the population by 2022. 2) Cottonwood Creek: Generally south of the City center is an expected growth area where approximately 1,008 will be added to the population by 2022. 3) Rush Creek: Generally east of the City center is an expected growth area where approximately 1,353 will be added to the population by 2022. B. Collection Lines The wastewater collection system analysis, a more static system than the dynamic water distribution model, covered all of the drainage basins within the study area. The wastewater project cost includes necessary appurtenances, purchase of easements, utility relocation, pavement removal and replacement, and engineering costs. For existing Impact Fee projects, actual costs were utilized where known. Future project cost estimates were based on 2005 average unit cost per linear foot and include engineering and construction cost. An allowance of$15 per linear foot was included for easements. j:\clerical\wylie\2010-145 2011 w&ww impact fee\reports\w&ww imp fee\report.doc -32- Birkhoff,Hendricks&Carter,L.L.P. The natural ground in the area to be served by the Wylie Wastewater Collection System varies in elevation from approximately 460 feet above mean sea level near the Muddy Creek Regional Wastewater Treatment Plant to 620 feet above mean sea level near the northwest City Limit. There is a natural divide running generally North to South near the Wylie city center(following Ballard Avenue to the Pleasant Valley Road). Generally speaking, the fall of the land on the west side of this divide is to the southwest and includes five main basins. These basins are (from south to north) Lower Muddy Creek, Tributary 1 to Muddy Creek, Tributary 2 to Muddy Creek, Tributary 3 to Muddy Creek and Upper Muddy Creek. The natural creeks, whose basins will collect wastewater through the installed system of trunk lines, flow into the geographic area normally serviced by the North Texas Municipal Water District. The fall of the land on the east side of this divide is to the southeast and includes three main basins. The basins are Cottonwood Creek (near the City center), Rush Creek (east of the City center) and Tributary 1 to Rush Creek (east of the main channel). These basins flow naturally into Lake Ray Hubbard. Flows in the City of Wylie service areas are collected in Lift Stations at the downstream limit of the service area and lifted over to the Muddy Creek basin. C. Treatment The Wylie Wastewater Treatment Plant is located near the City center. Currently, this plant no longer serves the City and was decommissioned. The Muddy Creek Regional Wastewater Treatment Plant was constructed southwest of the City center near Lake Ray Hubbard. An expansion of the Muddy Creek Regional Wastewater Treatment Plant was recently completed. The North Texas Municipal Water District operates the Muddy Creek Regional Wastewater Treatment Plant. D. Capital Improvement Program The existing wastewater collection system is adequately designed to accommodate the growth expected within the impact fee period; therefore no improvements are required based on the current projections. Due to this circumstance, there are no new improvements shown in Table 15. pctericaI' ylie2010-145 2011 w&ww impact fee reports\w&ww imp fee'report.doc -33- Birkhoff,Hendricks&Carter,L.L.P. E. Utilized Capacity The Land Use Assumptions from the City of Wylie were utilized to calculate the utilized capacity for the wastewater collection system based on land absorption from population growth projections. The population and employment growth in each wastewater drainage basin was determined utilizing the City growth projections. These growth rates were utilized to calculate 2012 and 2022 design flows. The following summarizes each design flow component utilized to calculate the wastewater design flows. 1) Population Based Flow: For the purpose of this wastewater impact fee study an average per capita flow of 110 gallons per day (gpcd) is a reasonable basis for the design of the wastewater collection and treatment facilities. Peak flows associated with this per capita rate have been estimated for various segments of the collection system by using the following formula (PF = (5/(population/1000)^0.167). The formula takes into account the estimated population, and, indirectly, the area of the drainage basin to be served. This method gives a ratio of peak to average flows varying from a maximum of 5.0 times the average flow for a population of 1,000 or less to 2.32 times the average flow for a population of 93,700 (includes 18,000 for the City of Murphy also served at the Muddy Creek Regional WWTP). 2) Non-Population Based Flow: Non-residential average flows are estimated based on an average daily flow per acre for each non-residential land use category. The following were used for average daily flow per acre for each category: Business/Commercial Corridor: 1,600 gallons Commercial/Retail: 1,400 gallons Neighborhood Services: 1,200 gallons Public/Semi Private: 1,000 gallons Heavy Industrial: 2,400 gallons Light Industrial: 2,000 gallons Parks/Open Space: 5 gallons Floodplains: 0.01 gallons A 2.0 Peaking factor was used for each non-residential land use. The combination of per capita and non-residential based flow is the basis for aggregate dry weather flow in the basins. 3) Infiltration and Inflow: Groundwater can infiltrate into the sanitary sewer system through faulty sewer pipe joints, tree roots, breaks in sewer pipes and manholes and faulty service lines. Infiltration creates an average day flow related burden on wastewater collection systems and treatment plants. Infiltration is fairly constant and not necessarily based on temporary stomin based events. Normal plant capacity j:\clerical\wytie\2010-145 2011 w&ww impact fee\reports\w&ww imp fee\report.doc -34- Birkhoff,Hendricks&Carter,L.L.P. must be designed to handle infiltration related flows. The City can embark on programs to rehabilitate lines that contribute significant infiltration volumes when economically and environmentally feasible, and/or desirable. Inflow is generally related to storm based events that increase groundwater and surface water flow into the sanitary system. The additional flow is generally recognized to enter through manholes, service lines, roof drains and storm drains. Inflow related flows could cause surcharged sewers, overflows at manholes and peak flows to surpass the capacity of the treatment plant. The wastewater collection system planning calculations include a combined infiltration and inflow rate of 400 gallons per acre per day (gpad) for the entire wastewater service area. This flow is not peaked. The percentage of utilized capacity was calculated for the design flow of each study year based on the build-out capacity. The utilized capacity during the Impact Fee period is the difference between the year 2012 capacity and the year 2022 capacity. Table No. 15 below summarizes the project cost and utilized cost over the impact fee period of 2012 - 2022 for each element of the wastewater system. The utilized capacity for each existing wastewater facility and collection line is presented in detail in Impact Fee Capacity Calculation Tables 16 and 17. TABLE 15 Summary of Eligible Capital Cost and Utilized Capacity Cost Utilized 20-Year or Outstanding Wastewater System Facility Capacity ($) in the Project Cost CRP Period Existing Wastewater Collection $4,362,263 $1,744,905 Lines Existing WW Treatment Facilities $3,188,000 $2,072,200 (Wylie Share) Planning Expenses $11,000 $11,000 Total $7,561,263 $3,828,105 j:\clerical\wylie\2010-145 2011 w&ww impact fee\repmts\w&ww imp fee\reportdoc -35- Birkhoff,Hendricks Carter,L.L.P. 2/17/2012 TABLE 16 CITY OF WYLIE, TEXAS WASTEWATER COLLECTION SYSTEM IMPACT FEE STUDY EXISTING CIP-WASTEWATER FACILITIES Facility Cost ($) Capacity Utilized(°/u) Capacity Utilized ($) Debt Projected Service 20 Year Debt In The In The'. YearCapacity Interest Service Utilizing Total 20 Yr, CRF CRF Improvements Const. (MGD) Const. Rate% Simple interest Project Cost$ 2012 2022 Period 2012 2022 Period Wastewater Treatment Facilities I NTMWD Muddy Creek Wastewater Treatment Plant Expansion 2012 10.00 $3,188,000 0% $0 $3,188,000 30.0% 95.0% 65.0% $956,400 $3,028,600 $2,072,200 Subotal:WWTP Facilities $3,188,000 $0 $3,188,000 $956,400 $3,028,600 $2,072,200 Existing Facilities Total $3,188,000 $0 $3,188,000 $956,400 $3,028,600 $2,072,200 .ca,su,nws.r,,zoioi4s\a,1,,,n..mmi<s.mwm ouu,.cnpxdn.,[,\\S crr -36- Birhlhoff Hendricks and Carter,L.L.P. 2/17/2012 TABLE 17 CITY OF WYLIE, TEXAS WASTEWATER COLLECTION SYSTEM IMPACT FEE STUDY EXISTING CIP-WASTEWATER COLLECTION LINES (%) Utilized Capacity ($) Utilized Capacity Avg.Unit 20 Year Debt Total 20 Year pipe Length Diameter Cost Total Capital Service a 5% Project During During Number (Ft.) (Inches) Date of Const. (S/Ft.) Cost ($) Simple Interest Cost ($) 2012 2022 Fee Period 2012 2022 Fee Period Twin Lakes Relief Sewer - Phase I&II This Project includes 12,400 LF of new 30"and 42" Transfer Sewer commencing at the Twin Lakes Lift Station and running along Pleasant Valley Road to the Muddy Creek Regional Wastewater Treatment Plant. 1 * 4,200 30 2008-2010 $182.43 $766,205 $402,258 $1,168,463 35% 75% 40% $408,962 $876,348 $467,385 1 8,200 42 $255.40 $2,094,295 $1,099,505 $3,193,800 35% 75% 40% $1,117,830 $2,395,350 $1,277,520 Subtotal: 12,400 $2,860,500 $1,501,763 $4,362,263 $1,526,792 $3,271,698 $1,744,905 Existing Wastewater Line-CIP Total $2,860,500 $1,501,763 $4,362,263 $1,526,792 $3,271,698 $1,744,905 *-Based on Actual Bid Rice 1-City Initiated and Funded Table X-Exist Wastewater Utilized Cap.xls Existing -37- Birkhoff,Hendricks&Carter,L.L.P. VIII. MAXIMUM IMPACT FEE CALCULATION—WATER& WASTEWATER SYSTEM The maximum impact fees for the water and wastewater systems are calculated separately by dividing the cost of the capital improvements or facility expansions necessitated and attributable to new development in the service area within the ten year period by the number • of living units anticipated to be added to City within the ten year period as shown on Table No. 8 and Table No. 9. To simplify collection, we recommend the fee remain fixed throughout the next 5-year period, unless changed by Council. The water system impact fee is calculated as follows: Maximum Impact Fee = Eligible Existing Facility Cost + Eligible Proposed Facility Cost Number of New Living Unit Equivalent over the Next 10-Years = $8,323,120 + $8,138,764 = $16,461,885 2,254 2,254 Water Maximum Impact Fee = $7,302.84 * *Maximum Allowable Water Impact Fee is 50%of the Calculated Water Maximum Impact Fee. Allowable Maximum Water Impact Fee = $7,302.84 x 50% = $3,651.42 The wastewater system impact fee is calculated as follows: Maximum Impact Fee = Eligible Existing Facility Cost + Eligible Proposed Facility Cost Number of New Living Unit Equivalent over the Next 10-Years = $3,817,105 + $11,000 = $3,828,105 2,475 2,475 Wastewater Max.Impact Fee = $1,546.96 *Maximum Allowable Wastewater Impact Fee is 50%of the Calculated Wastewater Maximum Impact Fee Allowable Maximum Wastewater Fee = $1,546.96 x 50% = $773.48 Based on the Allowable Maximum Impact Fee Calculation for Water and Wastewater, Table No. 19 calculates the maximum impact fee for the various sizes of water meters. j:\clerical vylie\2010-145 2011 w&kw impact fee\reports\w&ww imp fee\repo t.doc -38- Birkhoff,Hendricks&Carter,L.L.P. TABLE 19A Allowable Maximum Fee per Living Unit Equivalent 50% Maximum Water Impact Fee per Living Unit Equivalent $3,651.42 50% Maximum Wastewater Impact Fee per Living Unit Equivalent $ 773.48 Living Maximum Impact Fee Meter Meter Unit Typical Land Use Type Size Equivalent Water Sewer Total Single Family 5/8" & Residential Simple 3/4" 1.0 $3,651.42 $773.48 $ 4,424.90 Single Family Residential Simple 1" 1.7 $ 6,207.41 $ 1,314.92 $ 7,522.33 Single Family Residential Simple 1-1/2" 3.3 $ 12,049.68 $ 2,552.49 $ 14,602.17 Single Family Residential Simple 2" 5.3 $ 19,352.52 $ 4,099.45 $ 23,451.97 Comm./Retail Compound 2" 5.3 $ 19,352.52 $ 4,099.45 $ 23,451.97 Comm./Retail Turbine 2" 6.7 $ 24,464.51 $ 5,182.32 $ 29,646.83 Comm./Retail/Mult i Family Compound 3" 10.7 $ 39,070.18 $ 8,276.24 $ 47,346.42 Comm./Retail/Mult i Family Turbine 3" 16.0 $ 58,422.70 $ 12,375.69 $ 70,798.39 Comm./Retail/Mult i Family Compound 4" 16.7 $ 60,978.69 $ 12,917.12 $ 73,895.82 Comm./Retail/Mult i Family Turbine 4" 28.0 $ 102,239.73 $ 21,657.45 $ 123,897.18 Industrial Compound 6" 33.3 $ 121,592.25 $ 25,756.90 $ 147,349.15 Industrial Turbine 6" 61.3 $ 223,831.97 $ 47,414.36 $ 271,246.33 Industrial Compound 8" 53.3 $ 194,620.62 $ 41,226.51 $ 235,847.14 Industrial Turbine 8" 106.7 $ 389,606.39 $ 82,530.37 $ 472,136.76 Industrial Compound 10" 153.3 $ 559,762.51 $118,574.56 $ 678,337.07 Industrial Turbine 10" 166.7 $ 608,691.52 $128,939.20 $ 737,630.72 Industrial Turbine 12" 220.0 $ 803,312.14 $170,165.72 $ 973,477.86 j:\clerical\wylie\2010-145 