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04-10-2007 (City Council) Agenda Packet Wylie City Council CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Tuesday, April 10, 2007 — 6:00 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North John Mondy Mayor Carter Porter Mayor Pro Tern Earl Newsom Place 1 M. G. "Red" Byboth Place 2 Eric Hogue Place 3 Merrill Young Place 4 Rick White Place 5 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATION • Presentation of historic railroad map executed in 1896 and accepted by Collin County in 1897. (Louis C. Miller and W.C. Dowdy, Jr. of McKinney Title) • Presentation and update on Public Safety Emergency Operations for March 30, 2007 Tornado. (R. Corbin, Fire Chief) April 10,2007 Wylie City Council Regular Meeting Agenda Page 2 of 3 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of Minutes from the March 27, 2007 Regular City Council Meeting. (C. Ehrlich, City Secretary) B. Consider, and act upon, award of bid, in the amount of $33,383.00, to Tackett Concrete for the construction of a concrete driveway at Fire Station No. 2. (R. Corbin, Fire Chie,f) C. Consider, and act upon, Resolution No. 2007-12 authorizing the appointment of Sydney Robison as Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. (C. Ehrlich, City Secretary) D. Consider, and act upon, Resolution No. 2007-13 authorizing the appointment of Richard Faulkner as Associate Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. (C. Ehrlich, City Secretary) E. Consider, and act upon, Resolution No. 2007-14 authorizing the appointment of Terry Douglas as Associate Municipal Court Judge for the City of Wylie effective April 1,2007,setting terms and stipend of service. (C. Ehrlich, City Secretary) F. Consider, and act upon, Resolution No. 2007-15 authorizing the appointment of Don High as Municipal Prosecutor, for the City of Wylie effective April 1, 2007, setting terms and stipend of service. (C. Ehrlich, City Secretary) G. Consider and act upon an amendment to the May 12, 2007 Joint Election Agreement between the City of Wylie and the Wylie Independent School District to include "Exhibit D" adding Collin County and the City of Sachse to the Joint Agreement. (C. Ehrlich, City Secretary) EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§ 551.087 Deliberations regarding economic development negotiations between the City of Wylie, Wylie Economic Development Corporation, and the following: (S. Satterwhite, WEDC Executive Director) • Direct Development; • Regency Centers; and • Greenway Investment Company. April 10,2007 Wylie City Council Regular Meeting Agenda Page 3 of 3 §§ 551.072 Deliberations regarding the purchase of real property by the Wylie Economic Development Corporation generally located near the intersection of Sanden Boulevard and Hensley Lane. (S. Satterwhite, WEDC Executive Director) WORK SESSION • Budget work session for long range financial planning. (L. Williamson, Finance Director) ADJOURNMENT CERTIFICATION I certifi, that this Notice of Meeting was posted on this 6th day of April, 2007 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also post`cgkthM ,prf Wylie website: www.wylietexas.gov. .�--1,3-0 7 Carole rli ,City Secretary SEAL . _ Date Notice Removed kx a ��i .........•• ",1'4,' �E,Ti "E`p5 `` Wylie City Council CITY OF WYLIE q Minutes Wylie City Council Tuesday, March 27, 2007 — 6:00 pm Wylie Municipal Complex— Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Carter Porter, Councilman Red Byboth, Councilman Eric Hogue, Councilman Merrill Young, Councilman Rick White and Councilman Earl Newsom. WISD Student Government representatives were also present. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; City Engineer, Chris Hoisted; Fire Chief, Randy Corbin; Public Services Director, Mike Sferra; Planning Director, Renae' 011ie; Public Library Director, Rachel Orozco; Finance Director, Larry Williamson; WEDC Executive Director, Sam Satterwhite; Public Information Officer, Mark Witter; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Reverend Harold Hembree, pastor of the First Christian Church of Wylie gave the Invocation and student Matt Tillery led the Pledge of Allegiance. PRESENTATIONS • Student Government Day 2007 Mayor Mondy explained Student Government Day to those present. He stated that in conjunction with WISD, the City staff and Council held a "Student Government Day" for the past 10-12 years. Students from Wylie High School enrolled in concurrent courses both for high school credit and college credit are invited to attend and sit with the City Council during a regular meeting. The following day, those same students hold their own "Mock Council Meeting"with the assistance of City staff and City Council. Minutes—March 27, 2007 Wylie City Council Page 1 Mayor Mondy read a proclamation denoting March 27, 2007 as "O. W. Hampton Day". He explained to those present that Mr. Hampton was a long time business owner in Wylie. He moved to Wylie in 1946 to operate a dry cleaning business; he served as Mayor from 1964 to 1968 and also served as Fire Chief and president of the Wylie Chamber of Commerce. Mayor Mondy stated that this proclamation was in memory of his service to Wylie and the legacy he leaves on our community. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Kurt Strange residing at 7900 E. Parker Road, Allen Texas 75602 addressed Council stating that about seven to eight years ago he and several of the residents in his area had been annexed into the City of Wylie. He reported that there had been several times he had needed Wylie City services and had not received them due to the providers stating that he was not in the City Limits of Wylie. He explained that the reason for this was the addresses; due to post office boundaries were in the City of Allen. He reported that in the past 7 years nothing had changed regarding services. He stated that on behalf of him and the other residents that were annexed, he was requesting de-annexation. Mayor Mondy stated that he would have staff review the comments regarding services and report back to him. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of Minutes from the March 27, 2007 Regular City Council Meeting. (C. Ehrlich, City Secretary) B. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of February 28, 2007. (S. Satterwhite, Executive Director, WEDC) Council Action A motion was made by Councilman Hogue, seconded by Councilman Byboth, to approve the Consent Agenda as presented. A vote was taken and passed 7-0. REGULAR AGENDA General Business Tabled from March 13, 2007 1. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, a request to eliminate the distance requirement between a Beer and Wine Package Sales establishment and a public school. The property being located at 405 South Highway 78. (R. 011ie, Planning Director) Minutes—March 27, 2007 Wylie City Council Page 2 Council Action A motion was made by Councilman Hogue to remove item #1 regarding a request to eliminate the distance requirement between a Beer and Wine Package Sales establishment and a public school; property being located at 405 South Highway 78 from the table. Consensus of Council was to remove and consider. Staff Comments Planning Director 011ie addressed Council stating that the applicant is requesting a variance to the distance requirement in accordance with the Alcoholic Beverage Code Title 4 Regulatory and Penal Provisions, Chapter 109. Miscellaneous Regulatory Provisions, Section 109.33, Subsection (e). The requested variance is to grant a distance of zero feet as measured in a direct line from property line to property line. The property is located at 405 South Highway 78 and abuts the Hartman Elementary School (a public school). Per the Alcoholic Beverage Code Section 109.33 of Title 4, Subchapter C Local Regulation of Alcoholic Beverages, the governing body of a municipality has the authority to prohibit the sale of alcoholic beverages by a dealer whose place of business is within 300 feet of a church, public or private school, or public hospital. Planning Director 011ie reported that staff believed the request did not meet the intent of the Ordinance nor State law and was recommending denial. Applicant/Attornev Comments Mr. John Gamboa, attorney for the applicant(Farhan Rajani 405 S. Highway 78, Wylie Texas) addressed Council stating that the applicant and he had first filed an application with the Zoning