06-13-2005 (Library) Minutes RITA & TRUETT SMITH LIBRARY BOARD
BOARD MEETING
The Library Board of the City of Wylie met in regular session on June 13 2005, at the Library.
The attendees were:
Present
Shirley Burnett
Mary Vaughan
Mary Johnston
Joe Murphy
Absent
Valli Hoski
Grace Morrison
Guests
Call to Order
Acting Board Chairperson, Shirley Burnett, called the meeting to order at 7:00 p.m.
Library Advisory Board members present were Shirley Burnett, Mary Vaughn, Mary
Johnston, and Joe Murphy. Board members Grace Morrison and Valli Hoski were
absent.
Staff present was Donna Shirley, Acting Library Director.
Citizen Participation
There were no citizens present to address the Board.
Presentation
Action Items
1. Consider and act upon the approval of the Minutes from the May 09, 2005 meeting.
Minutes were approved as read.
Discussion Items
2. Discuss April Monthly Report
Donna Shirley mentioned that two magazine display units had been purchased.
One display was purchased from the library's budget and the other with the
remaining Lone Star grant monies. Future plans are the shift the NETLS rotating
collection and the adult Spanish language items to the empty shelves where the
magazines were previously stored.
The library experienced good program attendance for May with 35 people
attending the Pup Rally program. Acting Director, Shirley made a presentation
for the Mom's Club promoting the Summer Reading club and literacy. Ms. Shirley
also reported that alarm training was provided for the staff during the monthly
staff meeting and the new desensitizers had been received.
The budget was submitted. New requests were for additional part time hours, to
upgrade the Library Clerk position to a Library Technician position. Additional
monies were requested to begin a Teen Summer Reading program and
additional monies to update the juvenile non-fiction and young adult collections.
3. Discuss May Monthly Report.
Tricia Smith and Donna Shirley presented a library tour for a HOSTS group in
May. Dona Weisman and Tricia Smith made six school visits promoting the
Summer Reading Club and Ms. Smith promoted Summer Reading at the Wylie
Wave orientation.
Mr. Murphy asked about the research onto the online databases. Ms. Shirley
reported that she had been looking at other databases that might be more useful
for the community to replace some lower usage databases. Ms. Shirley stated
that low usage could be from a lack of promotion and had been looking into ways
to promote the resources. Board members suggested getting the information on
the website, the EWylie city newsletter, or the newspaper. Online book clubs and
downloadable audio on demand were also discussed.
UNT student, Julie Plummer, will be doing her Capstone Project on developing a
Teen Advisory Board. The survey will be distributed for one week in June.
The library will be upgrading its postage machine rental to save money on
certified letters through Pitney-Bowes. The upgraded machine will also save staff
time in processing overdue notices.
Additional questions were asked about the Teen Advisory Board survey. Ms.
Shirley explained that the project was due on July 1 but there were plans to do
another survey as school begins in August.
May story time turnout in May was good and the story time turnout for the thirty-
fifth anniversary of the library was very good.
4. Discuss Summer Reading Club
The first week included five programs from 12:30-3:30 in the afternoon with
1,422 people attending. All performers worked over time to finish the activities.
4,106 items were checked out the first week of Summer Reading Club. After the
first week, the library had over 600 children sign up for Summer Reading Club.
The Scholastic Book Fair took in less than $1400; however, monies owed the
library from previous book fairs brought the amount of materials the library could
purchase to $900.
5. Consider Proctoring
Ms. Shirley pointed out the lack of a proctoring policy and problems that were
arising since the library was offering the service without a policy. It is not a
service that has been advertised. Area libraries were canvassed for their
proctoring policies. Currently, the only place to provide for those needing
proctoring is the Bluebonnet Room. There is not staff available to proctor.
The question was raised if there is staff available to charge a fee and proctor on
their off time. Currently there is not staffs available who are not scheduled to
work during hours of operation.
A motion was made by Mary Johnston and seconded by Mary Vaughan to table
the proctoring service until staff and facilities can be provided. A vote was taken
and passed 4-0.
Adjournment
With no further business before the Library Advisory Board, a motion was made
by Shirley Burnett, and seconded to adjourn the meeting at 7:55 p.m. A vote was
taken and passed 4-0 with Board members Grace Morrison and Valli Hoski
absent.
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Shirley Burnett, Acting Chairperson
ATTEST:
Donna Shirley, Aobn0N.U�roryOin*otor
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