2011 w&ww impact fee\reports\w&ww imp fee\report doc -39- Wylie City Council AGENDA REPORT CITY OF WYLIE q Meeting Date: June 12, 2012 Item Number: Work Session Division: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: May 29, 2012 Budgeted Amount: Exhibits: 1 Subject Presentation of the Preliminary Draft of the Wylie Trails Master Plan by consultants from Land Design Partners Inc./Dunaway Inc.Bowman-Melton Associates Inc. Recommendation N/A Discussion In 2011 the City Council recommended the use of the consultant Land Design Partners Inc. with sub-consultant Bowman/Melton Associates Inc. to provide a Trails Master Plan. The consultants have been working on the project since the spring of 2011 and are now ready to review the Preliminary Plan. Over the past year the consultants have been working with a Trails Master Plan Subcommittee that is made up of Board members Anne Hiney, Gary Robas, and Jim Ward. In addition to the Board members, the subcommittee also included the following staff Chris Holsted, City Engineer, Charles Lee, Senior Planner, Shohn Rodgers, Parks Manager, and Robert Diaz, Parks and Recreation Superintendent. The Subcommittee worked with the consultants throughout the entire planning process to ensure that the plan has taken a comprehensive approach in creating a dynamic, long range, and usable plan. Staff has kept the entire Parks and Recreation Board aware of the progress of the plan throughout the past year. A public meeting was held as part of a regular Parks and Recreation Board meeting in February 2012 to capture public input into the plan as well. During the planning process Land Design Partners Inc. closed their Dallas, Texas office. The consultant team was then hired by Dunaway Inc.; therefore, the final product will be completed under the consultant heading of Land Design Partners Inc., Dunaway Inc., and Bowman-Melton Associates Inc. The integrity of the project has remained intact other than a short delay in the project time line. Depending on the scope of any changes to the Preliminary Trails Plan, the City Council would have the choice to adopt the plan at the next available meeting or have the consultants present a revised plan for Council and Parks and Recreation Board review. 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PIO s,V/CI i.,an ii 1.12,Uhi 1.1:tit PI xo.nne.te, PAPTNEtS . ... . „ .. raltS t 0 IL VI (wiz 1,1 eel; US till ta till •0 Me r; 11)34.6:111 n ect recehe'„S% David Burwell, 2001 7 YOFWYLI Trails Preliminary Draft April 23, 2012 Prepared by: Dunaway Associates in association with: Bowman-Melton Associates Land Design Partners 0 2012 Dunaway Associates,L.P.All.Rights.Reserved |nooduc/�n...........................................................................................................................................................j Acknowtedgmcrits .....................................................................................................................................................4 �coccmo-------------------------------------------------..� ° Data Gathering 8cDox ° Site Review/Exist u&[oudidoux---------------------------------------6 ° Opportunities 8c[ouxuobuc----------------------------------------�O ° Conceptual Trails Network �bu --------------------------------------l7 ° Preliminary Trails Master l7 ° Final Trails Master 17 ------------------------------------------]9 ° Focus Area: Gueono>x and LhUkv[oo�oo-------------------------------'20 ° Focus Area: iak,6ou�/\cc�m---------------------------------------'22 ° Focus Area: 8c ------------------------------------'24 ° Focus Area:lroUhcuds8c|u�occdoux-----------------------------------26 ° (}dhcD�o/numcudo/ioux------------------------------------------28 ° [ouchoiou------------------------------------------------'�O ---------------------------------------------------�2 ......................................—............................................................................................................�4 ° Appendix/\—ToUxkaxuzMouGmohic ° Append ixD —Trail Recommendations Chart ° Fo|[8be Final hJomu/ Plan t this master plan proposes a diverse network of trail connections within the City of Wylie, The current Parks, Recreation, 1 and Open Space Aluter Plan, prepared for the city in 2010, identifies the need for developing hike tk bike trails as the highest priority for outdoor facilities in the city.Although the park system already includes a certain number of park-related trails, the overall network is fragmented: therefore, a safe, accessible network of trail connections between neighborhoods, parks, and key city destinations needs to be strategically developed. As a commitment to meeting these needs,Wylie city leaders hired the design team of landscape architects and planners from Dunaway Associates, Bowman-Melton Associates, and Land Design Partners. This collaborative team began working with the Parks & Recreation Department to further study the feasibility of a citywide trails network, The primary emphasis of this study has been to target four main areas of focus identified by city leaders as being central to citywide trail development. They include: • Trails along Greenways & Utility Corridors • Trails along Lake Frontage • Trails along Roadways &Parkways • Trail Gateways & Intersections The Trail Master Plan is intended to become a tool that city officials can use to plan and coordinate future improvements for trails and associated infrastructure by various city departments. As this plan is implemented, citizens of Wylie will be afforded more mobility choices in connecting to city destinations, as well as increased opportunities for outdoor exercise and recreation. Mt Si ON "To complement Wylie hometown atmosphere through a variety of trails and pedestrian connections" 3 CITY COUNCIL CONSULTANT TEAM Eric Hogue, Mayor Dunaway Associates M.G. "Red" Byboth, Mayor Pro Tern Philip Neeley,ASLA, Project Director David Goss Elizabeth Mc_Lath,ASLA, Project Manager Kathy Spillyards Bennie Jones Bowman-Melton&Associates Rick White Bud Melton,Vice President,Trails Specialist Diane Culver Annie Melton, AJCP, Principal PARKS & RECREATION BOARD L. d Design Partners Anne Hiney, Chair Bill Nicholson, RLA, Principal Matt Rose,Vice-Chair Dan Chesnut Cristine Price Gary Robas Jim Ward Jeff Harris CITY STAFF Mindy Nlanson, City Manager Jeff Butters,Assistant City Manager Mike Sferra, Public Services Director Robert Diaz, Parks & Recreation Superintendent Nancy Williams, Parks & Recreation Administrative Assistant Charles Lee, Senior Planner Chris Hoisted, City Engineer Shohn Rodgers, Parks Manager ADVISORY COMMITTEE Anne Hiney Gary Robas Jim Ward Charles Lee Chris Hoisted Shohn Rodgers Robert Diaz Nancy Williams Planning Process t [ throughout the master planning process, the design team worked closely with city staff and members of the Advisory 1 Committee to examine the feasibility of trail development in each of the specified focus areas. In general, development of this trail network plan was achieved using a three-phase approach. Phase 1 —ANALYSIS • Data Gathering &Base Map Preparation • Site Review/Existing Conditions • Opportunities &Constraints Phase 2—PLANNING • Conceptual Trails Network Plan Phase 3—RECOMMENDATIONS • Preliminary Trails Master Plan • Final Trails Master Plan City Staff, the Parks &Recreation Board, and Wylie citizens were also engaged in key meetings to review progress and offer input to the planning process. PHASE 1 -ANALYSIS Data Gathering&Base Mapping As an initial step, members of the consultant team met with an Advisory Committee that was appointed by the Parks & Recreation Board, The purpose of this meeting was to establish the goals and objectives that would guide the team throughout the master plan process. Among the goals and objectives, the Advisory Committee expressed the overall desire to create a safe, well-connected trail network for both pedestrians & bicyclists to use in connecting various destinations throughout the city (municipal complex, retail, neighborhoods, parks, schools, historic downtown, etc), It was also highlighted that a key component to this network of connections should be to incorporate the Parks, Recreation, and Open Space Plan concept of "Embrace the Lakes". The design team then began gathering digital data from the city as well as a number of public sources to create a base from which to proceed with mapping. Data gathered included aerial photographs, land uses, thoroughfares, utilities, easements, floodplains, county trail plans, city limits, property parcels / Ells (Extra-'territorial Jurisdictions), and existing trails, among others. During this process, the consultant team identified the need to develop the city's first known GIS (Geographic Information System) base map. Each layer of data was digitally compiled using GIS software to create a database for use, not only in this master plan,but also in future planning efforts.Other sources of information related to trail development were also reviewed,including the city's current Parks, Recreation&Open Space Master Plan, the existing Thoroughfare Plan,and drafts of the current Comprehensive Master Plan in progress. Site Review/Existing Conditions A critical step in the analysis phase included the consultant team and Advisory Committee conducting a city-wide site tour to visually evaluate and document current conditions of the existing trail system, and to review key zones which may require particular attention in the planning ( ' �I `�` �` process.This review was an important step in familiarizing the consultant , , , team first-hand with each of the four focus areas throughout the city,and ' i in capturing high level input from city staff and the Advisory Committee, I Bpi , The team documented the tour using digital photography,and recorded , ' " ; ' general observations regarding key aspects of the existing trail system_ � � ° ' �' y��, �' An additional site trip was conducted by the consultant team to further y{ J� • 1 , determine the feasibility of significant crossings and trail routings. 6 During the site visits, the team made special note of the Municipal Complex area.This property has already begun to serve as the"civic heart" v, A of Wylie and will likely continue to do so as development continues in "'''sKi4"4;"04-0/410,04400P414'04,4iei,.00,41,4,44woo and around the property. As described in the Parks, Recreation and -:''t*.k44400311,11,0/0000-0.440,trOW 1,";:t10,44.00F/140747$4,0**01#40 Open Space Master Plan, city leaders have expressed favor for the "Low 441170,11,0*t.;40;ell" 440, r • —4,;,,P„,:iWk„,;,,"f.ttP ‘,.11 * $04,40f,P, impact Scenario" of planned development at the Municipal Complex. - offklo V.„43: 0,4,,A6141 'A, This scenario endeavors to preserve the natural character of the site and to create passive recreational areas including an amphitheater, protected Ian, meadow habitats, and a trail system throughout the property. With utility corridors and adjacent neighborhood parcels left open to the east, a wide abandoned road corridor leading to the south, roadside sidewalk connections to the north, and parkland connections to the west, the opportunity for connecting this civic resource to a citywide network of Y%Ptet1 trails has great potential. While the Municipal Complex serves as Wylie's "civic heart", Founders Park and Community Park serve as the "activity centers" of the city. These parks primarily focus on athletics, but have incorporated a trail system to support park activities. The team toured recent renovations at Founders Park, which includes some trail development internal to the park and the potential to complement future trail network connections. In addition, the team noted that these parks are fairly centrally located within the city limits and hold a greater capacity for parking than smaller neighborhood parks.These"activity centers" have potential to become trailhead type access points within the larger trail network. Other community parks of note which were evaluated by the design team included Valentine Park and Olde City Park.These parks,although much smaller than the nearby athletic parks,will be important considerations in linking Wylie parks through a citywide trail network. Connecting future trail users to key retail and tourist destinations is S also important. The team toured the city's major retail development to'zilloo404,413,0 t',.,,41014440140444,411'l!ms,,, zones following Kirby Rd. (FM 544), including the newer Woodbridge = 401,4404'41ii $1064t ,z91- 0.44/4/,47. $010, Crossing development, through to the historic downtown and along - 444,00/r„40.,-,4. -,f AT* Hwy. 78, a primary retail industrial spine. In general, segments of roadside sidewalks are in place in front of newer retail developments but there is a need for wider,shared-use trails to serve the same development areas. The design team also toured major thoroughfares in the city that are currently undergoing expansion, as well as those currently slated for design upgrade construction (Stone, Brown, McMillen Rd., etc.). Current and future thoroughfare routes offer opportunities for potential trail integration along the city roadway system. 