Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
09-22-1998 (City Council) Agenda Packet
WYLIE CITY COUNCIL Agenda Tuesday, September 22, 1998 • 7:00 p.m. Wylie Municipal Complex-Council Chambers 2000 State Highway 78 North Wylie,Texas 75098 Item No. Agenda Item Action Taken Call to Order Invocation Pledge of Allegiance Proclamation Declaring the Month of October as Fire Prevention Month in the City of Wylie. Items for Individual Consideration 1. Consider and Act Upon the Approval of FY99 4B Budget and the Community Services Facilities Capital Improvement Plan. Recess City Council Call to Order Parks and Recreation Facilities Development Corporation. 1 a. Consider and Act Upon Approval of the FY99 4B Budget,Authorizing Expenditures for the FY99 Community Services Facilities Capital Improvement Plan. Adjournment. Reconvene City Council Items for Individual Consideration 2. Consider and Act Upon Approval of an Ordinance of the City of Wylie,Amending the Budget for Fiscal Year 1998,Beginning October 1, 1997 and Ending September 30, 1998; Repealing All Conflicting Ordinances; Containing A Severability Clause; and Providing for an Effective Date. 3. Hold a Public Hearing and Consider and Act Upon Adoption of an Ordinance of the City of Wylie, Adopting A Budget and Appropriating Resources for Fiscal Year 1999, Beginning October 1, 1998 and Ending September 30, 1999. Item No. Agenda Item Action Taken 4. Consider and Act Upon Adoption of an Ordinance Fixing the Tax Rate/Levy for the Fiscal Year 1998-1999 Budget. The Tax Rate Proposed is for Sixty- seven and one-half cents ($0.675) per $100 of Assessed Value. 5. Hold the Second of Two Public Hearings for the Annexation of.998 Acres out of the Francisco De La Pina Survey, Abstract No. 688, Collin County, Texas and being the same property conveyed to Doyle R. Mitchell and wife Nancy Kaye Mitchell,by deed as recorded in Volume 2689 at Page 793 and the same tract of land conveyed to Home Town Furniture, Inc. by deed recorded in Volume 2610, Page 702, Land Records, Collin County, Texas. 6. Hold the Second of Two Public Hearings for the Annexation of 110 Acres out of the J.W. Mitchell Survey, Abstract No. 589, Collin County, Texas and being the same property conveyed to Patsy Sue Donihoo by J.O. McWhirter and wife, Pearl A. McWhirter, by deed as recorded in Volume 942 at Page 488 of the Deed Records of Collin County, Texas. 7. Hold a Public Hearing and Consider and Act Upon a Request from Zlan, Ltd., for Approval of a Temporary Specific Use Permit (SUP) for a Commercial Outdoor Amusement (proposed driving range) on the Property Generally Located at the Northeast Corner of FM 1378 and Brown Street and Being a Portion(9 acres)of a 23.4971 Acre Tract of Land Conveyed to C.B.A. Enterprises by Substitute Trustee's Deed Recorded in Volume 2612, Page 605, Deed of Trust Records of Collin County, Texas. 8. Consider and Act Upon a Final Plat for the Highway 78 Business Park Addition, proposed by Jackson and Associates Land Surveyors, Inc. for Mortgage Recovery Fund-Land Fund Dallas, L.P., generally located at the southeast corner of SH 78 and Century Way, and being part of Lot 1, Block A Century Business Park, City of Wylie, Collin County, Texas. 9. Consider and Act Upon a Proposal for the Removal and Reinstallation of Eight Civil Defense Siren Systems Purchased from the City of Plano. 10. Consider and Act Upon Award of Bid for the Construction of the Remainder of the 1995 Bond Program Water Project. 11. Consider and Act Upon Award of Contract with CPS Systems, Inc. to Upgrade the City's Financial Computer System and to Ensure System Compatibility with the Year 2000. Staff Reports Citizen Participation Item No. Agenda Item Action Taken Worksession • Discussion of Service Center and Fleet Maintenance Program Executive Session In accordance with Chapter 551, Government Code, Vernon's Texas Codes Annotated(Open Meeting Law). Section 551.071,Discussion with City Attorney on a matter concerning Kansas City Southern Railroad in which the duty of the attorney to the governmental body under the Texas Disciplinary Rule of Professional Conduct of the State of Texas clearly conflicts with this Chapter;and Section 551.075 Conference with City Employees to review information from employees concerning Kansas City Southern Railroad;and Sections 551.071 Consultation with City Attorney;and 551.075 Conference with Employees to Discuss Issues Regarding the Future Development of Spring Creek Parkway. Reconvene into Open Meeting Take any action as a result of Executive Session. Adjournment. I certify that this Notice of Meeting was posted on this the / day of , 1998 at 5:00 p.m. as required by law in accordance to Section 5 1. 42 of the Texas Government Code. i Secretary Date Notice Removed The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees Must be requested 48 hours m advance by contacting the City Secretary's Office 0 972/442=8100 or TDB 972/442=8170. WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION September 22, 1998 Item No. Issue Consider and Act Upon Approval of the FY99 4B Budget and the Community Services Facilities Capital Improvement Plan. Background The Parks and Recreation Facilities Development Corporation was established in accordant with State law as a result of the January 15, 1994 election approving the cent sales tax for parks, recreation, and library projects. The Board of Directors of the Corporation are: Mayor John Mandy Mayor Pro-Tem J.C.Worley Councilmember Joel Scott Councilmember Chris Trout Keny Carothers-Parks Board Member Dan Chesnut-Parks Board Member Jim Swartz-Library Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further,the Bylaws state that "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." The Community Services Facilities CIP funding to be considered by the Council and the Board includes: Library Materials $20,000 Park Projects $20.000 TOTAL $40,000 The Library funding is proposed to be allocated to computers and printers, computer furniture, computer training,barcode updates, and materials. A detailed breakdown is attached. The park project proposed for FY99 is the installation of sidewalks/walking paths in Community Park to improve accessibility to the T-Ball fields as well as providing an additional recreational element to the park. The combined Park and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY99. Individual Consideration 4B Budget Paae I Financial Considerations To date, the 4B Sales Tax has funded over $625,000 in miscellaneous park and library projects, not including the$1.4 million allocated from the issuance of bonds for the construction of Central Park, the renovation and expansion of the Smith Public Library, and the renovation of the old Post Office into the Peddicord Community Center. Attached is a draft summary of the 4B Revenue Fund from the FY99 Budget. The beginning fund balance, coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$574,490. The proposed expenditures for FY99 include the $40,000 allocated for the Community Services Capital Improvement Plan and a transfer of$138,960 to the 4B Debt Service Fund yielding a fund balance of$395,530. Prior to learning the results of the most recent grant application to the State Parks & Wildlife Department, it was anticipated that the 4B fund balance would be applied toward the City's$500,000 match to the grant. Although the City was unsuccessful in securing the grant,the fund balance has not been reallocated in order to allow the 4B funds to continue to accrue. It is understood that the needs of the Library and the Parks are great;however,the associated costs of the improvements needed are high. As the funds accrue,the long term needs of both the Library and the parks system are being reviewed in order to determine priorities. The Library Board will be reviewing and adopting a Long Range Plan this fall, concurrently,the Park Board will be updating the Parks&Recreation Master Plan. Other Considerations The authority to levy the 1/2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation The Park and Recreation Advisory Board and the Library Board recommend approval of the projects designated for funding. Staff Recommendation N/A Attachment June 3, 1998 Memo- Library Materials Draft- 4B Sales Tax Revenue Fund c milAA. commi, Prepare y Revi d by Finance City Manager Approval Individual Consideration 4B Budget Paae 2 SEP-10-98 03 :42 PM SMITH 2144424075 P. 02 Memorandum DATE: June 3, 1998 TO: Mike Collins, City Manager CC: Mindy Manson, Assistant to the City Manager FROM: Mignon Morse, Library Director RE: 4B Tax Money The requests for 4B funding for the Smith Public Library are: furniture ($2500), computers and printers ($4200) , computer training ($4000), barcodes ($2500) and materials ($6800) for a total of$20,000. Computers and Printers $4200 The Library received a grant for a 28 bay CD-ROM tower. The tower will be installed no later than August. This will increase usage of computer terminals. There are two terminals for the online catalog. During peak periods both terminals are in use and patrons are often waiting to use the terminals_ The installation of a CD-ROM tower will significantly increase the amount of information that can be accessed through the computer terminals and increase usage. (The tower will house ed's including Ebsco Magazine Article Summaries, encyclopedias, and other informational tools such as Newsbank, a full-text index to newspapers across the United States.) As a result of the increase in available information, there will be more demand for the computers and printers. Furniture $2500 Two study carrels are needed for the new computers. They will be purchased from Cultural Surroundings to match the existing carrels. Training $4000 Funding will be needed to attend the CODI workshop (Customers of Dynix) and attend Dynix training. (If funds are not provided in the operating budget.) SEP-10-98 03 :43 PM SMITH 2144424075 P. 03 Attending the Customers of Dynix conference will allow the Library Director an opportunity to gain access to important information on Dynix upgrades, migrations, new directions and services. Since we are a small City and the Library Director has the responsibility of System Administrator, it is important to remain current on information and changes in the system. Funds have been allocated for the Library Director and Technical Services Librarian to attend Dynix training classes. The classes are offered locally throughout the year. if a staff member attends these classes and passes a test for a certification, Dynix provides a maintenance discount. Barcodes $2500 The Library staff has experienced problem with barcodes since the migration to the new automation system. The old barcodes are not fully compatible with the new system, and it may become necessary to re-barcode the collection. The Library Director is working with Dynix to determine a resolution of the problem. Books/Materials/Software for CD-ROM Tower $6,800 New materials are needed to update the collection and additional software will be needed for the new CD-ROM Tower. A full justification for materials is included in the operating budget. Thank you for considering these requests. 4B SALES TAX REVENUE FUND FUND DESCRIPTION Fund. The Wylie Park and Recreation Facilities FUND NARRATIVE Development Corporation (A.K.A. the 4B Corporation) was established to promote economic development within the City of Wylie. The activities of the 4B Corporation are accounted for in three fund Accomplishments for FY1998 types. The three funds are titled the 4B Sales Tax Revenue Fund,the 4B Debt Service Fund,and the 4B Capital Projects Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax Major Budget Items revenue which is restricted by State legislation to promoting economic development. Sales taxes are +Debt Service Transfer of$138,960. levied in Wylie at 8.25% of goods and services sold +Funding for capital improvement projects within the within the City's boundaries. Of this 8.25%tax, .5% of park system ($20,000). the City's share goes to the 4B Sales Tax Operating +Funding for Library($20,000). STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $144,110 $146,100 $180,810 $247,290 REVENUES Sales Tax 314,344 280,500 303,100 312,200 Interest Income 5,396 4,000 32,500 15,000 Transfer from 48 Debt Service Fund 0 10,000 10,000 0 TOTAL REVENUES 319,740 294,500 345,600 327,200 TOTAL AVAILABLE RESOURCES 463,850 440,600 526,410 574,490 EXPENDITURES: Library-projects 0 60,000 60,000 20,000 Community Center 0 0 17,560 0 Parks-Improvements to Existing 59,655 65,000 65,000 20,000 Transfer to 4B Debt Service Fund 0 136,560 136,560 138,960 Transfer to 4B Capital Projects Fund 223,389 0 0 0 TOTAL EXPENDITURES 283,044 261,560 279,120 178,960 TOTAL FUND BALANCE $180,806 $179,040 $247,290 $395,530 62 PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION rt/ INDIVIDUAL CONSIDERATION September 22, 1998 Item No. /4., Issue Consider and Act Upon Approval of the FY98 4B Budget, authorizing expenditures for the FY99 Community Services Facilities Capital Improvement Plan_ Background The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the 1/2 cent sales tax for parks, recreation, and library projects. The Board of Directors of the Corporation are: Mayor John Mondy Mayor Pro-Tem J.C.Worley Councilmember Joel Scott Councilmember Chris Trout Kerry Carothers-Parks Board Member Dan Chesnut-Parks Board Member Jim Swartz-Library Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further,the Bylaws state that "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." The Community Services Facilities CIP funding to be considered by the Council and the Board includes: Library Materials $20,000 Park Projects $20,000 TOTAL $40,000 The Library funding is proposed to be allocated to computers and printers, computer furniture, computer training,barcode updates, and materials. A detailed breakdown is attached. The park project proposed for FY99 is the installation of sidewalks/walking paths in Community Park to improve accessibility to the T-Ball fields as well as providing an additional recreational element to the park. The combined Park and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY99. Individual Consideration 4B-Authorization Paae I Financial Considerations To date, the 4B Sales Tax has funded over $625,000 in miscellaneous park and library projects, not including the$1.4 million allocated from the issuance of bonds for the construction of Central Park, the renovation and expansion of the Smith Public Library, and the renovation of the old Post Office into the Peddicord Community Center. Attached is a draft summary of the 4B Revenue Fund from the FY99 Budget. The beginning fund balance, coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$574,490. The proposed expenditures for FY99 include the$40,000 allocated for the Community Services Capital Improvement Plan and a transfer of$138,960 to the 4B Debt Service Fund yielding a fund balance of$395,530. Prior to learning the results of the most recent grant application to the State Parks & Wildlife Department, it was anticipated that the 4B fund balance would be applied toward the City's$500,000 match to the grant. Although the City was unsuccessful in securing the grant, the fund balance has not been reallocated in order to allow the 4B funds to continue to accrue. It is understood that the needs of the Library and the Parks are great;however,the associated costs of the improvements needed are high. As the funds accrue,the long term needs of both the Library and the parks system are being reviewed in order to determine priorities. The Library Board will be reviewing and adopting a Long Range Plan this fall, concurrently,the Park Board will be updating the Parks&Recreation Master Plan. Other Considerations The authority to levy the '/2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation The Park and Recreation Advisory Board and the Library Board recommend approval of the projects designated for funding. Staff Recommendation N/A Attachment June 3, 1998 Memo - Library Materials Draft - 4B Sales Tax Revenue Fund Akk. Al..... Cht0.4,40 Prepared Revi d by inane City Manager Approval Individual Consideration 4B-Authorization Paoe 2 WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION September 22, 1998 Item No. 2/. Issue Consider and Act Upon Approval of an Ordinance of the City of Wylie, Amending the Budget for Fiscal Year 1998, Beginning October 1, 1997 and Ending September 30, 1998; Repealing All Conflicting Ordinances; Containing a Severability Clause; and Providing for an Effective Date. Background Assumptions that form the basis of revenue and expenditure projections are made in August preceding adoption of the budget in September. The mid-year and the final review process enables the City to determine the validity or accuracy of the assumptions. The process also contemplates that the City operates in a dynamic environment and that actions are required to appropriately respond to the change in conditions. This agenda is reflective of dynamic changes that are occuring late in this fiscal year. The changes in revenues include the recognition of the tax notes issued and various library grants received. Expenditure budget increases reflect the use of the revenues received above as well as other projects such as the compensation/market survey for employees, civil defense sirens, reduction of ambulance subsidy, etc. The proposed budget amendments consist entirely of operating amendments to various departmental budgets in the General, Utility and Service Center Capital Project Fund. All of the proposed amendments are detailed in various attachments. Financial Considerations GENERAL UTILITY FIRE FUND FUND STATION CAPITAL PROJECTS FUND Final Year Ending Fund $ 530,784 $ 1,164,280 $ 702,560 Balance Less Net Increases in 282,750 16,500 702,560 Expenditures Estimated Ending Fund $ 813,534 $ 1,180,780 $ 0 Balance Item for Individual Consideration Budget Amendments FY97-98 Page I MID-YEAR FINAL AMENDED AMENDED BUDGET BUDGET Total Expenditures $ 13,992,828 $ 14,880,208 Total Revenues $ 9,790,467 $ 10,944,097 Net Increases in Expenditures $ 887,380 Net Increases in Revenues $ 1,153,630 Other Considerations In the City Charter under Article 7 Municipal Finance, Section 4: Amendments After Adoption: "If, during the fiscal year, the city manager certifies that there are revenues available for appropriation in excess of those estimated in the budget, the city council may make supplemental appropriations to fund other appropriations as desired." Board/Commission Recommendation N/A Staff Recommendation It is recommended that the City Council approve the amendments as proposed and adopt the ordinance amending the Fiscal Year 1997-98. Attachments Attachment 1 - Combined Summary Attachment 2 - Summary of Proposed Budget Amendments Attachment 3 - Final Year Budget Amendment Ordinance t' 40' Prepared by Revie o' by inance City Man r pproval Item for Individual Consideration Budget Amendments FY97-98 Page 2 Attachment 2 YEAR-END BUDGET AMENDMENTS FY 98 September 22, 1998 GENERAL FUND: ESTIMATED ENDING FUND BALANCE __ _686,450 12.3 % of Budgeted Expenditures FUND DEPT ACCT EXP/(REV) AMOUNT DESCRIPTION 10 0 J EV) (418,000) TAX NOTE PROCEEDS 10 0 40000 (REV) (6,380) BOOK GRANT- EXPENDITURE IS BUDGETED IN FY99 10 0 43511 (REV) (9,000) HILLCREST-VIDEO PROJECTOR & LAPTOP 10 0 43511 (REV) (17,500) TOCKER -CD ROM TOWER&SOFTWARE Sub-Total Revenues (450,880) 10 131 58810 EXP 7,520 FINANCE SYSTEM UPGRADE FOR YEAR 2000 10 181 56040 EXP (15,000) RECLASSIFY TRAFFIC STUDIES TO ENGINEERING 10 181 56570 EXP 15,000 DOWNTOWN AND CITY WIDE TRAFFIC STUDIES 10 181 56040 EXP 7,600 COMPENSATION PLAN AND MARKET SURVEY 10 181 56060 EXP (48,750) REDUCTION OF AMBULANCE SUBSIDY 10 181 56510 EXP 45,000 LEGAL FEES - RAILROAD ISSUES 10 181 58850 EXP 14,750 CIVIL DEFENSE SIREN SYSTEM 10 181 59146 EXP 60,750 TRANSFER TO FIRE STA. CAPITAL PROJ. FUND-LAND PURCHASE 10 211 56040 EXP 13,800 CONSULTANT FOR DIRECT ALARM MONITORING SYSTEM 10 211 58810 EXP 62,450 PURCHASE OF 911 EMERGENCY SYSTEM 10 231 57510 EXP (12,000) DELETE LEASE PAYMENT FOR PORTABLE BUILDING 10 551 58810 EXP 9,000 HILLCREST-VIDEO PROJECTOR & LAPTOP 10 551 58810 EXP 8,010 TOCKER - CD ROM TOWER, SOFTWARE IN BUDGETED FY99 Sub-Total Expenditures 168,130 • Net Change to General Fund (282,750) BUDAME98.WK4111:02 AM Attachment 2 YEAR-END BUDGET AMENDMENTS FY 98 September 22, 1998 UTILITY FUND: ESTIMATED ENDING FUND BALANCE 869,200_ 101 Days of Working Capital FUND DEPT ACCT EXP/(REV) AMOUNT DESCRIPTION 611 715 58810 EXP 12,720 FINANCE SYSTEM UPGRADE FOR YEAR 2000 611 719 56040 EXP 3,800 COMPENSATION PLAN AND MARKET SURVEY Total Expenditures 16�520_ FIRE STATION CAPITAL PROJECT FUND: FUND DEPT ACCT EXP/(REV) AMOUNT DESCRIPTION 452 000 49320 (REV) (642,000) TAX NOTE PROCEEDS 452 000 49111 (REV) (60,750) TRANSFER FROM GENERAL FUND - LAND Sub-Total Revenues (702,750) 452 855 58XXX EXP 642,000 CONSTRUCTION &ADDITIONS - FIRE STATIONS 452 855 58110 EXP 60,750 LAND PURCHASE Sub-Total Expenditures 702,750 Net Change to Fire Stations 0 BUDAME98.WK4211:02 AM Attachment 1 CITY OF WYLIE PROPOSED FY97/98 FINAL BUDGET AMENDMENTS September 22,1998 COMBINED SUMMARY 1997-98 1997-98 ALL FUNDS(1) ALL FUNDS(2) NET CHANGE MID-YEAR FIRE FINAL AMENDED GENERAL UTILITY STATIONS AMENDED For Purpose BUDGET FUND FUND CPF BUDGET of Comparison AUDITED FUND BALANCE 9/30/97 57,984,682 n/a n/a n/a $7,984,682 n/a REVENUES: Ad Valorem Taxes 2,919,260 2,919,260 0 Non-property Taxes 1,123,200 1,123,200 0 Franchise Fees 607,390 607,390 0 Licenses and Permits 106,000 106,000 0 Intergovernmental 120,000 120,E 0 Service Fees 3,518,340 3,518,340 0 Court Fees 235,000 235,000 0 Interest&Miscellaneous Income 401,902 32,880 434,782 32,880 Assestinents 26,480 26,480 0 Bond Proceeds 0 418,000 642,000 1,060,000 1,060,000 Transfers from Other Funds 732,895 60,750 793,845 60,750 TOTAL REVENUES 9,790,467 450,880 0 702,750 10,944,097 1,153,630 EXPENDITURES: General Government 14300,140 26,120 1,826,260 26,120 Public Safety 1,858,490 64,250 1,922,740 64,250 Urban Development 278,570 278,570 0 Streets 693,461 693,461 0 Community Services 645,222 17,010 662,232 17,010 Utilities 1,892,190 16,500 1,908,690 16,500 Debt Service 1,713,230 1,713,230 0 Capital Projects 4,086,630 702,750 4,789,380 702,750 Economic Development 292,00E1' 292,000 0 Transfers to Other Funds 732,895 60,750 793,645 60,750 TOTAL EXPENDITURES 13,992,828 168,130 16,500 702,750 14,880,208 887,380 ENDING BALANCES $3,782,321 $4,048,571 NET CHANGE TO ENDING FUND BALANCE __- $282,750 .__-($16,500) _ _$0 - _ .___$266 250 - --- TOTAL REVENUES $ 10,944,097 NET DECREASE(INCREASE)IN FUND BALANCE: MID-YEAR BUDGET 4,202,361 FINAL ADJUSTMENTS TO FISCAL YEAR 1997-1998 BUDGET (266,250) TOTAL APPROPRIABLE FUNDS $ $14,880,208 (1)All budgeted funds are included in the Mid-Year Amended Budget and the Final Amended Budget Columns. However, individual fund columns include only the funds that are affected by proposed budget amendments. BUDAMD98.WK4 09/16/98 02:45 PM ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR THE FISCAL YEAR 1998 BEGINNING OCTOBER 1, 1997 AND ENDING SEPTEMBER 30, 1998, BY AMENDING ORDINANCE NO. 98- 10; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has heretofore adopted Ordinance No. 98-10 adopting a Budget and appropriating resources for Fiscal Year 1998(FY 98), beginning October 1, 1997 and ending September 30, 1998; and, WHEREAS, the Staff has presented information to the Council concerning the actual income and expenses for the second half of FY 98 and made comparisons of such information to the heretofore budgeted projections; and, WHEREAS, based upon such review the Staff has recommended to the Council that certain amendments to the Budget, as hereinafter set forth, be made to facilitate operation and administration of the operations of the City for the balance of FY 98; and, WHEREAS, the Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the Council has determined that the proposed amendments to the FY 98 Budget, with the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal actions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I The proposed amendments to the FY 98 Budget of the City of Wylie, as heretofore adopted by Ordinance No. 98-10, as summarized in Attachment 3 which is attached hereto and fully incorporated herein by reference, be, and the same hereby are, completely adopted and approved as amendments to the said FY 98 Budget. Ordinance No. Page 2 SECTION II All portions of the existing FY 98 Budget and Ordinance 98-10, except as specifically herein amended shall remain in full force and effect, and not be otherwise effected by the adoption of this amendatory ordinance. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. Ordinance No. Page 3 DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 22nd day of September, 1998. John Mondy, Mayor ATTEST: Barbara Salinas, City Secretary WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION September 22, 1998 Item No. Issue Hold a public hearing, consider and act upon an ordinance of the City of Wylie, adopting a budget and appropriating resources for Fiscal Year 1999, beginning October 1, 1998 and ending September 30,1999. Background The proposed tax rate for fiscal year 1998-99 remains unchanged at $0.675 per $100 valuation. However, the total assessed value of taxable property has increased$37,201,305 from the tax base in fiscal year 1997-98. This has resulted in increased ad valorem tax revenues of$246,090 in fiscal year 1999. The General Fund portion of this increase is $80,020, while the G.O. Debt Service Fund will receive an additional$166,070 in ad valorem tax revenues in fiscal year 1999. The original estimate of the General Fund Balance at the end of fiscal year 1998 was$686,450. After further Staff review,revenues at the end of fiscal year 1998 are now estimated to increase $321,920 over the original estimate to$5,698,390. Significant increases in fiscal year 1997-98 revenues over the final amended budget are estimated in licenses and permits($84,000), general sales tax($59,000), sanitation fees($50,000), electric franchise fees($32,030), development fees($27,300), and canitation franchise fees($19,000), These increases are attributable to the increased population and the economic growth in the area demonstrated by new home construction and the establishment of new business and commercial enterprises. Expenditures at year end are estimated to decrease $55,720 to $5,516,380. As a result,the fiscal year 1998 ending fund balance in the General Fund is now estimated to be $1,280,170. In early discussion with the Council, the General Fund Reserve at the end of fiscal year 1998-99 was estimated at approximately 13%. With a beginning estimated fund balance of$1,280,170,the ending fund balance is now estimated at$1,044,880,resulting in a General Fund Reserve of approximately 18%. In the Utility Fund,fiord balance(working capital)is estimated to increase over the final amended budget fund balance by$726,060. Over half of the increase, $370,000, is attributable to increased revenues from water sales. The economic growth in the area coupled with the drought conditions in North Texas led to these higher figures. Sewer service also increased by $110,000 as well as Water Tap Fees ($14,700). There are no water or sewer rate increases included in the Utility Fund budget for Fiscal Year 1998-99. The attached summary of all operating and capital funds includes the budgets for the Wylie Economic Development Corporation and the Wylie Parks and Recreation Facilities Development Corporation. Individual Consideration Adoption of FY 1998-99 Budget Paae 1 Financial Considerations For all budgeted funds, the projected totals for revenues and expenditures are $10,727,930 and $11,528,430 respectively. Projected expenditures will be $800,500 greater than budgeted revenues for all funds. The net $800,500 spending in excess of revenues is primarily due to expenditures of $1,063,770 for capital projects (streets, fire station, and utility construction) and $235,290 in deficit spending in the City's General Funds. This will result in a decrease to the General Fund balance by that amount. These decreases are partially offset by an increase of$184,730 in the fund balance(working capital)in the Utility Fund, $148,240 in the fund balance of the 4B Sales Tax Fund and$111,030 in the fund balance(working capital)of the Fleet Replacement Fund. The budgeted ending fund balance for the General Fund in FY1999 is$1,044,880. This amount equates to a reserve of 18%ofbudgeted expenditures. A minimal acceptable level of reserves to the bond rating agencies for a general fund would be from 10%to 12%for a city experiencing rapid growth. The budgeted ending fund balance(working capital)for the Utility Fund in FY1999 is$1,779,990. This amount equates to about 204 days of operating expenses on hand. Generally accepted standards establish that 90 days is acceptable and 120 days is very good. Legal Considerations Article 7, Section 3(D) of the Home Rule Charter states that if the city fails to adopt the budget by the twenty-seventh day of September,the amounts appropriated for operation during the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month to month basis. A tax rate ordinance for the Fiscal Year 1998-1999 must be adopted to support this budget. Staff Recommendation It is recommended that the City Council adopt the Fiscal Year 1998-1999 budget as presented. Attachments Ordinance Adopting a Budget and Appropriating Resources for FY1999 Exhibit A- Summary of Revenues, Expenditures and Changes in Fund Balances Exhibit B - Fiscal 1999 Proposed Budget(Condensed) ep ed by Revie d by Finance ity ger Approval Individual Consideration Adoption of FY 1998-99 Budget Paae2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR FISCAL YEAR 1999, BEGINNING OCTOBER 1, 1998 AND ENDING SEPTEMBER 30, 1999; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Manager and staff have prepared and filed with the City Secretary a proposed Budget for operation of the City during Fiscal Year 1999; and, WHEREAS, the proposed budget appears to be in a form and substance which fully complies with all applicable provisions of the City Charter and State law; and, WHEREAS, the proposed budget has been available for public inspection and review; and, WHEREAS, the City Council has this date conducted a public hearing to receive input from the citizens of the City concerning the content of the budget; and, WHEREAS, the Council having considered the proposed budget at length, and having provided input into its preparation, has determined that the proposed budget, and the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal action; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I That the proposed budget of the revenue of the City and the expenses of conducting the affairs thereof, as summarized in the attached Exhibit A and fully incorporated herein by reference, be, and the same hereby is, completely adopted and approved as the Budget for the City for Fiscal Year 1999. SECTION II That the sum of ELEVEN MILLION FIVE HUNDRED TWENTY-EIGHT THOUSAND FOUR HUNDRED THIRTY DOLLARS ($11,528,430) is hereby appropriated out to the General, Community Park, Wylie Economic Development Corp., 4B Sales Tax, G.O. Debt Service, 4B Debt Service, Street, Service Center, 4B Capital Project, Fire Station, Utility, Utility Construction and Fleet Replacement Funds for payment of Operation Expenses and Capital Outlay of the operation and administration of the City according to the various purposes and intents therein described. Ordinance No. Page 2 SECTION III That specific authority is hereby given to the City Manager to transfer appropriations budgeted from an account classification or activity to another within any individual department or activity; and to transfer appropriations from designated appropriations to any individual department or activity as provided in the City Charter. SECTION IV Should any paragraph, sentence, sub-divisions, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION V This ordinance shall be in full force and effect from and after its adoption by the City Council pursuant to law and the City Charter. SECTION VI That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 22nd day of September, 1998. John Mondy, Mayor ATTEST: Barbara Salinas, City Secretary EXHIBIT A" NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY'99 CITY OF WYLIE,TEXAS NOTICE IS HEREBY GIVEN,pursuant to Article VII Section 3 of the Wylie City Charter,that the Wylie City Council will conduct a public hearing on the proposed City budget for Fiscal Year 1999 on the 22nd day of September 1998,at 7:00 p.m.in the Council Chambers of the Wylie Municpal Complex,2000 SH78 North,Wylie,Texas. Copies of the proposed budget are available for inspection by the public at the Rita and Truett Smith Library,the City Secretary's Office and the City Manager's office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 1998-99 BUDGET SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS PROPRIETARY FUNDS GENERAL COMM. DEVELOP.48 SALES O.O.DEBT 48 DEBT STREET SERVICE 49 CAPITAL FIRE UTILITY UTILITY FLEET TOTAL FUND PARK CORP. TAX FUND SERVICE SERVICE FUND CENTER PROJECTS STATION FUND CONSTR. REPLACE. ALL FUNDS BEGINNING BALANCES $1,280,170 ($9,010)$1,343,080 $273,690 $152,550 $159,870 $405,070 $110,270 $0 $194,700 $1,595,260 $1,234,520 $389,950 $7,130,120 REVENUES: Ad Valorem Taxes 2,424,170 0 0 0 741,180 0 0 0 0 0 0 0 0 3,165,350 Non-property Taxes 626,800 0 312,200 312,200 0 0 0 0 0 0 0 0 0 1,251,200 Franchise Fees 684,770 0 0 0 0 0 0 0 0 0 0 0 0 684,770 Licenses and Permits 150,000 0 0 0 0 0 0 0 0 0 0 0 0 150,000 Intergovernmental 385,450 0 0 0 0 0 0 0 0 0 0 0 0 385,450 Service Fees 646,310 31,000 0 0 0 0 0 0 0 0 3,241,310 0 157,930 4,076,550 Court Fees 244,400 0 0 0 0 0 0 0 0 0 0 0 0 244,400 Interest&Miscellaneous Income 149,560 0 15,000 15,000 8,000 7,500 2,000 5,000 0 0 105,850 25,000 12,000 344,910 Assessments 13,240 0 0 0 0 0 0 0 0 0 23,100 0 0 36,340 TOTAL REVENUES 5,324,700 31,000 327,200 327,200 749,180 7,500 2,000 5,000 0 0 3,370,260 25,000 169,930 10,338,970 Transfers From Other Funds 250,000 0 0 0 138,960 0 0 0 0 0 0 388,960 TOTAL AVAILABLE RESOURCES 6,854,870 21,990 1,670,280 600,890 901,730 306,330 437,070 115,270 0 194,700 4,965,520 1,259,520 559,880 17,858,050 EXPENDITURES: General Government 2,151,980 0 0 0 0 0 0 0 0 0 0 0 14,500 2,166,480 Public Safety 2,376,570 0 0 0 0 0 0 0 0 12,000 0 0 44,400 2,432,970 Urban Development 317,970 0 0 0 0 0 0 0 0 0 0 0 0 317,970 Streets 428,660 0 0 0 0 0 0 0 0 0 0 0 0 428,660 Community Services 534,810 21,990 0 40,000 0 0 0 0 0 0 0 0 0 596,800 UdTRies 0 0 0 0 0 0 0 0 0 0 1,929,940 462,000 0 2,391,940 Debt Service 0 0 0 0 743,130 138,960 0 0 0 0 1,005,590 0 0 1,887,680 Capital Projects 0 0 0 0 0 0 407,070 0 0 182,700 0 0 0 589,770 Market Reserve 0 0 0 0 0 0 0 0 0 0 0 0 0 Economic Development 0 0 327,200 0 0 0 0 0 0 0 0 0 0 327,200 TOTAL EXPENDITURES 5,809,990 21,990 327,200 40,000 743,130 138,960 407,070 0 0 194,700 2,935,530 462,000 58,900 11,139,470 Transfers to Other Funds 0 0 138,960 0 0 0 0 0 250,000 0 0 388,960 ENDING FUND BALANCE $1.044.880 $0 $1,343.080 $421.930 $158,600 $167,370 $0 $115.270 $0 $0 $1.779.990 $797,520 $500.980 $6.329.620 Total Revenues $10,727,930 Net Decrease(Increase)in Fund Balance 800,500 Total Appropriable Funds $11,528.430 $11,528,430 Exhibit B fiscal proposed Lu cue (condensed ) tuesda y , sept. 99. , 199 -4 SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 1998-99 BUDGET SPECIAL REVENUE FUNDS DEBT SERVICE FUNDS CAPITAL PROJECT FUNDS PROPRIETARY FUNDS GENERAL CONM. DEVELOP.4B SALES G.O.DEBT 4B DEBT STREET SERVICE 4B CAPITAL FIRE UTILITY UTILITY FLEET TOTAL FUND PARK CORP. TAX FUND SERVICE SERVICE FUND CENTER PROJECTS STATION FUND CONSTR. REPLACE. ALL FUNDS BEGINNING BALANCES $1,280,170 ($9,010)$1,343,080 $273,690 $152,550 $159,870 $405,070 $110,270 $0 $194,700 $1,595,260 $1,234,520 $389,950 $7,130,120 REVENUES: Ad Valorem Taxes 2,424,170 0 0 0 741,180 0 0 0 0 0 0 0 0 3,165,350 Non-property Taxes 626,800 0 312,200 312,200 0 0 0 0 0 0 0 0 0 1,251,200 Franchise Fees 684,770 0 0 0 0 0 0 0 0 0 0 0 0 684,770 Licenses and Permits 150,000 0 0 0 0 0 0 0 0 0 0 0 0 150,000 Intergovernmental 385,450 0 0 0 0 0 0 0 0 0 0 0 0 385,450 Service Fees 646,310 31,000 0 0 0 0 0 0 0 0 3,241,310 0 157,930 4,076,550 Court Fees 244,400 0 0 0 0 0 0 0 0 0 0 0 0 244,400 Interest&Miscellaneous Income 149,560 0 15,000 15,000 8,000 7,500 2,000 5,000 0 0 105,850 25,000 12,000 344,910 Assessments 13,240 0 0 0 0 0 0 0 0 0 23,100 0 0 36,340 TOTAL REVENUES 5,324,700 31,000 327,200 327,200 749,180 7,500 2,000 5,000 0 0 3,370,260 25,000 169,930 10,338,970 Transfers From Other Funds 250,000 0 0 0 138,960 0 0 0 0 0 0 388,960 TOTAL AVAILABLE RESOURCES 6,854,870 21,990 1,670,280 600,890 901,730 306,330 407,070 115,270 0 194,700 4,965,520 1,259,520 559,880 17,858,050 EXPENDITURES: General Government 2,151,980 0 0 0 0 0 0 0 0 0 0 0 14,500 2,166,480 Public Safety 2,376,570 0 0 0 0 0 0 0 0 12,000 0 0 44,400 2,432,970 -' Urban Development 317,970 0 0 0 0 0 0 0 0 0 0 0 0 317,970 Streets 428,660 0 0 0 0 0 0 0 0 0 0 0 0 428,660 Community Services 534,810 21,990 0 40,000 0 0 0 0 0 0 0 0 0 596,800 Utilities 0 0 0 0 0 0 0 0 0 0 1,929,940 462,000 0 2,391,940 Debt Service 0 0 0 0 743,130 138,960 0 0 0 0 1,005,590 0 0 1,887,680 Capital Projects 0 0 0 0 0 0 407,070 0 0 182,700 0 0 0 589,770 Market Reserve 0 0 0 0 0 0 0 0 0 0 0 0 0 Economic Development 0 0 327,200 0 0 0 0 0 0 0 0 0 0 327,200 TOTAL EXPENDITURES 5,809,990 21,990 327,200 40,000 743,130 138,960 407,070 0 0 194,700 2,935,530 462,000 58,900 11,139,470 Transfers to Other Funds 0 0 138,960 0 0 0 0 0 250,000 0 0 388,960 ENDING FUND BALANCE $1,044,880 $0 $1.343,080 $421,930 $158,600 $167.370 $0 $115,270 $0 $0 $1,779,990 $797,520 $500,980 $6,329,620 Total Revenues $10,727,930 Net Decrease(Increase)in Fund Balance 800,500 Total Appropriable Funds $11.528,430 $11,528,430 Total Revenues $10,727,930 Net Decrease(Increase)in Fund Balance 800,500 Total Appropriable Funds $11.528.430 $11.528.430 CITY OF WYLIE ORGANIZATIONAL CHART MAYOR &. COUNCIL:.. =OA-.S CONSULTING TIP -. CITY & ENGINEER I JUDGE ATTORNEY I COMMISSIONS PARKS&RECREATION WYLIE ECONOMIC CORPORATION DEVELOPMENT CORPORATION CITY MANAGER Economic I ,.., , Development GOVORN £s1=[iBcIRA ® 'v ® SET City Police Secretary 1 Public Works I Administration Animal ' Finance I Control Streets I H. Fire UtilityI I Utilities Billing H. Municipal COMMUNITY Court I„"..•;;simme0s j URBAN Devezowerr H. Parks 1 Planning I Library .' Facilities& Community Fleet Services Development H. Recreation 1 FY 99 DEPARTMENTAL STAFFING SUMMARY (ALL POSITIONS SHOWN AS FULL-TIME EQUIVALENTS) PROPOSED BUDGET BUDGET BUDGET BUDGET FUND 1995-96 1996-97 1997-98 1998-99 General Fund: City Manager 2.50 2.50 2.50 2.50 City Secretary 2.00 1.50 1.50 1.50 Municipal Court 2.00 2.00 2.00 2.00 Finance 6.00 6.00 6.00 6.00 Building&Fleet Services 1.00 1.00 1.00 1.00 Police 19.10 24.85 25.10 27.10 Fire 4.50 11.50 11.50 14.50 Animal Control 1.00 1.00 1.00 1.00 Community Development 4.50 4.50 4.50 4.00 Planning 0.00 0.00 1.00 1.00 Streets 5.25 5.25 5.25 5.25 Parks 4.00 5.00 6.00 6.00 Recreation 0.00 0.00 0.50 0.50 Library 4.00 4.75 4.75 4.75 TOTAL General Fund 55.85 69.85 72.60 77.10 Utility Fund: Utilities Administration 3.50 3.50 3.50 4.00 Utilities-Water and Sewer 8.00 8.00 8.00 8.00 Utility Billing 4.00 3.50 3.50 3.50 TOTAL Utility Fund 15.50 15.00 15.00 15.50 TOTAL Wylie Economic Develop. 0.50 1.50 2.00 2.00 TOTAL ALL FUNDS 71.85 86.35 89.60 94.60 2 PROPERTY TAX DISTRIBUTION CALCULATIONS FY1999 FY1998 TAX ROLL: Tax Year 1998 Tax Year 1997 Assessed Valuation (100%) $463,393,177 $426,191,872 Rate per$100 0.675 0.675 Total Tax Levy 3,127,904 2,876,795 Percent of Collection 98% 98% Estimated Current Tax Collections $3,065,350 $2,819,260 SUMMARY OF TAX COLLECTIONS: Current Tax $3,065,350 $2,819,260 Delinquent Tax 70,000 70,000 Penalty and Interest 30,000 30,000 TOTAL TAX COLLECTION $3,165,350 $2,919,260 DISTRIBUTION: FY1999 FY1999 PERCENT FY1999 FY1998 TAX RATE OF TOTAL AMOUNT AMOUNT GENERAL FUND: Current Tax $2,348,070 $2,263,850 Delinquent Tax $53,270 $56,210 Penalty and Interest $22,830 $24,090 TOTAL General Fund $0.515050 76.5846% $2,424,170 $2,344,150 DEBT SERVICE FUND: Current Tax $717,770 $555,410 Delinquent Tax $16,390 $13,790 Penalty and Interest $7,020 $5,910 TOTAL Debt Service Fund $0.159950 23.4151% $741,180 $575,110 TOTAL DISTRIBUTION $0.675000 100.00% $3,165,350 $2,919,260 ASSESSED VALUATION OF TAXABLE PROPERTY LAST TEN YEARS AND PRELIMINARY FY99 Z $600 O Q T $400 0 0 = W $o r 1988/89 1989/90 1990/91 1991/92 1992/93 1993/94 1994/95 1995/96 1996/97 1997/98 1998/99 FISCAL YEAR 3 GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING BALANCE $1,002,491 $882,080 $1,098,160 $1,280,170 REVENUES: Ad Valorem Taxes 2,150,401 2,344,150 2,344,150 2,424,170 Sales Taxes 630,276 562,200 621,500 626,800 Franchise Fees 609,656 607,390 668,390 684,770 Licenses and Permits 130,574 106,000 190,000 150,000 Intergovernmental Revenues 75,235 169,090 173,590 385,450 Service Fees 536,281 502,300 593,200 646,310 Court Fees 220,683 235,000 250,000 244,400 Interest Income 79,640 60,000 85,000 70,000 Assessments 0 26,480 0 13,240 Miscellaneous Revenues 39,441 77,480 86,180 79,560 Bond Proceeds 0 418,000 418,000 0 Transfer From Animal Shelter 0 18,380 18,380 0 Transfer From Utility Fund 250,000 250,000 250,000 250,000 Total Revenues $4,722,187 $5,376,470 $5,698,390 5,574,700 TOTAL AVAILABLE RESOURCES $5,724,678 $6,258,550 $6,796,550 $6,854,870 EXPENDITURES: General Government: City Council 59,335 69,710 68,880 61,770 City Manager 164,480 181,110 172,160 197,620 City Secretary 83,083 84,130 79,060 110,510 Municipal Court 103,903 111,390 106,420 123,580 Finance 361,922 389,910 384,700 411,010 Facilities& Fleet Services 79,250 77,060 73,730 80,080 Combined Services 988,827 912,950 968,340 1,113,640 Animal Control 53,754 45,640 42,280 53,770 Public Safety: Police 1,122,660 1,268,760 1,239,940 1,626,410 Fire 490,463 568,370 566,260 750,160 Urban Development Community Development 187,755 199,240 190,330 197,030 Planning 0 79,330 68,900 120,940 Streets 511,610 693,460 685,910 428,660 Community Services: Parks 198,576 247,550 225,760 247,530 Recreation 0 0 0 33,180 Library 170,905 264,780 265,000 254,100 Transfer to Street Fund 0 317,960 317,960 0 Transfer to Service Center 50,000 0 0 0 Transfer to Fire Station Bldg. Fund 0 60,750 60,750 0 TOTAL EXPENDITURES $4,626,523 $5,572,100 $5,516,380 $5,809,990 ENDING FUND BALANCE $1,098,155 $686,450 $1,280,170 $1,044,880 99GFSTAT.WK4 09/15/98(10:14 AM) 4 GENERAL FUND SCHEDULE OF REVENUES BY SOURCE ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 Ad Valorem Taxes: Current Taxes $2,074,197 $2,263,850 $2,263,850 $2,348,070 Delinquent Taxes 44,854 56,210 56,210 53,270 Penalty&Interest 31,350 24,090 24,090 22,830 Sales Taxes: General 628,687 561,000 620,000 625,000 Alcoholic Beverage 1,589 1,200 1,500 1,800 Franchise Fees: Electric Franchise 414,483 422,770 454,800 463,000 Gas Franchise 37,835 38,760 39,870 40,270 Telephone Franchise 58,708 56,100 59,550 63,120 Cable Franchise 37,989 38,760 44,170 46,380 Sanitation Franchise 60,641 51,000 70,000 72,000 Licenses and Permits 130,574 106,000 190,000 150,000 Intergov'T.I Revenues: Lake Patrol 28,913 31,500 31,500 32,000 COP Grant(#1) 6,345 54,500 51,500 50,200 SRO Officer-Grant 0 0 0 29,120 SRO Officer-School 0 0 0 4,850 DARE Officer-Grant 0 0 0 29,120 DARE Officer-School 0 0 0 4,850 CAD Grant 0 0 0 199,530 State Grant(Library) 0 49,090 49,090 0 County Library Grant 3,225 4,000 4,300 4,300 ISD/School Guard 8,903 9,000 9,000 10,980 Fire/Dispatcher Service 27,849 21,000 28,200 20,500 Service Fees: 911 Fees 57,907 50,000 63,000 113,010 Alarm Permits 1,730 2,300 2,100 12,100 Animal Control Fees 3,132 2,500 2,800 1,700 Development Fees 52,159 35,000 62,300 50,000 Sanitation Fees 418,957 410,000 460,000 466,300 Other 2,396 2,500 3,000 3,200 Court Fees 220,683 235,000 250,000 244,400 Interest Income 79,640 60,000 85,000 70,000 Assessments 491 26,480 0 13,240 Miscellaneous: Library Grants(Private) 0 32,880 32,880 15,120 Rental Income 15,803 16,600 17,300 31,440 Miscellaneous Income 22,320 28,000 33,000 33,000 Sales of City Property 827 0 3,000 0 Other Financing Sources: Transfers from Svc.Ctr. 18,380 18,380 0 Transfers from Utility Fund 250,000 250,000 250,000 250,000 Proceeds from Tax Note 0 418,000 418,000 0 TOTAL REVENUES $4,722,187 $5,376,470 $5,698,390 $5,574,700 REVENUE AMOUNT EXPENDITURE AMOUNT Thousands Thousands 0 500 1000 1500 2000 2500 300 0 500 1000 1500 2000 2500 Ad Valorem Tex 43% General Govemrrnrarll.37% Sales Tax 11% m Franchise Fees 12% PP4 Public Safety tLicenses and Permits Ill 3% >" n,Intergave n .n l 7% Urban DevelopmentService Fees12% court Fee: 4% StreetsInterest income ' 1%Assessments I-0% r4j Community ServicesMiscellaneous Revenue ' 1% Other Financing Sources -4% Other Financing Uses DISTRIBUTION OF REVENUE DISTRIBUTION OF EXPENDITURES GENERAL FUND GENERAL FUND 5 COMMUNITY PARK FUND DESCRIPTION + Shoulder improvements to approximately 500 feet of park road. The Community Park fund accounts for the revenues generated by public activity at the City's Community + Building an additional 10,000 square foot parking lot Park complex. The park revenues are generated by user charges for the use of fields and lighting and fees + Purchase of watering equipment and a irrigation collected from concessions. This park complex system for the soccer field behind the Library. provides excellent athletic facilities for conducting sport activities such as soccer, baseball, and football. The Objectives for FY1999 park also provides a pavilion for community gatherings and has outdoor picnic areas. The complex is well The 4B Sales Tax Revenue Fund will fund projects in lighted for night time events and has a fully equipped Community Park which will be approved by Council concession facility. after recommendation from the Park Board. Accomplishments for FY1998 Major Budget Items The 4B Sales Tax Revenue Fund funded projects at Community Park in FYI997. The projects were: + + Extending the park road by 200 feet. + STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE ($4,094) $860 ($1,850) ($9,010) REVENUES: Batting Cages 0 0 0 2,000 Concessions 11,089 11,500 11,500 11,000 Lighting Fees 5,374 4,000 4,900 6,000 League/Athletic Fees 11,957 13,000 12,000 12,000 Interest Income 41 0 140 0 TOTAL REVENUES 28,461 28,500 28,540 31,000 TOTAL AVAILABLE RESOURCES 24,367 29,360 26,690 21,990 EXPENDITURES: Supplies 6,125 5,600 7,500 1,990 Maintenance 0 0 0 0 Contractual Services 20,088 19,300 27,500 20,000 Capital 0 0 700 0 TOTAL EXPENDITURES 26,213 24,900 35,700 21,990 TOTAL FUND BALANCE ($1,846) $4,460 ($9,010) $0 6 WYLIE ECONOMIC DEVELOPMENT CORPORATION FUND DESCRIPTION is employed by WEDC.This individual reports to a five- The Wylie Economic Development Corporation of member Board of Directors appointed by the City Wylie (WEDC) accounts for the use of 4A sales tax Council. revenue which is restricted by State legislation for directly enhancing and promoting economic Accomplishments for FY1998 development. Sales tax levied in Wylie is 8.25% of goods and services