01-19-2004 (Library) Minutes RITA & TRUETT SMITH LIBRARY BOARD
BOARD MEETING
The Library Board of the City of Wylie met in regular session on January 19, 2004, at the Library.
attendees were:
Shirley Burnett
Grace Morrison
Joe Murphy
Liz Allen
Adrian Sanchez
Scott Ames
ACTION ITEMS
1. Discuss and Consider Approval of Minutes from the November 10, 2003,
meeting.
Minutes were approved as read.
2. Discuss and Act Upon Approval of the Library's Technology Plan.
The Library is required to have a Technology plan on file with the Texas State Library and
Archives Commission to receive ERATE funds. The plan lists the inventory of computer
equipment the Library has in January 2004 and outlines plans for the next three years. The
Board voted 7-0 to approve the plan.
3. Discuss and Consider Approval of Filtering from the Library.
Mignon explained to the Board the background of CIPA regulations and requirements. The
board discussed the pros and cons of filtering. The vote was tied for filtering. (3-3)
DISCUSSION ITEMS
4. Discuss Monthly Report and Quarterly Report.
The Library had a good first quarter for FY 2004. The circulation had a marginal
increase over quarter one in 2003. Programs were well attended.
5. Discuss Meeting Date of February 2, 2004.
The board agreed to meet February 2"d at 7:30 p.m. to review the Internet Policy
and approve or disapprove it.
6. Discuss Paperless Agendas via Email.
Mignon suggested doing board agendas by email. She asked that everyone verify
receipt of the agendas. Everyone was in agreement that this was a good idea. The
first paperless agenda will be emailed for the February 2"d meeting.
STAFF REPORTS
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
ACTION ITEMS
1. Discuss and Act Upon Computer Security/Internet Policy.
A library patron, Mike Brophy, addressed the board with a concern regarding the computer
usage in the library. His concern was that he wanted to be able to use a diskette in the
same computers that are accessible to the Internet. The Board explained that this was not
permissible due to the security setup of the computers. Antivirus software would have to
be installed on each computer to allow floppy disks to be used and the configuration CD
would have to be redone. These changes are cost prohibitive for the Library at this time.
2. Discuss and Act Upon Approval of Minutes from the September 8, 2003, meeting.
Minutes were approved as read and submitted.
DISCUSSION ITEMS
3. Discuss Monthly Report.
The Board discussed the Monthly report. Circulation was up less than 1% for the month
of October. Programs for dog month were well attended.
4. Discuss Annual Report.
There was an increase of 15% in circulation. Programming, reference questions, and
other services increased as well. The largest increase was the patron count. Some
of the increase could be attributed to a more accurate counter being installed at the
beginning of FY 2003. There are many people who visit the library to attend programs,
use the computers or for other reasons besides checking out a material.
5. Discuss Greeting Card Page.
Mignon asked the board if they would call people on the list she handed out. She
explained there was a copy of the letter the friends' wrote and a script for calls. The
friends will be stuffing envelopes on Thursday, November 13 and letters will be mailed
on November 14.
6. Discuss Christmas Party.
The Board discussed the menu for the Party that will be held on December 8tn
STAFF REPORTS
ADJOURNMENT
The meeting was adjourned at 7:50 p.m.