44,1-AvA r XA-A;X,AA;AAA ./VA AAVAAAAA AA/ez/AAA AA-AAA'A AA,AAVAAA/AAA PA A P4AVAAAAWAFAfrA0 unlike any other city in the DFW region, the City of Wylie is situated between two major lakes. City leaders have expressed a unified desire to become a city that will "Embrace the Lakes", and plan for expanded -,m,41t1,Y- A40 , g 1 4V/1040,0 In*VPRIASt/ '464 10 41,00,xr :it'',/;,;+ shoreline access for citizens and visitors alike. With this in mind, the ,te AoitAkflile#1 011,114,00004:44;:koi*"'',F- 7:40V1',",,k,4),e441,0440t Advisory Committee took great care during the site tour to give the =4410;41,$A0141,! ' design team a thorough overview of current issues and opportunities k',74.44,2V„ict; a t the lake edge properties. Currently, the parks along Lavon Lake A.! (Avalon Park, East Fork Park,and Collin Park&Marina) are under the ; jurisdiction of the USAGE United States Army Corp s of Engineers). ';‘,"*5;,;I; ; •,",4„/ 1,%;;;;,cr ; 44; tx,r;4;;; (As such, the parks are gated and may only be accessed through paying a use fee. In like manner,the shoreline along Lake Ray Hubbard is largely 7 populated by private parcels, making both visual and physical access rr"` to the lake limited. The two lakes are loosely connected by Skyview ' 0l s is >r,'r,lr 4?s'ry8 ,$14,0r1 / 14 Drive, a narrow, asphalt roadway that runs along the southern shore of Lavon and southward near the western shore of Lake Ray Hubbard. % r /�_✓ r r s rJP ran :,,1€`✓ l ✓�.. /,��,. ,t Public-use trail development at the lakes essentially consists of a well- used equestrian trail system with some parking and a small restroom facility located at the Trinity Trailhead on Lavon Lake,With restricted ' parking provided, access to the existing trails essentially aimed at one � � user group (equestrians), and limited visual connections to the lakes it seems clear that the lake parks are generally underutilized by citizens x � rtA�P i of Wylie and its visitors. During the site tour,committee members also emphasized a desire for connections to the Muddy Creek and Rush Creek riparian corridors, The team toured a number of localized park trails that are in close vicinity to the Muddy Creek corridor,which runs north/south through the west side of Wylie (including Creekside Park, Sage Creek Park, Riverway Park, Woodbridge Golf Club, and Muddy Creek Preserve), The team also toured M , ray accessible portions of the Rush Creek corridor which runs north/ ` south through Wylie's east side, Although existing trail connections ,:r along the Rush Creek Corridor are substantially less developed, the Advisory Committee showed the design team potential connection possibilities through Oncor Lavon Park and private developments a x P 4f such as Bozman Farms where partnerships may occur, Both of these r �l F major riparian corridors are rich greenbelt resources, and hold the Iti ,� ' er potential to offer future trail users a diverse variety of recreational �s�%art �'� /'e` � � ,�'�" k �cdrr I sad s : reran ' activities such as bird watching interpretive areas, nature trails, and , ,r-rt picnicking, among others, 8 Opportunities &Constraints After the site review with the Advisory Committee,the team suit'emarized the observations on a series of exhibits including: a) w locations of existing parks and trails in the Wylie system,as el some key trail connections that exist in private developments / neighborhoods, and b) general opportunities and constraints identified for trail corridor development in each of the four focus areas. Focus Area: Greenways &Utility Corridors Greenways and utility corridors throughout ' Ty lie present the most extensive opportunity - ' for expanding the overall community trail „.„.network in Wylie (see page 10). The riparian corridors and flood plains along Muddy Creek and Rush Creek have potential to link the city / trail system from north to south across the entire community, These r greenbelts are unique natural resources, and hold the potential to offer ;trail users a variety of recreational activities such as bird watching, a interpretive areas, nature trails, and picnicking. In addition, several77", overhead electric corridors,underground utility corridors,and easements provide important open passageways for potential development of i trail connections. With the understanding that these greenway corridors and utilityzonesprovide potential connections throughout the city, nd safe trail crossings must also be considered. Both at-grade atmd b d examinede W by the consultant team. here height clearances of 8o greatergcrossings at roadways and railroads were closely appear to be possible, an under-bridge crossing opportunitvwas noted. Wh n w ere height clearances were not available, at_grade crossings were noted. St;" ' '• •, , 7or ,0V • r.• -* • ,`• • „ , P.04P'10 r ri„ , •'• - - „trr 4eM 104",Ap '414t4Z • 1401,1" :41e 9 LEGEND �; • I i Stitei - • _ , _ 1 wE it Mill 5'.Isk rr Y ®®® f - - '. - N • fi'!. P.m! im•: i , 0 {:me. Iiiii ..�. • bid{atrrnp 4xM 61111111111111 ! ... tea iu - f4- y - - I • ry. d yea am. _ 4 'k:‘- �. :.....-_____2.. " 4,1114 I f l. 1 # A x.r i" + •F' *a• _ +rt { { • �v y a f r 4 [1 2,*. --— •• • r �Eu Ste- i'# 0 • �Il.f p'hY r � �7.4;�.y�lilSltlM ... • - a r8 .,... r • s ir _...„ .r f _ • _. . . , . 4:. . ,. ,, _ ...„. . g.,.. ,,_?_,„: , .. .......41 - . re-1� • { ,i. .#+ 3 . . .....„ 3 ,., ,__ ::)CTF64 4 I .. • +, a �- COLL I ri C r'. I.. - F ? ` .itemGOLLa N T Y D A L L „ .S COL. ', - �— _ y . r 1� a !{ 114 A R k1 H Y — , take NUJ It- , - CI 1 1'd FF WvI_!P. g c — . G I'� I1 W�� t i 1t1� �rr�d r iiiiiiriiiiiiiiiiiiiiiiimihaiiiiiiifE 11 ` raih Macfrr Pia' © Focus Area: Lake Frontage/Access Approximately 94% of citizens surveyed in the 2010 Parks, Recreation, and Open Space Master Plan cited better access to Lavon Lake and Lake Ray Hubbard as being a top priority for future park development in Wylie. In an effort to increase access to the lakes and support the "Embrace the Lakes" concept, the design team identified a number of opportunities to connect trail users to (and between) the lakes. This could happen by strategically using a combination of park land partnerships, utility corridors, and trail development along future roadway improvements as identified in the city's current Thoroughfare Plan (see page 12). At Lavon Lake,the three major lakefront parks are currently under ownership of the USAGE with fee access to private areas only. In recent years, the Corps has been receptive to partnering for passive or low impact recreational development along USAGE controlled shorelines. With no other lakefront park lands currently available to the city of Wylie, taking the opportunity to approach the Corps for partnership in developing trails and/or other recreational improvements for public use will be vital to shoreline trail access at Lavon Lake. A number of possible utility corridors / connections are also in place, which could provide other opportunities for lakeside trail connection. Existing overhead electric corridors (ONCOR) and underground water line easements (NTMWD) may provide open pathways linking the western and southern shores of Lavon Lake. Seeking partnerships with these utility agencies should be encouraged as part of the city's implementation of this master plan. Like Lavon Lake, shoreline access to Lake Ray Hubbard has also been historically restricted and difficult to access. A string of private parcels occupy the majority of Wylie's lake shore and interrupt a continuous public corridor from Lavon Lake to Lake Ray Hubbard. However, the city's Thoroughfare Plan identifies long-term development plans for Skyvims near Lavon, running along Ray Hubbard's western shore to Alanis. Roadside rights-of-way may become important corridors for inter-lake trail connections, provided they are wide enough for shared-use trails and depending on scheduling of long term improvements. In addition,providing a low-impact,lakeside destination along the shore could be a key initiative in opening - the shores of Lake Ray Hubbard to the citizens of Wylie. Given the character of much of the shoreline in this area, there is a unique opportunity for an environmental learning facility to showcase diverse wildlife habitat as well as provide other passive recreational opportunities. 11574WWW,„4174471TA‘, V— 2""I''' ';,,,,, x' -,,,IrtWipc04,014,41,04,141,004410044,040,344,409,04. 0,0,10014M,VO4,04 0 ?if . /V ,i 4,1*,00104.10,4ffeitt 111#004,40,0041010$0ftio 4P474 forotp olou9mkegoopv#0,f'4.)/p, ,,fitA 4,v,, „p, „ , . 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WAND _ r 13L f IE Cf - +t*i+.+ :.-. _ 6, _ Y ✓ * ilrl brrrrre .—-P...-.i.iN,9; • I. .. s, Vim` y: ..w. • , err- s ° tl+ J - _ - srrphp • - 11. r I /g' /1"--,: . ' . ' - --g..., -_ - _ . yam .R., . ... I - V y YI�_ K A a 'L .ti .. tir 1. • 5ae1itr r.- +*s. ��• w� ..- ar+# "Law ry.. .. *€ C {} L L 1 N'. COUNTY t C +;' -M N _ O 'I PITY 1 .' .nl',` DAL LAMS COUNTY----- , ..,— _. R '9 a ' F .0 .:1U11 Y . ')." . "'-`7•‘•,`. ., 1 .147...„ 7 Al t' A 4 ....„ , .,„,,„„„, ^. .,,, C'iI r CIF 4'4`' ut ��' r ., Lake Frontage _ YF_ �1 1 [1��VSIS Q�QO Uflltl S onsLf�lil�s_ Hnvembe�i6.24i1 r& Trad Mader Tikt. - lv Focus Area: Roadways &Parkways City leaders have estimated the growth ofWylies population at approximately 177% over the past decade. As Wylie continues 4 to grow, roadways will become busier and safe access for pedestrians ' r pedestrians and non-motorized vehicles will be increasingly important. A notable goal of this study is to provide safe, walkable/bikeable connections to city destinations that are today mostly accessible by motorized vehicles. An important larr'''-',tti'-'>;i4,1,',1414„.,710;i416',0*{;41i'4t•fl'*4'ASI:frues;;',#;'//'/I'%:/ 0,,/,/t',/..:', .74e;,,',*x.„”VgiiiikeliaP1(440h44"04,1A4'Pr,'ii•4,44r,;(4, 4-'14- opportunity in developing this master plan has been to inteorate i.lfi."'-f,:fi:i,IW,:A,,,',"'z,17-146:'„'''Y,*t,i',f",*#;.r-Zrl'S,„,,,,„,",I,,,trr,,za,ikitet„t'',, ' ../../"; potential trail corridors with the city's current .11 thoroughfare improvements plan and design standards (see page 14)„ 4104,4044,,e,„,4040:11,0eviceieniN y.,,,4,,K.,z,t4:w ,,,,,44,,i,4, ' ,... .—,„„,.,,,,s,..,,,,,—4,,,,,,,,f.„,,,',,,,,:,,i,•,,,,Si:R.,"%TWA.°4.,?0."It.e.4,V; / „ Although many of the city's major roadway expansions were already under design or construction at the time of this study (e„g,, McMillen, Brown, etc), key roadways in the Thoroughfare Plan were evaluated for opportunities to develop share d- use trails within existino or planned thoroughfare rights-of-way. The team evaluated potential north/south and east/west t, connectors,as well as long term connectors (Skyview) and available railwaystandards, the city corridors. During the evaluation ' „ engineer provided valuable feedback regarding current right-of-way widths, current sidewalk design for future right-of-way expansion. andpotential , ,'-,-/_, 1 ! 6 * A.,%.,,,,F?,4,,,,eyst,,,,,,,,t4'4o,e,/ titt,a,/,'P //,/,,i// ./,/z/.. •./ ,,/, / , '040,:'0. e,,??>{)?,10,0•413.*(0fai''.X.,//°(qt,P",'"IZ.;°Z#'1°/,';/1 /\, ',/%4,''%'''./'"f ' / \ f,-- °.?;,,,k,"'',"" ,°,,,,q,°W.,°° °7'',4,r,,`",/414°'4',°°;4°°;A /..,',''.-;ei,',°'%'42/\°///17,0°, ,''' , '''''''°.,''''•<, ,I,g, 044 1 \ ; \ q YrszeProrzt \z 1 ,z,• ,., ..,., , !-...,nitiziltr.*,,.., •,.,. , .- •'..4,40,t,.',/, ,- ,-. 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Focus Area:Trail Gateways &Intersections Although foundational to the vision for a citywide trail network, , , :,,,,, ;,,,„,,,,,,,, ,,f„,,,,.54.,''„V'' ,/:,:' •e,,,; ., '1*.,..s:,,.... j .. ",z(A, ',Su 4)1, ,, , 7-„,,,,,,,,,,,,,7, .,,,4A-,,,,,,,,,,,,,,,,,„„,,t, „,,,,,,•,,-,,,,•,,„-i,*,-,, providing connections between city uestmations and neighborhoods is only one facet of a successful trail system. Equally vital is the ,A 1,.„ - Ato,,Apre,A,e,--•A i, p.,Aeeeme4s,*A. * A,„eue creation of a system of trailheads, access points, and intersection „tfixt 1,,,'",,,,s--r•-,,5, ,..'4' ' ' '! ''''/-/-;-',1'RN': f.--:,-/5,,-..z;A., treatments that work together within a family of desig n elements , , ( • ,' . ," ' . .,,-,„, ,,**,1$, • Es#.014,- throughout the crtys trail network and roadway system. 1 , ,' ,•;,,,5,e, „!,,,6 iiii:01101„,.. „..4e. ,,,,,,,„„ 10.05,, Several trailhead / gateway / intersection locations were evaluated t4.,.,% .,p,,,, .:.,, „.,,,-;',, ,,,,-; ,y,,- , -,otk,r,,,,,,,,:•,,,,; ,,, 1 ", 5-4#42,,ro. ' ;:..,' , , ,,•'--.,,,A....„,, ('' . i,...., by the team as potential trail access points. Primary opportunities, lb/,°, 14,4,,)3,;,‘',., t,,„: ' ”„ , , ', ''''',-,,,,,,,,, ,J,c•,,,,,, ,,,':,...