Board of Adjustment to request for a non conforming use variance. The request was denied by staff pursuant to the Alcoholic Beverage Code Title 4 Regulatory and Penal Provisions, Chapter 109 (109.33). He explained that he had received a copy of the Wylie Ordinance regulating distance for establishments selling wine and beer and reported that a city could not go under the regulations of the TABC Code if the City passed an ordinance locally regulating the sale of alcohol. He explained that the ordinance did not give applicants an avenue for redress. He requested that the Council allow the applicant to go before the Wylie Board of Adjustments. He noted a case in Fort Worth that he felt was similar to this request which allowed a twelve foot fence to be constructed between the properties. He explained that the request was heard by the Zoning Board of Adjustments as a non-conforming variance. He noted that the variance was recommended for approval by that local ZBOA to the City Council. Mr. Gamboa requested that Council allow the request to be heard by the Wylie Zoning Board of Adjustments with the stipulation that the non- conforming variance would be approved only for the current owner and would die if the property were sold to another owner. Mr. Gamboa explained that the City Ordinance disallowed the sale of alcohol within the 300 ft. requirement with a penalty of $2,000. if the ordinance was violated. He commented that if a penalty is assessed, the person has no recourse for appeal. He explained that this must be provided. He explained that his client was willing to construct any size and/or material fence the City requested to prevent children from accessing the store property either by going under or over the fence from the playground. He also noted that the applicant was willing to cease the sale of alcohol during school hours if necessary to allow the non-conforming variance. Council Action A motion was made by Councilman Byboth, seconded by Councilman Newsom to deny a request to eliminate the distance requirement between a Beer and Wine Package Sales establishment and a public school; property being located at 405 South Highway 78. A vote was taken and passed 7-0. Request denied. 2. Consider, and act upon, acceptance of the Comprehensive Annual Financial Report (CAFR). (L. Williamson, Finance Director) Minutes—March 27, 2007 Wylie City Council Page 3 Staff Comments Finance Director Williamson addressed Council stating that the City Charter in Article VII, Municipal Finance, Section 13: Independent Audit, requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor, Rutledge Crain & Company, PC, has performed an audit as of September 30, 2006. Mr.Williamson introduced Mr. Lewis Crain representing Rutledge Crain & Company. Auditor Comments Mr. Lewis Crain representing Rutledge, Crain & Company, PC addressed Council stating that Wylie had a very good year in 2005-06. He highlighted some of the items in the audit and reported that the audit letter accompanying the CAFR was again a clean audit. He explained some of the new legislative requirements that would be taking effect in the next couple of years and reported that city staff seemed to be working well together. He commented that there was a vast improvement this past year, from the prior year, in internal control. He reported that the concerns that had been noted the year before, for the most part, had been taken care of. He reviewed with Council the Management's Discussion and Analysis letter. Council Action A motion was made by Councilman Hogue, seconded by Councilman Young to accept and place on file the Comprehensive Annual Financial Report (CAFR) for 2006. A vote was taken and passed 7-0. 3. Consider, and act upon, all matters incident and related to the issuance and sale of "City of Wylie, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2007", including the adoption of Ordinance No. 2007-09 authorizing the issuance of such certificates of obligation. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that the City approved a 5 year Capital Improvement Plan (CIP)for water and sewer projects and identified certain projects as being funded with Certificates of Obligations. The debt service for these bonds was included in the City's Water Rate Study. This ordinance authorizes the sale of these bonds to the underwriters, with closing scheduled for early May 2007. He explained due to the refunding of the prior General Obligation Bonds included with the new bonds, the interest rate came in at 4.33% compared to the last sale at 4.41%. Mr. Williamson explained that David Mednich with First Southwest was present to answer any questions. Advisor Comments David Mednich representing First Southwest presented a "Pricing Book" to Council. This included rating agency pricings, insurer for the bonds and comparable bond sales. He explained to Council the use of insurance to receive a AAA Bond Rating. Mr. Mednich commented that this bond rating would be AAA pursuant to the insurance. Council Action A motion was made by Councilman Hogue, seconded by Councilman Byboth to adopt Ordinance No. 2007-09 authorizing the issuance of"City of Wylie, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2007": in the aggregate principal amount of $7,680,000; approving and authorizing the execution of a Paying Agent/Registrar Agreement and a Purchase Agreement and the approval and distribution of an Official Statement. A vote was taken and passed 7-0. Minutes—March 27, 2007 Wylie City Council Page 4 4. Consider, and act upon, all matters incident and related to the issuance and sale of "City of Wylie, Texas, General Obligation Refunding Bonds, series 2007", including the adoption of Ordinance No. 2007-10 authorizing the issuance of such bonds and providing for the redemption of the obligations being refunded. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that First Southwest Company submitted a proposal to refund a portion of the City's General Obligations Bonds, series 1997, series 1999, and series 2000. The purpose of the refunding is to lower the debt service payments made by the City. This is accomplished by refinancing (refunding) the old debt with new debt at a lower interest rate. Mr. Williamson explained that the value savings associated with the refinancing was greater than 5%. Council Action A motion was made by Councilman Young, seconded by Councilman White to adopt Ordinance No. 2007-10 authorizing the issuance of "City of Wylie, Texas, General Obligation Refunding Bonds, Series 2007": in the aggregate principal amount of $4,815,000; providing for the redemption of the obligations being refunded and approving and authorizing the execution of a Paying Agent/Registrar Agreement, a Purchase Agreement and a Special Escrow Agreement, and the approval and distribution of an Official Statement. A vote was taken and passed 7-0. 5. Consider, and act upon, acceptance of the resignation of Gary Bartow and appoint a new Board Member to the Wylie Economic Development Corporation to fill the unexpired term of July 2006 to June 30, 2009. (C. Ehrlich, City Secretary) Staff Comments As per section 4.01 Board of Directors of the First Amended Bylaws of the Wylie Economic Development Corporation, the business and affairs of the Corporation and all corporate powers shall be exercised by or under the authority of the Board of Directors, appointed by the governing body of the City of Wylie. Section 4.02 Number and Qualifications requires that each Director shall meet at least one (1) of the following: (a) serve, or have served, as Chief Executive Officer or a company; or (b) serve, or have served, in a position of executive management of a company; or (c) serve, or have served, in a professional capacity. In addition to the above qualifications: (1) each Director must have lived in the City limits or operated a business in the City limits for a minimum of one (1) year; and (2) each Director must live in the City limits during the tenure in office. Mayor Mondy asked WEDC Executive Director Satterwhite the need to appoint someone at this time rather than waiting until the boards and commission interview process in June of 2007. Mr. Satterwhite explained that there were a few critical issues coming before WEDC that required the attendance of a full board. Mayor Mondy asked how many served on the board. Mr. Satterwhite replied there were five. Mayor Mondy asked what time of the day the