07-31-2012 (WEDC) Minutes Minutes
Wylie Economic Development Corporation
Board of Directors Meeting
Tuesday, July 31, 2012 7:00 A.M.
WEDC Offices—Conference Room
250 South Highway 78—Wylie, Texas
CALL TO ORDER
Announce the presence of a Quorum
President Marvin Fuller called the meeting to order at 7:00 a.m. Board Members present were:
Demond Dawkins, Mitch Herzog, Todd Wintters, and John Yeager.
WEDC staff present was Executive Director Sam Satterwhite and Senior Assistant Gerry Harris.
CITIZEN PARTICIPATION
There being no citizen participation, President Fuller proceeded to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and act upon approval of the July 20, 2012 Minutes of the Wylie
Economic Development Corporation (WEDC) Board of Directors Meeting.
MOTION: A motion was made by Mitch Herzog and seconded by John Yeager to
approve the July 20, 2012 Minutes of the Wylie Economic Development
Corporation. The WEDC Board voted 5 —FOR and 0—AGAINST in favor
of the motion.
ITEM NO. 2 — Consider and act upon issues surrounding awarding a bid for the
construction of F.M. 544 median improvements located near the intersection of Sanden
Boulevard and F.M. 544.
Staff presented a Performance Agreement between the WEDC and PM Wylie MOB, LP
reviewing that the WEDC is required to construct a median break on F.M. 544 to be aligned withthe westernmost entrance to the property. A conceptual opinion of`probable cost was presented
to the WEDC by J. Volk Consulting in November 2011 in the amount of $109,835. J. Volk
submitted bid documents to multiple contractors on July 18, 2012 with bids received back on 7-
27-12. Staff presented a compilation of the qualified bids from McMahon Contracting, LP,
Gilco Contracting, Inc., GM Construction TX, and Tiseo Paving Company with Tiseo
submitting the lowest bid at $118,001 Board member Wintters reported that he had worked
with Tiseo and that they had performed well in the past. Staff also inquired with the City of
Wylie Engineering Department and they were confident Tiseo would do a quality job.
Staff, along with J. Volk Consulting, recommended that the 544 paving project be awarded to
Tiseo Paving Company in the amount of$118,003.
WEDC—Minutes
July 31, 2012
Page 2 of 3
MOTION: A motion was made by Todd Wintters and seconded by John Yeager to
award the contract for construction of the median break to Tiseo Paving
Company in the amount of $118,003. The WEDC Board voted 4 — FOR
and 0—AGAINST in favor of the motion.
Board member Mitch Herzog abstained from the vote stating a conflict of interest.
ITEM NO. 3 — Consider and act upon issues surrounding the WEDC FY 2012 — 2013
Budget.
Following approval of the FY 2012 — 2013 WEDC Budget on 7-20-12 and as part of the
Executive Director Performance evaluation, the WEDC Board of Directors approved the
expenditure of$4,420 for services rendered by the Cooper Clinic. Based upon direction received
in Executive Session, staff presented an amended budget reflecting an increase in Special
Services from $57,300 to $61,720. To offset the increase in Special Services, staff reduced
Future Projects by $4,420.
Staff recommended that the WEDC Board of Directors amend the WEDC FY 2012 — 2013
Budget as presented.
MOTION: A motion was made by Mitch Herzog and seconded by Demond Dawkins
to approve an amendment to the FY 2012 — 2013 WEDC Budget
reflecting an increase within Special Services by $4,420. The WEDC
Board voted 5 —FOR and 0—AGAINST in favor of the motion.
ITEM NO. 4—Consider and act upon issues surrounding Budget Transfer EDC 7-31-12.
Staff presented that due to an increase in personnel expenses as approved by the WEDC Board
on July 20, 2012, a budget transfer will be required for the 2011 —2012 WEDC Budget.
Funds were recommended to be transferred from the Special Services Account in the amount of
$18,583.
Staff recommended that the WEDC Board of Directors Approve Budget Transfer Request EDC
7-31-12 in the amount of$18,583.
MOTION: A motion was made by John Yeager and seconded by Todd Wintters to
approve the FY 2011 —2012 Budget Transfer Request EDC 7-31-12 in the
amount of$18,583. The WEDC Board voted 5 —FOR and 0—AGAINST
in favor of the motion.
DISCUSSION ITEMS
ITEM NO. 6 — Staff Report: review issues surrounding Performance Agreement between the
WEDC and T. W. Snider&Associates.
WEDC—Minutes
July 31, 2012
Page 3 of 3
Staff reported that Mr. Snider expressed his appreciation that the Board agreed to consider
amending the Performance Agreement and extending the time required to complete his
obligations under the agreement.
EXECUTIVE SESSION
The WEDC Board recessed into Closed Session at 7:14 a.m. in compliance with Section 551.001
et.seq. Texas Government Code to wit:
Section 551.087 (Economic Development) of the Local Government Code, Vernon's Texas
Code Annotated(Open Meetings Act).
• Request for Proposal - Project Detroit.
• Request for Assistance - Project UTS.
• Incentive Proposal -Project ATR.
• Request for Assistance—Project WICH.
Section 551.072 (Real Property) of the Local Government Code, Vernon's Texas Code
Annotated (Open Meetings Act).
• Purchase of property near the intersection of Springwell and F.M. 544.
RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 7:45 a.m. and took no action.
ADJOURNMENT
With no further business, President Fuller adjourned the WEDC Board meeting at 7:45 a.m.
Marvin Fuller, President
ATTEST:
Samuel Satterwhite,Director