„4,-‘2,,, focused more on visitors to the city and connections between major J,,,imp•!,,,,W,:tw: , ,', , , ,L,,0:..47, , ,. ;,fgitiai.',, /44,10,4,1.70%°‘; A • e- , ,,%,,,,Ar. v t '.'0,5,,", - ,,," ..• , .• t,,,A,'"'„,,, ,..,;„,,,;,,A., ,,,,,,,,,,;„:"V,'.---, , , .t'',',....;,'- • , city destinations, were identified along the retail & industrial spines of FM 544 and Hwy 78. Secondary opportunities, focused more on residential trail users and connections to neighborhoods,were also identified (See page 16). While outside the scope of this study, it will be an important step for city leaders to brand a unified city identity program, and develop design guidelines for a range of city gateways, intersections, and trailhead treatments that are unique to the character ofWylie. To conclude the analysis phase, the design team held an interactive work session with the Advisory Committee to review the information gathered during base mapping and the site tour, as well as to discuss trail corridor opportunities&constraints as i shown on the analysis exhibits. Feedback received duringin this work session provided the basis for the next step the master plan process, an overall concept network plan. , . A . i • .,),'''''''' ''' ...,,,,,, • ( , 1 , . fl. ''',•''', ,?„ -,•'•'f-,. , , t-''. , , •- , , fr- ,, ,i• .-, "'' ii:; 1 -- r . '1,.. 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WYLIE. jr Gateways / Intersections Site . . eniie Trait; Afav t er'Pia ,-, 0, Phase 2- CONCEPTUAL TRAILS NETWORK PLANNING • The design team incorporated trail corridor opportunities from each of the four focus areas into (1) one Conceptual Trails Network Plan graphic capturing a range of corridor opportunities throughout Wyfie Where potential trail connection routes are interrupted by property boundaries not currently under city ownership (private, ETJ, etc), raw partnership corridor routes were noted in order to provide developers, 1\144 HOAs, private owners, and others an opportunity to partner with the city. Such partnering will expand connectivity throughout the -4-4100, network by granting public access easements, donating or selling _ land, or privately developing trails for public use The Advisory Committee stayed involved throughout the planning process and reviewed the overall concept network to provide comments to the consultant team. Once revised, the consultant team held a Park Board Briefing and Community Meeting with citizens to receive input and comment regarding the.proposed network plan. Details of this concept plan and planning recommendations are discussed in the next section of this master plan document. Phase 3—PRELIMINARY MASTER PLAN FINAL TRAILS MASTER PLAN 4:7141M44,:",/f To document the planning process and begin to outline recominendations regarding trail planning in each of the four focus areas, the design team prepared a Preliminary Trails Master Plan , Report. This report was reviewed by the Advisory Committee, Park Board, and City Council for revisions to be incorporated prior to 11 final review and plan adoption„ , Once final revisions were made, the consultant team engaged the Advisory Committee, Park Board, and City Council to review the final master plan recommendations and this master plan as a base guide for future trail segment implementation. 17 Planning Recommendations ttt C` he planning recommendations in this section are the result of incorporating evaluations made by the Advisory Committee, city staff, Park Board, City Council, and Wylie citizens, The following section provides a description of the goals and recommendations proposed to develop trails in each of this study's Four Focus Areas, While each of the focus areas present a different set of challenges and opportunities, each can be evaluated by the following questions: GOAL: What are we trying to accomplish in this focus area? LOCATION: Where are the opportunities for trail development in this focus area? STRATEGY: How can we accomplish our goals in these locations? PARTNERSHIPS: What other parties might be involved in implementing these strategies? These Four Focus Areas provide a framework for development of a city-wide trail network, Various segments can be strategically implemented annually and in close coordination with other city infrastructure projects, Recommendations regarding trail locations, preferred widths, surface materials, etc, are summarized in the following pages, A graphic summary of these recommendations can be found in the Appendix, 19 Focus Area: Greenways and Utility Corridors GOAL: 1 ; Utilize greenbelts, drainageways,and utility corridors for trail system ' connections , p qs r LOCATION: �� • Creeks (Muddy, Rush, etc.) • Floodplain Zones -- r, , , •Utility Corridors(overhead electric,underground easements,etc.) ' : y. !Y STRATEGY: Identify utility corridors where partnerships may be possible „ , a r • Newly constructed water district pipeline • Overhead electric easements • Railroad corridors with open R.O.W. • Other utility easements PARTNERSHIPS: ,r ^. Encourage private landowners, utility companies, counties, and neighboring cities to partner in developing expanded connectivity in the trail network As valuable natural resources, e green ay corridors through Wylie consist primarily of floodplain and riparia corridors along Muddy Creek and Rushth sCreep. Coupled with this are several overhead and underground utility easements that provide a number of opportunities for trail network connection throughout the city. The creek corridor and floodplain associated with Muddy Creek r n, offers potential for a major north/south trail connection through the ` le �� western portion of Wylie. From Parker Road south to McMillen, a . �, � ”, .. , � s#sue series of parkland trails andpartnerships can link the northern edge " ' of the city with the larger trail network. From McMillen southward, ' ° 'a. new trail segments can connect with existing trails and provide trail users a link with an important cluster of civic destinations -- the � ,_ Municipal Complex,Wylie High School,and Founders Park. Withiei the Municipal Complex itself, a network of shared-use trails, nature z :..''; a Y �' .t trails, and civic destinations have potential to become a signature destination for Wylie citizens and visitors alike. beyond Founders ° Park to the south, partnering with neighboring Sachse and private owners can connect this community park destination with one of the longest continuous trail segments in the Wylie system, the Woodbridge Golf Club trails. Arid, the remote 1Vluddy, Creek Preserve in the southern edge of the city limits can be connected through partnerships with private owners in the city's ET]. In the eastern portion of the city, Rush Creek is another creek corridor that offers the potential for developing northlsouth trail connections. From Oncor Lavon Park southward across Stone Rd., and through the Piozman Farms development, partnerships with land developers have potential to link a number of Wylie residents to parkland destinations (Avalon Park, hozman Farms Park), schools (IAkin Elementary, future school sites} and even Lake Ray Hubbard as future lakeside destinations are planned and developed. 20 In the central portion of the city, a series of parkland, partnership, and roadside sidewalk connections can complete an important north/ south corridor from the active school/park hub at Community Park southward. Following drainage easements through the newer Twin Lakes / Southbrook Park and connecting to an underground sewer easement along Pleasant Valley Road, there is potential to connect trail users to the Muddy Creek Preserve system. Drainageway connection opportunities may also be pursued through partnerships , and parkland development from W.A. Allen Blvd. through Pheasant Creek Park, across Troy Rd. to Lake Ray Hubbard. While creek corridors in Wylie are a rich natural resource, various utility corridors can also play a role in trail network connection throughout the city. Overhead electric easements and unused railroad corridors can provide vital east/west connections. The Municipal Complex can be connected to existing trails at Joel Scott Memorial Park and beyond to the NTMWD (North Texas Municipal Water District) property edge. In the same manner, Avalon Park can be connected through a partnership to the north edge of Lake Ray Hubbard. Additionally, open railroad corridors may present potential for network connections from the city's historic downtown to the Wylie Lakes Park area. LIZtr , Trail development in these greenway corridors and utility corridors will comprise a large portion of the future trail network in Wylie. Each , - proposed segment will have to be evaluated closely to determine site specific trail routing as well as the feasibility of partnering with adjacent land owners for trail development. As future site design progresses, trail corridors in this focus area should be developed within a corridor ' . of 25' (minimum) in width, clear of vegetation or vertical obstructions to allow for greater visibility, and to maintain a wide enough corridor , . for ease of maintenance and emergency access. New trail developments should be designed using materials that respond to the character of the environment through which they are located. Greenway or drainageway trails will likely see heavy use by a variety of users,and should be constructed of a durable material at an appropriate width.Concrete trails at 1 W-12'minimum,and 12'-14'preferred width are recommended. Utility easements used for trail development will serve for shared-use, and should also be constructed of concrete, at a 12'- 14' width, and with a thicker profile where motor vehicle traffic is anticipated. Where trails traverse through preserves or ecologically sensitive areas, natural trail materials such as decomposed granite or other permeable materials should be used. Trail widths in the 6'-8' range will likely be most appropriate for most of these areas. It is important to note that these unique trails can serve as a very important connection to Wylie's beautiful natural resources. Along with typical trail activities like walking or jogging, a range of passive „ recreational activities can be incorporated into these trail developments. Facilities that offer picnicking, wildlife viewing, interpretive learning, and discovery of natural features (overlooks) will add significant .0' enjoyment to the city's greenway corridors. *41404glittVeMitlgq7rZtONMY- 21 Focus Area: Lake Frontage /Access GOAL: "PK'. , Identify routes of walkable / bikeable access to Lawn Lake & Lake Ray # Hubbard LOCATION: • Lake Frontage Properties '1 , • United States Army Corps of Engineers (USAGE) Property • Extra-Territorial Jurisdiction (ETJ) & Floodplain Properties STRATEGY: • Connect citywide trail network to both lakes • Connect lakes to each other -„ • Consider development of new lakeside destinations PARTNERSHIPS: • Pursue recreational use partnerships with the USACE • Provide opportunity for private landowners to partner in developing expanded connectivity in the trail network The City of Wylie has a unique setting in DFW by its proximity to two major recreational lakes However,withlittle to no w onership or access to shoreline park land,the city has been limited in its ability to provide citizens andvisitors access to the lakes, focus Evaluating the feasibility of access to Lavon Lake and Lake Ray Hubbard via trails has been an important area of this stud , ' By partnering with the Army Corps of Engineers (USAGE) and other utility agencies, a number of trail network opportunities can connect users to Lavon Lake Through these partnerships, trail users could have access around the entire southwestern shoreline of Lavon Lake from Collin Park along the USACE-controlled shoreline to the new North Texas Municipal 44110111 Water District (NTMWD) pipeline easement Similar partnerships could provide opportunity to extend a trail connection from the NTMWD pipeline eastward through East Fork Park and Avalon Park to Sky view Drive near the spillway. Across Hwy 78 and continuing south along existing floodplain at the city's ETJ, the trail network can connect Wylie East High School and a potential future environmental learning center with its vast -wetlands and natural systems at the north end of Lake Ray Hubbard, Strategic recreational use partnerships will be vital in establishing trail connections along and between the to lakes As these partnerships progress and site specific design is explored,a few guidelines should be kept in mind Similar to trail corridors in the greenways focus area, these trail t, corridors should be developed within a corridor of 25' width (minimum), clear of vegetation or vertical obstruction to allow for greater visibility, and to maintain a wide enough corridor for ease of maintenance and emergency access Also similar to greenway corridors, lake access trails sill likely see heavy use by a variety of users and should be constructed of a durable material