meetings were. Mr. Satterwhite replied the meetings were at 6:00 a.m. Councilman Young commented that Gary Bartow was an outstanding board member and will be missed by the board. He thanked Mr. Bartow for his years of service. Mayor Mondy asked City Secretary Ehrlich if the applicants had been asked if they are willing to serve and the time of the meetings. City Secretary Ehrlich reported that all applicants had agreed to serve if appointed however the time of the meetings was not discussed. Executive Director Satterwhite reported that the meetings were set by the seated board and that the board could change the meeting times if necessary for the majority of the members. Minutes—March 27, 2007 Wylie City Council Page 5 Council Action A motion was made by Mayor Pro Tem Porter, seconded by Councilman Newsom to accept the resignation of Gary Bartow and appoint Chris Seely to the Wylie Economic Development Corporation to fill the unexpired term of July 2006 to June 30, 2009. A vote was taken and passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read ordinance captions to Ordinances No. 2007-09 and 2007-10 into the official record. Mayor Mondv recessed the meeting at 7:25 p.m. Mayor Mondv convened the Work Session at 7:40 p.m. WORK SESSION • Presentation update and discussion related to construction of the new Library, Recreation Center and City Hall. (ARCHITEXAS, Architect/Holzman Moss Architecture/Thomas. S. Byrne, Ltd. Construction Manager) Representatives from ARCHITEXAS, Holzman Moss Architectural, and Thomas. S. Byrne, Ltd. Construction Manager presented an update regarding the purposed Library, City Hall, and Recreation Center. Renderings of the buildings were presented showing the exterior design both from an aerial view and perspective view; interior design and adjacencies were also presented. Rick Rogers with Thomas S. Byrne, Ltd. Construction presented some suggested budgetary scenarios that would lower the overall cost of the three facilities along with suggestions in the sequencing of the construction of the buildings for additional cost savings. Another work session will be held in the near future to receive information regarding future scenarios for city funding of the buildings and additional operating costs, post construction; these will include corresponding tax rates. ADJOURNMENT With no further business before Council, Councilman Byboth made a motion to adjourn at 8:50 p.m., with Mayor Pro Tern Porter seconding the motion. Consensus of Council was to adjourn. John Mondy, Mayor Minutes—March 27, 2007 Wylie City Council Page 6 March 27, 2007 City of Wylie Wylie Civic Complex Wylie, Texas Meeting Agenda - Schematic Design Update I. Introduction • Topics to Review II. Design Review • Updated Floor Plans • Exteriors Renderings and Elevations III. Total Project Cost Review • SD Cost Estimate • Phase I and Phase II Costs • Potential Cost Reductions • Construction Sequencing Cost Reductions IV. Next Steps Required • Direction for Project Budget -taking the reductions to achieve target bond package -comments regarding entry canopy • Direction for Project Construction Schedule -three separate projects? -one simultaneous project? • Direction for next Design Steps HOLZMAN MOSS ARCHITECTURE LEP 214 West 29th Street Tower,17th Floor,New York,New Yoric 10001 T:212.465.0808 F:212.465.2226 www.holrmanmoss.com 3/27/2007 City of Wylie LIBRARY CITY HALL RECREATION CENTER Wylie,Texas(3/27/07) COST MODEL SUMMARY- SCHEMATIC DESIGN Library Library CH CH RC RC Phase 1 Dec 07 Phase 2 Dec 07 Phase 1 Dec 08 Phase 2 Dec 08 Phase 1 Dec 08 Phase 2 Dec 08 LIBRARY,CITY HALL AND REC. CENTER 30,000 15,960 30,000 13,500 34,500 10,000 1.CONSTRUCTION COSTS Phase 1 $ 6,543,400 $ 7,172,049 $ 7,141,825 Phase 2 $ 2,783,032 $ 2,911,812 $ 2,856,745 2.OTHER PROJECT COSTS $ 2,103,719 $ 535,790 $ 2,034,645 5 446,624 $ 2,560,270 $ 375,484 3. PROJECT CONTINGENCY $ 259,414 $ 83,491 $ 276,201 5 87,354 $ 214,255 $ 85,702 TOTAL ESTIMATED PROJECT COST AMOUNT(UNDER)/OVER BOND AMOUNT $ 482,014 N/A $ 918,270 N/A $ (283,929) N/A Move Running Track inside Building OPTIONS FOR REDUCING COST Reduce SF by 1,500 SF Remove Council Chamber from Program Footprint A. COST SAVINGS B.REVISED BUILDING COST WITH SAVINGS AMOUNT UNDER/OVER BOND AMOUNT $ 47,014 $ 282,218 $ (546,511) TOTAL PROJECT BOND $ 8,424,519 $ 8,564,624 $ 10,200,278 SAVINGS FOR COMBINING CONSTRUCTION PHASES WITH DEC 07 START SAVINGS FOR COMBINING CONSTRUCTION PHASES WITH DEC 08 START A.COMBINE ALL PHASE 1 PORTIONS(LIBRARY/CITY HALL/REC) $ (2,175,024) Escalation Lib 1 $ 390,232 $ (1,784,792) B.COMBINE ALL PHASE 2 PORTIONS(LIBRARY/CITY HALL/REC) $ (888,390) Escalation Lib 2 $ 166,982 $ (721,408) IF NO UTILITIES ARE AVAILABLE ON THE NEW ROAD,ADD OFF-SITE UTILITIES• ALLOWANCE $ 400,000 COSTS FOR BREEZEWAY CANOPIES(ADD) A.ADD FOR EAST&WEST BREEZEWAY(Skylights) I $ 1,359,884 A.ADD FOR EAST &WEST BREEZEWAY(Canopies) I $ 223,364 Holzman Moss Architecture ArchiTexas 1 of Tips.S Byrne,Ltd { � �II : a SVXA 1 I1An\ LO'L6'E0 311AM JO A11, NV1d 311S c \ i /1�M/ ' / 1' I \ \\ 1 I 1 4 • , \ ) 1 1 -.,,, , i/, 3 / / .„, „ / — —�—. -- l k.; r ' 1 i `\1- / viliorniihk..., i ' ... • I /i . s- = � ueI—� _ isir fi �l -- - .4po. a . . . .1- i. 1 rim_ 1 1 (T-7 47 ,,,, /i / l j i- , - -,..... i' '' t. : ::// JJ ,,,,ii. 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NORTH ELEVATION .,,,,Jil,._tc,,..- h„..•,, P[5],[7.-,',7][..---- 7 II,. , L' '"'' „, . ... , _. .,.- :_—_ ii."_ , MillirommilimiiiIiiiiiiiiiiiiiiwilimm11,111 I , iff i_______,..11'44.- '''' '- - 4w-- ---0—... ''---1-J1,i, '$.—. -- ,-----.= ' :"-L-.,,_--,7:-.,--.. ' :,.1.1 „___L'l._,if , ., -4a....- WEST ELEVATION EAST ELEVATION 03.27.07 SECTIONS AND ELEVATIONS CITY OF WYLIE .tor,,,..7:•!:',..7,-......-., PHASE 1 AND PHASE 2 WYLIE, TEXAS MO z.::_,- ---1' V\--- fit--- -� \\ L�� 1� t 2 Cj 1�% 5 �7 ��,I 1 1 "(.1I'. 1J y) f 1fi \\ 17� �\ \ �j .mi T 1 1 � 6/�_ ^ ` \\ Y 1 Y Y 1 [ Lam- o \ a a' >1 : 1 "7 I Bf 01I1IEI 1 ; .,,,--4:11 , rt.:Ili s �III1I1I, pia KA ADMINLST�UPPORT TIVE OFF/ICES 4 x ®�S ®_ FIRST FLOOR PLAN PHASE 1 1 ' - , -1,,„,„-1,-B.-=.1961 is \ , I, I+ Jiff _OPENS° I 7_ i I`f _ I.. -- _ v iggt_, „..1 7 1 I, ', '1` 1r ) 1'6" — 444 OPE$TO _ �: I Pr - J , BELOW iIg = `t '3 1 v - l'. I I 1 1 1+ F r � � $- _ � Q I I I � I I I I I, „ I I I 1 I I I I SECOND FLOOR PLAN - PHASE 1 03.27.07 FLOOR PLANS CITY OF WYLIE ctt /,-,,,. .a PHASE 1 WYLIE,TEXAS •- fir` _._77-__] r- _,-',, \-- __- . ___,,,„ --7 C ,� rl ie (s r(1� II �h� it Itl):� /is ie v , (2„,_,_, � n r„„ , 2-- i 1 1" //' Y v I �` 1 I HT 1 ^' �.- FINANCE = Fc.cil YJYY474'I __B ril®® us ALL :I °o$� u e s ON® ® ADMIN67RA PO OFFICES �I-= , Ti' ''''' .''. }�1.'' „e.L &" 1 B LL [HKDRENS .�_ .— 2 �° ,�., .fir' f'�i __- ._ {� T 777:, 4 b n 8 _- I t I 3C FIRST F�ObR PLAN - PRASE 2 v `\` I gELow I41.2 = 1 9 T l OPEN TO >T,'/; 'r BELOW n SECOND FLOOR PLAN - PHASE 2 03.27.07 FLOOR PLANS CITY OF WYLIE - } -K., j PHASE 2 WYLIE, TEXAS w" � °' Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: B Department: Fire (City Secretary's Use Only) Prepared By: Jim Holcomb Account Code: 132-5642-58910 Date Prepared: March 29, 2007 Budgeted Amount: $40,000 Exhibits: Bid Subject Consider, and act upon, award of a bid, in the amount of$33,383.00, to Tackett Concrete for the construction of a concrete driveway at Fire Station No. 2. Recommendation Motion to award bid, in the amount of $33,383.00, to Tackett Concrete for the construction of a concrete driveway at Fire Station No. 2. Discussion Competitive sealed bids have been solicited in accordance with Chapter 252 of the Texas Local Government Code for the construction of a concrete driveway at Fire Station 2. The project would extend the existing concrete pavement to provide a driveway and approach for the new Fire Training Facility that will be constructed behind Station 2. Funding is available in the Fire Training Center Fund(budget account 132-5642- 58910). The following bids were received. Tackett Concrete- $33,383.00 Advanced Paving Co. - $43,874.00 GT Construction- $46,800.00 Approved By Initial Date Department Director RC 3/29/07 City Manager C/y c/p"7 Page 1 of 1 CITY OF WYLIE INVITATION FOR BIDS CONCRETE PAVING The City of Wylie is soliciting competitive sealed bids for the construction of a concrete driveway at Fire Station No. 2. Sealed bids will be accepted at the Wylie Municipal Complex, Office of the Purchasing Agent, 2000 North Highway 78, Wylie, Texas