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08-16-2012 (Public Arts Advisory) Minutes 74( Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting August 16, 2012 - 6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club Road, Bldg. 100 CALL TO ORDER Announce the presence of a Quorum. Chairman Jim Lenox called the meeting to order at 6:33 p.m. Board members in attendance were Anne Hiney, Lisa Green, Robbin Endsley, Susan Spurgin and Gaynell Reed. Board member Dee Ann Ross, was absent. Staff present included Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Discussion regarding FY 2012 Wylie Arts Festival Subcommittee Meeting. (C. Ehrlich, PAAB Liaison) Staff/Board Discussion PAAB Liaison Ehrlich addressed the board stating that the 2012 Wylie Arts Festival chair, Susan Spurgin, will give the board an update on plans for the 2012 Wylie Arts Festival. Chair Susan Spurgin stated that she had met with the vendor committee to finalize plans for vendor booths and discuss the upcoming festival. Spurgin explained the board needed to appoint chairs/members for each of the remaining festival committees. PAAB members volunteered for individual committees which included: T-Shirt Design Committee: Lisa Green Sponsorship Committee: Jim Lenox, Anne Hiney and Craig Kelly Advertising: Anne Hiney and Craig Kelly Entertainment Committee: Susan Spurgin, Robbin Endsley, and DeeAnn Ross Vendor Booth Committee: Anne Hiney, Lynn Grimes, Kathy Spillyards, and Carole Ehrlich Logistics Committee: Craig Kelly, Susan Spurgin and Gaynell Reed PAAB liaison Ehrlich reported that Craig Kelly had contacted another tent vendor who provided a quote of $2,600 for a 60 X 90 foot tent that would hold 32-10 X 10 vendor booths. He reported the decision to rent could be make a week out when the board had a better indication of how many booth applications were received and accepted. Staff recommendations for the Christmas Parade were to leave it at the current starting time of 5:30 p.m. and ask the food and craft vendors to remain open until 7:00 p.m., giving shoppers from the parade a chance to view the booths. Committees will meet in the coming weeks and report back to the board at the September meeting. Deadline for final committee plans were scheduled for October 2012 prior to the August 16,2012 Wylie Public Arts Advisory Board Meeting Minutes P a _' c 2 PAAB meeting. • Discussion regarding new events to focus on public art including monthly art - demonstrations. (C. Ehrlich, PAAB Liaison) Chair Jim Lenox addressed the board stating that the subcommittee for future events including the 2013 Spring Festival, art brochure and Monthly/Quarterly art demonstrations had not met in the past month. He explained that the monthly demonstrations were scheduled to pick up in September and continue. Lenox asked board liaison Ehrlich what the status was for the new brochure. Ehrlich reported staff needed final confirmation on the first Saturday art demonstrations at the Library/Recreation Center and was waiting for the completion of the art for Community Park and the Downtown Mural to add those to the art inventory and add photos of the completed projects to the brochure. She reported those two projects would be complete by mid-September 2012. Chair Lenox asked for volunteers to head the Proposed Fine Arts Festival to be held at the Municipal Complex in May 2013. He explained this group would determine the size of the event and schedule entertainment for the event. After researching the availability of fine art vendors, instrumental sections of symphony's and other bands, a recommendation by the group would be made to the PAAB regarding whether the eyn.t could be conducted in May 2013 or May 2014. The committee consists Anne Hiney, i -Gaynell Reed and Jim Lenoxhe committee will report back to the board at the SeptemberTneetih • Discussion regarding the Community Park CIP Art Project. (C. Ehrlich, PAAB Liaison) PAAB liaison Ehrlich reported Johnny Edwards, artist for Community Park CIP Art Project, was currently fabricating the sculptures in his shop. Once completed he would be onsite at Community Park to install the sculptures. She noted she would contact the board when he was ready to install the art. • Discussion regarding the Downtown Mural Project. (C. Ehrlich, PAAB Liaison) PAAB liaison Ehrlich reported that Roger Nitz was in contact with the city and had indicated he was beginning work on the Olde City Park Mural the week of August 20th. She reported Nitz would be working onsite at the wall each day and visitors and board members were welcome to view the progress of the mural. • Update and discussion regarding the Living Lenses "Voices of Wylie" remediation. (C. Ehrlich, PAAB Liaison) PAAB liaison Ehrlich reported L M Fabrication, Inc. had not replied to the request for a cost estimate to construct the same sculpture as Voices of Wylie in the 4 mm stainless. She reminded the board that the final original design by Living Lenses had called for a 2mm stainless construction and were told by another fabricator (L M Fabrication, Inc.) that the slight indentations caused during welding and construction of the hemispheres was due to the thickness of the stainless steel in the original sculpture. Shane Colley had asked for and received a quote to touch up the indentations of $11,920 which covered remediation to the additional replacement shells received from the artists and not the original hemispheres. Ehrlich reported she had requested from Living Lenses a total cost including all remediation completed so that could be compared to the original budget to commission the art of$90,000. She explained Living Lenses partner, Po Shu Wang had itemized all fabrication costs, electronic programming, remediation costs including sub-contracting the installation of the sculpture and shipping. She reported the actual — costs received from the artists were between $92,000 and $93,000, leaving no funding for artist commissions. Board members discussed the current options available which included, signing off approval of the sculpture and sending Living Lenses the remainder of their approved costs in the amount of $8,000; August 16,2012 Wylie Public Arts Advisory Board Meeting Minutes 1' a g e 3 requiring the artists to provide a second remediation of the sculpture through L M Fabrication, Inc. at a cost of $11,920.00 or sharing the cost of remediation with the artists. Board member Hiney stated that she felt the sculpture was unique and the indentations were not noticeable. She commented that many visitors had viewed the sculpture and were more intrigued with the inner workings of the audio and kiosk pads; never noticing any flaws in the sculpture. She noted that art is not perfect. Board members Gaynell Reed, Susan Spurgin, Lisa Green, and Robbin Endsley agreed the sculpture was wonderful in its current state and were apprehensive about attempting to remediate the sculpture. Direction from the board to staff was to bring the item back for final approval at the next meeting so formal action could be taken. • Discussion regarding a partnership between the City of Wylie Public Art Program and PMR Realty Group for the commissioning of an art piece for the new medical center located near the corner of Sanden Road and FM 544 to include an amount of funding. (C. Ehrlich, PAAB staff liaison) PAAB liaison Ehrlich addressed the board stating that she had been in touch with Kerry Burden with PMRG. She explained that she had asked Mr. Burden if the PMRG partners were still interested in an art partnership with the city for the project at the medical center located on SH 544 near Sanden Blvd. Ehrlich reported Burden had indicated that due to the amount offered by the city of $10,000 toward the art piece which Burden estimated would cost between $40,000 and $45,000 ,installed, he would have to talk to the other partners to insure they were agreeable. Burden promised to report back to the city in the very near future to further discussion the proposed art partnership. Ehrlich reminded the board the only way a partnership would work for the city would be for the partners to donate the remainder of the funding and the city commission the art and receive ownership of the art piece. The art is planned to be installed on a city owned street adjacent to the new medical building. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the July 19, 2012 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by Vice Chair Hiney, seconded by board member Reed to approve the minutes from the July 19, 2012 PAAB meeting as presented. A vote was taken and the motion passed 6-0 with board member Ross absent. ADJOURNMENT With no other business before the board, a motion was made by Vice Chair Hiney, seconded by board member Reed to adjourn the meeting at 8:14 p.m. A v was taken and the motion passed 6-0 with board member Ross absent. Jim nox, Chair Caro a Ehrlich, retary