at an appropriate width_ Concrete trails at 12'-14' minimum 22 width are recommended,. Where soft i natural trails are desirable in this focus area, materials such as decomposed granite or other permeable materials in the 6'-8' width range should be used, ''Historically,soft/natural trails at Lavon Lake have primarily been used by equestrians through the Trinity Trailhead, Equestrian trail access should continue to be allowed in this area and should be designed as --",41,,Ik'Jkiiiv,i,,,,,,m4sa,„,,,,,,' --', • ' ' , separate paths from the primary pedestrian / bicycle trail. Separating specialized trail users in this manner will provide Wylie's equestrians a trail experience tailored to their preferred use,and will reduce conflicts between trail users such as pedestrians, bicyclists, skaters, strollers, etc, 23 Focus Area: Roadways & Parkways GOAL: ,44C I . A;VE% ,°3! Identify routes of walkable / bikeable access to and from key city L destinations (retail, civic, schools, tourism, etc.) '',Iii13044e000,0401ti 7,4,1:4 _::2!76:*ailik3401%44,0%,,,404%•,:,$40 LOCATION: • Existing Thoroughfares • Planned Roadways as described in the city's current Thoroughfare Plan •„ , STRATEGY: • Utilize existing sidewalks / R.0.Ws as minor connectors elsof„4„0-4144-01! • • ,4„„17,,ekgr)! between trail segments • Identify opportunities for R.O.W. expansion to allow for shared-use trails PARTNERSHIPS: • Partner with other city departments(engineering,planning,etc.) • Partner with governing transportation agencies (TxDOT, NCTCOG, Collin County, etc.) • Partner with private land owners for use of roadside property As a growing city that is part of an expanding metropolitan region,Wylie has had to respond to increased population and vehicle congestion by continuing to develop roadways that will carry active traffic volumes While designed to carry such volumes,the current road system is not designed to accommodate bicycles and allow for other non-motorized transportation types. City leaders recognize that integrating trails along roadways and parkways in Wylie is a significant step in a successful trail network, and have prioritized its evaluation as a focus area in this study. Current roadway design standards in Wylie outline a minimum 5'wide grUMNININUNNEWnr-Trorelnit ktits0WW:Wita0itftriU'' concrete sidewalk to be constructed along all new roadway improvements. Although r4WonleneatOgo Although they provide important connections along city roadways, Ipstiammow,,,00,r , POW,404.4.0„,,mem, a sidewalk is of insufficient width to be classified as a trail (10' width 1.wn., wiAttio-wm; minimum), and is generally inappropriate for shared-use However,these connectors should not be dismissed. In addition to sidewalks already in place,major roadway projects under design or construction at the time of this study include McMillen, Brown and Stone Although •;-,h' , Mlitaitigh „..„ they generally meet the 5' minimum width requirement, the existing itta witoomplinntiii446,42:77,17,4'," sidewalks and the new sidewalks built with these roadway improvements 1.100.r44140•;47,0%-iMiairgaipq!,!,,t will serve as important minor connectors between wider,shared-use trail 1141,1111404:,,,, , segments (creek corridors,lake trails, etc) While it is beyond the scope of this study to evaluate the entire sidewalk network within the city, a few key sidewalk connections that should be noted as part of the trail network are: a) north/south along McCreary between McMillen and FM 544; b) north/south along Country Club from Hensley to Parker Road; c) neighborhood sidewalk connections from McMillen to Creekside Estates Park, d) along Westgate Way from FM 544 to Joel Scott Memorial Park; e) along FM 544/ Stone at Ballard, and f) north/south along Ballard from Alanis to the historic downtown area. These existing routes provide residents useable access to the larger trail network, When feasible and R.O.W. is available, these routes should be considered for widening to accommodate shared-use by trail users 24 To fill the gaps where existing sidewalks are unavailable, trail % < ,t=' �f t l�f��i 'f 1 placement should be considered. Notable connections can be: a) -' ., 4 �t east/west along Parker Road from the city limit to Country Club. „ ter b) east/west along McMillen from McCreary to Country Club; c) ii "r G 0 4� -` r along Park Road from Davis Intermediate School to Skyview Drive t OL ° N "f't ''� 1j�� 'Y i fs � /�i �£s� �f r� rgln"fit,✓.� f/,r�r�,yl r,�;t��ff,��ri(h��fi"��v7�6 ��:1��?�r"''.�' and East Fork Park; d) along Brown from the municipal complex to 4� r r 3 1 2 ' �gz ` the historic downtown and eastward to Wylie East High School; c 0f:�`�,��r;%,`�°" r ��r�� fn ;rf� % along FM 544 / Kirby to the municipal complex and Wylie High i' ? , git4T School; and, f) along Alanis from Hensley to Ballard and eastward ftt ot across W.A.Allen to Lake Ray Hubbard. > : In future trail design where sufficient R.O.W is available, trails along roadways and parlays should be designed at 10' width (minimum), with a minimum of 3'-5' between the back of curb and inside edge of trail. Where the R.O.W is narrower in width, 8' wide trails should be constructed with a minimum of 2' between the back of curb and inside edge of pavement. Surfaces along roadways should be durable, and the use of concrete is recommended. To develop this part of the trail network, cooperation and partnership will be required between city officials and other roadway governing agencies (TxDOT, NCTCOG, etc.), as well as between city departments (i.e., engineering, planning, parks, etc.). Where feasible, city engineering should pursue acquiring additional R.O.W. and approach private land owners for potential partnering t ,a„ along roadside property edges where R.O.W. is not available. As part of developing trails along roadways ill come the issue of i - providing safe crossings where trails intersect ssith roadways or „7 -44e400,004,001404 railroads. In the condition that height clearances of 8' to 10' canIsmakultie AFie datahNt be achieved, underbridge crossings should be constructed. Security lighting, overhead clearance height signage, speed limit signage, and guardrails are typical safety measures that should be incorporated when designing these crossings. Where these height clearances are not achievable, safe at-grade crossings should be incorporated. A large number of design approaches exist to demark at-grade trail crossings and give them distinction for both motor vehicles and trail users. Some combination of decorative paving, accent lighting, decorative bollards, and landscape enhancements would be appropriate to be considered here. In general, key guidelines to follow when considering site specific at-grade crossing design include: a) crossing the roadways at a perpendicular angle, b) aligning accessible ramps with the trail route rather than at a 45-degree angle to traffic, and c) promoting visibility of trail users to drivers and vice versa by creating a simple, yet distinct visual difference between the trail route and regular vehicular route. 25 Focus Area: Trail Gateways & Intersections . � i GOAL: r 7 r �Y Establish locations for trailhead treatments and intersection/crossing r ,r� ` ��rr �� , ;� f treatments Ass° ''. r��i� �!r �psi ' � at $4!/!!!!l f r! m I a, ,,' , /r LOCATION: ! ° • Significant trail crossing locations&trail system entry points �'.. ; ram'` • Vehicular intersections for future city identity program „0�. p ?Al'. "';''''''' '. ; ' ' ' ,:ilifttil; 1,Via, STRATEGY: �F Identify key trail intersections for signature treatments and wayfinding t:', PARTNERSHIPS: iittii5ii,;',.:11:Zii;:::;';'';',*,,r,,i,'L'174,:77 ,::`,„;4,;! 2r �� L a Partner with land developers, neighboring cities, and private land k , y Y , lea I i',`-,,, 1�2+.' owners where necessary ;120 ;� -, ,;" Part of any successful trail network is a distinct family of architectural °4°1 U,� ,C elements and wayfinding devices at strategic points along the trail to s serve as cues and amenities for the trail user. As key parts of the overallbi: .- system, trail gateways and intersections are a vital piece of the Wylie g l l ,, Trail Network. Three major trail gateway/intersection points are identified in this plan. The intersection of several trails,sidewalk routes, and prominent civic destinations at FM 544 / Kirby and Country Club provide an important gateway opportunity for the trail system. In the same manner,the intersection of trails,schools,neighborhoods,and a destination park with ample parking at the Community Park could provide a gateway and major trailhead in the Wylie system. Last, a series of trails coming together just north of Eubanks &Hwy 78 could serve to be a signature trailhead and gateway to the lake trails. As supporting elements, a number of minor trail gateway / tram s ,-; ' a intersection points are represented as well. These include the r 1",, � `� ' following: al McMillen at Muddy Creek where trail users from the `" * ` �`, ° t = �, p0000 Aga r r neighborhoods might access the Muddy Creek greenway segments o 7 : b) McMillen at Country Club - a decision-making intersection in ,,,,,00,o4;7: `: ova findin to ad`acent trail se meats; c Park at Birmin ham Farms !! g ) g g n:a 1 s,' and Park at Westgate - strategic trailhead connectors between two schools and residential neighborhoods; d) Country Club at Brown- a ,00000 major intersection leading to the municipal complex; e} Hwy 78 at ._ z?s � Woodbridge Golf Club - a connector between tsso major portions of - the Wylie greenbelt as well as potentially to the neighboring Sachser '� . trail system; f) Woodbridge Golf Club at Sac se Rd. - a key north/ 's;l0 ,414.i , ,.a:.y! ,, !,,!el,4 -zfrloits3i» w4,, i�;,,-, r �,.%r �,iSS%csg2.,..- south connector along the Muddy Creek greenbelt;g)Brown at Ballard and Hwy 78 at Ballard - bookends to the city's historic downtown; h) Skyview at Forrest Ross,Skyview at East Fork Park, and Skyview at Avalon Park—all gateways to Lavon Lake;and i) just north of Troy at Tanis along Rush Creek—a potential future gateway to Lake Ray Hubbard. Major trail gateways and intersections primarily provide easy access for users to various segments of the trail system. Additional features may sometimes include motorized vehicle parking, bicycle racks, shade / pavilions, seating, drinking fountains, restrooms,fitness stations,emergency call boxes,lighting,interpretive signage,landscape enhancements,decorative paving,and public art amenities.As a minimum,it is recommended that an informational kiosk with trail map and wayfinding information be provided.Also recommended are seating,shade, and other rest amenities as appropriate to the specific trail gateway site. 26 Minor trail gateways and intersections are often comprised of a combination of rest amenities and wayfinding elements. As , .,,,,,, recommended for major trail gateways, minor gateways should feature a way finding signage / kiosk that is part of an architectural family of elements consistent throughout the trail network. In addition to this, a typical minor trail gateway should include seating, shade, and paving enhancements. 4,, The city should also consider major branding opportunities for ,,,,,,,,,4„.•,, ,,,',1,1'4,,:iir/f,-;r4`/,/,''',',:„ ,,,*>%0 , , Vikt:t. t arriving motorists. Noted within ttt this plan are both major and minor -7 city identity opportunities that are primarily intended to identify preliminary locations for gateway / city identity opportunities. Primary opportunities are located along the Hwy 78 spine at key points throughout the city. These include: • Hwy 78 at Alanis—the city's southern gateway • Hwy 78 at Ballard—the city's historic core „,,I, • Hwy 78 at Wylie East Dr. —the city's eastern gateway Secondary opportunities are located throughout the city. These include: ...„ • McCreary & McMillen and McCreary & FM 544/Kirby ,111,the city's western gateways • Parker at FM 1378 / Country Club and Park at FM 2514 the city's northern gateways from St. Paul • Hwy 78 at FM 544/ Kirby—the city crossroads ,Atttt it'tt • Alanis at Ballard—the city's southern gateway from Hwy 190 • Brown at Wylie East Dr. — a signature intersection and potential gateway to environmental learning/lake destination • Hwy 78 at Eubanks and Alanis at Troy— the city's gateways to Lavon Lake and Lake Ray Hubbard. 0-?'4g1KAIPIPIIIr ' Although beyond the scope of this study, it is recommended that ,r. 44444 4444 444, .4,1.1(„. .,, , , 444 ,44 '14)44 4'44' citv leaders pursue a unified city identity program, and incorporate ,,,,v ,:;‘'''' - : '' '.'''''ilit; ' ,r . .,..,..- ---,- . ' ,.. , , - ' '- '.. ' consistent architectural treatments, ay finding signage,and/or public T,',73* ' %-....,- , ,,, i:4... e.. . ,, ,..7, ,,' '' z':i these ,atewlvs i" -N't:.;,..;,;"'41, illi.,`,,',6.7914, , 4 ' , art to g ,, . 4( "lit '0110'1, 1101.110100'—'.`-elk„ 1. 1,,1 - . g.e .,. ' . 1.. .' "v; '-',,,..: ,;:',,, Affti'., -° ,ILT.,.,*,,,,-..'4,,,, );,, !'''',.