until 2:00 pm March 14, 2007 at which time and place all bids will be publicly opened. The City reserves the right to reject any or all bids and to accept the bid that provides the best value for the City. The successful bidder shall furnish all labor, materials and equipment necessary to complete the work as specified. SCOPE OF WORK& SPECIFICATIONS The contractor shall construct an extension of the existing concrete driveway on the North side of Fire Station No. 2, matching the existing pavement, and providing a driveway and approach to the proposed new building as shown on the plans. The work will be limited to the new concrete pavement that abuts the North side of the proposed building as shown on the plans. New concrete paving shall consist of approximately 10,000 square feet of 6 inch 3600 PSI concrete with#3 rebar 18 inches on center each way. The work shall also include 432 linear feet of 6" X 6" curb. Site work shall include cutting to grade but shall not include hauling of excavated material. BID SUBMITTAL Total Lump Sum Bid: 53 Q, 3 . O© Bidder's Name, Address& Telephone Number: I ac, c, � � �o►.1cRe,� e� 2 ( 4 Z2Cp - ? ©. -ate 21 log Zti+ fq5� !.Q i e �x T 5 q � 1 � I o Authorized Signature: ��- Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: C Department: City Secretary (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: March 28, 2007 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Resolution No. 2007-12 authorizing the appointment of Sydney Robison as Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Recommendation Motion to approve Resolution No. 2007-12 authorizing the appointment of Sydney Robison as Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Discussion Article IV, Section 3b of the City of Wylie Charter states "The city council shall appoint a judge of the municipal court, who shall be a competent, duly qualified, licensed attorney in the State of Texas. The judge of the municipal court shall be appointed to a term of two years, and may be appointed to additional and consecutive terms, upon completion of his term of office. The appointment of the judge may be terminated by a majority vote of the city council. The judge shall receive compensation as may be determined by the city council. This compensation shall be fixed, and commensurate with the duties performed by the judge." The appointment for the Municipal Court Judge is for a two year term effective April 1, 2007 through March 31, 2009 and may be renewed for subsequent two (2) year terms. Compensation for services provided by the Municipal Court Judge is a set monthly rate of$866.00. Judge Robison is currently serving as the City of Wylie Municipal Court Judge and is recommended for continual service to the City in this position. Approved By Initial Date Department Director aC E 3/28/07 City Manager V '/ `7/d i Page 1 of 1 RESOLUTION NO. 2007-12(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE APPOINTMENT OF SYDNEY ROBISON AS THE CITY OF WYLIE MUNICIPAL COURT JUDGE. WHEREAS,the City of Wylie has determined that a Municipal Court Judge is necessary to perform the judicial functions of the Municipal Court of the City of Wylie; and WHEREAS, the City desires to appoint Sydney Robison as the Municipal Court Judge for the City of Wylie; and WHEREAS, the effective term of service for the Municipal Court Judge shall be April 1, 2007-March 31, 2009 with subsequent two year terms; and WHEREAS, reimbursable services of the Municipal Court Judge by the City of Wylie shall constitute all time spent on any matters assigned including conference, telephone calls, investigation, drafting of documents, correspondence, negotiations, legal research and travel to conduct City of Wylie municipal court business; and WHEREAS, a monthly stipend of $866.00 will be provided by the City of Wylie for such services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE: Section 1. That the City Council authorizes the appointment of Sydney Robison as City of Wylie Municipal Court Judge for a two year term effective April 1, 2007-March 31, 2009 with a monthly stipend of $866.00 for services as the City of Wylie Municipal Court Judge with subsequent two year terms provided. DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 10th day of April, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-12(R) Appointment of Municipal Court Judge Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: D Department: City Secretary (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: March 28, 2007 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Resolution No. 2007-13 authorizing the appointment of Richard Faulkner as Associate Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Recommendation Motion to approve Resolution No. 2007-13 authorizing the appointment of Richard Faulkner as Associate Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Discussion Article IV, Section 3c of the City of Wylie Charter states " the city council shall, in the absence or disability of the appointed judge of the municipal court, appoint an acting judge to serve during such absence or disability. The acting judge may be compensated by the city council for his performance of required duties. " The appointment for the Associate Municipal Court Judge is for a two year term effective April 1, 2007 through March 31, 2009 and may be renewed for subsequent two (2) year terms. Compensation for services provided by the Associate Municipal Court Judge is a set monthly rate of$525.00. Judge Faulkner is currently serving as the City of Wylie Associate Municipal Court Judge and is recommended for continual service to the City in this position. Approved By Initial Date Department Director CE 3/28/07 City Manager y/17o 7 Page 1 of 1 RESOLUTION NO. 2007-13(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE APPOINTMENT OF RICHARD FAULKNER AS CITY OF WYLIE ASSOCIATE MUNICIPAL COURT JUDGE. WHEREAS, the City of Wylie has determined that an Associate Municipal Judge is necessary to perform the judicial functions of the Municipal Court of the City of Wylie in the absence of the Municipal Court Judge; and WHEREAS, the City desires to appoint Richard Faulkner as the Associate Municipal Court Judge for the City of Wylie; and WHEREAS, the effective term of service for the Associate Municipal Court Judge shall be April 1, 2007-March 31, 2009 with subsequent two year terms; and WHEREAS, reimbursable services of the Associate Municipal Court Judge by the City of Wylie shall constitute all time spent on any matters assigned including conference, telephone calls, investigation, drafting of documents, correspondence, negotiations, legal research and travel to conduct City of Wylie municipal court business; and WHEREAS, a monthly stipend of $525.00 will be provided by the City of Wylie for such services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE: Section 1. That the City Council authorizes the appointment of Richard Faulkner as City of Wylie Associate Municipal Court Judge for a two year term effective April 1, 2007-March 31, 2009 with a monthly stipend of$525.00 for services as the City of Wylie Associate Municipal Court Judge with subsequent two year terms provided. DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 10th day of April, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-13(R) Appointment of Associate Municipal Court Judge Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: E Department: City Secretary (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: March 28, 2007 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Resolution No. 2007-14 authorizing the appointment of Terry Douglas as Associate Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Recommendation Motion to approve Resolution No. 2007-14 authorizing the appointment of Terry Douglas as Associate Municipal Court Judge for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Discussion Article IV, Section 3c of the City of Wylie Charter states "the city council shall, in the absence or disability of the appointed judge of the municipal court, appoint an acting judge to serve during such absence or disability. The acting judge may be compensated by the city council for his performance of required duties. " The appointment for the Associate Municipal Court Judge is for a two year term effective April 1, 2007 through March 31, 2009 and may be renewed for subsequent two (2) year