sold within the City's boundaries. Of this 8.25% tax, .5% of the City's share goes to WEDC. Objectives for FY99 FUND NARRATIVE The goal of WEDC is to increase the employment +. opportunities and tax base of the Wylie community. The WEDC establishes specific goals and develops an annual Action Plan to accomplish these goals. Major Budget Items The 4A sales tax funds the daily operations and programs of the WEDC. A full-time executive director STATEMENT OF REVENUES OF EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $1,340,182 $1,370,670 $1,226,790 $1,199,200 REVENUES: Sales Tax 314,344 280,500 310,000 312,200 Interest Income/Miscellaneous 13,993 11,500 21,200 15,000 TOTAL REVENUES 328,337 292,000 331,200 327,200 TOTAL AVAILABLE RESOURCE 1,668,519 1,662,670 1,557,990 1,526,400 EXPENDITURES: Administrative Expenses 161,248 165,850 246,370 193,825 Economic Incentives 13,333 126,150 112,420 133,375 Industrial Park Development 267,149 0 0 0 TOTAL Expenditures 441,730 292,000 358,790 327,200 Fund Balance-Unreserved 452,871 399,210 539,660 $580,170 Fund Balance-Reserved for Inventories 773,918 971,460 773,920 $773,920 TOTAL FUND BALANCE $1,226,789 $1,370,670 $1,199,200 $1,199,200 BUDGET BUDGET BUDGET BUDGET STAFFING LEVEL 1995-96 1996-97 1997-98 1998-99 Executive Director 28-E .5 .5 1 1 Secretary 1 18-N 0 0 1 1 .5 .5 2 2 7 4B SALES TAX REVENUE FUND FUND DESCRIPTION balance at September 30, 1998 of $180,810. The estimated FY1998 year end revenues and expenditures The Wylie Park and Recreation Facilities are$329,000 and $236,120 respectfully. The ending Development Corporation (A.K.A. the 4B fund balance for FY1998 is estimated to be$421,930. Corporation) was established to promote economic The surplus (fund balanced) will be used in FY99 to development within the City of Wylie. The activities of fund improvements to existing parks, expand on the 4B Corporation are accounted for in three fund improvements in the Library. types. The three funds are titled the 4B Sales Tax Revenue Fund,the 4B Debt Service Fund,and the 4B Accomplishments for FY1998 Capital Projects Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax + Purchased and installed new automated Library revenue which is restricted by State legislation to computer system promoting economic development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within the City's boundaries. Of this 8.25%tax, .5% of Major Budget Items the City's share goes to the 4B Sales Tax Operating Fund. + Debt Service Transfer of$138,960. + Funding for capital improvement projects within the FUND NARRATIVE park system ($20,000). + Funding for Library($20,000). The fund began the fiscal year with an audited fund STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $144,110 $146,100 $180,810 $273,690 REVENUES Sales Tax 314,344 280,500 310,000 312,200 Interest Income 5,396 4,000 9,000 15,000 Transfer from 4B Debt Service Fund 0 10,000 10,000 0 TOTAL REVENUES 319,740 294,500 329,000 327,200 TOTAL AVAILABLE RESOURCES 463,850 440,600 509,810 600,890 EXPENDITURES: Library-projects 0 60,000 62,800 20,000 Community Center 0 0 17,560 0 Parks-Improvements to Existing 59,655 65,000 19,200 20,000 Transfer to 4B Debt Service Fund 0 136,560 136,560 138,960 Transfer to 4B Capital Projects Fund 223,389 0 0 0 TOTAL EXPENDITURES 283,044 261,560 236,120 178,960 TOTAL FUND BALANCE $180,806 $179,040 $273,690 $421,930 8 GENERAL OBLIGATION DEBT SERVICE FUND FUND DESCRIPTION FUND NARRATIVE The debt service funds, also know as interest and The audited fund balance September 30,1997 for the sinking funds,are established by ordinance authorizing Debt Service Fund is$143,300. This amount is being the issuance of bonds and providing for the payment of used as the beginning fund balance for FY1998 to aid bond principal and interest as they come due. In the in estimating the final results for that year. The General Obligation Debt Service Fund,the ad valorem estimated ending fund balance for FY1998 is$152,550. (property) tax rate and tax levy is required to be The City's policy of maintaining reasonable fund computed and levied which will be sufficient to produce balances to insulate the City's finances from the money to satisfy annual debt service requirements. unanticipated declines in the area economy is reflected General obligation bonds of the City carry an "Baa 1" in the budgeted ending fund balance of$158,600. The rating from Moody's Investor's Service and an"BBB+" projected ending fund balance represents 21% of the from Standard &Poor's Rating Service. debt service requirement for FY1999. As reflected in the table below,the City's debt service payments will be approximately $741,190 in FY1999 and $732,790 in FY2000. Total outstanding general obligation debt $18925,535 Less amount allocated to Utility enterprise fund 9,948,026 Net outstanding general obligation deb# $8,977,509 ANNUAL REQUIREMENTS TO AMORTIZE NET TAX SUPPORTED DEBT SERVICE REQUIREMENTS October 1, 1998 to Maturity TEXAS PUBLIC TAX PROPERTY FINANCE YEAR ENDING SUPPORTED CONTRACTUAL TOTAL SEPTEMBER 30 G.O. BONDS TAX NOTES OBLIGATION REQUIREMENTS 1999 $521,314 $177,666 $42,201 $741,181 2000 517,794 174,675 40,315 732,784 2001 552,739 178,235 38,635 769,609 2002 548,368 176,450 41,993 766,811 2003 549,171 179,320 40,190 768,681 2004-2017 4,758,273 355,870 84,300 5,198,443 TOTAL $7,447,659 $1,242,216 $287,634 $8,977,509 9 GENERAL OBLIGATION DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $98,394 $131,910 $143,300 $152,550 REVENUES Ad Valorem Taxes: Current Taxes 562,208 555,410 555,410 717,770 Delinquent Taxes 13,774 13,790 13,790 16,390 Penalty and Interest 9,689 5,910 5,910 7,020 Total Ad Valorem Taxes 585,671 575,110 575,110 741,180 Interest Income 10,497 5,000 11,200 8,000 TOTAL REVENUES 596,168 580,110 586,310 749,180 TOTAL AVAILABLE RESOURCES 694,562 712,020 729,610 901,730 EXPENDITURES: Principal Retirement 320,988 226,800 226,800 412,430 Interest 229,427 348,330 348,330 328,750 Fiscal Agent Fees 849 1,400 1,930 1,950 TOTAL EXPENDITURES 551,264 576,530 577,060 743,130 TOTAL FUND BALANCE $143,298 $135,490 $152,550 $158,600 ANNUAL REQUIREMENTS TO AMORTIZE GENERAL OBLIGATION DEBT Net of Self-Supported Debt Paid by Utilty Fund October 1, 1998 to Maturity 1999 2000- 2001 - 2002 - 2003- 2004 2005 2006 2007- 2008 - 2009- 201 0- 201 1 - 201 2 - 201 3 2014- 2015- 201 6 2017- $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 III Principal I I Interest 10 4B DEBT SERVICE FUND FUND DESCRIPTION FUND NARRATIVE The debt service funds, also know as interest and The financial statement for this particular fund is fairly sinking unds, are established by ordinance authorizing straight forward. Transfers are made from the 4B the issuance of bonds and providing for the payment of Sales Tax Revenue Fund sufficient for supporting bond principal and interest as they come due. The 4B annual debt service requirements. The estimated Debt Service fund receives, as a transfer from the 4B ending fund balance at September 30, 1998 is Sales Tax fund, sales tax to meet the debt service $159,870. This ending fund balance is primarly made requirements associated with the issuance of up of the required Reserve Fund of $149,150. The $1,710,000 of bonds in April, 1996. The revenue bonds reserved monies can only be used if the current year's were issued by the Wylie Park and Recreation sales tax revenue stream is insufficient to support the Facilities Development Corporation and received bonded debt. At the beginning of the 1999 fiscal year, ratings of Baa and BBB from Moody's Investor's Service outstanding revenue debt was$2,576,809. and Standard&Poor's Ratings Service, respectively. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATED PROPOSED 1996-97 1997-98 1997-98 BUDGET 1998-99 BEGINNING FUND BALANCE $154,505 $162,000 $162,170 $159,870 REVENUES Interest Income 8,393 7,500 7,700 7,500 Bond Proceeds-Reserved 0 0 0 0 Transfer from 4B Operating Fund 138,389 136,560 136,560 138,960 TOTAL REVENUES 146,782 144,060 144,260 146,460 TOTAL AVAILABLE RESOURCES 301,287 306,060 306,430 306,330 EXPENDITURES Debt Service-Principal 45,000 45,000 45,000 50,000 Debt Service-Interest 93,389 90,960 90,960 88,360 Debt Service-Agents Fees 731 600 600 600 Transfer to 4B Sales Tax Fund (Rsry Int) 0 10,000 10,000 0 TOTAL EXPENDITURES 139,120 146,560 146,560 138,960 Fund Balance-Reserved for Debt Service 149,150 149,150 149,150 149,150 Fund Balance Unreserved 13,017 10,350 10,720 18,220 TOTAL FUND BALANCE $162,167 $159,500 $159,870 $167,370 11 ANNUAL REQUIREMENTS TO AMORTIZE SALES TAX REVENUE DEBT October 1, 1998 to Maturity 1999 i 2000 INNE i 2001 1 2002 imminimmi 2003 ......... I 2004 lim.......m.... 2005 .........� 2006 ...... . 2007 •••••••=mil 2008 Imio� 2009 ......m........ 2010 imm............ 2011 ........ 2012 .......= .1. 2013 ..............m 2014 11...E........ Ii ..... 2015 ........m=mmis mil 2016 N. $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 III Principal Interest 4B DEBT SERVICE FUND ANNUAL REQUIREMENTS TO AMORTIZE SALES TAX REVENUE DEBT October 1, 1999 to Maturity YEAR ENDING TOTAL SEPTEMBER 30 PRINCIPAL INTEREST REQUIREMENTS 1999 $50,000 $88,358 $138,358 2000 55,000 85,470 140,470 2001 55,000 82,445 137,445 2002 60,000 79,282 139,282 2003 65,000 75,845 140,845 2004-2016 1,335,000 545,409 1,880,409 TOTAL $1,620,000 $956,809 $2,576,809 12 STREET CAPITAL PROJECT FUND FUND DESCRIPTION + Completed improvements to Kreymer Lane, Cottonbelt(South of Brown) and McCreary Road. The Street Capital Project Fund was created to account for proceeds from the sale of general obligation bonds + Completed the drainage improvements to Wylie to be used for street improvements including drainage, Ranch East. curbs,gutters and alleys. + Completed the design and awarded the bid for FUND NARRATIVES street reconditioning projects on Mardi Gras, Memorial,Valentine,S.Jackson, College,W. Kirby The primary funding sources for the Street Fund in St., Calloway St. and Citizens. FY1998 are the estimated $1,190,630 left in bond monies from the 1995 Bond Program Phase I and II, Objectives for FY1999 estimated interest income of$35,000 and a one-time budgeted transfer of$317,960 from the General Fund. The operating transfer of $317,960 is from General Fund reserves for the Kreymer Lane ($265,000) and Major Budget Items Wylie Ranch East drainage ($52,960) projects. Accomplishments for FY1998 STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $686,802 $1,190,630 $877,710 $405,070 REVENUES Interest Income 71,786 35,000 32,000 2,000 Street Assessments 1,165 0 2,100 0 Reimbursment from County 0 0 175,300 0 Transfer from WEDC 42,660 0 0 0 Transfer from General Fund 0 317,960 317,960 0 Bond Proceeds 1,500,000 0 0 0 TOTAL REVENUES 1,615,611 352,960 527,360 2,000 TOTAL AVAILABLE RESOURCES 2,302,413 1,543,590 1,405,070 407,070 EXPENDITURES Supplies 1,572 0 0 0 Contractual Services 154,552 98,050 50,000 50,000 Capital Outlay 1,268,584 1,445,540 950,000 357,070 TOTAL EXPENDITURES 1,424,708 1,543,590 1,000,000 407,070 TOTAL FUND BALANCE $877,705 $0 $405,070 $0 13 4B CAPITAL PROJECTS FUND FUND DESCRIPTION Accomplishments for FY 1998 Capital project funds are created to account for + Awarded the bid for Central Park-Phase I and proceeds from the sale of general obligation bonds or substantial completion is scheduled for October revenue bonds to be used for the acquisition or 1998. construction of major capital facilities. The 4B Capital Project Fund was established to account for proceeds from the sale of revenue bonds by the Wylie Park and Objectives for FY1999 Recreation Facilities Development Corporation (A.K.A.the 4B Corporation). + Completion of Phase I of Central Park. FUND NARRATIVE Major Budget Items The FY1998 budget was primarily funded by$720,900 (FYI997) left in unspent revenue bond monies. The • estimated interest income of$30,000 plus the residual bond monies provides a total budget of $750,900 Central Park-Phase I construction in FYI 998. STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $1,097,561 $755,670 $720,900 $0 REVENUES Library Grant 13,761 0 0 0 Park Grant 0 0 0 0 Interest Income 35,145 30,000 31,500 0 Transfer from 4B Operating Fund 0 0 0 0 Bond Proceeds 85,000 0 0 0 TOTAL REVENUES 133,906 30,000 31,500 0 TOTAL AVAILABLE RESOURCES 1,231,467 785,670 752,400 0 EXPENDITURES Library-Capital Purchases 0 0 0 0 Community Center Renovation 225,407 0 3,690 0 Central Park 0 785,670 748,710 0 Library Expansion 262,321 0 0 0 Parks-Improvements to Existing 0 0 0 0 Computer Hardware&Software 22,839 0 0 0 TOTAL EXPENDITURES 510,567 785,670 752,400 0 TOTAL FUND BALANCE $720,900 $0 $0 $0 14 SERVICE CENTER CAPITAL PROJECT FUND FUND DESCRIPTION scope of the project was downsized and then split into two phases. Phase I consisted of the The Service Center Capital Project Fund was created administrative/warehouse building and was to be to account for proceeds from the sale of general completed in FY1996. The fleet maintenance garage obligation bonds to be used for the construction of a (Phase II) received additional funding in FY1997. new Service Center. Accomplishments for FY1998 + FUND NARRATIVES Objectives for FY1999 In the spring of 1996 the design and bidding documents were completed and the project was bid. The amounts bid by the low bidders for the building and paving contracts exceeded the available funding. Therefore STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $25,791 $125,290 $126,880 $110,270 REVENUES Interest Income 5,819 5,000 5,000 5,000 Transfer from General Fund 50,000 0 0 0 Transfer from Street Construction 0 0 0 0 Transfer from Utility Construction 0 0 0 0 Transfer from Utility Fund 100,000 0 0 0 TOTAL REVENUES 155,819 5,000 5,000 5,000 TOTAL AVAILABLE RESOURCES 181,610 130,290 131,880 115,270 EXPENDITURES Contractual Services 6,250 0 3,230 0 Transfer to General Fund 0 0 18,380 0 Service Center Construction 48,485 112,290 0 0 TOTAL EXPENDITURES 54,735 112,290 21,610 0 TOTAL FUND BALANCE $126,875 $18,000 $110,270 $115,270 15 FIRE STATION CAPITAL PROJECT FUND FUND DESCRIPTION The Fire Station Capital Project Fund was to account for proceeds from the sale of tax notes be used for the construction of a new Fire Station. Objectives for FY1999 ♦ Completion of Station 2 + Completion of remodeling on Station 1 FUND NARRATIVES STATEMENT OF REVENUES AND EXPENDITURES PROPOSED ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $0 $0 $0 $194,700 REVENUES Interest Income 0 0 0 0 Bond Proceeds 0 642,000 642,000 0 Transfer from General Fund 0 60,750 60,750 0 TOTAL REVENUES 0 702,750 702,750 0 TOTAL AVAILABLE RESOURCES 0 702,750 702,750 194,700 EXPENDITURES Contractual Services 0 21,000 21,000 0 Furniture &Fixtures 0 12,000 0 12,000 Fire Station 0 609,000 426,300 182,700 Land 0 60,750 60,750 0 TOTAL EXPENDITURES 0 702,750 508,050 194,700 TOTAL FUND BALANCE $0 $0 $194,700 $0 16 UTILITY FUND STATEMENT OF REVENUES, EXPENSES AND CHANGES IN WORKING CAPITAL ACTUAL BUDGET ESTIMATED PROPOSED 1996-97 1997-98 1997-98 1998-99 OPERATING REVENUES: Water Sales 1,584,407 $1,430,000 $1,800,000 $1,718,160 Sewer Service 1,070,945 1,030,000 1,140,000 $1,159,450 Sewer Pass Thru 261,302 260,000 270,000 $281,000 Penalty & Interest 47,974 55,000 49,000 $45,000 Water Tap Fees 20,475 20,000 34,700 $28,000 Sewer Tap Fees 6,022 5,000 7,000 $6,000 Reconnect Fees 3,653 5,000 4,000 $3,700 Total Operating Revenues $2,994,778 $2,805,000 $3,304,700 $3,241,310 OPERATING EXPENSES: Water Purchases 405,564 402,900 418,700 475,700 Sewer Treatment 254,243 277,100 293,000 238,800 Utility Administration 142,055 154,380 146,760 184,440 Utilities(Water& Sewer) 498,395 619,620 615,480 718,610 Utility Billing 171,290 202,730 199,620 198,830 Combined Services-General Items 156,306 241,880 247,040 113,560 Total Operating Expenses $1,627,853 $1,898,610 $1,920,600 $1,929,940 NET OPERATING INCOME 1,366,925 906,390 1,384,100 1,311,370 NON-OPERATING REVENUES(EXPENSES): Utility Pre-treatment Fees 11,914 12,000 12,000 9,950 Interest Income 72,650 65,000 84,000 84,000 Assessments 0 46,210 0 23,100 Misc. Income 10,724 15,000 11,900 11,900 Transfer from General Fund 0 0 0 0 Debt Service (961,613) (1,000,140) (1,000,140) (1,005,590) Bad Debt Expense (20,143) 0 0 0 Transfer to General Fund (250,000) (250,000) (250,000) (250,000) Transfer to Service Center (100,000) 0 0 0 Total Non-operating Revenues(Expenses) ($1,236,468) ($1,111,930) ($1,142,240) ($1,126,640) NET INCOME(LOSS) 130,457 (205,540) 241,860 184,730 BEGINNING FUND BALANCE(Working Capital) 1,222,938 1,074,740 1,353,400 1,595,260 ENDING FUND BALANCE(Working Capital) $1,353,395 $869,200 $1,595,260 $1,779,990 Thousands Thousands 0 500 1000 1500 2000 0 500 1000 1500 2000 Water Sales 1.0% Debt Service 31.6% W Sewer Sales 34 4% w Utilities(Water&Sewer) 22.6% to Z W Water Purchases 14.9% Sewer Pass-/rhru 8.3% a o w IX Other Financing Uses 7.8/° it Interest&Miscellaneous 3.1% pSewer Treatment 7.5% Penalty&Interest 1.3% W o w d Utility Billing 6.2/° Tap&Reconnect Fees 1.1% ~ Utility Administration 5j.8% Assessments 0.7% Combined Services 3.6% DISTRIBUTION OF REVENUES 09/15/98 06:09 PM 17 99UFSTMT.WK4 UTILITY CONSTRUCTION FUND FUND DESCRIPTION + Completed 20 inch water line from Wylie High The Utility Construction fund was created as a sub- School to new water tank. fund of the Utility Fund to account for proceeds from the sale of general obligation bonds and State grants to be used for the acquisition or construction + Completed Wylie Ranch East sewer project of major water and wastewater improvements. Accomplishments for FY1999 Objectives for FY1999 + Completed the final legs of the 20 inch water lines connecting the new water tower to the + Complete approximately $460,00 in Nortex ground storage tank. miscellaneous water and sewer projects. + Finished the TCDP grant projects that were started and obtained reimbursements from the State. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $1,150,484 $1,665,080 $1,824,560 $1,234,520 REVENUES Interest Income 95,548 30,000 68,000 25,000 Grant Proceeds 139,241 0 350 0 Bond Proceeds 1,200,000 0 0 0 Transfer from Impact Fund 0 0 931,610 0 TOTAL REVENUES 1,434,789 30,000 999,960 25,000 TOTAL AVAILABLE RESOURCES 2,585,273 1,695,080 2,824,520 1,259,520 EXPENDITURES Water&Sewer Construction 760,711 1,645,080 1,590,000 462,000 Transfer to Service Center 0 0 0 0 TOTAL EXPENDITURES 760,711 1,645,080 1,590,000 462,000 ENDING FUND BALANCE $1,824,562 $50,000 $1,234,520 $797,520 18 FLEET REPLACEMENT FUND DEPARTMENT FUNCTION its projected useful life, a decision will be made as to whether the equipment should be replaced. If the The Fleet Replacement fund is an internal service cost of retaining the equipment (e.g. maintenance fund established to accumulate sufficient resources expenditures and length of down time)do not exceed to replace existing equipment which have reached or a predetermined amount,then the equipment will be exceeded their useful lives. Resources are acquired kept in service. However, once the equipment has through charges to operating departments in the been fully amortized a department will not continue governmental and enterprise type funds. The to make payments to the Fleet Replacement fund. charges are calculated using a straight-line Interest earnings and equipment auction proceeds amortization of each piece of equipment based upon will help offset the impact of inflation on the the item's expected life. replacement costs of equipment. When a piece of equipment has reached the end of Department Contribution Vehicle Type 1998 Cost Facilities and Fleet Services $3,720 Police 36,340 Fire 48,790 1-Utility Truck/1-Pickup 44,400 Animal Control 1,860 Community Development 7,360 1 -Compact Truck 12,500 Streets 30,430 Parks 9,620 1 -Trailer/1-Paint Job 2,000 Utilities-Administration 1,860 Utilities-Water/Sewer 16,250 Utilities-Meter Services 1,700 TOTAL ALL DEPARTMENTS $157,930 $58,900 STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATED BUDGET 1996-97 1997-98 1997-98 1998-99 BEGINNING FUND BALANCE $197,046 $254,430 $260,770 $389,950 REVENUES: Auction Proceeds 6,918 5,000 11,000 5,000 Contributions from Dept. 149,350 152,540 154,900 157,930 Interest and Miscellaneous Income 10,426 7,000 13,000 7,000 TOTAL Revenues 166,694 164,540 178,900 169,930 TOTAL AVAILABLE RESOURCES 363,740 418,970 439,670 559,880 EXPENDITURES: General Government 13,441 0 0 14,500 Police/Fire 72,526 40,000 41,170 44,400 Utilities 17,000 10,000 8,550 0 TOTAL Expenditures 102,967 50,000 49,720 58,900 TOTAL FUND BALANCE $260,773 $368,970 $389,950 $500,980 19 Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE-PERSONAL SERVICES(All Departments) PROPOSED BUDGET -SEPTEMBER 1998 BUDGET 1998-99 Personal Services ITEM# Request Dept/Fund Cost City Secretary-113 RECLASS APPROVED 1) Reclass Secretary Receiptionist to Administrative Secretary 0 Pay level 18 to 20 s0 Police-211 FUNDED IN FY99 1) Personnel-School Resource Officer 38,820 2) Personnel-Dare officer FUNDED IN FY99 38,820 Above two positions to be funded 75%federal grant,12.5%City,12.5%WISD 3) Personnel-Patrol Officer 37,075 To be added as part of the multi-staffing program Total Police $114,715 Fire-231 FUNDED IN FY99 3) Personnel-Increase service level to 24 hours 102,900 Addition of 3 rookies 4) Reclass Secretary Receiptionist to Administrative Secretary 0 Pay level 18 to 20 RECLASS APPROVED 5) Salary Change for part-time personnel FUNDED IN FY99 14,408 Change hourly rate from$6.00 to$8.00 Total Fire $117,308 6) Animal Control-251 Personnel-Addition of part-time animal control officer 13440 32 hours maximum per week Total Animal Control $13,440 Planning-321 7) Reclass/Upgrade of Engineering Aide/Technician RECLASS APPROVED Total Planning S0 Parks-511 8) Personnel-Parks Laborer 22,665 Maintenance of existing facilities and anticipated new park. 9) Personnel-Parks Laborer-Seasonal 8,475 Maintenance of existing facilities and anticipated new park. 6 month position Total Parks $31,140 Recreation-521 10) Personnel-Community Affairs Coordinator 31,990 To coordinator community affairs between the City,Chamber and WISD Total Recreation $31,990 Library-551 11) Upgrade Part-time Library Professional to Full-Time Salaried Position 35,010 Needed to handle increased reference requests on a professional level. Total Library $35,010 GENERAL FUND TOTAL $343,603 20 Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE -All Departments Proposed Budget - September 16, 1998 Budget 1998-99 Item# Program Cost Dept/Fund Cost City Council -111 1) Electronic Voting System Funded in FY99 10,500 With 2 Wall mounted Vote Display Boards(or less expensive options) 2) Landscaping and Irrigation for Welcome Wylie Signs 4,000 Total City Council $14,500 City Secretary-113 3) Microfilm/fiche Reader/Printer Funded in FY99 10,000 For Record Management 4) Heavy Duty Shredder Funded in FY99 2,500 5) Upgrade Current Personnel - Secretary/Receptionist to Administrative Secretary Total City Secretary $12,500 Municipal Court-122 6 New Court System 22,095 Hardware and software for a new court system Total Municipal Court $22,095 Finance -131 7 HP LaserJet 4Plus Funded in FY99 1,700 System Printer plus Memory Upgrade 8 Lateral File Cabinet (5 Drawer) 700 9 Personal Computer(replace Accts. Payable PC) Funded in FY99 1,200 Total Finance $3,600 Combined Services, General -181 1o) Phone System Funded in FY99 12,000 11) Fire Reporting System 60,150 12) Various Equipment Funded in FY99 198,110 13) EOC Siren System 7,500 Total Combined Services, General $277,760 Police -211 14) Personnel - School Resource Officer Funded in FY99 38,818 Police Department is pursuing a federal grant that will pay up to 75%of the cost of this position. The remaining 25%will be evenly split between the City and WISD 15) Personnel- DARE Officer Funded in FY99 Police Department is pursuing a federal grant that will pay up to 75%of the cost 38,818 of this position. The remaining 25%will be evenly split between the City and WISD ELS99ALL.WK4 09/15/98 04:56 PM 21 Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE -All Departments Proposed Budget - September 16, 1998 Budget 1998-99 16) Personnel - Patrol Officer 37,075 Add new patrol officer per multi-year staffing program 17) Computer Aided Dispatch System Funded in FY99 273,770 If grant is received the City cost will be $66,509 18) 911 ALI computer with Database and Maintenance Funded in FY99 27,660 19) Handguns (10 ea.) Glock Model 22 .40 caliber semi-automatic 4,000 Beginning of a program to issue weapons to all police officers. 