-',$'- ‘-4-zA,, ,A,4",17,11,7,;,,ft'Ft'f;;Zii 0014$11 VP,0 Fillip ' 12w#6244WIT*44e;,!,441--- „,;...vo ,,-,,_.,%, ;-;,-,1,4 kifierr41441110404,00"Ser*Watit , • "4' ‘'' ''' 'f'.,,„''''''' ,C,„',, , • 27 n A H D r" Pi, A hAE: Hm, T Other Recommendations Trail User Safety,Security&Signage A highly active trail system will offer enjoyment for all age groups. As trail development continues throughout Wylie, the trails will host an abundance of walkers, joggers, bicyclists, and skaters. With this in mind, safety of these users becomes a critical component of any trail system. While trails which are used frequently can help provide a measure of safety, they can also present potential for inter-user conflicts. Posting trail etiquette signage at trailheads and strategic locations along the trail system can help curtail some of these conflicts before they occur. It will he important for the city to develop a list of trail rules that address issues particular to the Wylie trails system. Some of these might include: - Be courteous to other trail users at all times; - Keep to the right, except when passing; - Always pass on the left, and give clear audible warning when passing slower traffic. - Avoid congregating on the trail or walking more than two abreast, - Bicyclists should keep speed under 15 mph at all times, and should slow down in congested conditions, reduced visibility, or other hazardous conditions, and - Pet owners should keep dogs on a leash at all times and remove pet waste from the trail. In addition to trail etiquette and courtesy, is the topic of trail user security. To maximize speed for emergency responders to access victims of medical emergency, crime, or other conflict on trails, a growing number of metropolitan cities are adopting emergency locator systems along major trails. It is recommended that the city of Wylie incorporate such a system when implementing this trail network plan. At minimum, sign posts with a location identifier should he placed within view of each other, or no more than about every 1/8 to 1/4 mile to ensure markers are never out of sight of trail users. Each sign should he GPS located and integrated into the city's 911 system. Other security devices that may he implemented where appropriate include trail lighting, emergency call boxes, or surveillance cameras. Just as user security is a critical component to any trail system, other items such as wayfinding, warning and regulatory signs are also important components. Wayfinding signage should be incorporated at trailheads and key intersections throughout the trail system to provide users information and length of route segment. Warning,signs should he used only where special regulations apply, at specific times only, or where hazards are not self-evident. The use of warning signs should he kept to a minimum so as to not lose their effectiveness. Integrated Planning Efforts As part of an integrated planning effort, the city should incorporate these trail network recommendations into the city's new comprehensive plan currently under development. By incorporating trail guidelines in the development of overlay districts being defined by this plan, city leaders can ensure that trail development throughout Wylie becomes an integrated priority as part of future city development (e.g., South Ballard, Redevelopment/A.C.TA.O.N. plans, Lake Development, etc.). As previously discussed, engineering design standards, should he evaluated to incorporate wider roadside trail connection standards than are currently in place (10' width or greater preferred). Inclusion of these design widths early in the planning process can help city engineers ensure that new capital improvement projects are able to allow for space that promotes a trail- user friendly environment along city roadways. To continue support of a growing inter-city network of trail connections,Wylie city officials should meet with the neighboring cities of St. Paul,Parker,Murphy and Sachse to discuss and plan for implementation of partner connections between city trail systems. And, to participate in region-wide trail planning efforts, the City of Wylie should submit their trail network plans to Collin County officials to he recognized by the Collin County Trail Plan. Once on file with the county other cities in the region can become familiar with Wylie's proposed trail routing and determine if partnerships for future connections can feasibly he pursued. The plan should also he submitted to the North Central Texas Council of Governments (NCTCOG) to he recognized in the Regional Veloweb/ Mobility 2035 planning effort. Recognition by these regional agencies may increase the city's ability to secure supplemental funding sources for implementation. 28 Estimating Cost of Implementation&Funding Sources The current estimated construction cost for a hard surface trail is calculated at approximately $5-$6 per square foot (trail only), or around $316,000 to $380,000 per mile for a 12' wide tralL Depending on the level of recreational elements and amenities added (rest areas, trailheads, etc ), cost of construction for a complete trail project can reach amounts around Si million per mile of hard surface trail The cost for constructing a soft surface trail can vary, but for this plan, current costs are estimated at around $4 per square foot (trail only), or around $170,000 per mile for an 8' wide trail When budgeting for trail improvements, other infrastructure expenditures must he thought through in addition to baseline trail construction costs At-grade or under-bridge thoroughfare crossings, creek bridge crossings, and varying levels of trail amenities must also he considered. As these costs can vary widely, they have not been estimated as part of this plan_ Once a budget number is reached, it is important to consider what funding sources might he available to help the city supplement the cost of trail network expansion L When seeking funding for trails, other cities have had success using a grants coordinator to guide them throughout the application process The following list identifies potential funding sources for the City of Wylie to strategically pursue County North Central Texas Council of Governments (NCTCOG) • Collin County Parks and Open Space Program • Transportation Enhancement Program • Dallas County Trail and Preserve Program • Sustainable Development Calls for Projects • Regional Tollway Revenue Funding Initiative State of Texas Federal Tr:41!.].,sportation Funding Sources • Texas Parks and Wildlife Department (TPWD) • Highway Bridge Replacement and Rehabilitation Program -Recreational'Thad Grants • Highway Safety Improvement Program -Boating Access Grants • National Highway System • Texas Department of Transportation (TxDOT) • Surface Transportation Program -5afe Routes to School Program • Federal Transit Administration Programs • State Energy Conservation Office • Interstate Maintenance -Energy Efficiency and Conservation Block Grant • Transportation and Community and System Preservation Federally Funded Programs that include Bicycle;,,i1LJ,, d Pedestrian Opportunities • U S Department of Housing and Urban Development - Community Development Block Grant • U S Army Corps of Engineers (USACE) • U.S. Department of Interior (USDOI) -National Parks Service's Rivers, 'Arils and Conservation Assistance Other Sources of Funding for Trail Development • Land Trusts • Communities Foundation of Texas • -Meadows Foundation • -Recreational Equipment, Inc • Foundation Directory On-Line • Private Donations Partnerships with Volunteer Groups ;%; 29 Conclusion By undertaking this plan, the City of Wylie has taken an important step in creating a city-wide network of trail connections, which has potential to become one of the great assets of its recreation and transportation system. Having garnered enthusiasm from city leaders and citizens,Wylie is well postured to begin implementing one or more of the proposed trail segments.A coordinated effort with other city departments will ensure funds are directed to the common vision for Wylie. While this plan provides guidance for locating trails in each of the city's primary focus areas, site-specific alignments should be viewed as flexible and adjustable as needed to work with the objectives of residents, business owners, and developers. by taking steps to implement this trail plan,Wylie city leaders can work towards providing safe,healthy transportation choices and recreational opportunities for its citizens and visitors alike. f r ys f y�%y � s y j r✓r % ✓ rf✓ / `�.��rz t.�ik%`f , ��jr�r��3ltr4t j�`'�#��..s,� ✓��/r r�r i 1✓ frr✓fps✓r'. 1°'-fgp 3'i��'kt✓sue✓t tq*?,� } ✓ � `r✓fir £ ✓ ✓Jlr ls/✓ 7 r ✓r)`fkr its t?o f f t00t,i✓f ->")R o l t t f✓ ifs. ✓?. ✓��r /✓ err f l,;f tis4tD k-tff�a'; `' f u rjt Jr, hn}hjs✓ltF J ti ;44, l7 f Ohtc 7 /lj 1(tF�31 P ✓' lrSSk�ir;F I: 30 Bibliography Comprehensive Master Plan DRAFT, City of Wylie Planning Department, 2011 2_ The 2010 Parks, Recreation & Open Space Master Plan,Wylie: Half Associates, 2010Y 3. Manuals for the Design of Storm Drainage Systems, Water and Sanitary Sesser Lines, and 'Thoroughfare Standards, City of Wylie, 2005 Trail Quotes: From Advocacy to Wilderness, 2001,Jim Schmidt, editor, South Carolina Department of Parks, Recreation and Tourism, Columbia, SC 5 Dallas Trail Network Plan, City of Dallas Park& Recreation Department, 2008 32 Appendices ., .. ,..4 , ., I �t \ • c�UbYI Trails ll a • 4 as erT,ai o °poop ak,e E�srngrads sysem o - "` r . • rn TreI Connection Canddate • a..St.Paul .• .w c eci ncandmate Al• hl pnadtlPal complea)i . a•• o000oprivateOwnersrshipwl�••— Eq rnn.• 00000 Lakefront Trail �"v , Potential �� 9O � ' Cand date/Partne p Panersnp wl • • -..•�• .♦ rsh7 Privareowners - ` o o • u VJJi \ •••••••••• Existing Connection •••O Q••••T•MIN• Q •A • E[ „ ,;t ..e : 1..• Future Connection } .♦l♦-i••!�'�• 111 : fin s,.uo°�° '.••-•• q{/ �. ♦ i • 'p .�.• �� vr `- l °• ` lo Crossings&Gateways r b LAKES./ ¢0 • hi: r;,; ••••••• --• i o Potential Al-Grade Crossing e ��ry f ' a �cen a .�ji+ �000'•• > • Potential underpass Connection si •••••• ' • J m ', ✓ Major Trail Gateway lIntersection :lift ./.;. ,.. ,_ ,,,, sie'O' 00 e"• ♦ l wya r o ,.n ♦ Ihp ' -�f ^s'^°°� O = ♦ Minor Trail Gatewayllntersedion .• r • 1' W 1� IN L.� ..1 ` �.• ♦ Flo •�• ..... � Con t t •M,,• • •O t IF Future M 'nyTPaternal - `•'` P to o00p o ■C ma. Primary City Identity Opportunity System .G ODQO 3 a • � I. / Ii jt:: lit, �. I,�" •p at ship wi0 OQO OOO O q00 O '"-•,,,,,,,. T=r•e »a • � ; _ „».,3;n , i 1 seoon city Identity Gpportnniry I �.,,e," ` 'a• p,,,�• .. ., s •aanrnr r •0 o° o�.,a "` _ "1. • ' -- j�---f Key Properties da 1•.. rurlr ✓ ...,. -_. tit . arks! Parksl open space LL . if v __-... ..a � w • ... •t. ra as Army Corps of Engineers ..__._.... - E.,w, Qoo iti .' • __ >. _ 1 Municipal Complex • • •• ci al cT.......... J" }' +fir j ::::1,;1.,.._.......1.,. • Potential L' • rO Partnership wl .O � \ i.. • ____ 0o Pr vateowners ['Art 'Ar al Furore City of Wylie ETJ Sachse • O p ake Besl'nakonO GOLLIN COUNTY Thoroughfares&Utilities : Q COLLIN GO T1— DALLAS COUNTY o OCKWALL C UNTY Exishngmornugnrare Q'O 6 c�p• Ifrom City Thoroughfaee Plan) ' PMamial/, P Proposed Thoroughfare • Partner-op I O • (irom Cti y morougniare Plan) ve Private OwPners •O `�. b / oO' 4....7.1 , ` - f I• ..__ Like(a Comprehensive hP'ea�ddltion - _" Utility Corridor !s-U` ,1 i+GRrk Potent I C u 0 toa 0 NTMWD Easement Q Muddy Creek kl Preserve(Snore; Preliminary Trail Network Plan May2, or°aG� 'Wylie ?rail ?has Now ° .lra"a Focus Area Goal Locations&Estimated Lengths ofProposedTraiLs Wid€h Surface Cost Range Greenways&Utility Corridors udli b h d Mumcrpal c�mpl rmperry sr 3 5 �) •( 10 12 minimum/12' 14'preferred •concrete •S 5/sq.ft. �T tal&tirrrated 32.25 rail) &ur I q 'r°d°rs t dry Yem Central Hoodplam(south from Community Pork)(esz 1 milt) •Utility Corridors 12 14'preferred •Crushed Stone •8 4/sq.ft. connectrons •Rush Creek Hoodplam&riparian coridor(esz 3.5 mils) •Nature Trails,6'-8'Range •Dm ragew ecdon from Padc m Joel Score Memorial Padc(esz.5 mil) •Dminageway from W.A.Allen through Pheasanr Creels Padc m Labe Ray Hubbard(esz 1.5 miles) •Overhead elecreic from Municipal Complex m NTMWD property(esz 1.5 miles) •NTMWD easement ac Lavon L Ice(az.1.5 miles) •Sewer easement ac Pleasant Valley(esz 1.5 mils) •Overhead elecreic easement from Avalon Padc m L Ice Ray Hubbard(z.1.5 mils) •Rail coridor comrecdon from McCrea y m Lakeside Esnims Padc(esz.5 mil) •Rail corridor through Hismric core(esz.5 mil) •Rail corridor along Highway 78(esz 2 mils) •Bozman Farms from OHE m Rush Creeb(esz 2 miles) •Avalon Padc(2)m Rush Creels(esz.5 mil) •Along Foreesc Ross from Eubanla m Eric Fodc Padc(esz 1 mil) •Community Padc m Ballard(esz.5 mil) •Brown through Birmingham Farms(esz.75 miles) •Muddy Creeb from Packer m McMillen(esz 2 mils) •Muddy Creeb from McMillen m Municipal Complex(esz 2.5 mils) •Muddy Creeb Bom FM 544(Kirby)m Hensley(esz 1.5 mils) •Muddy Creeb Bom Founders Padc m Woodbridge Golf Club(z.1 mil) •Alanis Landfill m Woodbridge Golf Club(esz.5 mite) •Woodbridge Golf Club m Muddy Creeb Preserve(esz 1 mil) Lalte Frontage Access Open walkable/bilceable access •Shoreline along Collin Padc m NTMWD easement(esz 2.5 miG) •Shoreline Trail„12'-14'preferred •Concrete •S 5/sq.ft. (T ral&zirreated 12.5 mil) m Lvon Lalce&Lalce Ray •NTMWD Easemene ae Lavon L Ice(esz 1.5 miles) •Nature Trails,6'-8'Range •Cashed Stone •8 4/sq.