terms. Compensation for services provided by the Associate Municipal Court Judge is a set monthly rate of$525.00. Judge Douglas serves in the capacity of Justice of the Peace and Municipal Court Judge for Collin County and is also currently serving as the City of Wylie Associate Municipal Court Judge. It is recommended that Judge Douglas continue to provide service to the City as the City of Wylie Associate Municipal Court Judge. Approved By Initial Date Department Director CE 3/28/07 City Manager v/`>'`d 2 Page 1 of 1 RESOLUTION NO. 2007-14(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE APPOINTMENT OF TERRY DOUGLAS AS CITY OF WYLIE ASSOCIATE MUNICIPAL COURT JUDGE. WHEREAS, the City of Wylie has determined that an Associate Municipal Judge is necessary to perform the judicial functions of the Municipal Court of the City of Wylie in the absence of the Municipal Court Judge; and WHEREAS, the City desires to appoint Terry Douglas as the Associate Municipal Court Judge for the City of Wylie; and WHEREAS, the effective term of service for the Associate Municipal Court Judge shall be April 1, 2007-March 31, 2009 with subsequent two year terms; and WHEREAS, reimbursable services of the Associate Municipal Court Judge by the City of Wylie shall constitute all time spent on any matters assigned including conference, telephone calls, investigation, drafting of documents, correspondence, negotiations, legal research and travel to conduct City of Wylie municipal court business; and WHEREAS, a monthly stipend of $525.00 will be provided by the City of Wylie for such services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE: Section 1. That the City Council authorizes the appointment of Terry Douglas as City of Wylie Associate Municipal Court Judge for a two year term effective April 1, 2007-March 31, 2009 with a monthly stipend of$525.00 for services as the City of Wylie Associate Municipal Court Judge with subsequent two year terms provided. DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 10th day of April, 2007. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-14(R) Appointment of Associate Municipal Court Judge Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: F Department: City Secretary (City Secretary's Use Only) Prepared By: C. Ehrlich Account Code: Date Prepared: March 28, 2007 Budgeted Amount: Exhibits: 1 Subject Consider, and act upon, Resolution No. 2007-15 authorizing the appointment of Don High as Municipal Prosecutor for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Recommendation Motion to approve Resolution No. 2007-15 authorizing the appointment of Don as Municipal Prosecutor for the City of Wylie effective April 1, 2007, setting terms and stipend of service. Discussion The appointment for the Municipal Prosecutor is for a two year term effective April 1, 2007 through March 31, 2009 and may be renewed for subsequent two (2) year terms. Compensation for services provided by the Municipal Prosecutor is at an hourly rate of$115.00,with time billable in units of one-tenth hour each. Prosecutor High is currently serving as the City of Wylie Municipal Prosecutor. It is recommended that Prosecutor High continue to provide service to the City as the City of Wylie Municipal Prosecutor. Approved By Initial Date Department Director CE 3/28/07 City Manager zr`/`//)7 Page 1 of 1 RESOLUTION NO. 2007-15(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE APPOINTMENT OF DON HIGH AS MUNICIPAL PROSECUTOR FOR THE CITY OF WYLIE. WHEREAS, the City of Wylie has determined that a Municipal Prosecutor is necessary to perform the judicial functions of the Municipal Court of the City of Wylie; and WHEREAS, the City desires to appoint Don High as the Municipal Prosecutor for the City of Wylie; and WHEREAS, the effective term of service for the Municipal Prosecutor shall be April 1, 2007-March 31, 2009 with subsequent two year terms; and WHEREAS, reimbursable services of the Municipal Prosecutor by the City of Wylie shall constitute all time spent on any matters assigned including conference, telephone calls, investigation, drafting of documents, correspondence, negotiations, legal research and travel to conduct City of Wylie municipal court business; and WHEREAS,time is to be billed in units of one-tenth hour each and the hourly stipend of $115.00 will be provided by the City of Wylie for such services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE: Section 1. That the City Council authorizes the appointment of Don High as City of Wylie Municipal Prosecutor for a two year term effective April 1, 2007-March 31, 2009 with a n hourly stipend of $115.00 for services as the City of Wylie Municipal Prosecutor with subsequent two year terms provided. DULY PASSED AND ADOPTED by the City Council of the City of Wylie, Texas this 10th day of April, 2007. John Mondy,Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2007-15(R) Appointment of Municipal Prosecutor 7; Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: April 10, 2007 Item Number: G Department: City Secretary (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: 100-5113-56070 Date Prepared: April 2, 2007 Budgeted Amount: $7,863.20 Exhibit"D", Ballot, and Exhibits: Original Contract Subject Consider, and act upon, an amendment to the May 12, 2007 Joint Election Agreement between the City of Wylie and the Wylie Independent School District to include "Exhibit D" adding Collin County and the City of Sachse to the Joint Agreement. Recommendation A motion to approve Exhibit "D" amending the May 12, 2007 Joint Election Agreement between the City of Wylie and the Wylie Independent School District to include Collin County and the City of Sachse to the Joint Election Agreement. Discussion On January 27, 2007 the City Council approved a Joint Election Agreement between the City of Wylie and Wylie Independent School District, administered by the Collin County Elections Administration for the May 12, 2007 Wylie General Election. By the terms of this agreement, the City of Wylie and the Wylie Independent School District agreed to hold a joint election on May 12, 2007 and share equally in the cost for said election. The Collin County Elections Administration has notified the City Secretary that The City of Sachse and Collin County have requested inclusion in this Joint Election Agreement. There was legislation passed that required the County to place a State Proposition on the ballot regarding a reduction in ad valorem taxes that may be imposed for public schools purposes on the residence homesteads of the elderly or disabled; to reflect any reduction in the rate of those taxes for the 2006 and 2007 tax years. This proposition was required to go before the voters prior to the November 2007 uniform election date. The City of Sachse has chosen to join the Joint Election so that the voters both in Collin County and Dallas County residing in Sachse may vote for the state proposition at the same polling place as the local election. The polling places will remain the same at Wylie Bible Church and Southfork Mobil Home Center. Additional voting machines will be required for voter turnout. The City of Wylie cost,pursuant to the original Joint Election Agreement, was $7,863.20;however with the two entities joining the Joint Election, those costs will be reduced considerably and the City will receive a refund from CCEA. All four entities will be required to hold the election due to opposed positions on the ballot and/or state proposition. Approved By Initial Date Department Director CE 4/2/07 City Manager Lo/-7/(,) 7 Page 1 of 1 Exhibit "D" JOINT ELECTION AGREEMENT between The Commissioner's Court of Collin County, Texas (the Court) and the City Council of the City of Wylie (the City) and the City Council of the City of Sachse (the City) and the Board of Trustees of the Wylie Independent School District(the School). BY THE TERMS OF THIS AGREEMENT,the Court, the City's, and the School, do hereby agree,pursuant to the provisions of the Texas Election Code, to hold a joint election for the General and Special Elections to be held on Saturday, May 12, 2007. All entities have contracted with, or will contract with, the Collin County Elections Administrator(Election Administrator)to perform various duties and responsibilities on behalf of the four entities. The four entities shall share equally in the expense of the polling locations, election officials, supplies, ballots