20) Rotary File Cabinet 2,000 Allow for easier access of the equipment needed for communication 21) Emergency Light Bars (2) 1,400 Replacement light bars to replace existing light bars Total Police $423,541 Fire -231 22) Increase service level to 24 hours Funded in FY99 102,900 Addition of 3 Rookies 23) Change Level of Current Personnel - Secretary/Receptionist to Administrative Secretary Level 18 to Level 20 0 24) Increase Pay of the part-time employees from $6.00 to $8.00 14,410 Funded in FY99 @$7.00 25) Extended Cab Pick-Up (Full Size) **Funded in FY99 To replace the inspectors car which is due to be replaced. For hauling equipment 19,400 26) Base Station Radio for Station#2 Funded in FY99 4,350 To enable personnel to talk with dispatch and also has paging capabilities. 27) Homotro Rescue Tools Spreader, Cutter, Ram 15,000 28) A.L.S. Skill Trainer 3,995 Intibation Manikin, Infant Intibation Manikin, Laridal I.V. Arm 2,145 29) Dave Clark Headsets for Engine-1 2,300 Reduce potential hearing loss for personnel when responding to calls 30) Air Chizel 935 Used for extricating victims at major accidents Total Fire $165,435 Animal Control -251 31) Personnel - Part-Time Animal Control Officer 13,440 32 hours or less scheduled per week along with wearing apparel and uniforms, physicals,etc.... Total Animal Control $13,440 ELS99ALL.WK4 09/15/98 04:56 PM 22 Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE -All Departments Proposed Budget - September 16, 1998 Budget 1998-99 Community Development-311 32) Compact Pick-up with tool box "Funded in FY99 12,500 Total Community Development $12,500 Planning -321 Reclassification of Engineering Technican/Aid 0 33) Meeting Table and Chairs Funded in FY99 1,100 Desk Chair Funded in FY99 400 Guest Chairs Funded in FY99 500 Furniture for the New Planning Department necessary to accommodate meetings with developers,citizens,etc 34) Additional Hard Drive for Planning Assistant Funded in FY99 200 Additional hard drive space for Comprehensive Plan Update and miscellaneous mapping items. 35) AutoCad Release 14 software and manual for the Planning Assistant 900 Utilized to maintain all city base maps and Comprehensive Plan data Funded in FY99 36) 24"X 36" Digitizer for the Planning Assistant 1,500 Utilized to maintain all city base maps and comprehensive plan dat<Funded in FY99 incorporate/input data from hard copy maps,etc 37) GIS mapping software for the Planning Assistant (Mapinfo, ArcView, 500 Arclnfo, etc....) Funded in FY99 Computerized data-base system for capture,storage, retrieval,analysis,and display of spatial data. 38) RAM (random access memory) for the Planning Assistant Computer 100 Expand and improve mapping capabilities/capacities Funded in FY99 Total Planning $5,200 Parks -511 39) Parks Laborer- Full-time 16N 22,665 Maintenance of existing facilities and anticipated new park. 40) Parks Laborer- Seasonal -6 Month Position 14N 8,475 Maintenance of existing facilities and anticipated new park. 41) Riding Mower 7,500 Dixie Chopper Model X2500, Flatlander 22 Horsepower,60"cut Faster mower will help keep pace with increasing mowing demands. 42) Pickup Truck *"Funded in FY99 22,500 3/4 ton,4 door, King Cab, including headache rack,front grill, heavy duty rear hitch tool box, NC,city radio,AM/FM radio,automatic transmission. 43) Riding Mower 7,500 Dixie Chopper Model X2500, Flatlander 22 Horsepower,60"cut Faster mower will help keep pace with increasing mowing demands. ELS99ALL.WK4 09/15/98 04:56 PM 23 Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE -All Departments Proposed Budget - September 16, 1998 Budget 1998-99 44) Storage Building with electricity (approximately (12'X 20) 3,000 For chemical,and fertilizer storage. Current storage area(Akin Pavilion)is overcrowded. 45) 12' Utility Trailer Funded in FY99 900 To help with loads that are too small for 16/20 trailers but too lard for a truck 46) Picnic tables (14 tables) 9,000 Replace old style tables with new,easier to maintain tables. 47) Enclose breezeway at Akin Pavilion including electrical work and new 6,000 sidewalk. Provide extra storage area for equipment and or chemicals 48) Asphalt overlay of existing gravel entrance road and parking lot 12,000 49) Replace fence fabric on 4 baseball fields at Community Park 28,000 Total Parks $127,540 Recreation -521 50) Landscaping of Community Center 1,000 51) Drop Ceiling in Main room of Community Center including replacement 11,000 of lights. Funded in FY99 Improve acoustics/appearance of meeting room 52) Personnel -Community Affairs Coordinator 31,990 To work as a liaison between City,Chamber.WISED and other organizations Total Recreation $43,990 Library-551 53) Upgrade Part-time Library Professional to Full-Time Salaried Position 35,010 Needed to handle increased reference requests on a professional level. Total Library $35,010 GENERAL FUND TOTAL $1,157,111 Utilities (Water&Sewer) -712 54) Backflow Prevention Program Funded in FY99 18,000 55) Sewer Replacement 93,500 Replacement of 1200'of 8"clay sewer main in alley east of Hilltop between Butler and Park including 3 manholes and other items. Funded in FY99 56) Infiltration and Inflow Study Priority I rehab Funded in FY99 37,500 To rehab and eliminate I&I problems from study by Byrd&Forbes. This is only 1of 3 priorities and only 1/3 of our system. 24 ELS99ALL.WK4 09/15/98 04:56 PM Appendix A BUDGET REQUESTS EXPANDED LEVELS OF SERVICE -All Departments Proposed Budget - September 16, 1998 Budget 1998-99 57) Add Lift Stations at Rush Creek, Twin Lakes, Century, Fairmont and 55,500 Redwood on the Lake to our Telemetry system. Funded in FY99 Using the telemetry system allows us to know almost immediately when a lift station goes down. Total Utilities (Water&Sewer) $204,500 Utility Billing -715 58) Laser Printer for System & PC availability (like current system laser) 1,400 Funded in FY99 59) New PC (upgraded PC to adapt to growing system needs)Funded in FY99 2,200 Total Utility Billing $3,600 UTILITY FUND TOTAL $208,100 GRAND TOTAL $1,365,211 **New vehicles for Community Development and the Fire Department 1,365,211 will be purchased with a loan from the Fleet Fund. The loan will be repaid by doubling the capital replacement fees in the department's budget. The Parks Department will receive a hand-me-down truck and their capital replacement fees will be increased and a replacement vehicle will be purchased in FY2003. The hand-me-down truck will receive a paint job paid for by the fleet replacement fund. ELS99ALL.WK4 09/15/98 04:56 PM 25 WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION September 22, 1998 Item No. 4. Issue Consider and Act Upon Approval of An Ordinance Fixing the Tax Rate/Levy for 1998 and for the Fiscal Year 1998-1999 Budget. The Tax Rate Proposed is for Sixty-seven and one-half cents ($0.675) per $100 of Assessed Value. Background The proposed tax rate of$0.675 (cents) is the same as the prior fiscal year. One cent of the proposed tax rate will generate approximately $46,000 in revenue. In accordance with the "Truth-in-Taxation" laws of the State of Texas, notices must be published and a public hearing must be held if an entity's proposed tax rate will raise more revenue (tax levy)than the preceding year. The City was required to vote on the proposed tax rate and publish the results of the roll call vote at least seven (7) days prior to the first scheduled public hearing on September 8, 1998. The September 8th meeting was subsequently postponed to September 16, 1998. The purpose of the first public hearing is to give taxpayers an opportunity to express their views on the increase. The Council may not adopt the tax rate at this hearing. The final public hearing is scheduled to take place on September 22, 1998. Attached is a"1998 Property Tax Rates in City of Wylie" published in the Wylie News on August 12, 1998. This notice included the Effective Tax Rate of 65.7672 cents and the 108 % Rollback Tax Rate of 73.0837 cents. Financial Considerations This tax ordinance will generate new levies of$2,348,070 to the General Fund and $717,770 to the General Obligation Debt Service Fund. The revenue from Ad Valorem taxes is the primary service funding of the General Fund and represents approximately 43% of total General Fund Revenues. Other Considerations Article 7, Section 3(D.)Failure to Adopt, of the City's Home Rule Charter states that if the city fails to adopt the budget by the twenty-seventh day of September, the tax rate adopted will be the same as the current fiscal year. The adopted Fiscal Year 1998-1999 budget requires the support of this ordinance. Staff Recommendation The staff is requesting that the City Council adopt the proposed 1998 Tax Rate and Levy Ordinance as submitted. Attachments Tax Rate and Levy Ordinance. August 12, 1998 - 1998 Property Tax Rates in C of Wylie in the Wylie News Ii ' iI re red by Revi d by inance City M.a er Approval Item for Individual Consideration Tax Rate for 1998& FY98-99 Budget Page 1 1998 Property Tax Rates in City of Wylie This notice concerns 1998 property tax rates for City of Wylie.It presents information about three tax rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year.This year's effec- tive tax rate would impose the same total taxes as last year if you compare properties taxed in both years.This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback pro- cedures.In each case these rates are found by dividing the total amount of taxes by the tax base(the total value of taxable property)with adjustments as required by state law.The rates are given per$100 of property value. Last year's tax rate: Last year's operating taxes $2,311,131 Last year's debt taxes $566,591 Last year's total taxes $2,877,722 Last year's tax base $426,329,222 Last year's total tax rate 0.675000/$100 This year's effective tax rate: Last year's adjusted taxes $2,872,526 (after subtracting taxes on lost property) /This year's adjusted tax base $436,771,560 (after subtracting value of new property) =This year's effective tax rate 0.657672/$100 This year's rollback tax rate: Last year's adjusted operating taxes • (after subtracting taxes on lost property and adjusting for transferred function) $2,306,957 /This year's adjusted tax base $436,771,560 =This year's effective operating rate 0.528184/$100 X 1.08=This year's maximum operating rate 0570438/$100 +This year's debt rate 0.160399/$100 =This year's rollback rate 0.730837/$100 SCHEDULE A Unencumbered Fund Balances The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type or Property Tax Fund balance Maintenance&Operations $1,027,050 Interest&Sinking $158,600 SCHEDULE B 1998 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes.These amounts will be paid from property tax revenues(or additional sales tax revenues,if applicable). Description of Debt Principal or contract Interest to be pd Other amts Total payment to be pd from prop taxes to be pd pmt from prop taxes Certificates of obligation 1990 $35,055 $3,470. $350 $38,875 Surplus Revenue Refunding Bonds-1993 $122,362 $102,117 $350 $224,829 General Obligation Bonds 1995 $50,576 $80,804 $350 $131,730 Certificates of Obligation • 1997 $44,444 $82,485 $350 $127,279 Tax Notes-1998 $130,000 $47,666 $350 $178,016 Public Property Finance Cont.Oblig. $30,000 $12,201 $350 $42,551 Total required for 1998 debt service $743,280 -Amount(if any)paid from funds listed in Schedule A $0 -Excess collections last year $0 =Total to be paid from taxes in 1998 $743,280 +Amount added in anticipation that unit will collect only 100%of taxes in 1998 $0 =Total Debt Levy $743,280 This notice contains a summary of actual effective and rollback tax rate calculations.You can inspect a copy of the full calculations at1434 N.Central Expressway,Ste 116,McKinney,Texas 75069. Name of person preparing this notice:Kenneth L.Maun Title:Tax Assessor Collector Date Prepared:August 6,1998 11-1t-339 ORDINANCE NO. AN ORDINANCE FIXING THE TAX RATE AND LEVY IN AND FOR THE CITY OF WYLIE, TEXAS UPON ALL TAXABLE PROPERTY IN SAID CITY OF WYLIE, TEXAS, FOR THE PURPOSE OF PAYING THE CURRENT EXPENSES OF SAID CITY OF THE FISCAL YEAR ENDING SEPTEMBER 30, 1999, AND FOR THE FURTHER PURPOSE OF CREATING A SINKING FUND TO RETIRE THE PRINCIPAL AND INTEREST OF THE BONDED INDEBTEDNESS OF SAID CITY; PROVIDING FOR A LIEN ON ALL REAL AND PERSONAL PROPERTY TO SECURE PAYMENT OF TAXES DUE THEREON; CONTAINING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has this date, by way of Ordinance duly passed, adopted a Budget for operation of the City for fiscal year 1999; and, WHEREAS, the aforesaid Ordinance anticipates and requires the levy of an ad valorem tax on tangible taxable property in the City of Wylie; and, WHEREAS, it is necessary to levy such an ad valorem tax at a given rate to generate revenues sufficient to meet projected expenses; and, WHEREAS, the City has fully and timely complied with all notice and other requirements relative to the adoption of a tax rate for fiscal year 1999; and, WHEREAS, notice of the proposed tax rate, as well as the effective tax rate has been published as required by law and the City has received no formal protest thereof; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE WYLIE, TEXAS, as follows: SECTION I There is hereby levied for the fiscal year 1999 upon all real property situated within the corporate limits of said City of Wylie, Texas, and upon all personal property which was owned within the corporate limits of said City of Wylie, Texas, on the first day of January, A.D., 1998, except so much thereof as may be exempt by the Constitution of laws of the State of Texas, a total tax of Sixty-seven and one-half cents (0.6750), on each One Hundred ($100.00) Dollars of assessed valuation on all of said property which said total tax herein so levied shall consist and be comprised of the following components: Ordinance No. Page 2 a) An ad valorem tax of and at the rate of Fifty-One and Five Hundred Five thousandths cents (0.51505) on each One Hundred Dollars ($100.00) of assessed valuation of said taxable property is hereby levied for the general city purposes and to pay the current operating expenses of said City of Wylie, Texas, for the fiscal year ending September, 30, 1999 which tax, when collected shall be appropriated to and for the credit of the General Fund of said City of Wylie, Texas. b) An ad valorem tax of and at the rate of Fifteen and Nine Hundred Ninety-Five thousandth cents (0.15995) on each One Hundred ($100.00) of assessed valuation of said taxable property is hereby levied for the purpose of creating an Interest and Sinking Fund with which to pay the interest and retire the principal of the valid bonded indebtedness, capital lease payment, and related fees of the City of Wylie, now outstanding and such tax when collected shall be appropriated and deposited in and to the credit of the Interest and Sinking Fund of the said City of Wylie, Texas for the fiscal year ending September 30, 1999. SECTION III The City of Wylie shall have a lien on all taxable property located in the City of Wylie to secure the payment of taxes, penalty interest, and all costs of collection, assessed, and levied hereby. SECTION IV Taxes are payable in McKinney, Texas at the Office of the Tax-Assessor Collector of Collin County. The City shall have available all the rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. SECTION V That the tax roll presented to the City Council, together with any supplements thereto, be and same are hereby accepted and approved. SECTION VI Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. Ordinance No. Page 3 SECTION VII This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION VIII That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION IX The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 22nd day of September, 1998. John Mondy, Mayor ATTEST: Barbara Salinas, City Secretary TAXLEVY.97 3 WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION Public Hearing September 22, 1998 Item No. O. Issue: Hold the Second of Two Public Hearings for the Annexation of.998 Acres out of the Francisco De La Pina Survey, Abstract No. 688, Collin County, Texas and being the same property conveyed to Doyle R.. Mitchell and wife Nancy Kaye Mitchell, by deed as recorded in Volume 2689 at Page 793 and the same tract of land conveyed to Home Town Furniture,Inc. by deed recorded in Volume 2610, Page 702, Land Records, Collin County, Texas. Background: The City of Wylie has received a request for annexation from Mike Douglas for a .998 acre tract generally located at the northwest corner of SH 78 and Eubanks Lane. The applicant is requesting annexation in order to establish connections to City of Wylie utilities. Staff has held preliminary discussions with the applicant regarding the use and zoning of this property and anticipate a request for rezoning subsequent to Council approval of the annexation request. Should the City Council approve the annexation request, the property will be temporarily zoned as A (Agricultural) until permanent zoning is established by the City Council. The procedure for establishing permanent zoning on annexed territory shall conform to the procedures established by law for the adoption of zoning regulations. Before a municipality may institute annexation proceedings, the governing body of the municipality must conduct two (2)public hearings at which persons interested in the annexation are given the opportunity to be heard. The first public hearing concerning this request was scheduled for the September 8, 1998, City Council meeting. However, due to unanticipated circumstances, the September 8, 1998, Council meeting was canceled. As a result, the first of two public hearings has yet to occur and, therefore, prohibits Council from taking action. In compliance with state law, staff is preparing another public hearing and institution schedule. Financial Considerations: According to the Collin County Central Appraisal District, the accessed taxable valuation of the property is $335,412.00 Other Considerations: • Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. The City will also be required when the annexation is considered, under Section 43.056 of the Local Government Code, for provisions of Services to the annexed area and use it as directed in said statute (see attached service plan). Item for Individual Consideration Public Hearing-Annexation Request-Douglas Page 1 Commission Recommendation: Not applicable Staff Recommendation: As a result of this case being advertised, a public hearing must be conducted. However, due to the fact that the first of two public hearings was canceled, State law prohibits Council from taking action at tonight's meeting. As previously noted, Staff will initiate a revised annexation schedule as soon as possible. Attachments: Applicant's letter Exhibit"A" legal description City limits boundaries map Service Plan Annexation Ordinance it‹.1. 71,411L_ 7YLAte. editebv4 Prepared by Revie d by Finance City Manager Approval Item for Individual Consideration Public Hearing-Annexation Request-Douglas Page 2 FarmTek/ Sport Timing Specialists ':armTek, Inc. • 5113 Heritage Avenue (972) 495-6529 Sachse,TX 75048 FAX: 530-6103 July 1, 1998 City of Wylie,Texas 2000 Highway 78 North Wylie,TX 75098 To Whom It May Concern, On behalf of FarmTek;Inc., owner of the property and buildings located at 1000 East Highway 78 North (also know as 1001 Easy Highway 78 North), and formally defined in the attached Survey and Legal Description, I request annexation of said property into the City of Wylie, Texas in the most expeditious manner possible. Please contact me with any questions. Thank you. Sincerely, 'Mike Douglas President, FarmTek, Inc. mwd/csh • RECD JUN 191998 1 • Being a tract of land situated in the Francisco De La Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas, and being the same tract of land conveyed to Doyle R. Mitchell and wife Nancy Kaye Mitchell by deed recorded in Volume 2689, Page 793 and the same tract of land conveyed to Home Town Furniture, Inc. by deed recorded in Volume 2610, Page 702, Land Records, Collin County, Texas and being more particularly described as follows: Beginning at a 3/8 inch iron rod found in the south right-of-way line of the St. Louis and Southwest Railroad (100'R.O.W.)for the northwest corner of a 2.939 acre tract of land conveyed to Paul C. Merritt and Richard A. Williams by deed recorded in Volume 2070, Page 140, Land Records, Collin County, Texas; Thence, S 00'00'00" E, along the west line of said 2.939 acre tract, a distance of 325.98 feet to• a 1/2 inch iron rod set in the north right-of-ways line of State Highway No. 78 for the southwest corner of said 2.939 acre tract and being in a curve to the left having a radius of 2924.93 feet; Thence, along said curve to the left, through a central angle of 02° 59' 04", an arc length of 152.35.feet and a chord of S 75° 05' 48" ll; 152.34 feet to a 1/2 inch iron rod found for the southeast corner of a northerly tract of land described in a deed to A.D. Boyd Family Trust and recorded by County Clerks File No. 94-0059169, Land Records, Collin County, Texas; Thence, N 00° 00' 00" F,, along the east line of said Boyd Family 7'rust Tract, a distance of 265.15 feet to a 1/2 inch iron rod set in the south right-of-way line of said Railroad in a curve to the right having a radius of 5741.78 feet for the northeast corner of said Boyd Faintly Trust Tract, Thence, along the south right-of-way litre of said Railroad and curve to the right, through a central angle of 01° 46' 34", an arc length of 177.98 feet and a chord of N 55° 48' 36" E, 177.97 feet to the Point of Beginning and containing 43,492 square feet or 0.998 acres of land. I , i s r I i z © • Fr R (KCS) R . . .�.:. S • • .- PO . • P� 'i 2 4.; .„.--"..ii; 1. ! I ,,,:• ./••' 9.. " • 4• 7i .:"'Ill;'°::.!. an , • \ ,• • , s\--\ o . . . \„..-. „ , . . _..._ . / -7 B • Q.) ...._ c, PROPOSED ...._ \ c . ••) AN N E)TION MAP - .. :•-••—•"- U "Exhibit B" CITY OF WYLIE, TEXAS SERVICE PLAN FOR ANNEXED AREA ANNEXATION ORDINANCE NO. DATE OF ANNEXATION ORDINANCE: October 13, 1998 ACREAGE ANNEXED: .998 ACRES SURVEY, ABSTRACT & COUNTY: Francisco De La Pina Survey Abstract No. 688 Collin County. Texas Municipal Services to the acreage described above shall be furnished by or on behalf of the City of Wylie, Texas (the "City") at the following levels and in accordance with the following schedule: A. POLICE SERVICE 1. Patrolling, responses to calls and other routine police services, within the limits of existing personnel and equipment and in a manner consistent with any of the methods of the City, extends police service to any other area of the municipality, will be provided within sixty(60) days of the effective date of the annexation ordinance. 