& Hubbard USAGE shoreline near NTMWD snidon(esz 1 mile) •Shoreline along Ease Fodc Padc(z.2 mils) •°shvview Dr.from Eas<Fodc Padc m Avalon Padc(az..5 mil) •Shoreline along Avalon Padc(esz 2 mils) •°shvview Dr.from Avalon Padc m Hwy.78(esz 1 mil) •Along Hoodplam/ETJ limits from Hwy 78 m ovrrhead elecreic easement ac north and of Lake Ray Hubbard(z 1.5 mils) •Along Ray Hubbard Shodine @ Rush Creeb(esz.5 mite) Roadways&Parkways Provide safe,walkable/bilceable •Along McCse y from McMillen m Hensley(esz 1 mil) •8'-10'minimum where R.O.W.available •Concrete •S 5/sq.ft. (T tal&zirreated 21 mil) u recdons m&from Ivey city •Along We-tgam from Joel Scott Memorial Padc m Kirby(FM 544)(esz.2 mile) •8'in narrow width RO.Ws desdnadons •Along Ballard Bom the elecric easemene,m hi York downmwn(esz.5 mil) •Along W.A.Allen from Smne m the Pheasant Creels gmenbelc area(esz 1 mil) •Along Packer Rd.from city limit-m Country Club Rd.(esz 1 mil) •Along McMillen m Dodd Elemenni y(esz 1.5 mils) •Along Padc from Davis Inrermediare School m Foreesc Ross(esz 2.5 mils) •Along Brown from municipal complex m Wylie Ease High School(esz 2.5 mils) •Along FM 544 from McCrea y m Rush Creels(esz 3 mils) •Along Hensley from Counny Club ro Sanden(esz.5 mil) •Along Alanis from Hensley m Rush Creels(esz 3.5 mils) •Along°shvview from Wylie E.H.S.m OHE(esz.25 mil) •Along Ballard from Alanis m Pleasant Valley(esz 1.5 mils) •Along Sachse Rd.from Ballard m Woodbridge Golf Club(esz 1 mil) •Along from elecreic easement m Padc(esz.5 mil) •Along Counny Club from FM 544 m city limit-(esz 1 mil) Tlailheads&Intersections E ablish to [ions Hr nailhead Major Trailheads/Intersections: Varies •Concrete •8 5/sq.ft. treatments m serve as wayfinding •FM 544 @ Country(lob •Enhanced Concrete •8 8-8 10/sq.fr. &signature element-rhroughouc .Commuuity Park Thomas Future City Identity Opportunities. • Umc Pavers •S 8/sq.ft. the trail system •Eubanks @ rail corridor gear Centennial Major •Hwy 78 @ Alanis Minor Trailheacis/Intersections: •Hwy 78 @ Ballard •McMillen @ Muddy Creek •Hwy 78 @ Wylie East Dr. •Country Club @ McMillen •McMillen @ McMillen Jr.High School Minor •Park @ Davis Intermediate School •McCreary @ McMillen • rhoview @Forest Ross •McCreary @ FM 544 •Slryview @Wylie Lakes Park •Parker @ FM 1378/Country(lob •Skyview @ Avalon Park ••Country Club @ Brown Park PM 2514 •Ballard @ Brown •Hwy 78 @ PM 544 •Olde City Park •Ballard @ Alaois •Hwy 78 @ Woodbridge Golf Club •Hwy 78 @ Eubank •Woodbridge Golf Club @ Ballard •Troy @ Alanis •Rush Creek near Troy @ Alanis •Brown @ Wylie East Dr. ZARA,.YAMlAgt, k,„rt, .. .. , , ,,,v,,, ,„ %., „,„, , ,:t„',,,,-„,„„.'',te;:.„„rtk„:„ ,,..4,4:,,7,•,4',. 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'''1 D U N AWAy Associates, Inc. Pio s,„,,i.an ii 1.12,Uhi 1.1 a.Pi a77474...f77, PitliThiteS SfS yid g /M V/ .r n %/rf� % /S%JSfi i,/p / �gn.f /gxl//�� h %l///M- 'i 1�m�/r ,,ll� f S S: Budget Work Ses Fiscal 2012 - 2013 June 12 , 2012 l i i/sir/Iilrr s/l rJ�i/r /%.�✓ill r/ i/ r/err fl ir;./ /, i / / �//� it i ��r �/ _�� % r , ,.it �!%r �� ' � �fr, �///��/jJJJf <41 ty�'� t� Budget Work Session Agenda • Presentation of 2012 — 2013 Budget • General Discussions ✓ 4 �,,„, / m / r ,a/ % / ti // ,, a i /i /% % allib d su mptions Affecting FY 2012 — 2013 Budget • Property value is estimated to increase by 2 . 5%. • Sales tax is projected to increase 6% for FY 2013 . • Home Starts are projected to remain at 200 (same as FY 2012) . 1 Assessed 2400 $1785.5 $2024.7 $2184.2 $2222.6 $2208.4 $2235.7 $2302.8* 2200 J 77 2000 J O / • 1800 J rI •rl 1600 1400 1200 •rl 1000 W 800 600 rI 400 10. 200 0 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 Average Single Family Home Value for 2012 — 2013 is: $148,227. *Certified preliminary assessed property valuation. .w: Annual Tax Receipts $6,975,956 $7,000,000 $6,581,090 $6,093,602 $5,374,954 $6,000,000 $5,193,344 O $5,174,706 •r••i $4,752,598 $5,000,000 $4,000,000 •r (^j)1 $3,000,000 W ' $2,000,000 $1,000,000 $- 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 *Includes revised estimated figures for FY 2012 and proposed figures for FY 2013. GéheraIFund Projected Revenue FY 2012 - 13 - $ 26, 261 , 054 $1,681,997 6% $295,500 $2,780,000 $307,000� 1% 11% 1% I 54% $650,500 2°% $442,000 Ad Valorem Taxes $14,235,879 2°% Sales Taxes-$3,496,478 •Franchise Fees-$2,371,000 Licenses&Permits-$442,000 1111111111111111 Intergovernmental Revenues-$650,500 $2,371,700 10% Service Fees-$2,780,000 Court Fees-$307,000 $3,496,478 Interest&Misc.Income-$395,500 13% Transfers from Other Funds-$1,681,997 eneraI Fund Expeliditures By Function FY 2012 - 13 - $ 26, 434, 235 $3,121,414 $1,721,164 12% 7% $7,944,864 30% $1,367,189 I 5% •General Government-$7,944,864 •Public Safety-$12,279,604 •Development Services-$1,367,189 Streets-$1,721,164 Community Services-$3,121,414 $12,279,604 46% eneralFundBu e ortfall FY 2012 _ 13 Revenue $26, 261, 054 ( a ) Less Expenses $26,434, 235 ( b ) $173, 181 New FY 2013 Requests Personnel $1, 383, 571 ( c) Non - Personnel $6, 125, 819 ( d ) Additional funding needed $7, 509, 390 ..t r:e �j. .. r fr� ':'r ', S S '.(fl as >.. 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'"} 7 rn�ef,j,r:> »;,tt .tls:.Csln,z.,,»9i' & m + s,'ux j,,a:,u.>,»f>rs.�,7: r t �f �..'nslUt .2:t r' k, ,:.»��: 7 3ti»,�i t.,tr 1 f�nrt. �a, �� s'z -r .��F rv'1i, ' '1 ..tii s5" '?s ..r ivsa„>»i.:f. ->� v3 »fir ri, d t, n{r�=..;.<.''r, �, >3 r». <rz''''C .3rr?Iv.. ?awl rr 1'k'f?t�h ;�' 'C}s j } t �c .5 �» I„'�rr,r„r >: tC» .r' :? f`r.�:,3?s, t2`,a, - .rf.,, >h: f 2r,..}..?..,u"r S>, II, .< :3„ zs rrt .t�` r»;' ��S�.�� n �G,r��' 1{ '�s.,ls}e�U� rt��etn5r�ti3,..t,\�� fSrrtsr'2s;sc2il2ar�2��Srzazn{.� .,�tF��S��m�� .,.»isnni ��"r,��r..,`,��n��n -fi St:vsr:,t SI�,"#Yf»?X General Fund $ 321,777 General Fund $ 643,554 (a) Based on 2.5% increase in assessed values. (b) Base budget includes 2% lump sum given in FY 2012. (c) Includes approximately $200,000 in personnel for Narcotics unit and $55,000 for Communications Specialist for Marketing initiative. (d) Includes approximately $130,000 in non-personnel for Narcotics unit, $1,600,000 for 2 Quints and $65,000 for Branding (Research, Planning, and Design Only). Funds to Cover or a FY 2012 - 13 Funds Provided to Cover Above : Additional Use of GF FB to Lower DS Tax Rate 400,000 (a) Use of Debt Service Fund Balance to lower DS Tax Rate 300,000 Total 700,000 (a) Done in FY 2011, 2012 and can be done in FY 2013. r: r{l i%jr %ra sir// MOM rP f i r ax r mr/r erfp rr✓ /r rii,I A/e var parr {{ RlFundExpec et Funds toCover h f l l FY2011 - 12 Srota Funds Provided to Cover Above : r rr, Bondere Jthi ; u, , b Tay , , tZ i a z r /p . % ./ /i , p.. r: ✓///. // :/.%, :/pit r /'� ..ez !� r. / .,,:�. r / � /�..� � r0 is r /r,r.. :. �i %/ r�r.r � "� /.a i%/r:."<,. / '� � ,.".;;. �,,, �r p �i p i� .. .. r r r �r � ., rr% / r;, Increase in G&A Transfer from Utility Fund 400,000 TOTAL 1,300,000 Potential Additional Fund Requirements 4,786,982 i % j r ” • r (b ,.JDo e 20 a c carp b o p a , 1 if needed.. (c) Without the use of these funds for Debt Service, property tax revenue in General Fund would have been $1,009,842 less. it j riri,: �l/r //1 sir�l�r/� iif�ii%rrjri�i%i ii1%rrr r--A4-, /7,0311 rll�IPRi lir ', r i�'r r/ %�,•r/ :'I / %..�� p1 r� :.rr r11 ! �%�/�0C fir: ar ,ag iri , / /// .,..: / % it ,.` r r // p j r Ri Fund Expected Funds t Cover FY2010- 11 Shortfall Funds Provided to Cover Above: r i 0 it r / r �ij r p i / r p rj r r ` � drFur d o erect rningss,,to applyr o D b r i tlkNN 0, ( );; 5 Days Furlough (about 1.9% pay decrease) 225,000 1% Police/Fire Pay Decrease 90,000 Use of GF FB for equipment 150,000 (a) (b) Use of Emergency Communications FB Lower Trans. 250,000 (a) Frozen Asst. Fire Chief 122,000 Savings from Parks Reorganization 46,000 Additional Decrease in Debt Service PaymentsAtaillos 200,000 r r ! D r / j r j% 1,983,000 Potential Additional Fund Requirements 888,455 2,871,455 r (a an be d n fin and f needed. (b) Without use of these funds for Debt Service, property tax revenue in General Fund would have been $990,073. . � Fund Estim-a �� n eneraleaace FY 2012 - 13 GF Fund Balance Estimate: Required based on estimated exp. in 2013 Goal 25% 6,565,264 (a) Est. 9/30/2012 9,152,857 Est. 9/30/2013 8,752,857 (b) Excess Fund Balance 2,187,593 (a) It is the goal of the City to achieve and maintain an unassigned fund balance in the general fund equal to 25% of expenditures. The City considers a balance of less than 20% to be cause for concern, barring unusual or deliberate circumstances. If unassigned fund balance falls below the goal or has a deficiency, the City will appropriate fund in future budgets to replenish the fund balance based on a time table deemed adequate by the City Council. (b) Based on balanced budget and use of $400,000 for Debt Service. This Fund Balance is 33% of expenditures. Budget Points Employee Salary & Benefits Assumptions • FY 2013 base budget includes 2% lump sum . • No new requests included yet. • Base budget with no additional funding for Debt Service. • Replacement vehicles including Public Safety are not currently included in base budget. • Heath insurance increase of 4.5% W rili.�AMN-W V,Va l tilt W, i CAMICr I/l/ i%rT%F%10- 4.4*4 C'',0 6C ' £ rrr*f,j sfsss11t1 Tax Rate Information 0.940000 0.898900 0.898900 0.898900 0.898900 0.898900 ♦ ♦ ♦ ♦ 0.890000 0.840000 0.790000 0.740000 0.733250 4.706780 0.690000 o 0 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 } � £\ � / r^ £, Z, Y £ t � u £� r � ,\ Z, F , z z � _ , ^ Z} S lr r YS _ } ? Z C S £ b � Y 1 hS^�`v U 11 JJ S S 2 .1 S `S 7 Ti'o`. 77 7 Z f of C -r } 5 1 J f 3 Fr ✓ 7 to f S rt f a J l 27 I Z \a r r Z .J ca i �'J �4{ J { r r= U \ 3 {f z2 ,\ { } T 'J.z Z r`:. .,3Z 1 {S U ;z;, Z. S „si S ZZ} \ ? U a 1 ^U tt eYa \ ,� , 16� I 1 > ?I 4 \ f. 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City Manager Mindy Manson 972-516-6018 mindy.manson@wylietexas.gov Finance Director Linda Bantz 972-516-6122 linda.bantz@wylietexas.gov it j rrli.aO //i/i/�r�/�l/ilr i/* ,rr%/%/r r .rir tfrKP �� irr/r/ /�r�/o%J� r im, r/lw l v,/ r j�r r/ ' %� /I/ � �j /� ..y"��" r i /r% ., r ,!,;..:a:. �"1ff t�;f r Current Debt Service Schedule Tax Tax Tax Principal Interest Total FYE Supported Supported Supported 9/30/2011 $ 3,045,238 4,654,718 7,699,956 9/30/2012 3,367,780 4,482,307 7,850,087 9/30/2013 3,730,438 4,315,739 8,046,177 9/30/2014 4,168,220 4,129,392 8,297,612 9/30/2015 4,671,129 3,927,827 8,598,956 9/30/2016 5,274,197 3,707,626 8,981,823 9/30/2017 5,625,000 3,480,312 9,105,312 9/30/2018 5,855,000 3,244,124 9,099,124 9/30/2019 6,130,000 2,982,609 9,1 12,609 9/30/2020 6,355,000 2,704,437 9,059,437 9/30/2021 6,615,000 2,415,260 9,030,260 9/30/2022 6,880,000 2,111,856 8,991,856 9/30/2023 6,930,000 1,798,117 8,728,1 17 9/30/2024 7,250,000 1,473,049 8,723,049 9/30/2025 7,600,000 1,127,765 8,727,765 9/30/2026 7,350,000 777,273 8,127,273 9/30/2027 7,700,000 423,660 8,123,660 9/30/2028 5,035,000 121,365 5,156,365 $ 103,582,001 $ 47,877,437 $ 151,459,438 rj r i / 1 Z oi%r%/08 1,rfwrri j nss oi i�t%rr i �/r r %r, , ll /4I / rX lr rr: ./1/ r .004,A pv0,41iAPte / 0 r�r, � ", , ' ' , , "" " " : .. . `: " fj�o . ": ;: ; „^" s'� � , , : ..: ,. : " ,,,': :1',"''','",,,:(1::,',,,,,':".":::::•11';'1,:',":111'1,1,:::::'::::,„: :::::::,„"",,,,,„":„..„,,,,,,,,,:,„,,,,,,,:,,,,,,,,,,„:„.„„:„,,,:f.,:,:„.„,:„::,,„..,:,,,,,,,,,,,,,,",„,„„.„,"„,,,„„,,,,,,,„„„„„,,„.,,,,,„,„,:::„::::,,„::::,„,":„ _„„„_„ """".. „„„„„„.„„.„„„„„„„„„.„„„„„ ....,..,..."" ------ Includes OneQuint Without Restructuring— Debt Service Beginning FY 2013 City of Wylie,Texas 21112 Refunding and Funding S800,000 with 2012 C'ertificntes of Obliianon A B C D E F is H I J K 20121're irat xeanv Debt Service Impact 1�d Taxable Debt T�aa: Net Debt Net Debt ttammed Pr etted .' a eIg p e ted 201 CO Servi Paid Projected Fie V Debt Berme fee=n Tam I Tai Rate Debt from:Mtn I Tax bate 2G11 $ 216,870,412 1 ;a 9;438;551 $ (1?38,5'95) S 7.699956 $ G298,0 $ 7,699,956 $ 0.29805 20,12 2,235,696,487 0.885% 9,598,993 (1.748,9G7) 7,858,0886 G 29875 ,85,0,086 0.29875 2013 2.333,232,112 4.36% 9;792996 (1,746,819) 8;046,177 0.35189 S (20934) $ 56,80G 8,G8,G43 0.35346 '014 2,356,564,433 1. % 10;060,'31 (1.76;2,619") 8,297,612 0.35929 (22,026) 57,688 8,333.774 0.360,84 2415 2380,130,077 1.00° 10,360,575 (1,761.619) 8,598,956 0.36 i5 _ 24,107) 57,013 8,631.861 0.371106 2816 2,403,931,378 1.01° 10444,715 (1.462,8992) 8;951,823 0.38176 (25,262) 56,338 9,012,899 0.382.57 2017 2,427,970,692 1.00°0 1(1,496,902 (1,,39'1,591) 9,105,311 0.38267 (25,057) 60,606 9,140,860 0.38416 2018 2,452,250,399 1.00% 10,389,957 (1,290,828) 9,099,124 0.37862 (23,867) 59,819' 9,135,076 0.38012 2019 2,452,250,399 10,398,217 (1,285,608) 9,112,609 0.37919 (22,900) 58,944 9,148,653 0.38069 2G'2G 2,4 r2,250,399 10,243,975 (1„184,488) 9',059',437 0.37697 _ (22,527) 57,938 9',09 .,8 0.37845 20,21 2,452,250,399 10,0,64,566 (1(134,307) 9,030,259 0.37576 (22,755) 56,844 9,064.348 037718 2G'?