and other and all necessary expenses for the election upon receipt of satisfactory billing and invoices reflecting the total of such election. An entity canceling an election pursuant to Section 2.053 of the Texas Election Code will not be liable for costs incurred by the Elections Administrator in conducting the May 12, 2007, Joint General and Special Elections; they will be liable only for the contract preparation fee of$75.00. If one of the above listed governing bodies chooses not to approve this agreement, the remaining parties shall remain bound to this Agreement and shall share equally the expenses set forth in the foregoing paragraph. This Agreement may be executed in multiple counterparts, each of which shall constitute an original for all purposes. A copy and or facsimile signature shall be considered an original signature for purposes of this Agreement. APPROVED BY THE COMMISSIONER'S COURT, COUNTY OF COLLIN, TEXAS in its meeting held the day of , 2007, and executed by its authorized representative. By: Attest: Keith Self, County Judge APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS in its meeting held the 10th day of April, 2007, and executed by its authorized representative. By: Attest: John Mondy, Mayor Carole Ehrlich, City Secretary APPROVED BY THE CITY COUNC L OF THE CITY OF SACHSE, TEXAS in its meeting held the 5Wday of I'1'` , 2007, and executed by its authorized represe t' B • Attes )--PAA/,1 erson, City Manager Terry Smith, ( ��ity Secretary APPROVED BY THE TRUSTEES OF THE WYLIE INDEPENDENT SCHOOL DISTRICT in its meeting held the day of , 2007, and executed by its authorized representative. By: Attest: Brian Miller, Assistant Superintendent Joyce Wood, Secretary May 4,2002 Joint General Election—Frisco City and ISD 01/17/02- Page 2 COLLIN CO. ELECTIONS Fax:972-547-1914 Mar 30 2007 12:04 P.02 anall OM taAMINMaa—NMI MIaaaaaraaAMMEI EMIMUM MIisaaEMI im • OFFICIAL BALLOT GENERAL AND SPECIAL ELECTIONS COLON COUNTY,TX MAY 12,2007 BALOTA OFICIAL ELECCION GENERAL Y ESPECIAL CONDADO DE COLON,TX 12 DE MAYO DE 2007 • To vote,completely fill in the oval to the left of mistake you may a new ballot N your vote orchoice(s). Use pen or pencil. DO NOT ERASE_ of You make a t intent is not clearly demonsNyted,your v�for that office ma ncandidate orcountquestion Is marked it such a manor our your put your name,initials,or a Identifying �Y not be counted. TO e primed theplot secrecy a your vote,do not any ntifyMg mark on your official ballot(Para Voter,rellette+.ompletamertte et ovate a la it:quierda de sa(e)eleooifin(es).Marque solamente utiflzanda is plunia o itiple provisto_gar EORRE error,puede solicitor una nueva bolero electoral.Si au veto per ur canal; i'4ita a 4arurata®s0°xtas-r-aL-`c.ae_3?...a..w.E_ a'a i*0t0,roar estcrnba su nambre au Pn.rtsis's c.1r±.e...Iz: Fore ixr�: yar ei a, r cx r� r"x-aRitfrrr er1.1A! 333514.:e.,a.-2w T. (FAilit)t:t"ih't.OS A B_..t Cr-7NS7'?YtctCWi a r oaL.-- ... i {VL7±t-OR NONE OR r`5rwpc± j at PROVIDE FOR A RED±ICTiO OF THE' A.et. i c.r'`a VI FIE AMUU ti 1 ft.iltG.rtk NOM 7E iv:cam i t3 W ur i r c EL DEAL OR 1-)attR 1')i±0Ry ram.t n . r., AA._..- TAXES FOR THE 2006v AND 2±Tt17 TAX { r)t. f OfttP`a t d,Q&r 1cctav DEL Ct')4 MC±3 MEMPPP,PLACE r iV;`v VfU v1PL L i149F'LESTOS AL tVLfl eviiNONE OR ONE) i7;1,72:1' .;;.;;ET HOI3A ES RESICOENCIALES DE r iUrr;' ONLiFiktiCl J( rsgsrin aCtSS !a�Rgrlt fr:A"'SJ np 1 t9, Ttl,sA Tt71�tn-.p1:.4 i ;•_'n E a° S ::sF. a;,`n --...r a.:;z:)YRESt-,(l1 bily 1 E Pt LO%S EJERCI AUS I (VOTE FOR NONP O L�IIIE may; fiLtiLtwi3h0-UEL(`ORGELIOj LUGAR n Ar4AI ,TEN CON rpm) KATHY!PI r yArtg 1J!STRirsT WAS TRH O''`SCOLAR iNDE'AENDJEMTE . SCHOOL±biS9`itir:T BOARD OF ±RUSTEES,PLACiE 5 A re,e,rnvte7w,4,"tnN 11EL II.S77rrrn • 1S2) ESCOLAR:) e! rvasdr rsrurvd aj _ SCHOOL DISTRICT BOARD OF TRUSTEES,PLACE 6 not (VOTE FOR NONE OR ONE) (MlEMBRO DEL CONSEJO DE 4D fiNISTRACION DEL DIS P.R,,C 1 11 ESCOLAR) (LUGAR NUM BJ i (VOTE POR N1M JNO 0 ONO) ®L C.i SUE NICKLAS J ■ Turn Ballot Over to Continue Voting Continue Votando en la Parte de Atras ei Ili a MN MI a rf MR oaf a a FRONT Card 26 RptPa42 6O -027835- May 12, 2007 Joint General Election Contract for Election Services City of Wylie/Wylie ISD May 12, 2007 Joint General Election Table of Contents I Duties and Services of Contracting Officer II Duties and Services of the City and School District III Cost of Services IV General Provisions Exhibits Exhibit A Early Voting Schedule and Locations Exhibit B ...Election Day Polling Locations Exhibit C Cost of Services May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 2 THE STATE OF TEXAS CONTRACT FOR COUNTY OF COLLIN § CITY— SCHOOL WYLIE ELECTION SERVICES BY THE TERMS OF THIS CONTRACT made and entered into by and between the CITY OF WYLIE,hereinafter referred to as the "CITY," and the BOARD OF TRUSTEES OF THE WYLIE INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as the"SCHOOL DISTRICT,"and SHARON ROWE, Elections Administrator of Collin County, Texas,hereinafter referred to as "Contracting Officer," pursuant to the authority in Subchapter D, Section 31.091, of Chapter 31, of the Texas Election Code, agree to the following particulars in regard to coordination, supervision and running of the City and School District's May 12, 2007,Joint General Election. THIS AGREEMENT is entered into in consideration of the mutual covenants and promises hereinafter set out. IT IS AGREED AS FOLLOWS: I. DUTIES AND SERVICES OF CONTRACTING OFFICER. The Contracting Officer shall be responsible for performing the following duties and shall furnish the following services and equipment: A. The Contracting Officer shall arrange for appointment, notification (including writ of election), training and compensation of all presiding judges, alternate judges,the judge of the Central Counting Station and judge of the Early Voting Balloting Board. a. The Contracting Officer shall be responsible for notification of each Election day and Early Voting presiding judge and alternate judge of his or her appointment. The recommendations of the City and School District will be the accepted guidelines for the number of clerks secured to work in each polling place. The presiding election judge of each polling place, however,will use his/her discretion to determine when additional manpower is needed during peak voting hours. The Contracting Officer will determine the number of clerks to work in the Central Counting Station and the number of clerks to work on the balloting board. Election May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 3 judges shall be secured by the Contracting Officer with the approval of the City and School District. b. Election judges shall attend the Contracting Officer's school of instruction(Elections Seminar)to be held Wednesday, May 9,2007, at the Collin County 380 Courts Building, Central Jury Room, 1800 N. Graves, McKinney, Texas at 2:00 P.M. c. Election judges shall be responsible for picking up from and returning election supplies to the county election warehouse located at 2010 Redbud, Suite 102, McKinney. Compensation for this pickup and delivery of supplies will be$25.00. d. The Contracting Officer shall compensate each election judge and worker. Each judge shall receive$10.00 per hour for services rendered. Each alternate judge and clerk shall receive$8.00 per hour for services rendered. B. The Contracting Officer shall procure,prepare, and distribute voting machines, election kits and election supplies. a. The Contracting Officer shall secure election kits which include the legal documentation required to hold an election and all supplies including locks,pens,magic markers, etc. b. The Contracting Officer shall secure all tables, chairs, and legal documentation required to run the central counting station. c. The Contracting Officer shall provide all lists of registered voters required for use on election day and for the early voting period required by law. The election day list of registered voters shall be arranged in alphabetical order by polling place,in lieu of alphabetic by each precinct in each polling place. May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 4 d. The Contracting Officer shall procure and arrange for the distribution of all election equipment and supplies required to hold an election. 1. Equipment includes the rental of voting machines, ADA compliance headphones and keypads(1 per site),transfer cases, voting signs and tote boxes. 