2. As development and construction commence in this area, sufficient police personnel and equipment will be provided to furnish this area the maximum level of police services consistent with the characteristics of topography, land utilization and population density within the area as determined by the City Council within four and one-half(4-1/2) years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of police services will be provided to this area as are furnished throughout the City. B. FIRE SERVICES 1. Fire protection equipment by the present personnel and the present equipment of the Fire Department,within the limitations of available water and distances from existing fire stations, and in a manner consistent with any of the methods of the City, extends fire service to any other area of the municipality, will be provided to this area within sixty(60) days of the effective date of the annexation ordinance. 1 2. As development and construction commence in this area, sufficient fire and emergency ambulance equipment will be provided to furnish this area the maximum level of fire services consistent with the characteristics of topography, land utilization and population density within the area as determined by the City Council within four and one-half(4-1/2) years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of fire and emergency ambulance services will be provided to this area as are furnished throughout the City. C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT SERVICES 1. Enforcement of the City's environmental health ordinances and regulations, including but not limited to, weed and brush ordinances, junked and abandoned vehicle ordinances and animal control ordinances, shall be provided within this area sixty(60) days of the effective date of the annexation ordinance. These ordinances and regulations will be enforced through the use of existing personnel. Complaints of ordinance or regulation violations within this area will be answered and investigated within sixty (60) days of the effective date of the annexation ordinance. 2. Inspection services including the review of building plans, the issuance of permits and the inspection of all buildings, plumbing, mechanical and electrical work to ensure compliance with the City codes and ordinances will be provided within sixty (60) days of the effective date of the annexation ordinance. Existing personnel will be used to provide these services. 3. The City's zoning, subdivision, sign and other ordinances shall be enforced in this area beginning within sixty (60) days of the effective date of the annexation ordinance. 4. All inspection services furnished by the City, but not mentioned above, will be provided to this area beginning within sixty (60) days of the effective date of the annexed ordinance. 5. As development and construction commence in this area, sufficient personnel will be provided to furnish this area the same level of Environmental Health and Code Enforcement Services as are furnished throughout the City. • D. PLANNING AND ZONING SERVICES The planning and zoning jurisdiction of the City will extend to this area within sixty(60) days of the effective date of the annexation ordinance. City planning will thereafter encompass this property, and it shall be entitled to consideration for zoning in accordance with the City's Comprehensive Zoning Ordinance and Comprehensive Plan. 2 C:Annex.ltr • E. PARK AND RECREATION SERVICES 1. Residents of this property may utilize all existing park and recreational services, facilities and sites throughout the City, beginning within sixty (60) days of the effective date of the annexation ordinance. 2. Additional facilities and sites to serve this property and its residents will be acquired, developed and maintained at locations and times provided by applicable plans for providing parks and recreation services to the City. 3. Existing parks, playgrounds, swimming pools and other recreational facilities within this property shall,upon dedication to and acceptance by the City, be maintained and operated by the City, but not otherwise. F. SOLID WASTE COLLECTION 1. Solid waste collection shall be provided to the property in accordance with existing City policies,beginning within sixty (60) days of the effective date of the annexation ordinance. Residents of this property utilizing private collection services at the time of annexation shall continue to do so until it becomes feasible because of increased density of population to serve the property municipally. Commercial refuse collection services will be provided to any business located in the annexed area at the same price as presently provided for any business customer within the City, upon request. 2. As development and construction commence in this property and population density increases the property level, solid waste collection shall be provided to this property in accordance with the current policies of the City as to frequency, changes and so forth. 3. Solid waste collection shall begin within sixty (60) days of the effective date of the annexation ordinance. G. STREETS 1. The City's existing policies with regard to street maintenance, applicable throughout the entire City, shall apply to this property beginning within sixty (60) days of the effective date of the annexation ordinance. Unless a street within this property has • been constructed or is improved to the City's standards and specifications, that street will not be maintained by the City. 2. As development, improvement or construction of streets to City standards commences within this property, the policies of the City with regard to participation in the costs thereof, acceptance upon completion and maintenance after completion, shall apply. 3 C:Annex.ltr 3. The same level of maintenance shall be provided to streets within this property which have been accepted by the City as is provided to City streets throughout the City. 4. Street lighting installed on streets improved to City standards shall be maintained in accordance with current City policies. H. WATER SERVICES 1. Connection to existing City water mains for water service for domestic, commercial and industrial use within this property will be provided in accordance with existing City policies. Upon connection to existing mains, water will be provided at rates established by City ordinances for such service throughout the City. 2. As development and construction commence in this property, water mains of the City will be extended in accordance with provisions of the Subdivision Ordinance and other applicable ordinances and regulations. City participation in the costs of these extensions shall be in accordance with the applicable City ordinances and regulations. Such extensions will be commenced within two (2) years from the effective date of the annexation ordinance and substantially completed within four and one-half(4-1/2) years after that date. 3. Water mains installed or improved to City standards which are within the annexed area and are within approved dedicated easements shall be maintained by the City beginning within sixty (60) days of the effective date of the annexation ordinance. 4. Private water lines within this property shall be maintained by their owners in accordance with existing policies applicable throughout the City. SANITARY SEWER SERVICES 1. Connections to existing City sanitary sewer mains for sanitary sewage service in this area will be provided in accordance with existing City policies. Upon connection, sanitary sewage service will be provided at rates established by City ordinances for such service throughout the City. 2. Sanitary sewage mains and/or lift stations installed or improved to City standards, located in approved dedicated easements, and which are within the annexed area and are connected to City mains will be maintained by the City beginning within sixty (60) • days of the effective date of the annexation ordinance. 3. As development and construction commence in this area, sanitary sewer mains of the City will be extended in accordance with provisions of the Subdivision Ordinance and other applicable City ordinance and regulations. Such extensions will be commenced within two (2) years from the effective date of the annexation ordinance and substantially completed within four and one-half(4-1/2) years after that date. 4 C:Annex.ltr J. MISCELLANEOUS 1. Any facility or building located within the annexed area and utilized by the City in providing services to the area will be maintained by the City commencing upon the date of use or within sixty(60)days of the effective date of the annexation ordinance, whichever occurs later. 2. General municipal administration services of the City shall be available to the annexed area beginning within sixty(60) days of the effective date of the annexation ordinance. 3. [ADD IF VOLUNTARY ANNEXATION:The parties agree that because of the size or projected manner of development by the owner and/or developer, it is not reasonably expected and the parties do not require construction of capital improvements to be substantially completed within four and one-half(4-1/2) years. NOTE: owner will sign Service Plan if the annexation is voluntary.]. 4. Notwithstanding anything set forth above, this Service Plan does not require all municipal services be provided as set forth above if different characteristics of topography, land use and population density are considered a sufficient basis for providing different levels of service. 5. The Service Plan is valid for ten (10) years from the effective date of the Ordinance. Ff 41 /-f-/Ez 2-71 c_ wner Signatur lyres( deit f 5 C:Annex.ltr CITY OF WYLIE, TEXAS ORDINANCE NO. AN ORDINANCE ANNEXING A .998ACRE TRACT OF LAND, MORE OR LESS, SITUATED IN THE FRANCISCO DE LA PINA SURVEY, ABSTRACT NO. 688, BEING THE SAME PROPERTY CONVEYED TO dOYLE r. mITCHELL AND WIFE NANCY KAYE MITCHELL, BY DEED AS RECORDED IN VOLUME 2689 AT PAGE 793 AND THE SAME TRACT OF LAND CONVEYED TO HOME TOWN FURNITURE, INC. BY DEED RECORDED IN VOLUME 2610, PAGE 702, LAND RECORDS, COLLING COUNTY, TEXAS; PROVIDING THAT THE OWNERS AND INHABITANTS OF THE ABOVE-DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY FOR A VIOLATION OF THIS ORDINANCE AND COMPREHENSIVE ZONING ORDINANCE NO. 91-24, CHAPTER 12,'EXHIBIT "A" OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") under the authority of Section 43.021, Local Government Code and City of Wylie, Texas' ("Wylie") Home Rule Charter, investigated and determined that it would be advantageous and beneficial to Wylie and its inhabitants to annex the below-described property(the "Property") to Wylie; and WHEREAS, prior to conducting the public hearings required under Section 43.052, Local Government Code, the City Council also investigated and determined that the Property is within the extraterritorial jurisdiction of Wylie and is adjacent and contiguous to the existing city limits of Wylie; and WHEREAS, before the publication of the notice of the first public hearing regarding the annexation of the Property, the City Council directed the appropriate persons to prepare a service plan that provides for the extension of full municipal services to the Property to be annexed; and WHEREAS, the City Council finds that the service plan has been prepared in full compliance with Section 43.056, Local Government Code, and has been made available for public inspection and was available for explanation to the inhabitants of the Property at the public hearings; and WHEREAS, the City Council finds that the field notes close the boundaries of the Property being annexed; and WHEREAS, the City Council has conducted at least two (2) public hearings at which persons interested in the annexation were given an opportunity to be heard regarding the proposed annexation and the proposed service plan;and WHEREAS, the City Council finds the public hearings were conducted on or after the fortieth (40th) day but before the twentieth (20th) day before the date of institution of the annexation proceedings; and WHEREAS, the City Council finds it has completed the annexation process within ninety (90) days after the City Council instituted annexation proceedings; and WHEREAS, the City Council finds that all legal notices, hearings, procedures and publishing requirements for annexation have been performed and completed in the manner and form set forth by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The Property described as follows and all public streets, roadways and alleyways located within or contiguous to the same is hereby annexed to Wylie, to-wit: .998 Acres out of the Francisco De La Pina Survey, Abstract No. 688, Collin County, Texas and being the same property conveyed to Doyle R. Mitchell and wife Nancy Kaye Mitchell, by deed as recorded in Volume 2689 at Page 793 and the same tract of land conveyed to Home Town Furniture, Inc. by deed recorded in Volume 2610, Page 702, Land Records, Collin County, Texas. SECTION 2: The Service Plan for the Property is attached hereto as Exhibit "B" and made a part hereof for all purposes. SECTION 3: That from and after the passage of this Ordinance, the Property shall be a part of Wylie, and the inhabitants thereof shall be entitled to all the rights and privileges of all of the citizens of Wylie and shall be bound by all of the ordinances and regulations enacted pursuant to and in conformity with the City Charter and the laws of the State of Texas. SECTION 4: That the official map and boundaries of Wylie are hereby amended to include the Property as part of the City of Wylie, Texas, and that a certified copy of this Ordinance shall be filed in the county clerk's office of Collin County, Texas. SECTION 5: It shall be unlawful for any person, firm or corporation to make use of the Property in some manner other than as authorized by this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto; and it shall be unlawful for any person, firm or corporation to construct on the Property any building that is not in conformity with the permissible use under this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto. SECTION 6: Any person, firm or corporation who violates any provision of this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto, shall be deemed guilty of a misdemeanor and upon conviction shall be fined a sum not exceeding Two Thousand and 00/100 Dollars ($2000.00), and each and every day such violation continues shall be considered a separate offense; provided, however, such penal provision shall not preclude a suit to enjoin such violation. SECTION 7: Should any part or portion of this Ordinance, or the use created herein or under Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto, be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions shall remain in full force and effect. SECTION 8: All ordinances in conflict with this Ordinance are repealed to the extent they are in conflict, and any remaining portions of the conflicting ordinance shall remain in full force and effect. SECTION 9: The caption of this Ordinance shall be published in accordance with the law and the City Charter of Wylie and shall be effective immediately upon its passage or as required by law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this day of 1997. JOHN MONDY, Mayor ATTESTED TO AND CORRECTLY RECORDED BY: BARABARA SALINAS City Secretary DATE OF PUBLICATION: ,Wylie News WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATIONr4/11 Public Hearing September 22, , 1998 Item No. 6. Issue: Hold the Second of Two Public Hearings for the Annexation of 110 Acres out of the J.W. Mitchell Survey, Abstract No. 589, Collin County, Texas and being the same property conveyed to Patsy Sue Donihoo by J.D.McWhirter and wife,Pearl A. McWhirter, by deed as recorded in Volume 942 at Page 488 of the Deed Records of Collin County, Texas. Background: The City of Wylie has received a request for annexation from Mrs. Patsy Lewis for a 110 acre tract generally located at the northeast corner of McCreary Road and McMillan Road. The applicant is requesting annexation in order to enable development of the property utilizing City of Wylie utilities and has indicated a contract to develop the property has been issued. Specifically, per the applicant request the City of Murphy, Texas, has released this property from their extraterritorial jurisdiction (ETJ) due to the fact that Murphy utilities are unavailable at this time (see attached resolution # 268). Also, staff has held preliminary discussions with the development community regarding the zoning and development of this property and anticipate a request for rezoning subsequent to Council approval of the annexation request. Should the City Council approve the annexation request, the property will be temporarily zoned as A (Agricultural) until permanent zoning is established by the City Council. The procedure for establishing permanent zoning on annexed territory shall conform to the procedures established by law for the adoption of zoning regulations. Before a municipality may institute annexation proceedings, the governing body of the municipality must conduct two (2)public hearings at which persons interested in the annexation are given the opportunity to be heard. The first public hearing concerning this request was scheduled for the September 8, 1998, City Council meeting. However, due to unanticipated circumstances, the September 8, 1998, Council meeting was canceled. As a result, the first of two public hearings has yet to occur and, therefore, prohibits Council from taking action. In compliance with state law, staff is preparing another public hearing and institution schedule. Financial Considerations: According to the Collin County Central Appraisal District, the marketing value of the property is $363,000 with an accessed taxable valuation of$21,450. Item for Individual Consideration Public Hearing-Annexation Request-Lewis Page 1 Other Considerations: • Article 1, Section 3 of the Wylie City Charter authorizes the City Council to adjust boundaries. The City will also be required when the annexation is considered, under Section 43.056 of the Local Government Code, for provisions of Services to the annexed area and use it as directed in said statute (see attached service plan). • Section 43.057 of the Local Government Code, states that if a proposed annexation causes an area to be entirely surrounded by the annexing municipality but would not include the area within the municipality, the governing body of the municipality must find, before completing the annexation, that surrounding the area is in the public interest. Should the Council approve this annexation, a five (5) acre out parcel in Murphy's extraterritorial jurisdiction (ETJ) will be totally surrounded by the City of Wylie proper. The five (5) acre out parcel is generally located along the north side of McMillan Road east of the 110 acre tract requested for annexation (see attached map). As a result, Council must find that surrounding this area is in the public interest prior to completing the annexation proceedings. Staff is of the opinion that surrounding this property is in the public interest due to the fact that the property will no longer be contiguous with the City of Murphy and based upon Wylie's ability to provide public services to the area. Also, please note that staff has contacted the City of Murphy in order to initiate a boundary agreement process and add the out parcel to the City of Wylie extraterritorial jurisdiction (ETJ). Commission Recommendation: Not applicable Staff Recommendation: As a result of this case being advertised, a public hearing must be conducted. However, due to the fact that the first of two public hearings was canceled, State law prohibits Council from taking action at tonight's meeting. As previously noted, Staff will initiate a revised annexation schedule as soon as possible. Attachments: Applicant's letter Exhibit "A" legal description Resolution No. 268 (Release from Murphy ETJ) City limits boundaries map Service Plan Annexation Ordinance ern:41ft 640 Prepared by Revie by inance City Manager Approval Item for Individual Consideration Public Hearing-Annexation Request- Lewis Page 2 f----Y/ • Mrs. Patsy Lewis 8421 Private Road#5201 Princeton,Vexes 75407 March 5, 1998 Mr. Mike Phillips City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Re: Annexation into the City of Wylie of an approximate 110 acre tract of land located at the northeast corner of McMillan and McCreary Roads, being situated in the J.M. Mitchell Survey, Abstract -No. 589, Collin County, Texas, and being more particularly described on Exhibit "A" attached hereto and made a part hereof for all purposes (the "Property") Dear Mr. Phillips : Please accept this letter as my formal request to the City of Wylie to annex the Property into the jurisdiction of the City of Wylie promptly upon the disannexation of the Property from within the jurisdiction of the City of Murphy. Simultaneously with this annexation request, I have formally requested the City of Murphy to disannex the Property from within the jurisdiction of the City of Murphy. If there is anything further that I need to do in order to expedite the conclusion of this request, please let me know at once . Please do not hesitate to contact me should you have any questions . with respect to the foregoing or need anything further. I look forward to hearing from you. Very truly yours, (7,1)A4 . 4F. ,,e Mrs . Patsy Lewis cc: Mr. Roy Bentle - Mayor City of Murphy Route 3, Box 448 Plano, Texas 75094 jjm\ltr\0198\lewis.ann • BEING all that certain lot, tract or parcel of land situated in the J. W. Mitchell Survey, Abstract No. • 589, Collin County. Texas, and being the same property conveyed to Patsy Sue Donihoo by J. O. .McWhirter and wife, Pearl A. McWhirter, by deed as recorded in Volume 942•at Pogo 488 of•the Deed Records of Collin County, Texas, called•110 acres in two tracts of land end being more particularly described as •follows: • ' • BEGINNING at,a 5/8- iron rod set for corner for the Southeast corner of Tract 2 of acid Donihoo_.property, said point•being .the Southwest corner of a celled 5.00 acre tract of land conveyed' to Gene Lewis by deed as recorded in Volume 606 at Page 546 of•the Deed Records.of Collin County, Texas, and also being in the old center of Mcldillan .Rood (County Road No. 298), (70 foot right—of—way, the North 20 feet .by pre_;criptive easement .and the.South 50 feet by dedication); • THENCE North 89' 33' 04`•.West along the South' line•of said Donihoo tract and following the North line of a called•'120.642 acre tract described- in Deed of Trust as recorded in•Volume. 1915•at .Page•654 of•the Deed Records of Collin County, Texas, and following. the old:.center of McMillan Rood .at 50.0 feet North of and parallel to the North line of a called 115.155 acre•tract conveyed to Clayton/Cambridge Joint Venture as recorded.In County Clerk'File No. 920045237 of the Deed Records of Collin'County,••Texas, and the South .line of McMillan Road for a distance of 1818.08 feet:(1815. feet deed) to a railroad spike set for the Southwest corner of said Donihoo property; • • ` THENCE North 00' 36' 4r4"•East.'along the' West line of said Donihoo property and the called West line••of•the J. W. 'Mitchell Survey and *the called East lino of the C. A. McMillan Survey, 'Abstract No. . 