-'' 2,452,250,399 10,021,274 (4029,419) 8,991,85 0.37416 (23,356) 60,625 9,029,174 0.3757 2023 2,452,250,399 9,725,298 (997,181) 8,7,28,117 0.36319 (20,884) 59,125 8,766,358 0.36478 20,24 2,452,250,399 9',720418 (99'7,569) 8,72.3,849 0.36298 (24,956) 57,425 8,755,518 0.36433 2925 2,452,250,399 9,728,440 (1,000,675) 8,727,765 0.36317 _ (23,9151 55,725 8,759,5�5 0.36450 2026 2,452,250,399 8,704518 (577,238) 8127,272 0.33818 (22866) 58,919 8,163,325 0.33968 2027 2,452,250,399 8,701,373 (5 77,713) 8,123,660 0.33803 (21,810) 57,006 8,158,856 0.3395E 2628 2,452,250,399 5,15065 - 5,156,365 0.21456 (25,640) 59,985 =i,19Cf,713 Q.21599 2G'29 2,452,250,399 - 57,863 57,713 0.21593 2030 „452,250,399 _ - 57,`63 S5,863 Q.00241 2031 2,452,250,399 - 58,506 58,506 0.00243 2Gs2 2.4`2.25G.399 56,169 56,169 0.00234 $ 173,047,501 $ (21,58.8,068) $ 151,459,433 $ (372,861) $ 1,159,075 $ 157,745,647 ,. Includes Two Without RestructuringQuints - Debt Service Beginning FY 2013 City of'Wylie,Texas 2012 Refunding and Funding S1,600,000 with 2012 Certificates of Obligation A B C1 D F. F G H I d K 27012 Preliminary Serviee Impact of fry Projected Taxable Debt Levi Net Debt Propwrod $1.00,000 T41et>ebtt & Projected Self Paid Projected 2011 COSernieePaid Prejeeted Fi .Debt Sambre front T Tax Bate Debt Sereice from Taxes l&S Tax Rate 2011 2,216,876,412 -1,20<a $ 9,438,55,1 $ (1,738,595) 5 7,699;915 $ 0.29805, $ 7,699,9 56 $ 0.29801 2012 2.235,696,487 0.85% 9,598,993 (1,743.907) 7,850036 0.29375 7,850,086 0.29875 2013 2,333,232,112 4.360.E 9,792,996 (1,746.819) 3,045,177 0.35189 88 (28,934) $ 1133,530 8138,774 0.35534 2014 2,356,564,433 1.00' 10060,231 (1 r62.619) 8,297,612 0.35929 (22,026) 115,313 8,390,899 0.36333 2i)15 2 380,130,077 1.00% 10,360,575 (1,761.614) 8,598.9'55 0.36355 _ 041071 113,963 8,638,811 0.37251 2016 2403.931,378 1.00% 10,444,715 (1,462,392) 8,981,323 0.38126 (25,262) 117,556 9,074,117 0.35517 2017 2,427-970,692 1.00% 10,496,907 (1391591) 9,105,311 0.38267 (25,8571 116,094 9,19 ,3448 0.38650 2013 2,452,250,399 1.00°• 10,389,952 (1.290,328) 9,099.124 0.37862 (23.8675 114,631 9,139,889 0.38240 2019 2,4,2250,399 10,398,217 (1-285,608) 9,112,609 0.37919 ( 0900) 117,938 9,207,646 0.38314 2020 2.452.250,399 1E,243,925 (1.,184,483) 9,059,437 0.37697 (72.5271 115,925 9,152,835 0.38036 2021 2,452,250,399 10,864,566 (101.34.3017) 9,030,259 0.37576 " (2„55) 113,738 9,121242 0.37954 7022 2,452250,399 10,021,274 (1,029,419) 8,991,855 0.37416 (23,356) 116,381 9,084,880 0.37803 2023 2,4 52,250,399 9,725 298 (997,181) 8,728.117 0.36319 (20334) 113,569 8,820,802 0.36704 2024 2,452 250,399 9,720,618 (997.569) 8,72.3,049 0.36298 (249561 115,275 8,813,368 0.36673 2015. 2.452.250,399 9,728,440 (1,000.675) 8,727.765 0.36317 _ (23.915) 116,769 8,820„619 0.36704 2076 2,452,250,399 8,704,510 (57 7.2:38") 3,127,277 0.33818" (20866) 118,050 8,222,456 0.34215 2027 2,4.2.250399 8„701,373 (577,713) 8.123,660 0.33303 (21,8101 114,225 8.216,075 0.34188 2028 2,452,250,399 5,156,365 5,156365 0.21456 ( 5,15401 115,294 5,246,019 0.21829' 2029 2.452 250,399 - 116,150 116,150 0.00483 2030 2,4512'50,399 - 116,794 116,794 0.00486 2031 2.4 2,2a0,399 - 117,275 117,225 0.00488 2032 2,452250,399 - 117,111 117,111 0.001489 $ 173.047,501 $ (21,588,068) 5 151,459,433 5 4372,861) $ 2,315,862 $ 153,462,433 %A-,A,,,A4Mg.,,,MCW,.e;A",%ag!'e ogiii*ii-sii,.. oi, i: 'ilgelmiir,jiV.QliZl'Allilt,el'tli'rl,isiw,,yip -i„„g„„4p ainaaa„aa a:a aAaat.VA4'a&ailaKt5aA,Mate,tafnataaFiOZaOWaaa:aOrSSaNka,a:ffaier,a,aaVageagi:atnafaAdQP,t,aaa a/a' la aa,,,,,:aga,a 'sa,',,aa,zaaaa-afaaaaaafaa,''aaaaaaaa,a,FaaTa,aaf'i'::a::!,a,aaaaaaaa-aaa.aaaaaa4':aaa,aaa,aaaaaa:,,,... ' , , , 04 aaaaaa a- a Includes One Quint With Restructuring- Debt Service Beginning FY 2013 ci,.of 11)-11e,Texas 2012 Restructuring and Ftindina 8800,000 with 2012 Public Prep Finance Contractual Obligations Version A B C Et E F G H I J K 2012 Preitytibidly Debt Semite hapact of Prebudnary Projected Taxable Debt Lets: Piet Debt Praposed Snug° Net Debt Assessed Projected Curreutly Sell-Sa" Strike Paid Prajected 2212 lbestractatiog 2212 do Serri Paid Projected YE Palmation Growth Oolstandiag Debt Service from Tams LES Tex Rate (Szliilk2A) mad&mice from Taxes DES Tax Rate 2011 $ 2,216,270,412 -L20% $ 9,43,8,551 $ (1,732,595) $ 7,699,956 $ 0.29605 $ 7,699,956 $ 0,29305 2012 2,235,696,467 0.35% 9,593,993 (1,746,907) 7,350,0E6 0.2 9675 7,350,026 0 293 75 2013 2,291,532,299 2.50% P,792,995 (1,746,219) 2,04,6,177 0.35222 $ (157,622) $ 60,421 7,942,710 0,35394 2014 2,347,760,467 2.45% 1 0,060„231 (1,762,619) 3,297,612 0.36064 (311,551) 60,625 2,046,626 0 34973 2015 2,390,6E9,027 1.23% 10,360,575 (1,761,619) 2,598,956 0.36703 (509,645) 59,650 8,142;961 0,34782 201,5 2,414,595,917 1.00% 10,444,715 (1,4,52,892) 3,931,323 0.37957 (793„5 37) 53,675 2,246,961 0 343 52 2017 2,433,741,276 1.00% 10,496,902 (1„391,591) 9,10 5,311 0.38092 (219,222) 62,619 2,342,642 0,34932 2012 2,463,129,2 95 1.00% 1 0,369„952 (1,290,826) 9,099,124 0.37695 (716,523) 61,431 2,444,0(22 0 34982 2019 2,463129,2 95 10,398,217 (1,225,602) 9,112,609 0.37751 (625„3 25) 60,344 2,547,628 0 35411 2020 2.463,129,2 95 1.0.243,925 (1,164,466) 9,059,437 0.37531 (472,321) 59.206 2.646.323 1335319 20-21 2,463 12 92 95 10,064,566 (1,034,307) 9,030,259 0.37410 (342,261) 62,922 2,744„3 66 0,36226 2022 2,463;129;2 95 10,021,274 (1,02 9419) 3991,355 0.37251 (209,631) 61,633 2.343,911 0,36638 2023 2,4,53129,295 9,725,292 (997,16!) 2,7'22,117 0.36152 154,292 60,122 2,942,602 0,37047 2024 2,463,129,2 95 9,720,613 (997,569) 3,723,049 0.36137 155,575 63,331 :2,942,005 0 37044 2025 2,4,53,129,295 9,728,440 (1,000.675) 2,727,765 0.36157 152,192 61,469 2,941,431 0_3'7042 2026 2,463 12 9,2 95 8,704,510 (577„2 32) 8,127,272 0.33669 765,240 59,556 2,952,668 0 37012 2027 2,463129,2 95 8,701,3'73 (577,713) 2,123,660 0.33654 760„965 62,532 2,947,163 0,37066 202,2 2,463,129,2 95 5,156,365 .5,15,5,3,65 0.23361 3,72 6,529 60,413 2,943,306 0,37050 2029 2,463,129,2 95 2,936,094 52,222 2,994.,3 21 0 12405 2030 2,463.1292 95 - 61,056. 6/.056 0_00253 2 ia3 1 2,463„12 9,2,05 - 52,719 52,7/9 a 00243 2032 2,463,129,2 95 61,275 61,275 0 002 54 $ 173,047,501 $ (21,5E2,066) $ 151,459,433 -3 3,626,922 $ 1,214,5'77 $ 156,360,938 Pr eseue Value Lou: 3 (460:3701 gi grgs i%/r /i/V ��/l i { jI /MPS, iI niltrtfl ffW)I l/, it i t ;t 1 � . - Includes Two With RestructuringQuints — Debt Service Beginning FY 2013 City of Wylie,Texas 012 Restructuring and Funding S1,6t40,1OOwith 2012 Public Property Finance Contractual Obligations Version A B C B E F & H 1 J K 7' ..��.� 2012'Prelimmas'y'Debt Serrixe Imp t Pretithailiary Projected Taxable Debt Lem: Net Debt Proposed tigio,998 Net Debt +sue Service Pi 2d12 Restractaridg Ott Cie Sea wil,re Pad Projected :AYE lr G®wkc Gaistaxiii4g Deb Service from Taxes b&S Tax Rate Debt Service from Taxes D&S Tao. to 2011 $ 2,216.270,412 -1.209,a 8 9,438,551 8 (1,732,595) $ 7,699,9'56 $ O.2:988O5 S 7,699,95"6 'i 0.29E05 2012. 2,235,696,487 0.851,8 9,592,993 (1,742,907) 7,250,086 0.29275 7,35O,OE6 O.29275 2013 1,241528,299 2.503`a 9,792,996" (1,746.419) 2,0465.,177 0.35828 8 (2/9,173) $ 120.654 047661 0.35390 2014 2.34 .a6O.48' 2.45% 10,00,231 (1,762,619) 2,297,612 0..36064 (368.,763) 121,088 1,049,936 0.34917 2015 2,390, 9;02; 1.23% 1:0,36O,575 (1,76,1,6 .9) 8-,591,956 0.36703 — (568;482) 119,133. 2,149,3611 0034725 2016 2,414 45 917 1.00% 10,444,71.5 (1,462 892) 1921,223 047957 (853,744) 1 2,10,5 8,250.130 0.34265 2017 2,43Q s41,176 1.00% 10,496",9002 (1,391,591) 9,1135,311 0.38098 (276,126) 119,994 8349,179 0.34434 2018 2,463„129.295 1.O048 10,389,452 (1,290.,828) 9,099,124 0.37695 (770,314) 122,800 8,451.610 0.35,013 2019 2,462,129.295 1'0,392,217 (1.285,608) 9,112..609 0.37751 (620,869)) 120.525 8552,265 0.35430 2020 2..463.129,295 10,243,925 (1,184,488) 9,059„437 0.37531 (529,353) 123,169 2653,248 035342 2021 2.463.1'9,2295 10,054,566 (1,034,307) 9,030.259 0.37410 (397,392) 120.731 3, 53,598 0.36264 2022 2,463,129,295 10,021,274- (1,029,419) 8,991,855 0.37251 (2.59,603) 118,294 5,850,546 0.36665 20'23 7,46312'9,295 9,725;242 (69?8.81) 2,722,117 136158 103,154- 120)375 1,451,646 0.37024 2024 2,463129,205 9,720,612 (997,569) 8,723,0411 0.36137" 108,425 1 1,884 8453,343 0.37041 2025' 2..465.129,205 9,722440 (1200,675) 2,727.,76±.5 0.36/57" 184,21a 123,150 2,955,12.5 0,27099 2026 2,433.129,295 8,?04,51O (577.2.38) 2,127,2;2 0.33669 07.323 119)325 2,953.92.5 0.37094 2027 2,463129.235 8,701,373 (57 ,713) 3,123,660 0..33654 707,123 120)394 9.1,151 0.37022 202E 2.,463.129,295 5,136)355 - 5,156„365 0.21.361 3.671.s10 121,250 449.525 0°.37075 2029 ,463.129 295 4,43 2 2 121,894 4,554,11P 0.18866 20.30 2.463.129,295 122.325 122.325 0.00507 20,31 2,463,129.295 122,544 122,544 0,00502 2032 2,463,129.295 - 122,550 12.2.550 0.00508 8 173,047,501 8 (2.1,5882,65) $ 151,459,433 8 4.310.549 8 2,4'24,173 S 151194.160 Preseaz Value Lois 1 ( 61.1161 pfluemspennamminigmeVA230,wwaraleff*,f,,,,,t„,,,_ Migrnifogranaa'azarSIMMRNSH2404**04040030„60-,:000.00 Projected Schedule of Events Complete By Day Event 4-Jun-12 Monday Initial Draft of Official Statement distributed to City and to Bond Counsel for review 20-Jun-12 Wednesday Receive comments/information from City&Bond Counsel 21-Jun-12 Thursday Send revised draft Preliminary Official Statement to City and Bond Counsel for comments and modifications and to credit rating agency 25-Jun-12 Week of Call With Rating Agencies 11-Jul-12 Wednesday Receive Credit Rating 12-Jul-12 Thursday Distribute Preliminary Official Statement electronically through i-Deal Prospectus to Underwriters 23-Jiil-12 Monday Bond Pricing 24-Jul-1, Tuesday Bond Sale: City Council adopts Ordinances anti approves Purchase Agreements 28-Aug-12 Tuesday Closings and Delivery of Funds to the City Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: June 12, 2012 Item Number: Work Session Department: Public Services (City Secretary's Use Only) Prepared By: Mike Sferra Account Code: Date Prepared: May 31, 2012 Budgeted Amount: Exhibits: Subject Discuss the 2011 Community Park Improvements Project. Recommendation N/A Discussion Staff update to Council regarding the 2011 Community Park Improvements Project and to respond to Council comments. Councilmembers Culver and Jones requested a work session to discuss the Community Park project. Approved By Initial Date Department Director City Manager MM 6-7-12 Page 1 of 1 Budget Calendar FY 2013 Date Description April 30,2012 InCode open for input April 30-May 2,2012 Departmental Budget Training May 07,2012 New computer requests due to IT May 07,2012 New or Upgraded personnel requests due to HR May 21,2012 Budget completed in InCode(Due to Finance) May 21,2012 First Estimate of Revenues(Due to Finance) May 29,2012 Revenues/Budgets to City Managers Office June 4-8,2012 Departments meet with City Manager June 12,2012 Budget Work Session with the City Council July 13,2012 Budget Overview Packets to City Council July 17,2012 Department Presentations to City Council July 19,2012 Department Presentations to City Council July 31,2012 Budget Work Session with City Council August 3,2012 Proposed budget to Council available to the public and filed with City Secretary August 14,2012 Meeting of governing body to discuss tax rate;if proposed tax rate will exceed the rollback rate or the effective tax rate (whichever is lower),take record vote and schedule public hearing August 28,2012 First Public Hearing on Tax Rate(if needed) August 28,2012 Public Hearing on FY 2012 Budget September 4,2012 Special called meeting(if needed)-Second Public Hearing on Tax Rate, schedule and announce meeting to adopt tax rate September 11,2012 Adopt Budget and Tax Rate 7 One i}Y HE Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: 6-12-12 Item Number: Executive Session Department: WEDC (City Secretary's Use Only) Prepared By: Sam Satterwhite Account Code: Date Prepared: 6-1-12 Budgeted Amount: Exhibits: 0 Subject Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas Code Annotated (Open Meetings Act). • Consider a RFP from Project Detroit; and • Consider a request for assistance from Project UTS. Recommendation N/A Discussion WEDC staff will make a presentation to Council on issues surrounding two incentive packages for which the WEDC Board is seeking Council input. Approved By Initial Date Department Director SS 6-1-12 City Manager MM 6-7-12 Page 1 of 1