2. Supplies include smart cards, sample ballots, early voting mail ballots,pens, tape,markers, etc. C. The Contracting Officer, Sharon Rowe, shall be appointed the Chief Deputy Early Voting Clerk by the City and School District. a. The Contracting Officer shall supervise and conduct Early Voting by mail and in person and shall secure personnel to serve as Early Voting Deputies. b. Early Voting by personal appearance for the City and School District's May 12,2007, Joint General Election shall be conducted during the time period and at the locations listed in Exhibit"A", attached and incorporated by reference into this contract. c. All applications for an Early Voting mail ballot shall be received and processed by the Collin County Elections Administration Office, 2010 Redbud Blvd., Suite 102,McKinney,Texas 75069. 1. Application for mail ballots erroneously mailed to the City or School District shall immediately be faxed to the Contracting Officer for timely processing. The original application shall then be forwarded to the Contracting Officer for proper retention. 2. All Federal Post Card Applicants (FPCA)will be sent a mail ballot. No postage is required. May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 5 d. All Early Voting ballots(those cast by mail and those cast by personal appearance)shall be prepared for count by the Early Voting Ballot Board in accordance with Section 87.000 of the Texas Election Code. The presiding judge of this Board shall be appointed by the Contracting Officer. D. The Contracting Officer shall arrange for the use of all Election Day polling places. The City and School District shall assume the responsibility of remitting the cost of all employee services required to provide access,provide security or provide custodial services for the polling locations. The Election Day polling locations are listed in Exhibit"B", attached and incorporated by reference into this contract. E. The Contracting Officer shall be responsible for establishing and operating the Central Counting Station to receive and tabulate the voted ballots in accordance with Section 127.001 of the Election Code and of this agreement. Counting Station Manager and Central Count Judge shall be Sharon Rowe. The Tabulation Supervisor shall be Patty Seals and paid as a contract expense. a. The tabulation supervisor shall prepare, test and run the county's tabulation system in accordance with statutory requirements and county policies,under the auspices of the Contracting Officer. b. The Public Logic and Accuracy Test of the electronic voting system shall be conducted by the Contracting Officer. c. Election night reports will be available to the City and School District at the Central Counting Station on election night. Provisional ballots will be tabulated after election night in accordance with law. d. The Contracting Officer shall prepare the unofficial canvass report after all precincts have been counted, and will provide a copy of the unofficial canvass to the City and School District as soon as possible after all returns have been tallied. May 12,2007,Joint General Election—WylieCity c& WISD 1/10/2007 Page 6 e. The Contracting Officer shall be appointed the custodian of the voted ballots and shall retain all election material for a period of 22 months. 1. Pending no litigation and as prescribed by law, the voted ballots shall be shredded 22 months after the election. 2. The City and School District can obtain the list of registered voters from the Elections Administration Office after this retention period. Pending no litigation and if the City and School District does not request the lists,the Contracting Officer shall destroy them. f. The Contracting Officer shall conduct a manual count as prescribed by Section 127.201 of the Texas Election Code and submit a written report to the City and School District in a timely manner. The Secretary of State may waive this requirement. If applicable, a written report shall be submitted to the Secretary of State as required by Section 127.201(E) of the aforementioned code. II. DUTIES AND SERVICES OF THE CITY AND SCHOOL DISTRICT. The City and School District shall assume the following responsibilities: A. The City and School District shall prepare the election orders, resolutions, notices,justice department submissions,official canvass and other pertinent documents for adoption by the appropriate office or body. The City and School District assume the responsibility of posting all notices and likewise promoting the schedules for Early Voting and Election Day. B. The City and School District shall provide the Contracting Officer with an updated map and street index of their jurisdiction in an electronic or printed format as soon as possible,but no later than Friday,March 16, 2007. C. The City and School District shall procure and provide the Contracting Officer with the ballot layout and Spanish interpretation in an electronic format. May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 7 a. The City and School District shall deliver to the Contracting Officer as soon as possible,but no later than Tuesday,March 13, 2007, the official wording for the City and School District's May 12,2007,Joint General Election. b. The City and School District shall approve the "blue line"ballot format prior to the final printing. D. The City and School District shall post the publication of election notice by the proper methods with the proper media. E. The City and School District shall prepare and submit to the U. S. Department of Justice under the Federal Voting Rights Act of 1965, any required submissions on voting changes. F. The City and School District shall compensate the Contracting Officer for any additional verified cost incurred in the process of running this election or for a manual count this election may require,consistent with charges and hourly rates shown on Exhibit"C" for required services. G. The City and School District shall pay the Contracting Officer 90% of the estimated cost to run the said election prior to Friday,March 23, 2007. The Contracting Officer shall place the funds in a"contract fund" as prescribed by Section 31.100 of the Texas Election Code. The Deposit should be delivered within the mandatory time frame to: Collin County Treasury 200 S. McDonald.,Suite 310 McKinney,Texas 75069 ATTN: Alice Dobecka H. The City and School District shall pay the cost of conducting said election, less partial payment, including the 10%administrative fee,pursuant to the Texas Election Code, Section 31.100,within 30 days from the date of final billing. III. COST OF SERVICES. See Exhibit"C." May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 8 IV. GENERAL PROVISIONS. A. Nothing contained in this contract shall authorize or permit a change in the officer with whom or the place at which any document or record relating to the City and School District's May 12, 2007,Joint General Election is to be filed or the place at which any function is to be carried out, or any nontransferable functions specified under Section 31.096 of the Texas Election Code. B. Upon request, the Contracting Officer will provide copies of all invoices and other charges received in the process of running said election for the City and School District. C. If the City and/or School District cancel their election pursuant to Section 2.053 of the Texas Election Code,the Contracting Officer shall be paid a contract preparation fee of$75. An entity canceling an election will not be liable for any further costs incurred by the Contracting Officer in conducting the May 12, 2007, Joint General Election. All actual shared costs incurred in the conduct of the election will be divided by the actual number of entities contracting with the Contracting Officer and holding a May 12, 2007,Joint General Election. D. The Contracting Officer shall file copies of this contract with the County Judge and the County Auditor of Collin County, Texas. May 12,2007,Joint General Election—WylieCity& WISD 1/10/2007 Page 9 WITNESS BY MY HAND THIS THE /o�' DAY OF Yitilitc-14", 2007. 261T--( aron Rowe Elections Administrator Collin County, Texas ,,,, ,,,,,F WITNESS BY MY HAND Vivue 23. < cy OF JANUARY, 2007. SEAL - fe=5 : 4.7 ••ttested: C le lick •• Ci tary ''� '�� ,E;,;E�`1�Ia or ondy WITNESS BY MY HAND THIS THE_DAY OF ALL. , 2007. 