588 •ond following the center of }McCreary Road (County Road No. 245), •(60 foot undedicated•right—of—way) for a distance of 2669.91 feet••(26.40 foot doed) to a railroad spike sot in asphalt for corner, said point being 'the .Northwest corner of the Donihoo 110 acre tract and the called Northwest corner of sold J. W. Mitchell Survey end also being the Southwest corner of 'called 80 acre 'tract conveyed to E. Donihoo by deed as recorded in Volume 5-49 at Page 461 of the Deed Records of Collin County, Texas; THENCE North 89' 33' 32-• East along the common Tine of said called 110 acre tract and the 80 acre 'tract and following the called ,North line of the J. W. Mitchell Survey for a distance of 1821.64 feet (1815 feet deed) to a 1` iron pipe found for corner, sold point being the Northeast corner of said called 110 acre tract and also being in the West line of a called .113.407 acre tract of land conveyed to.William E. Campbell, Jr. — McCreary Road Limited Partnership by deed as recorded in Volume 6.81 at Pogo 802 of the Deed Records of Collin County, Texas; • THENCE South 00' 40' 50' West along the common line of the coiled 110 acre tract and the called 113.407 acre tract and following the general line of old fence line for a distance of 2698.21 .feet (2640 feet•deed) to the PLACE OF BEGINNING and CONTAINING 112.1246 ACRES OF LAND, more or less, of which 2.6596 ACRES arc located in the undedicated 20 foot right—of—way of McMillan _Rood and the undedicated 30 foot right—of—way of ?McCreary Road leaving a net crec of 109.4650 ACRES OF LAND. 24 58 12:06p p.2 RESOLUTION NO. 268 WHEREAS, Patsy Lewis, the owner of a 110 acre tract of land situated in the extraterritorial jurisdiction of the City of Murphy, Texas, has requested that the City release that property from its extraterritorial jurisdiction; and WHEREAS, Patcy Lewis, desires to have the property annexed into the City of Wylie, Texas; and WHEREAS, the City of Murphy, Texas, is willing to cooperate in the release of the land from its extraterritorial jurisdiction to the extraterritorial jurisdiction of the City of Wylie and consent to the annexation of said land, conditioned upon the initiation of the annexation proceedings within six months of the datc of this resolution.and the completion of thc annexation within eighteen months of the date of this resolution: NOW, THE,RF.FORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MURPHY, TEXAS: That the 110 acres of land, more particularly described in Exhibit A,'attached hereto and made a part hereof for all purposes as though fully set out herein, is hereby released from the extraterritorial jurisdiction of thc City of Murphy, Texas, and the City of Murphy does hereby consent to the annexation of said property to be annexed by the City of Wylie, Texas; IT IS FURTHER RESOLVED, HOWEVER, that this consent and release of the extraterritorial jurisdiction is valid only if the City of Wylie initiates annexation proceedings within six months of the date of this resolution and completes such proceedings within eighteen months of the date of this resolution. ADOVI ED this 6th day of April , 1998. • Roy . Bcntle, Mayor ATTEST: Linda B. Marley, city Se etary APPROVED AS TO FORM: le . G ore, City Attorney r.tzSry Looski 477 t l (PARKER CITY LIMITS< / HIf// --eTh . I 1 I4 1 r.....) ,, i„,.. :,.: , , PARKER CITY L11114 111.., II \\------NNI ---1- _.---------C---- ,.. sq .i::.7:,... ,.:. .,,._. ..4:. :...,„:......."1:: •.- $....:...,,,, ,„..2:,..,..,:,..-'A's,°.''S..., \ V^ .'- le, by .,,;•:-..#- .• ..e _, or = = 2r „... jr_.forater''':•4 :,4. •- vR yL. Ie L)i- :•: ` ice �. .� ♦,/ 6.1 MIII fan-1��Wil�Tllll►�, 1 =�w111M1-:� �:,�I i ____.........._______________ T) eilijitilin Seim ilil as as a ► mum► 411�010r t.sing =0 _ ..=i0"ni =M�_ `` `` 1 . ...��-= _�OfiI.D =Sla!i = = Illliir♦♦♦ - M.==I- ♦ ♦♦ � Jm}b 41/ '4Z1roMIr=2.2�f��♦♦uU� rr �t fS SE1:rem ,taint nu i\ OZ.—`1 rat��artt ffUIIIffIf11 or 1.�:OMapII► -ii !Ij V/1UlIWD / . t i' I 1r► "Exhibit B" CITY OF WYLIE, TEXAS SERVICE PLAN FOR ANNEXED AREA ANNEXATION ORDINANCE NO. DATE OF ANNEXATION ORDINANCE: October 13, 1998 ACREAGE ANNEXED: 110 +ACRES SURVEY, ABSTRACT & COUNTY: J. W. Mitchell Survey Abstract No. 589 Collin County. Texas Municipal Services to the acreage described above shall be furnished by or on behalf of the City of Wylie, Texas (the "City") at the following levels and in accordance with the following schedule: A. POLICE SERVICE 1. Patrolling, responses to calls and other routine police services, within the limits of existing personnel and equipment and in a manner consistent with any of the methods of the City, extends police service to any other area of the municipality, will be provided within sixty(60) days of the effective date of the annexation ordinance. 2. As development and construction commence in this area, sufficient police personnel and equipment will be provided to furnish this area the maximum level of police services consistent with the characteristics of topography, land utilization and population density within the area as determined by the City Council within four and one-half(4-1/2) years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of police services will be provided to this area as are furnished throughout the City. B. FIRE SERVICES 1. Fire protection equipment by the present personnel and the present equipment of the Fire Department,within the limitations of available water and distances from existing fire stations, and in a manner consistent with any of the methods of the City, extends fire service to any other area of the municipality, will be provided to this area within sixty (60) days of the effective date of the annexation ordinance. 1 2. As development and construction commence in this area, sufficient fire and emergency ambulance equipment will be provided to furnish this area the maximum level of fire services consistent with the characteristics of topography, land utilization and population density within the area as determined by the City Council within four and one-half(4-1/2) years from the effective date of the annexation ordinance, or upon commencement of development within the area, whichever occurs later. 3. Upon ultimate development of the area, the same level of fire and emergency ambulance services will be provided to this area as are furnished throughout the City. C. ENVIRONMENTAL HEALTH AND CODE ENFORCEMENT SERVICES 1. Enforcement of the City's environmental health ordinances and regulations, including but not limited to, weed and brush ordinances, junked and abandoned vehicle ordinances and animal control ordinances, shall be provided within this area sixty (60) days of the effective date of the annexation ordinance. These ordinances and regulations will be enforced through the use of existing personnel. Complaints of ordinance or regulation violations within this area will be answered and investigated within sixty (60) days of the effective date of the annexation ordinance. 2. Inspection services including the review of building plans, the issuance of permits and the inspection of all buildings, plumbing, mechanical and electrical work to ensure compliance with the City codes and ordinances will be provided within sixty (60) days of the effective date of the annexation ordinance. Existing personnel will be used to provide these services. 3. The City's zoning, subdivision, sign and other ordinances shall be enforced in this area beginning within sixty (60) days of the effective date of the annexation ordinance. 4. All inspection services furnished by the City, but not mentioned above, will be provided to this area beginning within sixty (60) days of the effective date of the annexed ordinance. 5. As development and construction commence in this area, sufficient personnel will be provided to furnish this area the same level of Environmental Health and Code Enforcement Services as are furnished throughout the City. D. PLANNING AND ZONING SERVICES The planning and zoning jurisdiction of the City will extend to this area within sixty (60) days of the effective date of the annexation ordinance. City planning will thereafter encompass this property, and it shall be entitled to consideration for zoning in accordance with the City's Comprehensive Zoning Ordinance and Comprehensive Plan. 2 C:Annex.ltr E. PARK AND RECREATION SERVICES 1. Residents of this property may utilize all existing park and recreational services, facilities and sites throughout the City, beginning within sixty (60) days of the effective date of the annexation ordinance. 2. Additional facilities and sites to serve this property and its residents will be acquired, developed and maintained at locations and times provided by applicable plans for providing parks and recreation services to the City. 3. Existing parks, playgrounds, swimming pools and other recreational facilities within this property shall, upon dedication to and acceptance by the City, be maintained and operated by the City, but not otherwise. F. SOLID WASTE COLLECTION 1. Solid waste collection shall be provided to the property in accordance with existing City policies,beginning within sixty(60) days of the effective date of the annexation ordinance. Residents of this property utilizing private collection services at the time of annexation shall continue to do so until it becomes feasible because of increased density of population to serve the property municipally. Commercial refuse collection services will be provided to any business located in the annexed area at the same price as presently provided for any business customer within the City, upon request. 2. As development and construction commence in this property and population density increases the property level, solid waste collection shall be provided to this property in accordance with the current policies of the City as to frequency, changes and so forth. 3. Solid waste collection shall begin within sixty (60) days of the effective date of the annexation ordinance. • G. STREETS 1. The City's existing policies with regard to street maintenance, applicable throughout the entire City, shall apply to this property beginning within sixty (60) days of the effective date of the annexation ordinance. Unless a street within this property has • been constructed or is improved to the City's standards and specifications, that street will not be maintained by the City. 2. As development, improvement or construction of streets to City standards commences within this property, the policies of the City with regard to participation in the costs thereof, acceptance upon completion and maintenance after completion, shall apply. 3 C:Annex.ltr 3. The same level of maintenance shall be provided to streets within this property which have been accepted by the City as is provided to City streets throughout the City. 4. Street lighting installed on streets improved to City standards shall be maintained in accordance with current City policies. H. WATER SERVICES 1. Connection to existing City water mains for water service for domestic, commercial and industrial use within this property will be provided in accordance with existing City policies. Upon connection to existing mains, water will be provided at rates established by City ordinances for such service throughout the City. 2. As development and construction commence in this property, water mains of the City will be extended in accordance with provisions of the Subdivision Ordinance and other applicable ordinances and regulations. City participation in the costs of these extensions shall be in accordance with the applicable City ordinances and regulations. Such extensions will be commenced within two (2) years from the effective date of the annexation ordinance and substantially completed within four and one-half(4-1/2) years after that date. 3. Water mains installed or improved to City standards which are within the annexed area and are within approved dedicated easements shall be maintained by the City beginning within sixty (60) days of the effective date of the annexation ordinance. 4. Private water lines within this property shall be maintained by their owners in accordance with existing policies applicable throughout the City. SANITARY SEWER SERVICES 1. Connections to existing City sanitary sewer mains for sanitary sewage service in this area will be provided in accordance with existing City policies. Upon connection, sanitary sewage service will be provided at rates established by City ordinances for such service throughout the City. 2. Sanitary sewage mains and/or lift stations installed or improved to City standards, located in approved dedicated easements, and which are within the annexed area and are connected to City mains will be maintained by the City beginning within sixty (60) days of the effective date of the annexation ordinance. 3. As development and construction commence in this area, sanitary sewer mains of the City will be extended in accordance with provisions of the Subdivision Ordinance and other applicable City ordinance and regulations. Such extensions will be commenced within two (2) years from the effective date of the annexation ordinance and substantially completed within four and one-half(4-1/2) years after that date. 4 C:Annex.ltr J. MISCELLANEOUS 1. Any facility or building located within the annexed area and utilized by the City in providing services to the area will be maintained by the City commencing upon the date of use or within sixty(60) days of the effective date of the annexation ordinance, whichever occurs later. 2. General municipal administration services of the City shall be available to the annexed area beginning within sixty(60) days of the effective date of the annexation ordinance. 3. [ADD IF VOLUNTARY ANNEXATION:The parties agree that because of the size or projected manner of development by the owner and/or developer, it is not reasonably expected and the parties do not require construction of capital improvements to be substantially completed within four and one-half(4-1/2) years. NOTE: owner will sign Service Plan if the annexation is voluntary]. 4. Notwithstanding anything set forth above, this Service Plan does not require all municipal services be provided as set forth above if different characteristics of topography, land use and population density are considered a sufficient basis for providing different levels of service. 5. The Service Plan is valid for ten (10) years from the effective date of the Ordinance. etoze Owner Signature 5 C:Annex.ltr CITY OF WYLIE, TEXAS ORDINANCE NO. AN ORDINANCE ANNEXING A 110 ACRE TRACT OF LAND, MORE OR LESS, SITUATED IN THE J.W. MITCHELL SURVEY, ABSTRACT NO. 589, BEING THE SAME PROPERTY CONVEYED TO PATSY SUE DONIHOO BY J.O. McWHIRTER AND WIFE, PEARL A. McWHIRTER, BY DEED AS RECORDED IN VOLUME 942 AT PAGE 488 DEED RECORDS, COLLIN COUNTY, TEXAS; PROVIDING THAT THE OWNERS AND INHABITANTS OF THE ABOVE-DESCRIBED TRACT OF LAND SHALL BE ENTITLED TO THE RIGHTS AND PRIVILEGES OF OTHER CITIZENS OF WYLIE AND BE BOUND BY THE ACTS AND ORDINANCES NOW IN EFFECT AND HEREINAFTER ADOPTED; PROVIDING FOR A PENALTY FOR A VIOLATION OF THIS ORDINANCE AND COMPREHENSIVE ZONING ORDINANCE NO. 91-24, CHAPTER 12, EXHIBIT "A" OF WYLIE'S CODE OF ORDINANCES; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") under the authority of Section 43.021, Local Government Code and City of Wylie, Texas' ("Wylie") Home Rule Charter, investigated and determined that it would be advantageous and beneficial to Wylie and its inhabitants to annex the below-described property (the "Property") to Wylie; and WHEREAS, prior to conducting the public hearings required under Section 43.052, Local Government Code, the City Council also investigated and determined that the Property is within the extraterritorial jurisdiction of Wylie and is adjacent and contiguous to the existing city limits of Wylie; and WHEREAS, before the publication of the notice of the first public hearing regarding the annexation of the Property, the City Council directed the appropriate persons to prepare a service plan that provides for the extension of full municipal services to the Property to be annexed; and WHEREAS, the City Council finds that the service plan has been prepared in full compliance with Section 43.056, Local Government Code, and has been made available for public inspection and was available for explanation to the inhabitants of the Property at the public hearings; and WHEREAS, the City Council finds that the field notes close the boundaries of the Property being annexed; and WHEREAS, the City Council has conducted at least two (2) public hearings at which persons interested in the annexation were given an opportunity to be heard regarding the proposed annexation and the proposed service plan; and WHEREAS, the City Council finds the public hearings were conducted on or after the fortieth (40th) day but before the twentieth (20th) day before the date of institution of the annexation proceedings;and WHEREAS, the City Council finds it has completed the annexation process within ninety (90) days after the City Council instituted annexation proceedings; and WHEREAS, the City Council finds that all legal notices, hearings, procedures and publishing requirements for annexation have been performed and completed in the manner and form set forth by law. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The Property described as follows and all public streets, roadways and alleyways located within or contiguous to the same is hereby annexed to Wylie, to-wit: Being a 110 Acres out of the J.W. Mitchell Survey, Abstract No. 589, Collin County, Texas and being the same property conveyed to Patsy Sue Donihoo by J.O. McWhirter and wife, Pearl A. McWhirter, by deed as recorded in Volume 942 at Page 488 of the Deed Records of Collin County, Texas. SECTION 2: The Service Plan for the Property is attached hereto as Exhibit "B" and made a part hereof for all purposes. SECTION 3: That from and after the passage of this Ordinance, the Property shall be a part of Wylie, and the inhabitants thereof shall be entitled to all the rights and privileges of all of the citizens of Wylie and shall be bound by all of the ordinances and regulations enacted pursuant to and in conformity with the City Charter and the laws of the State of Texas. SECTION 4: That the official map and boundaries of Wylie are hereby amended to include the Property as part of the City of Wylie, Texas, and that a certified copy of this Ordinance shall be filed in the county clerk's office of Collin County, Texas. SECTION 5: It shall be unlawful for any person, firm or corporation to make use of the Property in some manner other than as authorized by this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto; and it shall be unlawful for any person, firm or corporation to construct on the Property any building that is not in conformity with tho permissible use under this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto. SECTION 6: Any person, firm or corporation who violates any provision of this Ordinance and Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto, shall be deemed guilty of a misdemeanor and upon conviction shall be fined a sum not exceeding Two Thousand and 00/100 Dollars ($2000.00), and each and every day such violation continues shall be considered a separate offense; provided, however, such penal provision shall not preclude a suit to enjoin such violation. SECTION 7: Should any part or portion of this Ordinance, or the use created herein or under Comprehensive Zoning Ordinance No. 91-24, Chapter 12, Exhibit A, and any amendments thereto, be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions shall remain in full force and effect. SECTION 8: All ordinances in conflict with this Ordinance are repealed to the extent they are in conflict, and any remaining portions of the conflicting ordinance shall remain in full force and effect. SECTION 9: The caption of this Ordinance shall be published in accordance with the law and the City Charter of Wylie and shall be effective immediately upon its passage or as required by law. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this day of 1997. JOHN MONDY, Mayor ATTESTED TO AND CORRECTLY RECORDED BY: • BARABARA SALINAS City Secretary 011,41E43F-PUBLICATION: ,Wylie News WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION Public Hearing September 22, 1998 Item No. 7. Issue: Hold a public hearing and consider a request from Zlan, Ltd., for approval of a Temporary Specific Use Permit(SUP),for a Commercial outdoor amusement (proposed driving range) on the property generally located at the northeast corner of FM 1378 and Brown Street and being a portion (9 acres) of a 23.4971 acre tract of land conveyed to C.B.A. Enterprises by substitute trustee's deed recorded in Volume 2612, Page 605,Deed of Trust Records of Collin County,<;Texas. Background: The applicant is requesting a temporary Specific Use Permit (SUP) on 9 acres in order to develop the property with a golf driving range. Currently the property is zoned B-2 (Business) and partially developed with business uses. The property to the north is zoned B-2 (Business) and developed with business uses. The property to the east is vacant and zoned for B-2 (Business) uses. The property to the south is vacant and zoned for A (Agricultural) uses. The property to the west is zoned A (Agricultural) and partially developed with single family homes and the city's new fire station. Public Comment Forms were mailed to eleven(11)property owners within 200 feet of this request. One (1) Public Comment Form in support of the request has been returned. Other Considerations: • The Comprehensive Plan recommends retail, commercial, and business uses for the property. The proposed land use is consistent with the Comprehensive Plan. • In every zoning district, certain specific uses are allowed when granted in accordance with Section 23 of the Comprehensive Zoning Ordinance No. 85-23A. In this particular case, the applicant must obtain a Specific Use Permit(SUP)do to the fact that a golf driving range is defined as a commercial outdoor amusement (Section 33.22 of the Comprehensive Zoning Ordinance No 85-23A). • In an effort to open the golf driving range as soon as possible, the applicant is seeking a temporary specific use permit in accordance with Section 23.2 (7) of the Comprehensive Zoning Ordinance No 85-23A. Specifically, in some cases, a temporary specific use permit may be issued with the approval of the Planning and Zoning Commission and City Council for a period not to exceed eighteen (18) months. Should the Council approve the request for a temporary specific use permit (SUP), the applicant will be required to seek permanent zoning prior to the expiration of said temporary specific use permit. Item for Individual Consideration Zoning Case No. 98-11 Page 1 Also, the applicant is aware that approval of a temporary specific use permit does not establish permanent zoning and that it is his responsibility to request permit zoning within eighteen (18) months. Should permanent zoning not be established prior to the expiration of an approved temporary specific use permit (SUP), all activity associated with the golf driving range temporary use shall be discontinued upon said expiration. • The applicant is aware that a minimum of thirty (30) off-street parking spaces must be provided and that improvements associated with creating said parking must be approved by the Community Development Department. • Specific development standards associated with this request are as follows: 1. The applicant intends to screen the majority of the property with netting. Specifically, the attached site plans indicate 450 feet of fifty (50) foot high netting along Brown Street and approximately 700 feet of forty (40) foot high netting along FM 1378 and the northern property line. All netting will be located on private property, attached to wooden telephone poles, and setback twenty (20) feet from the property line. 2. In order to light the facility the applicant is proposing seven (7) forty-five (45) foot poles. Staff recommends that the applicant verify the illumination area and add a note to the site plan documenting said information. 