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05-01-1989 (Planning & Zoning) Agenda Packet DATE POSTED 4-28-89 TIME POSIED 10:00 A. M. AGENDA PLANNING AND ZONING COMMISSION MEETING CITY OF WYLIE MONDAY, MAY 1, 1989 7100 P.M. COUNCIL CHAMBERS MUNICIPAL COMPLEX 2000 HIGHWAY 78 NORTH CALL TO ORDER ORDER PAGE OF BUSINESS REFERENCE BUSINESS 1 1-2 Consider approval of minutes for March 20, 1989 meeting. 2 Oral General Discussion 3 Adjourn nuu� IROMID +-»-a TIC POEM IC:N A. M. ANIMA MLANNINO AlS ZONINS COMMISSION MEETING CITY OF MYLIE MOIWAY, MAY 1, 1109 7100 P.M. COUNCIL CHAMBERS MUNICIPAL COMPLEX 2000 HIGHWAY 71 NORTH CALL TO ORDER ORDER PAGE OF BUSINESS REFERENCE ASS 1 1-2 Consider approval of minutes far March 20, 1989 meeting. 2 Oral General Discussion 3 Adjourn PLANNING AND ZONING MEETING MINUTES MARCH 20, 1989 The Planning and Zoning Commission met in regular session on Monday, March 20, 1989, in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Members present were Chairman Brian Chaney, Vice- Chairman Bart Peddicord, Cecilia Wood, Bob Skipwith, Marty Stovall , Steve Wright and Jim Ferguson. Staff members present were City Secretary Carolyn Jones, City Engineer Ron Homeyer, Code Enforcement Officers Roy Faires, Kenny Powell and Secretary Francis Varnell . Chairman Brian Chaney called the meeting to order. OATH OF OFFICE TO NEW BOARD MEMBER: Oath of Office was given to new Board Member Jim Ferguson by City Secretary Carolyn Jones. APPROVAL OF MINUTES: Steve Wright corrected the Minutes of February 20, 1989 by adding in the first paragraph of page (4) ; the Planning and Zoning Commission decided to recommend the permit for three years instead of the original request for a One Year Specific Use Permit. Cecilia Wood also stated that it paragraph 2 of page (3) should be "City Attorney" in lieu of "hospital " . . In the correction of the Minutes of February 24, 1989 Brian Chaney added in the sixth paragraph on page (6) . There were motions made that did not pass. They are as follows: Bob Skipwith made the motion to accept one cut to Brookshires and one cut to the main entrance of the hospital 'Proposal No. 1 ) . Brian Chaney then made a secondary motion amending the main motion to eliminate the Brookshires cut, (Proposal No. 3) . Mr. Chaney' s motion was seconded by Cecilia Wood. The secondary motion failed with two in favor and four against. Therefore, Mr . Ferguson then made the motion to recommend to the City Council for the future median cut to be Proposal No. 2. Seconded by Steve Wright. The motion passed with four in favor, one against and one atatention, which counts as in favor, as there was no conflict in interest. Steve Wright also corrected the minutes by stating the first paragraph of page (6) should read Mr . Wedekind in lieu of as written. Cecilia Wood also corrected the spelling of her name, and made the motion to accept the February 20th & 24th, 1989 Minutes as corrected. Seconded by Bart Peddicord. The motion carried with all in favor. PRESENTATION BY CAROLYN JONES ON ABSTENTIONS AND THE VOTING OF AGENDAS: City Secretary Carolyn Jones made a presentation to the Planning and Zoning Commission on the subject of abstentions and the voting of agendas. She passed out the affidavits which are to be signed everytime that a board member abstains. She explained that if someone abstains the meeting must be stopped in order for the secretary to handle the affidavit at that time. Whoever abstains must sign it and put there title. It must also be motorized. She stated that this too can be used in a court of law. Ms. Jones also asked the Planning and Zoning Commission to not vote on having a special meeting, but to take a consensus of opinions, not a formal vote. This way the date of a meeting can be decided by telephone, etc. , and be sure that the Council Chambers are available for that date. CONSIDER RECOMIMENDAT I ON TO THE CITY COUNCIL IN REGARDS TO THE SANDEN ADDITION FINAL PLAT. Ron Homeyer wanted to make everyone on the Planning and Zoning Commission aware of the items on the Sanden Addition final plat, i .e. , the right of way dedications, easements including TU Electric, Lone Star Gas and GTE and sanitary-sewer easements. He stated that these are on south corner, west side of Lot 2, Block A. He also advised that Lot 2, Block A is a strip of land of Sanden' s, hopefully to be sold commercially. He explained the border line water-utility easement around the property, was due to the fact that Sanden had been known to have many fire-sprinkler system reports and the City agreed to maintain the water system and fire hydrants. Brian Chaney questioned if they should accept commercial utility lines Mr. Faires stated that it is being accepted due to the fact it will connect other subdivisions. Mr. Krish Kapidia stated that Sanden had dedicated all the easements and there should not be any problems. Bart Peddicord ,Wade the motion to recommend to the City Council to ac=ept the Sanden Addition Final Plat as recommended and approved by the staff . Seconded by Ste'.e Wright. The motion carried with all in favor. GENERAL DISCUSSION: New board member Jim Ferguson asked, for his own knowledge, about the Landscaping Ordinance, discussed at the Parks and Recreation Board Meeting. They also discussed the necessity to discuss items more thoroughly as to have a better understanding of everything before the taking of votes. They discussed the secondary voting procedures. They also discussed quorums. Cecilia Wood also brought up the topic of the new restaurant, the Jiffy Lube, and if the resolutions could be placed on the agenda. The subject of the City Council ' s power to say "Thus is So"; and the voting procedures by elect board members who have not taken an Oath of Office were discussed. Steve Wright also asked about getting a color coded map for the Council Chambers. Mr. Wright also requested that new board members should have a historical background on agenda items, so they will know what to expect at their first meeting. They also discussed having some workshops, and a unanimous decision was made to the effect that they were all were very glad to have Mr. Roy Faires back working with the Planning and Zoning Commission. There being no further business, a motion was made to adjourn with all in favor. Brian Chaney, Chairman Respectfully submitted, Francis Varnell , Secretary