21. ` '1v Attested. Joe Wood, Secretary Brian Miller, Assistant Superintendant Wylie Independent School District Wylie Independent School District May 12,2007,Joint General Election—WylieCity& WISD 1/23/2007 Page 10 ESTIMATED CHARGES FOR THE CITY OF WYLIE May 12,2007 Exhibit"C"-ELE XXX SUPPLY COST Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WCTY Units Cost WCTY/WISD Sample Ballots $0.0870 each 125 $10.88 275 $23.93 Early Voting Mail Ballots $1.20 each 0 $0.00 25 $30.00 Provisional Ballot Setup $10.00 each 2 $20.00 9 $90.00 Provisional Ballots $0.1670 each 100 $16.70 150 $25.05 Early voting and election day kits $25.00 each 0 $0.00 3 $75.00 Central Counting kit and supplies $50.00 each 0 $0.00 1 $50.00 County Precinct Maps $12.00 each 0 $0.00 3 $36.00 Printer Labels for EV $15.95 each 0 $0.00 6 $95.70 Total $47.58 $425.68 Number of Entities Sharing Costs 1 2 SubTotal $47.58 $212.84 Grand Total $260.41 EQUIPMENT RENTAL COST Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WCTY Units Cost WCTY/WISD Voting Machines $200.00 each 0 $0.00 16 $3,200.00 Machine Drayage $30.00 each 0 $0.00 17 $510.00 L&A Equipment Testing $22.00 each 0 $0.00 17 $374.00 Transfer Cases $5.00 each 0 $0.00 2 $10.00 Metal Signs $1.00 each 0 $0.00 6 $6.00 Wood Signs $2.00 each 0 $0.00 2 $4.00 Large Early Voting Signs $5.00 each 0 $0.00 1 $5.00 Early Voting Cabinet $50.00 each 0 $0.00 1 $50.00 Tote Box $1.00 each 0 $0.00 2 $2.00 Early Voting Computer $300.00 each 0 $0.00 1 $300.00 Total $0.00 $4,461.00 Number of Entities Sharing Costs 1 2 SubTotal $0.00 $2,230.50 Grand Total $2,230.50 EARLY VOTING Number of Early Voting Locations 1 Workers each location 5 Units Cost WCTY Units Cost WCTY/WISD EV Ballot Board Fluctuates 1 $100.00 0 $0.00 Mailed Ballot Kits $1.00 each 0 $0.00 25 $25.00 Postage for Ballots $0.58 each 0 $0.00 10 $5.80 Assemble EV Location $50.00 each 0 $0.00 1 $50.00 Total Judge Hours $10.00 each 0 $0.00 95 $950.00 Total Alt.Judge&Clerk Hours $8.00 each 0 $0.00 372 $2,976.00 Pickup&Delivery of Supplies $25.00 each 0 $0.00 1 $25.00 Total $100.00 $4,031.80 Number of Entities Sharing Costs 1 2 SubTotal $100.00 $2,015.90 Grand Total $2,115.90 ELECTION DAY Number of Election Day Locations 2 Workers each location 4 Units Cost WCTY Units Cost WCTY/WISD Total Judge Hours $10.00 each 0 $0.00 28 $280.00 Total Alt.Judge&Clerk Hours $8.00 each 0 $0.00 84 $672.00 Election Day Technical Support $100.00 each 0 $0.00 2 $200.00 Machine Drayage©Church $40.00 site 0 $0.00 1 $40.00 Pickup&Delivery of Supplies $25.00 each 0 $0.00 2 $50.00 Total $0.00 $1,242.00 Number of Entities Sharing Costs 1 2 SubTotal $0.00 $621.00 Grand Total $621.00 ADMINISTRATIVE EXPENSES Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WCTY Units Cost WCTY/WISD Manual Recount Deposit $60.00 each 1 $60.00 0 $0.00 Process Pollworker Checks $1.50 each 0 $0.00 9 $13.50 Process Election Judge Notices $1.50 each 0 $0.00 6 $9.00 Total $60.00 $22.50 Number of Entities Sharing Costs 1 2 SubTotal $60.00 $11.25 Grand Total $71.25 TABULATION Tabulation Network $4,000.00 Programming $2,050.00 Audio Services $500.00 Notice of Inspection/Tabulation Test $350.00 Total $6,900.00 Number of Entities 30 Total Per Entity $230.00 CENTRALIZED COSTS Cost for Central Count Workers $1,500.00 FICA on Election Workers $2,500.00 Assemble EV Location $50.00 Early Voting Machines in McKinney(8) $1,600.00 L&A Testing of Equipment(8) $176.00 Early Voting Computer in McKinney $300.00 Early Voting Personnel in McKinney $3,500.00 Ballot Style Setup Fee(Printer) $60.00 Printer Labels for Early Voting $200.00 County Overtime and Temporaries $20,000.00 FICA& Retirement for County Employees $2,500.00 Total $32,386.00 Number of Entities 20 Total Per Entity $1,619.30 Total for Tabulation&Centralized Costs $1,849.30 SUMMARY OF COSTS FOR CITY OF WYLIE SUPPLY COST $260.41 EQUIPMENT RENTAL COST $2,230.50 EARLY VOTING $2,115.90 ELECTION DAY $621.00 ADMINISTRATIVE EXPENSES $71.25 TABULATION/CENTRALIZED COSTS $1,849.30 Total $7,148.36 10%Administrative Fee $714.84 Total $7,863.20 90% Due County by March 23 $7,076.88 ESTIMATED CHARGES FOR THE WYLIE INDEPENDENT SCHOOL DISTRICT May 12,2007 Exhibit"C"-ELE XXX SUPPLY COST Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WISD Units Cost WCTY/WISD Sample Ballots $0.0870 each 125 $10.88 275 $23.93 Early Voting Mail Ballots $1.20 each 0 $0.00 25 $30.00 Precinct Ballot Setup $10.00 each 1 $10.00 9 $90.00 Precinct Ballots $0.1670 each 100 $16.70 150 $25.05 Early voting and election day kits $25.00 each 0 $0.00 3 $75.00 Central Counting kit and supplies $50.00 each 0 $0.00 1 $50.00 County Precinct Maps $12.00 each 0 $0.00 3 $36.00 Printer Labels for EV $15.95 each 0 $0.00 6 $95.70 Total $37.58 $425.68 Number of Entities Sharing Costs 1 2 SubTotal $37.58 $212.84 Grand Total $250.41 EQUIPMENT RENTAL COST Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WISD Units Cost WCTY/WISD Voting Machines $200.00 each 0 $0.00 16 $3,200.00 Machine Drayage $30.00 each 0 $0.00 17 $510.00 L&A Equipment Testing $28.00 each 0 $0.00 17 $476.00 Transfer Cases $5.00 each 0 $0.00 2 $10.00 Metal Signs $1.00 each 0 $0.00 6 $6.00 Wood Signs $2.00 each 0 $0.00 2 $4.00 Large Early Voting Signs $5.00 each 0 $0.00 1 $5.00 Early Voting Cabinet $50.00 each 0 $0.00 1 $50.00 Tote Box $1.00 each 0 $0.00 2 $2.00 Early Voting Computer $300.00 each 0 $0.00 1 $300.00 Total $0.00 $4,563.00 Number of Entities Sharing Costs 1 2 SubTotal $0.00 $2,281.50 Grand Total $2,281.50 EARLY VOTING Number of Early Voting Locations 1 Workers each location 5 Units Cost WISD Units Cost WCTY/WISD EV Ballot Board Fluctuates 1 $100.00 0 $0.00 Mailed Ballot Kits $1.00 each 0 $0.00 25 $25.00 Postage for Ballots $0.58 each 0 $0.00 10 $5.80 Assemble EV Location $50.00 each 0 $0.00 1 $50.00 Total Judge Hours $10.00 each 0 $0.00 95 $950.00 Total Alt.Judge&Clerk Hours $8.00 each 0 $0.00 372 $2,976.00 Pickup&Delivery of Supplies $25.00 each 0 $0.00 1 $25.00 Total $100.00 $4,031.80 Number of Entities Sharing Costs 1 2 SubTotal $100.00 $2,015.90 Grand Total $2,115.90 ELECTION DAY Number of Election Day Locations 2 Workers each location 4 Units Cost WISD Units Cost WCTYIWISD Total Judge Hours $10.00 each 0 $0.00 28 $280.00 Total Alt.Judge&Clerk Hours $8.00 each 0 $0.00 84 $672.00 Election Day Technical Support $100.00 each 0 $0.00 2 $200.00 Machine Drayage la Church $40.00 site 0 $0.00 1 $40.00 Pickup&Delivery of Supplies $25.00 each 0 $0.00 2 $50.00 Total $0.00 $1,242.00 Number of Entities Sharing Costs 1 2 SubTotal $0.00 $621.00 Grand Total $621.00 ADMINISTRATIVE EXPENSES Number of Early Voting Locations 1 Number of Election Day Locations 2 Units Cost WISD Units Cost WCTYIWISD Manual Recount Deposit $60.00 each 1 $60.00 0 $0.00 Process Pollworker Checks $1.50 each 0 $0.00 9 $13.50 Process Election Judge Notices $1.50 each 0 $0.00 6 $9.00 Total $60.00 $22.50 Number of Entities Sharing Costs 1 2 SubTotal $60.00 $11.25 Grand Total $71.25 TABULATION Tabulation Network $4,000.00 Programming $2,050.00 Audio Services $500.00 Notice of Inspection/Tabulation Test $350.00 Total $6,900.00 Number of Entities 30 Total Per Entity $230.00 CENTRALIZED COSTS Cost for Central Count Workers $1,500.00 FICA on Election Workers $2,500.00 Assemble EV Location $50.00 Early Voting Machines in McKinney(8) $1,600.00 L&A Testing of Equipment(8) $176.00 Early Voting Computer in McKinney $300.00 Early Voting Personnel in McKinney $3,500.00 Ballot Style Setup Fee(Printer) $60.00 Printer Labels for Early Voting $200.00 County Overtime and Temporaries $20,000.00 FICA& Retirement for County Employees $2,500.00 Total $32,386.00 Number of Entities 20 Total Per Entity $1,619.30 Total for Tabulation&Centralized Costs $1,849.30 SUMMARY OF COSTS FOR WYLIE ISD SUPPLY COST $250.41 EQUIPMENT RENTAL COST $2,281.50 EARLY VOTING $2,115.90 ELECTION DAY $621.00 ADMINISTRATIVE EXPENSES $71.25 TABULATION/CENTRALIZED COSTS $1,849.30 Total $7,189.36 10%Administrative Fee $718.94 Total $7,908.30 90% Due County by March 23 $7,117.47 E $ COUNTY OF COLLIN AL FEE OFFICIAL RECEIPT 823006 ; UNTY ATTORNEY ?RIFF STATE OF TEXAS VSTABLE COUNTY OF COLLIN COLLIN — COUNTY ;TICE OF THE PEACE , TRICT COURT RE EIVED OF " i 6)C. q/ 20 C77 — UNTY CLERK t UNTY JUDGE �(/�J A -_ /f /��� / / $ p[� 1Y FEE a44 eini ,C F+�ccit4L ` Alf t��/q/I (�LQ/+O d /OODOLLARS :NOGRAPHER'S FEE Q ,/ -X T '�V� iTIFIED COPIES FOR O[�O .LAC 3/' C/!/!�-�- CASE JOSITS STYLA QF CASE:S E C TEX S�R /+ JST FUND I �y , l �� S/ — iER ��V//y [ VERSUS N LIBRARY FEE _ TOTAL $ Z Q✓Z 6 a� /11) 2.Z4-/— TITLE a•IFOFFICER _ CHECK ❑ CASH DEPUTY