3. The site plan indicates that a concession stand may be built on the southeast corner of the property. The applicant is aware that the property will have to be platted prior to issuance of permits for any new structural development. Financial Considerations: Not applicable Commission Recommendation: In accordance with state and local law, this case was currently advertised for public hearing before the Planning and Zoning Commission and City Council. The Planning and Zoning Commission public hearing concerning this request was scheduled for the September 8, 1998, Commission meeting. However, due to unanticipated circumstances, the September 8, 1998, Commission meeting was canceled. As a result, this case had to be re-advertised for the September 21, 1998, Planning and Zoning Commission meeting. Staff will provide an update at the September 22, 1998, City Council meeting should the Commission take action. Item for Individual Consideration Zoning Case No. 98-11 Page 2 Staff Recommendation: Approval, subject to the construction and approval of required off-street parking. The Departments of Public Works, Fire, and Community Development concur with this recommendation. Attachments: Location Map Area Zoning Map Public Comment Form Property Owner Notification Map Property Owner Notification Report Public Hearing Notice Site Plans Zoning Change Application 71),-/t, (AO Prepared by Revi ed by Financ City Manager Approval Item for Individual Consideration Zoning Case No. 98-11 Page 3 Jill E y ❑ \r____I N L 1 'I I McMillen P ❑ �. 1 if L I II co �� SUBJECT P OPERTY _ 7 M / r I I L.,_ //.? C ` 1 . 1,0. • 4 r.4. Ada Ian 1 (///j) _I 1 ..-111:1.. / . [..11 ii...4.1 0 // / - • W BROWN ��"� /// ❑ III _ Ir ,.. Mil saule. cliriirg/ tits nn■I���i�rilry':. V. ttt ■I:y1114 r?.: %to 1_ arElifirez.li �vttt����� . I1 ♦ . ice.::1r/ ♦ .44i 1 C.Ufl■1/HUr_Rlr■■■■n.1 � `' ii: i`/`EIUr11■ l4I iii 1IIIIIuutnunu■r►I iAi Iuu. A' II III Hun Hun Il,IIt I till r ••:rim /1/ - I1IIà,,,---- .., , ��N N "r" i ,,_ , . ii i., -714 ,,. • . ,-----3\F Aft .111111.1111 11111111 PROJECT LOCATION MAP ZONING CASE #98- 11 i i I 1 € I € 1 I i ' I I SF , 1 1 i 6 SF 1 1 I I i 1 ! { i I i 1 B .....s......) 1il _,,,,_,,,,---, M , , -- .. o.. � •r, , LTITI-IJIIIIIn�O1 ` m ;- I vi MS ill. /-111111 1111 ll �urdl�; ■r'1 - I 1 frololip 1,/.smpimiNglijafaii_ Bpi Fl 1 1 " II■. IIu iiiiiiau Lz; I Al) 1 ; / i i L 1 ! B 2 ! I / ) / 1 i1 ______ ,_ F,„,„!.,...,t,i, B Py21i/ i 1 I K ? J :1 :j i (--- West Brow S:reet i i 1 i . ! / 1 I I ! i /X\ ��! • I i / i H••i A6 76 i I j i i i . 1 1 I 1 , IIJ ! i i, 1,1 j i 1 1 i i' I..,,, i j __ , p___..., I i 2) I XL,..,.. ZONING AREA MAP ZONING CASE #98- 11 PUBLIC COMMENT FORM (Please type or use black ink) Department of Planning 2000 Highway 78 North Wylie,Texas 75098 I am FOR the requested zoning as explained on the attached public notice for Zoning Case#98-11. I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#98-11. Date,Location&Time of Planning&Zoning Commission meeting: Monday, September 8, 1998,7:00 pm Municipal Complex,2000 Highway 78 North,Wylie,Texas Date, Location &Time of City Council meeting: Tuesday, September 22, 1998,7:00 pm Municipal Complex,2000 Highway 78 North,Wylie,Texas Name: 1r ( ce—ftt . VuE.``S (please print) Address: (.e$CDG C O %IC 74.c2Af1-4:: k.Q t)C5 Wylie Tax Account Number _ (if shown on enclosed map): `"� w �t'42"~ ��d CSC: 9G 6,1 g b •. Coca \. et. ` Signature: � C G CE'.tJ V J�+`S Date: qr `1�J - [g COMMENTS: ( _ N / \ M VP _______________________________ I 1'=300' I kL I I Ctly of Wylie ►- Novld Properties, Inc. 1 R-6351-000-0050-1 9 R-6022-000-0060-1 i i I--- 1 Hampton Living Trust 1 R-6351-000-0020-1 : z i Birmingham Land Ltd. _.._.._.._.._.._.._.._.._.._.._.._.._.._.._ 'icujis �v R-6022-000-0010- 1 inEiIiiiil K.i Bevis i x i , S ` 1 E y z i, i Miiii' J , R-6351-p00-0079-1 G ge racer fi ; i 1 L. J is r E r y it z x�ii:i owi ti Lis _.._.._.._.._.._.._.._.._.._.. . ._.._.. � 6022- 0..0090 ',Ws, F.._.._"1 yd i }i i i' 1 i�r 'tr Ni t sit D. Mulcahy 1 R-6351-000-0069-1 N"l West BrOWt t zT oOir1T il . Frances Wells Frances Wells R-6196-000-0010-1 R-6563-000-0020-1 i / PROPERTY OWNER NOTIFICATION MAP ZONING CASE #98- 11 NOTIFICATION REPORT APPLICANT: George Spencer- Zlan Limited APPLICATION FILE # 98-11 1615 W. Brown Street # BLK/ABST LOT/TRACT TAX I.D. # PROPERTY OWNER NAME ADDRESS 100 Taylor Street #101 1 Abst. 22 Tract 1 R-6022-000-0010-1 Birmingham Land Ltd. San Antonio, Texas 78205-1328 P.O. Box 446 2 Abst. 22 Tract 6 R-6022-000-0060-1 Novid Properties Josephine, Texas 75164 6800 Coit Road 3 Abst. 563 Tract 2 R-6563-000-0020-1 Frances Bates Wells Plano, Texas 75023 6800 Coit Road 4 Abst. 196 Tract 1 R-6196-000-0010-1 Frances Bates Wells Plano, Texas 75023 405 FM 1378 5 Abst. 351 Tract 6-9 R-6351-000-0069-1 Deborah Mulcahy Wylie, Texas 75098 455 FM 1378 6 Abst. 351 Tract 7-9 R-6351-000-0079-1 Kenneth Bevis Wylie, Texas 75098 511 Dogwood Drive 7 Abst. 351 Tract 2 R-6351-000-0020-1 Hampton Living Trust Wylie, Texas 75098 2000 Hwy. 78 North 8 Abst. 351 Tract 5 R-6351-000-0050-1 City of Wylie Wylie, Texas 75098 Texas Department of Transportation P.O. Box 90 9 FM 3412 (Brown St) Bill Lovil McKinney, Texas 75069 Texas Department of Transportation P.O. Box 90 10 FM 1378 (Country Club) Bill Lovil McKGnney, Texas 75069 Applicant 1615 W. Brown Street 11 Abst. 22 Tract 9 R-6022-000-0090-1 George Spencer - Zlan Ltd. Wylie, Texas 75098 NOTICE OF PUBLIC HEARING PLANNING AND ZONING COMMISSION AND CITY COUNCIL An application has been received by the City of Wylie for a: PROPOSED ZONING CHANGE (Temporary Specific Use Permit) Zoning Case Number: 98-11 Applicant: Zlan,LTD Location: Generally located at the northeast corner of Brown Street and FM 1378 Property Description: (See the attached Exhibit"A"for full legal description) Present Zoning: B-2(Business) Requested Zoning: Temporary SUP(Specific Use Permit)for a driving range This public hearing is held to consider the application as a temporary amendment to the Comprehensive Zoning Ordinance of the City of Wylie,Texas and the Official Zoning Map. The request will be considered as follows: Planning and Zoning Commission: Monday,September 21, 1998,7:00 PM City Council: Tuesday,September 22,1998,7:00 PM Each public hearing will be held at the following location: City Council Chambers of the Municipal Complex 2000 Highway 78 North,Wylie,Texas This notice has been sent to all owners of real property within 200 feet of the request,as such ownership appears on the last approved city tax roll. Action by the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. If the Commission recommends denial,a three-fourths majority vote by the City Council shall be required for approval. Zoning districts,amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend,but wish to have your opinions made a part of the public record,please complete the enclosed form and return it prior to the public hearing. Please print your name, address of the property you own and the tax account number(if applicable) on the enclosed form and return it to the following address: City of Wylie Department of Planning 2000 Highway 78 North Wylie,TX 75098 If the property owners of 20%or more of the land within the 200 foot notification area file a written protest prior to the public hearing,state law provides that approval of the zoning change request shall require an affirmative vote of 3/4 of the members of the City Council. The application is on file for public examination in the Planning Department at 2000 Highway 78 North,Wylie,Texas. For additional information,please contact the Planning Department at 972/442-8150. Please reference the zoning case number when requesting information. This facility is wheelchair accessible and handicapped parking spaces are available. Requests for interpretation services or assistive hearing devices must be made 48 hours prior to the meeting. Contact the Office of the City Secretary at(972)442-8103, or(TDD)(972)442-8170 for assistance. Being a tract of land situated in the Charles Atterbury Survey, Abstract No. 22, Collin County, Texas, and being a portion of a 23.4971 acre tract of land conveyed to C.B.A. Enterprises by substitute trustee's deed recorded in Volume 2612, Page 605, Deed of Trust Records of Collin County, Texas, and being more particularly described as follows: Beginning at a 5/8 Inch iron rod found in: the north right-of-way line of Brown Street (F.M. 3412)for the southeast corner of aforementioned 23.4971 acre tract and being the southwest corner of a 658.48 acre tract of land conveyed to Mortgage . • Investment Company of El Paso by deed recorded in Volume 2401, Page 360, Deed Records, Collin County, Texas; Thence, N 88°09'00" W, along the north right-of-way line of Brown Street, a distance of 760.15 feet to a 1/2 inch iron rod set for a visibility corner; Thence, N 44°16'51" W, a distance of 72.10 feet to a 5/8 inch iron rod found on the east right-of-way line of County Club Road (F.M. 1378); Thence, N 00°16'00" IV, along said east right-of-way line, a distance of 422.60 feet to a 1/2 inch iron rod set for corner; Thence, N 90°00'00" E, a distance of 809.84 feet to a 1/2 inch iron rod set for corner in the west line of said 658.48 acre tract and the east line of said 23.4971 acre tract; Thence, S 00°15'18" E, along said common line, a distance of 498.76 feet to the Point of Beginning and containing 9.000'acres of land.'. --- • Page 1 of 2 CITY OF WYLIE P.O. BOX 428 WYLIE, TX 75098 APPLICATION FOR SPECIFIC USE PERMIT Case No. re— I SUP Date Submitted v� - — 9� Filing Fee $ Applicant 2- 1�J L- Address J 15 Brc.)(..),/J S Phone No. q7Z- 41-Z- 0553 W/ l' Tx- 750 9 Work No. 's: `) 7Z- (5-854ocv 1 1 Owner ✓ Tenant Prospective Purchaser Legal description of property for which Specific Use Permit is requested (if additional space is needed, the description may be typed legibly on a separate sheet and attached hereto)2 / /icYcS /4� f r corf)er 1376 (Caeleinh.^7 �� Re.„,40 � l FM 3 / Z 13 row 70 5-e-c 41/24 I hereby request that a Specific.Use Permit be issued for the above described property for: , The current zoning on this property is 13 2- These /are not deed restrictions pertaining to the intended use of this property. I have attached hereto as Exhibit A a plat showing the property which is the subject of this requested Specific Use Permit and have read the following note concerning the importance of my submitting to the City a sufficient legal description. WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATION ;/1/1: September 22, 1998 Item No. ?. Issue: Consider and Act Upon a Final Plat for the Highway 78 Business Park Addition, proposed by Jackson and Associates Land Surveyors, Inc. for Mortgage Recovery Fund -Land Fund Dallas, L.P., generally located at the southeast corner of SH 78 and Century Way, and being part of Lot 1, Block A Century Business Park, City of Wylie, Collin County, Texas. Background: The final plat under consideration is for the Highway 78 Business Park Addition. The applicant is replatting 12.331 acres of Lot 1, Block A, of the Century Business Park into seven (7) lots in order to develop the property with business and commercial uses. The property is currently vacant, platted as Lot 1, Block A of the Century Business Park Addition, and zoned for I (Industrial) uses. Financial Considerations: Impact fees for 7 lots amount to $33,247.77 Other Considerations: • Staff has reviewed the proposed plat for the Highway 78 Business Park Addition and found it to be in compliance with the Subdivision Regulations and other pertinent ordinances of the City of Wylie. • The applicant is proposing one (1) common access easement in order to provide individual access to SH 78 for lots 1-4. Staff does support the request for the common access easements as this configuration eliminates the need for any variances associated with required separation distances between driveways along SH 78. Commission Recommendation: At the August 17, 1998, Planning and Zoning Commission meeting, the Commission voted unanimously to favorably recommend this case. Staff Recommendation: Approval for Construction. The Department's of Public Works, Fire, and Community Development concur with this recommendation. Item for Individual Consideration Final Plat-State Highway 78 Business Park Page I Attachments: Final Plat Application Final Plat e7-)2L Q,( TY) et‘d6%/4 Prepared by Revie d by Finance City Manager Approval Item for Individual Consideration Final Plat-State Highway 78 Business Park Page 2 Page 1 of 3 REC'D J U L 141998 City of Wylie (1/95) APPLICATION AND FINAL PLAT CHECKLIST Date: 7-14-98 Name of Proposed Development Highway 78 Business Park Name of Property Owner/Developer Mortgage Recovery Fund-Land Fund Dallas, L.P. Address 2714 Bee Caves Road Suite#200 Austin, Texas 78746 Phone (512)-328-3966 Owner of Record 1994 Land Fund - Dallas 1, L.P. Bill Shoppoff,President Address 2714 Bee Caves Road Suite#200 Austin, Texas 78746 Phone (512)-328-3966 Name of Land Planner Jackson and Associates Land Surveyors, Inc. Don Jackson Surveyor/Engineer Address 2600 W. F.M. Highway Wylie, Texas 75098 Phone (972)-442-4045 Total Acreage 12.331 acres Current Zoning Industrial Numbers of Lots/Units 7 lots Signed The Final Plat shall generally conform to the Preliminary Plat,as approved by the City Council and shall be drawn legibly to show all data on a scale not smaller than 1" = 100' with a graphic scale provided. Six sets of direct prints and three Mylars of all originals,plus one on Mylar to be 17-1/2" x 23-3/4" shall be submitted. Plats prepared using AutoCad or other computer aided design techniques shall also provide a copy of all drawings on diskette to the City. The following Final Plat Checklist is used to check compliance with the Wylie Subdivision Regulations. The following checklist is intended only as a reminder and a guide for those requirements. WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATIONr/V711' September 22, 1998 Item No. 9 Issue Consider and act upon a proposal for the removal and reinstallation of eight civil defense siren systems purchased from the City of Plano. Background In August, the City of Plano advertised for sealed bids for the sale of the City's former civil defense siren systems. The solicitation specified that bids would only be accepted for the entire system and that the successful bidder would be responsible for removing all system components within 40 calendar days after completion of the sale. The system components consist of eight rotating directional sirens with plectron receiver/decoders, two 100 watt transmitters, various control and electrical cabinets with antennas and associated accessories and seven 40 foot wooden poles. The sirens are rated to have a maximum coverage radius of 4,500 feet, according to the manufacturer's original specifications. Staff estimates that equivalent systems of current manufacture would cost in excess of$50,000. The City of Wylie has submitted a bid in the amount of$1,800 and that bid has been accepted by the City of Plano. Prior to submitting a bid, staff sought cost estimates from qualified contractors for the removal and reinstallation of the siren systems. Among those contacted was McBride Electric, a contractor that was recommended to the City as being experienced in this type of project. After a thorough inspection of the existing siren locations, McBride submitted a proposed contract price of$14,723. The proposed scope of work includes furnishing all labor and materials for the removal of electromechanical siren components from the poles, removal of the poles, reinstallation of poles at designated sites in the City of Wylie and reinstallation of all siren components (including electrical connections and grounding) with all installations to be complete, in place, and in a ready state for system start-up. This system of civil defense warning sirens will be utilized in accordance with emergency management guidelines established by the City of Wylie. Activation of the sirens by the Wylie public safety dispatch center would occur only when necessary to alert residents of a threat to public health and safety due to various natural or manmade disasters. The primary goal of such a civil defense system is early warning to allow residents to take appropriate precautions. The most obvious cause for system activation in the Wylie area would be notification of a tornado warning, usually based on Doppler radar indications. The system can also be used to warn residents in case of a major hazardous materials incident. In the future, the City will be able to use public access cable television to advise residents of the cause of a warning siren activation and to provide instructions on the appropriate precautionary actions to be taken. Item for Individual Consideration Purchase & Reinstallation of Civil Defense Sirens Page 1 Financial Considerations As no funds have been previously allocated for the purchase, removal and installation of the sirens, this expenditure will require a budget amendment. Other Considerations This procurement is exempt from the competitive bidding requirements contained in Chapter 252 of the Local Government Code because (a) a general exemption applies to the purchase of property from a political subdivision and (b) the cost of the proposed contractual service does not exceed $l 5,000. Board/Commission Recommendation N/A. Staff Recommendation Staff recommends that Council authorize the City Manager to contract for the proposed removal and reinstallation of the civil defense siren systems at a cost not to exceed $14,723. Attachments Notice of Bid Award Proposal from McBride Electric. Ar‘.1-"\1)\-ttlif\A ,ThAl.1.4 C6040 Prepared by Revie by Finance City Manager Approval Item for Individual Consideration Purchase & Reinstallation of Civil Defense Sirens Page 2 Aug-31-98 01 : 12P CITY OF PLANO PURCHASING 972 461 7293 P _01 city of piano August 31, 1998 Mr. Jim Holcomb City of Wylie 2000 Highway 78 North John Longear Wylie,TX 75098 Mryar ,renvnAkars RE: BID B9808-191: Sale of Civil Defense Siren Systems Mnynr PAO icon Cleryl D.Williams Dear Mr. Holcomb: ()quay Mayor Pin rein n., Pat Evans The City of Plano is pie ced to 'lform you that yoiirivere;,the successful bidder on the Place bid for the Sale of our torrp.i8t C'vil Defense Siren Sy5tetn.' �,t • ss . Rick Neudoril' :> } ' • Pine Payment muss,.hemade•' .the formic,f'a "Icraiashier's check. or cash" within ten (10) yuofkin :.da s 'of the data bf t is noti e. items most be Steve Bonnetfe -.*. . tR Mier 4 removed from Cif Proper* witithot fortyg(40)..=°calendar days •after payment... or, goods will revert to City ownership, and there will be no David M.Smite a> ,. refund of any 'tiop,flf bid> its xme . • Dick Bode Please acknowledge receipt,of this lever es indicated below''and return to the Mee b PurchasingDivision. If you wish, you may fax to (972) 461-6838, attention Carolyn Sitton:.Lovel. TAX IS NOT REFLECTED IN THE BID AMOUNT. 6i0 PRICE SHOULD NOT INCLUDE APPLICABLE SALES TAX w -ESS'FUL VENDOR T37omas H.Muahlenopck WILL BH PESPONSIBLE FOR THE 8.25%SALES TAX TO'BE APPLIED AT THE TIME OF AWARD. EXEMPTIONS: FURNISH TAX Cfry Munag r EXEMPT CERTIFICATE U P ENT. 913i !4)a • Sint e Delivery Date P " ted Name Date The City thanks you for your response to the bid and for your interest in serving our needs. Sincerely, - (11jimidgm arolyn S tton Lovell for Mike Ryan Purchasing Manager c: Scott Cisney, Public Safety Communications P.O.Bee 860358 P1an0.Texas 75066-0358 'tea Code 972— 461.7000 talp:Aren.ciplarro.br.us le • 08/31 /98 14:55 TX/RX NO.9358 P.001 b Neetiete ELECTRIC SERVICE * ONE STEP BEYOND 1039 No.Loop 12 Irving,Texas 75061 972-721-1199 fax 972-721-1349 The City of Wylie August 19,1998 2000 Hwy. 77 North P11470 Rev. 1.0 Wylie,Texas 75098 Attn.:Mr.Jim Holcomb Location : Various location with in the city of Wylie We propose to furnish all materials and labor to accomplish the following work for the warning siren system. 1)Provide labor and necessary equipment to remove(8)existing siren locations in the city of Plano Texas. 2)Provide installation of the removed(8) 40ft wooden poles at the new locations with in the city of Wylie Texas. 3)Re-install the existing warning siren equipment after the pole installation. 4)Provide electrical connections as necessary for the siren equipment. 5)Provide new grounding of the wooden poles. 6)Have in a ready state the equipment and siren unit for the city's radio equipment vendor to perform system start-up and operational check out. 7)Obtain a city electrical permit and inspections. Contract Price$14,723.00 plus applicable sales taxes. Clarifications: a)The city of Wylie is responsible for pole location selections. b)The city of Wylie is responsible for contacting the proper authority to have all underground utilities located and flagged at the pole locations. c)The city of Wylie is responsible for contacting T.0 Electric for the feasibility of utility power connections to the selected locations. d)The city of Wylie is responsible for all dirt spoilage haul off from the pole holes being dug at each location. Pricing held firm for a period of thirty days,after that date subject to review. ank(-: &._u in advance for allowing us to submit this proposal. John Wiggans Sales Manager DFW Area Accepted by: Date: Authorized Signature Austin Atlanta Dallas Denver Ft.Worth Houston Kansas City Los Angeles/Orange County Oklahoma City San Diego Tulsa Wichita WYLIE CITY COUNCIL INDIVIDUAL CONSIDERATIONrt/11: September 22, 1998 Item No. fa Issue Consider and Act Upon Awarding the Bid for the Construction of Remainder of the 1995 Bond Program Water Projects. Background There are approximately seven small individual water main improvements projects remaining from the 1995 Bond Program. Most of these projects are located in the central, older section of town. These projects include the 12-inch water main along Birmingham from SH 78 to Marble; the 8-inch water main along SH 78 near the Motor Bank; an 8-inch water main from Masters to the Wylie Supermarket; an 8-inch main along First Street from Brown to Marble; the 8-inch main along Fifth from SH 78 to Oak; an 8-inch main along Ballard from Stone to the creek;the 12-inch main along Stone Road from Quail Hollow to Stone Grove. Also the 8-inch water mains in the downtown area which includes Oak to Brown in alley west of Ballard, Jackson to Ballard along Brown, Ballard to First along Oak, and Oak to Marble in alley east of Ballard. Sealed bids were opened and read aloud on August 13, 1998. The apparent low bid submitted by TGR Constructors was $322,873.00. At the request of Public Works, the projects originally intended to be constructed by Public Works were included as Package B. This was due to staffing shortage and due to several projects being placed on hold due to potential development in the area which would require construction by the developer. Alternate bids were taken for Package A for a 12-inch valve and tee to be used if the 12-inch tapping sleeve and valve (wet tap) if either of the two tapping sleeves and valve specified can be eliminated. Public Works will determine if this can be accomplished in the field. There will be no price change to the contract, only installation methods. In order to incur the least amount of confusion and inconvenience to the property owners, the contractor will be required to comply fully with the terms and conditions as specified in the Contract documents. These items will be addressed at the preconstruction meeting and required of the contractor: 1. Submit a detailed construction sequence plan including parking and project schedule for review by the Engineer and Staff 2. Coordinate through City Staff a meeting with the adjacent property owners to discuss the proposed plan and schedule and make adjustments if necessary. Item for Individual Consideration Award of Bid- 1995 Bond Program Water Projects Page 1 Background-continued 3. Prepare a form letter of notification to be used to inform affected owners of any construction related activities which may affect access. This letter must be reviewed by staff prior to issuance. 