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09-20-2012 (Public Arts Advisory) Minutes Public Arts Advisory Board CITY OF WYLIE Minutes Regular Meeting September 20, 2012 —6:30 p.m. Wylie Municipal Complex Council Chambers 300 Country Club Road, Bldg. 100 CALL TO ORDER Announce the presence of a Quorum. Chairman Jim Lenox called the meeting to order at 6:30 p.m. Board members in attendance were Anne Hiney, Lisa Green, Susan Spurgin, Dee Ann Ross, and Gaynell Reed. Board member Robbin Endsley was absent. Staff present included Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Discussion regarding FY 2012 Wylie Arts Festival Subcommittee Meeting. (C. Ehrlich, PAAB Liaison) Staff/Board Discussion PAAB Chair Lenox asked each committee to give a report on items completed for the 2012 Wylie Arts Festival. Ehrlich representing the vendor committee reported that currently there were approximately 18 vendor booths approved. She explained it was early in the process and more would start coming in closer to the event. The chair of the Sponsorship Committee, Lenox reported that members were soliciting new sponsors and would be contacting individual businesses early in October once the Chamber Rodeo was over. Advertising Committee reported that advertising opportunities were available again with the Connection Magazine however the edition would be coming out the middle of October rather than mid November which was a little soon for advertising the event. Ehrlich reported that in the past two years a full page ad was used to solicit attendees to the event. She suggested lowering that to a half page ad due to the early publication. The board concurred and directed staff to provide and pay for a half page ad that would solicit vendors for the event in addition to attendees. The board also discussed the opportunity to advertise online with the Wylie News in their regional section that would go out to other cities in the area. The board decided not to advertise in this media due to the cost and one time publication. They did direct staff to advertise with the local paper in their online edition as done in the past. Dianne Millis representing the Wylie Retired Teachers Association was present to address the board. She offered the association as volunteer during the planning and implementation of the event and offered all assistance the board needed for the event. Board Chair Lenox thanked Ms. Millis and asked her and her organization to stay in contact with the board to assist with the event. August 16,2012 Wylie Public Arts Advisory Board Meeting Minutes P 2 Board Chair Lenox reminded the committees that final plans were to be completed before the next PAAB meeting of October 18th • Discussion regarding new events to focus on public art including monthly art demonstrations. (C. Ehrlich, PAAB Liaison) Committee Chair Lenox reported that the brochures were on hold until the two new art projects were completed. He told the board that Lynn Grimes, owner of the Wylie Art Gallery had scheduled artists, both visual and performing for the months of October and November. Grimes reported that she was currently featuring Andrew Wages, Chique and many more artists of the Wylie Art Gallery, LLC in October and Children Singers by music instructor Cheryl Mabry. Grimes explained the singer would be interacting with musical instruments and puppets for the performance. Both events are scheduled for the first Saturday in each month. Grimes reported all monthly programs would begin at 9:00 am. and run until noon. She noted that she was currently working on the schedule for the first quarter of 2013 and would have that completed in the next couple of weeks. • Discussion regarding the Community Park CIP Art Project. (C. Ehrlich, PAAB Liaison) PAAB liaison Ehrlich reported Johnny Edwards, artist for Community Park CIP Art Project, was currently fabricating the sculptures in his shop. Edwards planned to start the installation the week of September 24th and would be completed by mid-October, weather permitting. Ehrlich reported she would be back in touch with the board once completed to plan the dedication of the art pieces. • Discussion regarding the Downtown Mural Project. (C. Ehrlich, PAAB Liaison) PAAB liaison Ehrlich reported that Roger Nitz was in contact with the city and had indicated he had completed much of the work on the mural. Ehrlich reported Nitz planned to have the mural completed by mid to later October. Ehrlich noted that once complete she would come back to the board to plan the dedication. • Discussion regarding a partnership between the City of Wylie Public Art Program and PMR Realty Group for the commissioning of an art piece for the new medical center located near the corner of Sanden Road and FM 544 to include an amount of funding. (C. Ehrlich, PAAB staff liaison) PAAB liaison Ehrlich addressed the board stating that she had been in touch with Kerry Burden with PMRG. She explained that she had asked Mr. Burden if the PMRG partners were still interested in an art partnership with the city for the project at the medical center located on SH 544 near Sanden Blvd. Ehrlich reported Burden had indicated that due to the amount offered by the city of $10,000 toward the art piece which Burden estimated would cost between $40,000 and $45,000 installed. Mr. Burden had indicated that due to additional unanticipated costs of construction, he was not sure if the art project could be completed in the first phase of the building. Ehrlich told the board Mr. Burden would be in contact with the board once a final decision had been made. August 16,2012 Wylie Public Arts Advisory Board Meeting Minutes 1' a .' c 3 • Discussion regarding Public Art for the Public Safety Building Improvements Project. (C. Ehrlich, PAAB Liaision) PAAB liaison Ehrlich addressed the board stating that to date funding for the improvements to the Public Safety Building on S.H. 78 have not been approved. Staff is not sure there will be enough funding left for art, after improvements are made to the building. She noted that there was a possibility a portion could come from the CIP improvement fund and a portion from the art fund, to fund a possible art project. Staff had received a request from a new upcoming artist that was willing to provide a bronze sculpture for a fraction of the cost to include in his resume of work. She read a letter from Sid Hendersen requesting the board look at his previous work and consider selecting him for an art project. Ehrlich noted this project would be very preliminary as staff and management are still unsure if art will be placed at this site. Ehrlich asked the board if they were open to using a portion of the art funds available to fund the project. Direction from the board was to move forward researching the possibilities of placing art at the Public Safety Building, possibly as a shared project. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the July 19, 2012 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by Vice Chair Hiney, seconded by board member Reed to approve the minutes from the August 16, 2012 PAAB meeting as presented. A vote was taken and the motion passed 6-0 with board member Endsley absent. 2. Consider and act upon final approval of "Voices of Wylie" by artists Po Shu Wang and Louise Bertelsen (Living Lenses and authorizing staff to remit final payment to Living Lenses in the amount of$8,000. Staff Comments Board Liaison Ehrlich addressed the board stating that at the August 19, 2012 PAAB meeting, the board directed staff to submit a final agenda item for Living Lenses in order for the board to take formal action. The remaining balance held by the City on the Municipal Complex, Site #2 project by Living Lenses is $8,000 held in contingency until such time as the board takes final action to approve the sculpture. Staff is requesting formal action be taken. Board Action A motion was made by Vice Chair Hiney, seconded by board member Green to approve the final design of Living Lenses' "Voices of Wylie" and to authorize staff to make the final contingency payment of $8,000 to the artists. A vote was taken and the motion passed 6-0 with board member Endsley absent. August 16,2012 Wylie Public Arts Advisory Board Meeting Minutes l' a ,a e 1 4 ADJOURNMENT With no other business before the board, a motion was made by board member Reed, seconded by "-`x` board member Spurgin to adjourn the meeting at 7:45 p.m. A vote was taken and the motion passed 6-0 with board member Endsley absent. 0 e--- f), Ji Lenox, it Carole Ehrlich, Sec tary