4. Deliver letter of notification to affected parties 48 hours in advance of specified construction activity. A copy must be simultaneously submitted to the City and Engineer. 5. Notify the City's Inspector as soon as possible as to any changes or problems which may affect the progress of the project. 6. All other public utilities and services must be notified by the Contractor prior to construction. 7. Prepare the monthly pay request and review it with the City Inspector prior to submittal to the Engineer for further processing. 8. Coordinate with Staff and the Engineer monthly progress meetings to be held at the site to review monthly progress and discuss any changes or problems. 9. Fully comply with all other aspects of the Contract Documents. This includes job site safety, public notifications, etc. 10. The full and complete responsibility for compliance with the contract documents is the contractor's. It is the City's and Engineer's responsibility to enforce the terms of the contract. If the contractor does not or will not comply, the City and Engineer may then enforce the terms of the contract as stated. Financial Considerations These projects are being funded through the 1995 Bond Program. The original 1995 Bond Budget for the water main projects to be bid was$245,175, which included projections for technical services as well as projected cost of construction. However, this total did not include the Public Works portion of the projects which totaled $39,675 for a combined total of$284,850. Other Considerations N/A Board/Commission Recommendations N/A Staff Recommendations The Hogan Corporation and Staff recommends award of this contract to TGR Constructors based on their low base bid in the amount of$322,873.00. In addition, due to the favorable bid received on Package B, The Hogan Corporation also recommends award of Package B to TGR Constructors for a total project (Package A plus Package B) bid of$348,802.00. Item for Individual Consideration Award of Bid-1995 Bond Program Water Projects Page 2 Attachments Letter of Recommendation from The Hogan Corporation Bid Tabulation Prepared evi ed by finance City ager Approval Item for Individual Consideration Award of Bid- 1995 Bond Program Water Projects Page 3 09/17/98 12:14 FAX 972 490 7163 THE HOGAN CORPORATION 4 WYLIE-PRICE (t7j001 THE. HOGAN CORPORATION Engineers • Planners • Consultants August 14,1998 Honorable Mayor and City Council Members City of Wylie 2000 Hwy. 78 North Wylie,TX 75098 ATTN: Mr.Mike Collins,City Manager RE: Miscellaneous Water System Improvements 1995 Bond Program THC#002-35.20 Dear Mayor and Council Members: On August 13. 1998,bids were received at the office of the City Manager and then publicly opened and read aloud for the construction of the above referenced project. During the process of the bid opening, the bid bonds or cashier's checks included with each bidder's proposal were reviewed,and all appeared to be acceptable. This project was bid as two packag-s. Package A was comprised of the remaining bond projects,which were designated to be publicly bid. Package B was comprised of the bond projects that had previously been selected as projects to be constructed by City forces. The Package B projects were included to obtain a bid price for comparative purposes.The City has the option of awarding the contract for Package A or,Packages A&B, depending on the bids received,and depending on City Staff availability to perform the work. The proposals submitted for this project have been thoroughly reviewed in our office. No errors were found that would alter the position of the bidders. Six(61 bids were received,and the apparent low bid was submitted by TGR Constructors. Inc. (TGR)in the amount of$322,873.00 for Package A and$25,929.00 for Package B. A detailed bid tabulation of all of the bidders is attached for your reference. The Hogan Corporation has received and reviewed the information and references provided by TGR We have contacted several of the references provided and all have indicated they would use TGR again.Based on this information,we have no hesitancy in recommending award of the construction contract to TGR in the amount of the base bid of$322,873.00. In addition,The Hogan Corporation has no hesitancy in recommending award of the contract including$25,929.00 for Package B,for a total contract amount of$348,802.00,if this suits the City's best interests. Should you agree with our recommendation.please notify this office,and we will proceed with preparation of the Contract Documents. Yours very truly. THE HOGAN CORP RATION C41 ::2--------):1)47' Grego .MacLean,P.B. Vice President Enclosure46 12900 Preston Road at LBJ, Suite 620 Member,Consulting Engineers Council of Texas North Dallas Bank Tower Member,American Consulting Engineers Council Dallas,Texas 75230 TEL:(972) 392-4800 FAX: I972) 490-7153 Bids Received'. August 13,1898,10.30 a.m. City of Wylie Miscellaneous Water System Improvements 1995 Bond Program BID SUMMARY lhrt price Bid Anahrsia o - Tri-Con Duval&Sons Fos Contractors p TOR Constructors Mid-Conbrorx Excavating Spading Company 151 Average Item Oat. $ ON. Unit Description Unit PriceAmount Unit Price Amount Una Prim Amount Unit Price Amount Unit Price Amount Unit Prrm Amount Minimwn Maximum Average Malian Deviation Package A 1 5,030 L.F. Furman and lr,tell 8-inch PVC,C-900 Water $27.00 $136,810.00 $31.00 4155,930.00 539.00 $196,170.00 548,75 5250.242.50 $37.20 $187,118.00 571.80 $380,148.00 $27.00 $71.80 $42.59 038.10 $12.08 Lire W C.) 2 2,395 L.F. Furman and lmatell 72-inch PVC,2-800 Water 528.00 686,780.00 694.00 081,090.00 644.00 5104.840.00 E54.75 6130,678.75 541.00 387.785.00 $55.00 E137,175.00 526.00 656.00 842.79 $42.50 Ss.as cc Line C" • 1 Ea. Furnish and ketall flinch Tapping Sleeve and d 41,500.00 51,500.03 42,300.00 52,300.00 61,300.00 $1,300.00 $1.500.00 $1,500.00 $1,851.00 $1,851.00 $1,500,00 $1,500.00 $1.300.00 $2,300.00 $1,658.50 $1,500.00 *278.00 • pj Valve .2 4 4 Ea. Furnish and Install 5'o$'Tapping Sleeve $2,000.00 $8,000.00 52,850.00 $11,400.00 61,600.00 56,400.00 81,600.00 07,200.00 $2,184.00 $8,736.00 81,950.00 $7,600.00 01,800.00 52,850.00 $2,064.00 $1,975.00 5302.00 3 5 2 Ea. Furman and Install 8'414"Tames Sleeve and 64,500.00 $9,000.00 54,000.00 08,000.00 43,200.00 48,400.00 53,000.00 $6.000.00 43,611.00 $7,222.00 $2,590.00 $5,180.00 $2,590.00 54,500.00 $3,4151.60 93,405.50 6553,90 Valve T g 1 Ea. Furnish and Install 8'x12"Tapping Sleeve and 62,200.00 52,200.00 3,750.00 53,750.00 51,000.00 81,900.00 82.500.00 82,500.00 42,873.00 82,679.00 $2,384.00 42,364.00 01,900.00 E3,750.00 02,561.50 $2,432.00 8431. 53 Valve 1 2 El. Furnish and Install 12'x12'Tapping Sleeve 02,50000 05,000.00 54,500.00 09,000.00 43,500.00- 07,030.00 $3,000.00 58,000.00 04,339,00 58,878.00 02,775.00 85,550.00 52,500.00 84,500,00 03,435.137 83,250.00 0877.33 C and Valve [~.. $ 1 Ea. Furnish and Install 8'Gate Valve 5400.00 0400.00 6450.00 0450.00 $400.00 0400.00 $700.00 $700.00 4853.00 $853.00 0660.00 0850.00 $400.00 6853.00 4575.60 $550.00 5158,93 OS9 9 Ee. Furnish and Instal 9"Sue Valve $500.00 04,600.00 665000 06,950.00 5600.00 05.400,00 $850.00 57,550.00 41,046.00 33414.00 0760.00 $6,730.00 0500.00 $1,048.00 0752.67 $700.00 $149.33 M. 10 5 Ea. Furnish and Install 12'Gee Valve $1,000.00 $5,000.00 81,100.00 05,500.00 61,000.00 $5.000.00 $1,200.00 56,000.00 42,230.00 411,150.00 $1,100.00 05.500.00 01,000.00 $2,230.00 01,271.87 $1,100.00 $319.44 LK 11 10 Ea. Furnish and Install Stallard Fire Hydrant 02,000.00 $20,000.00 82,20000 022,000.00 42,000.00 620,000.00 92,300.00 623,000.00 53,093.00 $30,930.00 02,350.00 823,500.00 62,000.00 03,093.00 52,323.83 $2,250.00 6266.11 U C Assemblies 12 2 Ea. Remove end Replace CLNert% $500.00 $1,000.00 $500.00 $1.000.00 $250.00 0500.00 31,000.00 $2,000.00 0567,00 $1,134.00 $500.00 41,000.00 4250.00 81,000.00 $552.81 $500.00 $163.78 CO 13 2 Es. Remove exi.trg 6'Oats Valves $200.00 0400.00 4275.00 0550.00 $100.00 0200.00 5150.00 $300.00 0464.00 0928.00 $400.00 *800.00 $100.00 $484.00 4264.83 $237.50 5114.53 C 14 1 Ea Cut in 4'4d"Tea 81.000.00 91,000.00 6460.00 0450.00 5400.00 0400.00 8600.00 6800.00 8834.00 8634.00 51,000.00 $1.000.00 5400.00 $1,000.00 $714.00 $717.00 5219.53 1 • W 15 130 L.F.Ferndah and lnsta822'Imkkmuml Steal 4195.00 524,060.00 6210.00 627,300.00 0210.00 827,300.00 $150.00 618,500-00 924400 az� z: 8220.00 S28,etb-00 5160.00 4244.00 $203.17 f210-00 i23. 78 Encasement Rpe,by Bore&Jack,under Railway and Roadway 1 18 40 L.F. Furnish and ketall Corerae Encasement $25.00 51,000.00 540.00 $1,800.00 015.00 0800.00 $20.00 5800.00 $38.00 $1,440.00 . $37.50 $1,540.00 $15.00 $40.00 $28.92 $30.50 49.82 17 85 Ea. Furnish and Irate Wets Service Connections $350.00 029,750.00 $525.00 $44,625.00 $800.00 $51,000.00 $350.00 $29,750.00 $1,133.00 686,305.00 $650.00 055,290.00 $350.00 51,133.00 0901.33 0582.50 8183.44 18 7,415 L.F.Furnish and Install Trench Safety 50.20 $1,483.00 $0.50 53,707.50 $1.00 $7,415.00 80.50 $3,707.50 $0.30 $2,224.50 $1.00 57,415.00 $0.20 $1.00 $0.58 $0.60 6026 $30600 01,80060 $867.00„'4 $800.00 $4,800.00 •5250.00 f1,000.00 $843.40 •$900.00 $294.72 CO t0 6 Ea. For AmuntPack.98 AaBid Wale Mora $7,000.00 22,873.00 $250.00 19,032-00 - "S .y Total Amount-Package A Bid i322,B79.00 5366,002.90 8442,325.00, 0500,028-75 6505.595.50 3850,482.00 • Peekege A ANwarte 0 01 4.1 1 Ea. Furnish and install 12'x12'Tes 61,500.00 51,500.00 41,150.00 81,150.00 82,500.00 52,500.00 81,000.00 01,000-00 $1,872.00 01,812.00 83,500.00 53.500-00 81,000.00 53.500.00 01,970.33 81,858.00 8726.4 4 vi A•2 1 Ea- &mesh and Instil 12ind,Gals Valve 91,000.00 $1,000.00 81,300.00 41,30040 51,000.00 $1,000.00 01,500.00 $1,500.00 $2,466.00 *2,486.00 54,000.00 $4,000.00 $1,000.00 04,000.00 31,877.67 , 51.400.00 6903.56 do C Total Amount.Packye A Alternate Brd 02,500.00 $2,450.00 • 03,600.00 52,500.00 $4,278.00 $7,500.00 Ym Total Ansun5Paeka9eA Base Bid.-Ahanete S325,373.00: 0386 452.50 $445,625.00, 8502,528:75 • $510,273.50 $657,832.00 WG Psokasa B 1 1,095 L.F. Fumah an Install 8'PVC 447001 Water Lira 018.00 119,710.00 $31.00 $33,945.00 538.00 $42,705.00 550.00 $54,750.00 $25.93 528,283.85 $25.00 527,375.00 $18.00 f50.00 831,47 528.42 $8.69 ca 10 2 1 Ea, &drink and Intel B'xe'Tapping Sleeve ad $2.000.00 $2,000.00 52,850.00 $2,850.00 51.600.00 61,600.00 52,000.00 $2,000.00 $2,164.00 82,181.00 51,950.00 51.950.00 $1,600.00 42,850.00 52,097.33 $2,000.00 *279.79 0 Valve 3 4 Ea. Furresh and Metal 9'Gate Valve $500.00 $2,000.00 $650.00 42,600.00 $800.00 42,400.00 $850.00 $3,400.00 $1,046.00 54,184.00 $750.00 03,000.00 5500.00 41,046.00 $732.57 $700.00 8148.31 3 4 1 Ea. Furnish and hank Standard Fine Hydrant 52,000.00 52,000.00 02,500.00 62,500.00 $2,000.00 02,000.00 42,500.00 52,500.00 03,093.00 81,093.00 62,350.00 02,350.00 $2,000.00 $3,093.00 $2,407.17 02,425.00 6290.50 Qr Asesmb8as 1.0 5 1,095 L.F. Furnish and Install Trench Safety 40.20 $219.00 00.50 $547.50 $1.00 51,095.00 40.50 $547.60 50.10 $109.50 61.00 41,095.00 50.10 $1.00 $0.55 40.50. t0.30 ..-1 n • Taal Amieunt-Pado9a 8 Bid $25,929.00 $42,44.2.5 0 848,800.00, 563,197.50 Mistakilt 1335,770.00 0 Total Amount-Pecka9e0 617 Bid $348,802.00 8426,645.00 4487,125.00 $563,228.25 8513,648.85 5886,252.00 • THE HOGAN CORPORATION Pape 1 THC 002-43.20 AVYLIE CITY COUNCIL ;4/ INDIVIDUAL CONSIDERATION September 22, 1998 Item No. . Issue Discuss and consider approval of a contract with CPS Systems, Inc. to upgrade the City's financial computer system and to ensure system compatibility with the Year 2000. Background The City purchased its current finance computer system from CPS Systems(CPS)in August of 1992. The hardware system consisted of a IBM RS/6000-320(25 MHZ Processor)with 16MB RAM, 1.6 GB Hard Drive, 525 MB Tape Drive and a IBM Unix based operating system. The system purchased from CPS consisted of various finance software modules and a cabling network only for use in the Finance department. The system purchased was bid and sized only for the software requirements of Finance, however, at the time of purchase, staff was able to negotiate a Municipal Court software module free from CPS. The Municipal Court was not under the administration of Finance at the time the above court software was acquired. Staff is currently experiencing system problems with data retention and productivity. Problem analysis indicates that there are three major hardware components that need to be upgraded,the IBM RS6000 processor,the hard drive and the back up tape drive. The current IBM processor is slower than newer models and it needs to have its RAM memory increased significantly. However,the main concern is the processor and operating system compatibility with the Year 2000 (Y2K). Staff was informed in June that the IBM UNIX operating system on the older RS6000 computers would not be upgraded to Y2K compatibility. The computer system hard drive is currently running at about 95 percent of its capacity. When hard drives run too close to their maximum capacity, computer systems experience speed and storage problems. The system needs a larger hard drive to retain sufficient customer data, to install delayed software upgrades and to meet future software needs of other city departments. The back up tape drive system is inadequate to the needs of our current database. The size of the system database has grown significantly since 1992 and is primarily due to the increased numbers of Utility Billing customers and increasing Municipal Court activity. The current tape drive unit capacity is too cmall to allow unattended system backups outside of normal working hours. Tape backups are currently being done during regular working hours or on overtime, which results in loss of productivity or increased costs. Staff intends to initiate a daily/weekly exchange of backup tapes with the Library to provide offsite storage of system software/data for both departments. Individual Consideration Contract-CPS Systems for Year 2000 Paae 1 Other Considerations The award of a contract for the proposed system upgrade would constitute a sole source procurement as defined by Chapter 252, Subchapter 252.022 of the Texas Local Government Code. The contract is, therefore, exempt from the statutory requirements for competitive bidding and competitive proposals. Financial Considerations The total non-recurring cost of the system upgrade is $33,241. The costs break down into four categories, cabling and database conversion, relicensed software and new software, computer hardware and miscellaneous. The total costs of the system upgrade will be equally shared by the General and Utility Funds. The cabling and database costs will be $6,180. This breaks down into $4,680 for cabling and$1,500 to convert data from the old system to the new. There will be 25 cable drops using the new Category 5 Cabling with two of the drops going to Community Development, one drop into Dispatch and balance to Finance. For additional details, see EXHIBIT A- OTHER SERVICES ADDENDUM of the attached contract. The software costs will amount to$6,946 which will include relicensing of current software and new or replacement of current software in use. The upgraded software includes a new UNIX Operating System which is Y2K compatible. Brand new to the our system is a Utility Deposits program which will track customers deposits on line and allow the accrual or payment of interest on deposits. For additional details, see EXHIBIT B - LICENSED SOFTWARE ADDENDUM of the attached contract. The upgraded costs for computer system will be$18,775. The main hardware components of interest are the IBM RS/6000 Model 43P-140 with a 200 MHZ Processor and 128 MB RAM, a 4.5 GB Hard Drive and a 4/8 GB Tape Drive. See EXHIBIT C - PURCHASED HARDWARE ADDENDUM for further details. The miscellaneous category includes Training for$760 and Tapes for$580. For additional details, see EXHIBIT G and H ADDENDUMS of the attached contract. The total annual software and maintenance cost for the upgraded system will be $11,690 annually which is approximately$1,540 less than we currently budget for these services. CPS Systems provides both the software and hardware maintenance for the finance system. Board/Commission Recommendation N/A Staff Recommendation Staff recommends that Council authorize the City Manager to contract with CPS Systems, Inc. to upgrade to the Cities financial computer system at a cost not to exceed$33,241. Attachments CPS Contract Prepared by Revi by inance City ager Approval Individual Consideration Contract-CPS Systems for Year 2000 Paae 2 EXHIBIT A - OTHER SERVICES ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 DESCRIPTION OF SERVICES PRICE Category 5 Cabling $4,680.00 26 drops, patch panel, patch cords, and rack Database Conversion 1,500.00 TOTAL AMOUNT DUE $6,180.00 DOWN PAYMENT 0.00 BALANCE CURRENTLY DUE $6,180.00 NOTE: Tax, if applicable, is not included in the pricing. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE THE SERVICES LISTED HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT B - LICENSED SOFTWARE ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 AUTHORIZED LICENSE FEES ITEM NO DESCRIPTION #WORKSTATIONS INITIAL MONTHLY Relicensed Software: $900.00 300010 General Ledger Included 54.60 100020 Purchase Orders w/ Encumbrancing Included 40.95 100050 Accounts Payable w/ Fund Accounting Included 40.95 100440 Utility Billing Included 54.60 100040 Payroll with Fund Accounting Included 40.95 100260 Route Management Included 68.25 100450 Integrated Utility Collections Included 27.30 700300 Municipal Court Included 60.90 100030 Fixed Assets w/ Fund Accounting Included 40.95 100650 Utility Deposits Included 40.95 900092 ICE TCP Emulator* 25 1,295.00 N/A 5765 AIX V. 4.3* 16 1,020.00 N/A 909135 MicroFocus COBOL* 20 2,131.00 N/A TOTAL INITIAL LICENSE FEES $5,346.00 TOTAL MONTHLY LICENSE FEES $470.40 OTHER CHARGES: DISTRIBUTION 0.00 0/S INSTALLATION CHARGE $1,600.00 TOTAL $6,946.00 $470.40 DOWN PAYMENT 0.00 BALANCE OF FEES DUE $6,946.00 $470.40 NOTE: Tax, if applicable, is not included in the pricing. * Sub-Licensed Software. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO FURNISH THE SOFTWARE LISTED HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT C - PURCHASED HARDWARE ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 WARRANTY EXTENDED ITEM NO DESCRIPTION CLASS QTY PRICE PRICE IBM RS/6000 Model 43P-140 3* 1 $14,402.00 $14,402.00 200 MHz Processor 128 MB RAM 4.5 Ultra SCSI Hard Drive 4/8 GB Tape Drive 4 mm 128 Port Controller Card 16 Port Concentrator 10/100 Mbit Network Card ASCII Display Station IBM 28.8 Modem 3Com 24 Port 100 Base T Hub 1 1 1,369.00 1,369.00 3Com 10/100 Ethernet Adapters 3 14 86.00 1,204.00 (For existing PC's) TOTAL HARDWARE $16,975.00 OTHER CHARGES: DISTRIBUTION 150.00 **INSTALLATION 1,650.00 CABLE INSTALLATION See Exhibit A OTHER CHARGES TOTAL $1,800.00 .......................................... CLASS:1 : ON:=SITE: TOTAL HARDWARE $18,775.00 ..............................•...•.•.•.•.•.•...• . CLASS 2 ::CP:S:DEPOT DOWN PAYMENT $0.00 CLASS:3::'MANUFACTL BALANCE CURRENTLY DUE $18,775.00 ...................... ............ .... ........................................ ..................................... .... NOTE: Tax, if applicable, is not included in the pricing. * One (1)Year Manufacturers On-Site Warranty. ** Installation price assumes that each existing PC is in good working condition and running Windows '95 or'98. Any additional work or upgrades needed will be billed on a time and materials basis. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE THE SERVICES LISTED HEREIN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT D - HARDWARE MAINTENANCE ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 MONTHLY ITEM NO DESCRIPTION QTY CHARGE RS 6000 43P-140 1 $150.00 200 MHz 128 MB RAM 4.5 Ultra SCSI Hard Drive 4/8 GB Tape Drive 4 mm 1 30.00 128 Port Controller Card 16 Port Concentrator 10/100 Mbit Network Card ASCII Display Station IBM 28.8 Modem 1 10.00 3Com 24 Port 100 Base T Hub 1 30.00 TOTAL MONTHLY CHARGE $220.00 or IF PAID ANNUALLY $2,640.00 COMMENCEMENT DATE: 1 Day after Warranty Expiration TYPE OF MAINTENANCE: On-Site PAYMENT TERMS: (Please check one only) MONTHLY X or ANNUALLY NOTE: Tax, if applicable, is not included in the pricing. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE MAINTENANCE ON THE HARDWARE LISTED HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT E - SOFTWARE SERVICE ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 CLIENT ASSISTANCE X or SOFTWARE MAINTENANCE EMERGENCY TOTAL BASE PLAN MONTHLY ITEM NO DESCRIPTION FEE FEE FEE Relicensed Software: 300010 General Ledger $17.85 N/A $17.85 100020 Purchase Orders w/Encumbrancing 13.65 N/A 13.65 100050 Accounts Payable w/ Fund Accounting 13.65 N/A 13.65 100440 Utility Billing 17.85 N/A • 17.85 100040 Payroll with Fund Accounting 13.65 N/A 13.65 100260 Route Management 23.10 N/A 23.10 100450 Integrated Utility Collections 9.45 N/A 9.45 700300 Municipal Court 19.95 N/A 19.95 100030 Fixed Assets w/Fund Accounting 13.65 N/A 13.65 100650 Utility Deposits 10.50 N/A 10.50 900092 ICE TCP Emulator* 10.50 N/A 10.50 5765 AIX V. 4.3 (16 User)* 120.00 N/A 120.00 TOTAL MONTHLY CHARGE $283.80 or IF PAID ANNUALLY $3,405.60 COMMENCEMENT DATE: Software Installation Date PAYMENT TERMS: (Please check one only) MONTHLY X or ANNUALLY NOTE: Tax, if applicable, is not included in the pricing. * Sub-Licensed Software. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE SOFTWARE SERVICE FOR THE SOFTWARE LISTED HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT G - TRAINING ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 MAXIMUM FIXED DESCRIPTION NO STUDENTS FEE End User/System Administrator Training 8 $760.00 8 Hours at$95.00/hour(Plus Expenses) • TOTAL FIXED FEES $760.00 LOCATION: On-Site TIME AND MATERIALS RATES: ESTIMATED HOURS: N/A RATE PER HOUR: $75 ESTIMATED TOTAL TRAINING COST: $760.00 TOTAL AMOUNT DUE $760.00 DOWN PAYMENT $0.00 BALANCE CURRENTLY DUE $760.00 NOTE: Tax, if applicable, is not included in the pricing. CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE TRAINING ON SOFTWARE LISTED HEREIN IN HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: EXHIBIT H - FORMS AND SUPPLIES ADDENDUM 09/03/98 PURCHASE ORDER NUMBER INSTALLATION CONTACT TELEPHONE NUMBER Brady Snellgrove, CGFO (972)442-8100 BILL TO CUSTOMER SHIP TO CUSTOMER City of Wylie City of Wylie P.O. Box 428 2000 HWY 78 North Wylie, TX 75098 Wylie, TX 75098 EXTENDED ITEM NO DESCRIPTION QTY PRICE PRICE 4/8 Gigabyte Tapes 20 $29.00 $580.00 NOTE: -Tax, if applicable, is not included in pricing. TOTAL $580.00 OTHER CHARGES: 0.00 DISTRIBUTION: 0.00 0.00 OTHER CHARGES TOTAL $0.00 TOTAL AMOUNT DUE $580.00 DOWN PAYMENT 0.00 BALANCE CURRENTLY DUE $580.00 CUSTOMER AGREES TO PURCHASE AND CPS,ON ACCEPTANCE, AGREES TO PROVIDE THE FORMS AND SUPPLIES LISTED HEREIN IN HEREIN IN ACCORDANCE WITH THE AGREEMENT NUMBER 200388R EXECUTED ON 7/22/92 ACCEPTED BY: ACCEPTED BY: (CUSTOMER) (CPS) BY: BY: JAMES K.HOOFARD,JR. TITLE: TITLE: PRESIDENT AND CHIEF OPERATING OFFICER DATE SIGNED: DATE SIGNED: