07-28-1992 (City Council) Agenda Packet DATE POSTED 7-24-92
TIME POSTED 4:30 PM
AGENDA
REGULAR MEETING CITY COUNCIL
CITY OF WYLIE, TEXAS
TUESDAY, JULY 28, 1992
7:00 P. M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
2000 HIGHWAY 78 NORTH
CALL TO ORDER
INVOCATION - REV. AL DRAPER, FIRST BAPTIST CHURCH
PLEDGE OF ALLEGIANCE
ORDER OF
BUSINESS BUSINESS
1 Consider approval of the minutes from the June 30,
1992 and July 1, and 14, 1992 Council Meetings
2 Consider acceptance of letter of resignation from
Sue Ellen Neal fran Zoning Board of Adjustments
and appointment of replacement - term will expire
July, 1993
3 Presentation of Semi-Annual Report fran the
Capital Improvements Advisory Committee (CIAC)
4 Presentation of Semi-Annual Report fran
Development Corp. of Wylie, Inc.
OLD BUSINESS
5 Consider approval of the zoning change and map
amendment for Lots 13, 14 & 15 of Block 3 of Brown
& Burns Addition from Single Family 3 to Retail
(301 N. Ballard)
6 Consider approval of funds from Development
Corporation of Wylie, Inc. to Physicians Regional
Hospital for assistance
ORDER OF
BUSINESS BUSINESS
STAFF REPORTS
7 City Manager's Report
8 City Engineer's Report
9 Citizen Participation
In accordance with the Open Meeting Act, the City
Council will hear cements of Public Interest fran
citizens residing within the City limits of Wylie.
Any discussion must be limited to placing the item
on a future agenda for consideration.
Wylie residents wishing to speak before the
Council should fill out the form provided at the
back of the Chambers and will limit their remarks
to a maximum of five (5) minutes.
10 Recess Open Meeting
11 Executive Session
Convene Council into Executive Session under the
Authority of Article 6252-17 V.A.C.S., Section 2,
paragraph "g" Personnel Matters - Review and
discuss applicants for the position of Municipal
Judge and possible litigations from Mauri Case and
Wilson Case
12 Reconvene Council into open session
13 Consider any action necessary fran Executive
Session
14 Adjourn
NOTICE OF RDGULAR MEETING
Notice is hereby given that the gaverning body of the City
of Wylie will meet at 7:00 P. M. on the of day of
, 199:Z , in the Council Chambers of the
Municipal Canplex at 2000 Hwy. 78 North in the City of
Wylie, Texas, for the purpose of considering the attached
agenda.
Carolyn / , Secretary
POSTED THIS THE di DAY OF ur4
. 199,? ,
AT -5 igdp M.
one of the other police departments close by and obtain the
use of one of their dogs when this is needed .
The Department is working with the MADD organization, trying
to send two officers to breathalizer school. Also the
department will be able to use the Tri-Cities Police Academy
in Plano for some training programs.
The computer software is not what the department needed,
there is a need for more access than what we have on this
system.
The priority list for the 92/93 budget is as follows :
1. One additional dispatcher
2. two new police cars
3 . computer software
4 . uniforms - upgrading of these, as we are being forced to
replace some of these this year
5. intoxalizer - cost of approximately $6,000 plus $250.00
per month for testing
6. security door system for the police department
Also a need for body armor, but the department is hoping to
use the recovered drug money for this
Fire Department: 92/93 budget year - asking for a 4-wheel
drive grass fire rescue vehicle would replace the old truck
that is to be retired, three additional fire fighters,
remodel the existing fire station to house fire fighters and
have an office for the Chief. In the five year plan, need
to look for additional space, to purchase or acquire land
for another fire station.
Council requested that staff look into the civil defense
signal and a grant to acquire same. Staff reported that
there is a grant, but need to have the SOP done for the
Emergency Management Program in order to qualify for this
grant, plus four annual training sessions.
City Manager Department: have added $1,500 for COG for
internship - this is for one student working on his/her
masters degree.
City Attorney: same budget as last year
A motion was made to adjourn this portion of the meeting and
continue with the other departments on Wednesday, July 1,
19 92 .
Mayor Akin called the meeting to order at 7:00 P.M. on
Wednesday, July 1, 1992 in the Council Conference Room.
Street Department: The following is a list of projects
being requested for the 92/93 Budget:
Signs - update and replace city wide $ 16 ,000
Rustic Oaks Channel Renovation $ 20,000
Mudjacking materials (various concrete streets
and alleys) $ 2,000
Street lights - downtown 12 lights $ 2,500
Street reconstruction $130,000
a. First Street - bad condition $ 25,000
b. Elliott St. - moderate condition $ 22, 000
c . Cooper St. - moderate condition $ 28,000
d. Valentine Ln.- moderate condition $ 26,000
e. Fourth Street - moderate condition $ 29 ,000
Council wanted a report on all water and wastewater lines
under any of the above streets listed for reconstruction.
Plannin. De.artment: 92/93 Budget projects
Repair and Demolition Fund $ 15,000
Comprehensive Plan (estimate) $ 20,000
(current plan is 12 years old)
Change the current building inspector position $ 1,975
to Code Enforcement Officer/Environmental
Health Inspector. Upgrade pay grade from 21 to 22.
This increase in cost could be off set by hiring
a person, meeting the minimum job qualifications,
since $4 ,00 a year collected on food establishment
permits would be completely retained within the
department. (Eliminate the $3,000 a year contract
for Health Inspector)
Engineering Department: 92/93 budget request
Transportation Contract $ 12,000
FM 544/ Hwy 78 appraisal & relocation incidentals $ 15,000
Plan/Plat Review $ 5,000
Gasoline Tank Removal (P.W. ) $100,000
Lead Water Analysis/Solid Waste Studies $ 5,000
NTMWD Lift Station Relocation $ 30,000
800,000 gallon elevated storage design $ 15, 000
Newport Harbor S/T Solution Design $ 10,000
Condemnations - C. Frey $ 50,000
Auto CADD Utility Mapping & Drafting $ 11,070
Junior Civil Engineer $ 32,000
Water Department: Priority list for 92/93 budget
Paint Nortex Ground Storage Tank $ 50,000
8, 400 L.F. 8" water main $170,000
1 , 200 L. F. Stone to College on Ballard
3,000 L.F. N. Jackson from Oak St. to dead end
2, 000 L.F. Alanis from Ballard to West Wind II
2,200 L.F. Masters from 1st to 4th.
Upgrade old fire hydrants around downtown (8 ) $ 10,000
Fire hydrants where fire fighting capabilities
are insufficient ( 18 - 20) $ 21, 250
3/4 Ton Utility Truck replacement $ 20.000
Wastewater Department: 92/93 Budget priority list
Normal maintenance repair on "emergency pump
replacement" $ 20.000
Replace 3 , 600 L.F. of 8" main line $ 90,000
2,000 L.F. 1st between Stone & Butler Sts.
1 ,600 L.F. Memorial from Kirby to Valentine
Replace 700 L.F. of 6" main line $ 17,000
Stone Rd. from Birmingham to Ballard
Recast or rebuild 20-25 manholes in place $' 37,000
Repair existing manholes in concrete streets $ 15,000
Install 1 ,200 L.F. of 8" sewer main $ 30,000
from Eubanks west to Hometown Furniture
Sewer main to take Holland Hitch out of Wylie $ 55,000
Butane Mobile Home Park Sewer system
"Extendahoe" backhoe to replace international $ 40,000
backhoe (auctioned off)
Install a malfunction warning system on all lift $ 28,000
stations
Hydraulic shoring for trench excavations $ 5, 173
"Stand by" E. F . Myers 60 h.p. submersible pump $ 12,000
for Twin Lakes lift station
Sewer pipe tapping machine $ 3,830
Finance Department: Priority list for 92/93 budget for
Finance, Utility Billing , Comb. Services, Building and Fleet
Services and Sanitation:
New Financial System $ 14, 100
(Annual Lease Payment)
Computer Hardware & Software $ 3,000
(Desktop Publishing and Upgrade of
Personal Computers)
Furniture and Fixtures $ 6,000
(Conference Room and Finance Office)
Meters and Service Connections $ 8 ,000
(Rebuilding of 300 residential meters and
hydra meters for builders)
Motor Vehicles $ 10,000
(Pickup Truck)
Building Remodeling/Modification/Supplies $ 18 ,500
Major Tools and Equipment $ 4,800
(Freon Recovery/Recycling System and
Computerize Wheel Balancer System)
Library: 92/93 Budget priority list
Personnel/Part-Time $ 4,500
Reference items (Taylor' s & Clements) $ 772
Shelving $ 2,461
Prodigy Software $ 220
Parks & Recreation: 92/93 priority list
Bermuda Sod, Trees, Asian Jasmine Groundcover $ 13, 300
Recreational Supplies $ 3,990
Landscape Maintenance for Parks $ 3,000
Clay , soil , sand, sandy loam and gravel, etc. $ 28,500
Street signs and markings for parks $ 1 ,350
Building repair, concession stand, restrooms, $ 3,700
Akin pavilion
Sprinkler System - City Hall, "W" Bed, $ 8,800
Community Park , Softball Fields
Engineering and Architectural Services $ 2 ,500
Pickup Truck 3/4 ton with long bed $ 15,500
Refrigerator for Community Room $ 650
Flail mower attachment ( 12 ' ) $ 4,200
One full time employee $ 14, 000
(plus benefits)
City Manager Steve Norwood stated that this was a meeting to
discuss what the department heads would like to see in their
budgets for next year. Staff will present a draft of the
budget for 92/93 at the next meeting.
There being no other items for discussion, a motion was made
to adjourn with all in favor.
John W. Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
CITY COUNCIL MEETING
MINUTES
JULY 14, 1992
The City of Wylie City Council met in regular session on
Tuesday, July 14, 1992 at 7: 00 P.M. in the Council Chambers
of the Municipal Complex. A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Jim Swartz . Council Members Bud Naish, Reta
Allen, Ortie Messenger, and Jay Davis , City Manager Steve
Norwood, City Secretary Carolyn Jones, City Attorney Steve
Deiter, City Engineer Paul Beaver, and Finance Director
Brady Snellgrove. Councilman Steve Wright was absent.
Mayor Akin called the meeting to order and Rev. Don Yeager
gave the invocation, followed with the Pledge of Allegiance.
APPROVAL OF MINUTES OF THE JUNE 23, 1992 COUNCIL MEETING:
There being no corrections or additions to the minutes of
June 23, 1992 , a motion was made by Councilwoman Allen to
approve as submitted. Seconded by Mayor Pro Tem Swartz . The
vote was as follows : Mayor Akin - in favor, Mayor Pro Tem
Swartz - in favor, Councilwoman Allen - in favor, Councilman
Davis - in favor, Councilman Messenger - in favor, and
Councilman Naish - in favor. This motion carried with all
in favor.
ACTION ON BUTLER STREET ALLEY: The staff is not
recommending any one alternative, but merely that the
Council provide direction, pursuant to one of the following
alternatives,or any action that Council desires. The
alternatives are:
A. do nothing and leave alley open as the barricade is
currently down
B. leave alley open but place speed bumps and step up
enforcement of speed restrictions
C. put up removable barricade in the alley (would require
additional public hearing and ordinance)
D. any other action deemed appropriate by the Council
A motion was made by Councilman Naish to leave alley open,
place speed bumps in alley and place speed limit signs, and
to oil the South end of the alley which open onto Park Dr.
Seconded by Councilman Messenger. The vote was as follows :
Mayor Akin - in favor, Mayor Pro Tem Swartz - in favor,
Councilwoman Allen - in favor, Councilman Davis - against,
Councilman Messenger - in favor, and Councilman Naish - in
favor. This motion carried with five in favor, and one
against.
CONSIDER AUTHORIZATION TO SELL BOMAG RECYCLER: City Manager
Steve Norwood stated that the type of street work the City
crew does, does not need the Bomag, staff has received four
(4 ) bids . The bids received were:
Jedco Properties in the amount of $67,000.00
Conley-Lott-Nichols Machinery in the amount of $65,000.00
N-Tec Equipment in the amount of $38,000.00
Wide Track Machinery in the amount of $34, 669. 00
These funds, if the Bomag is sold, will go into a Fleet
Replacement Fund for seed money. Each Department will also
add to this fund each year. Staff recommends acceptance of
the bid from Jedco Properties in the amount of $67,000.00.
Council wanted to know how much it would cost to rent the
Bomag if the City ever needed one and how much has been
spent in repairs . Mr. Jackie Jones, Street Superintendent
said it would cost approximately $3 ,500. per month to rent a
Bomag. There is some expense each time the Bomag is used to
replace the teeth. City Manager Steve Norwood said the bids
should be good for thirty (30) to sixty (60) days.
A motion was made by Councilman Messenger to table until
next meeting . Seconded by Councilman Davis. The vote was
as follows : Mayor Akin - in favor, Mayor Pro Tem Swartz -
in favor, Councilwoman Allen - in favor, Councilman Davis -
in favor, Councilman Messenger - in favor, and Councilman
Naish - in favor. This motion carried with all in favor.
APPOINTMENT TO PLANNING AND ZONING COMMISSION TO REPLACE
MARVIN BLAKEY: A motion was made by Councilman Messenger to
appoint Richard Eckman to the Planning and Zoning
Commission. Seconded by Councilwoman Allen. The vote was
as follows : Mayor Akin - in favor, Mayor Pro Tem Swartz -
in favor, Councilwoman Allen - in favor, Councilman Davis -
in favor, Councilman Messenger - in favor, and Councilman
Naish - in favor. This motion carried with all in favor.
AUTHORIZING THE CITY MANAGER TO SIGN THE CONTRACT WITH CPS
FOR THE NEW FINANCIAL SYSTEM: The contract and purchase
price of the software/hardware system awarded to CPS on
June 23, 1992 has been reviewed. The costs will include
$1 ,989 for the first twelve months for hardware/software
support and:
$ 39 , 370. for software
$ 36 , 363 . for hardware
$ 4 ,880. for training
$ 387 . for miscellaneous .
$ 87 ,360.
Council needs to take action on authorizing the City Manager
to sign the contract with CPS. The contract price will be
$81 ,360 with $4 ,000.00 to be held for retainage . The
remaining amount of $77 ,360 will be lease purchased over a
period of sixty months. A motion was made by Mayor Pro Tem
Swartz to grant authorization for the City Manager to sign
contract with CPS for the new financial system. Seconded by
Councilman Naish. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Swartz - in favor, Councilwoman
Allen - in favor, Councilman Davis - in favor, Councilman
Messenger - in favor, and Councilman Naish - in favor. This
motion carried with all in favor.
FINANCIAL CONTRACT FOR FINANCING OF THE NEW FINANCIAL
SYSTEM: The amount being financed on the software/hardware
system awarded to CPS will be $77, 360. The staff is
recommending that the amount of $77,360 be financed by lease
purchase for a period of sixty ( 60) months, starting
approximately on December 1 , 1992. The City Manager needs
Council authorization to sign a lease purchase contract with
ASCI , which is the vendor who usually works with CPS. The
contract price will be $77,360 with monthly payments of
$1,554.70 for a period of sixty months. A motion was made
by Councilman Messenger to approve authorization for City
Manager to sign lease purchase contract with ASCI in the
amount of $77,360 with sixty month agreement. Seconded by
Councilwoman Allen. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Swartz - in favor, Councilwoman
Allen - in favor, Councilman Davis - in favor, Councilman
Messenger - in favor, and Councilman Naish - in favor. This
motion carried with all in favor.
APPROVAL OF RESOLUTION EXPRESSING THE CITY'S DESIRE TO HAVE
THE RIGHT TO REGULATE CONSUMPTION AND POSSESSION OF ALCOHOL
IN PUBLIC PLACES: Local units of government are concerned
that state law appears to preempt local authorities right to
regulate possession and consumption of alcohol. The concern
is that the Texas Alcoholic Beverage Commission (TABC)
appears to have the exclusive authority to do so. There is
an organized effort to get the law changed , or clarified at
the state level so that the local units of government could
undertake this regulation. The proposed resolution merely
expresses the City' s intent that it does desire to have the
right to regulate consumption and possession of alcohol in
public places .
A motion was made by Mayor Pro Tem Swartz to approve the
Resolution expressing the City' s desire to have the right to
regulate consumption and possession of alcohol in public
places . Seconded by Councilman Naish. The vote was as
follows : Mayor Akin - in favor, Mayor Pro Tem Swartz - in
favor, Councilwoman Allen - in favor, Councilman Davis - in
favor, Councilman Messenger - in favor, and Councilman Naish
- in favor. This motion carried with all in favor.
FIRST PUBLIC HEARING ON THE SUBMISSION OF AN APPLICATION TO
THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR A
TEXAS COMMUNITY DEVELOPMENT PROGRAM (TCDP) GRANT: The
purpose of this hearing is to allow citizens an opportunity
to discuss the citizens participation plan, the development
of local housing and community development needs , the amount
of TCDP funding available and all eligible TCDP activities.
Mayor Akin opened the Public Hearing and requested those
wishing to speak to come forward and state their name and
address for the record. City Engineer Paul Beaver stated
that the staff has done the smoke testing and engineering
and this will be turned over to the consultants next week.
This will go toward part of the City' s 20% cost of the
grant. There being no citizens wishing to speak at this
time , Mayor Akin closed the public hearing.
City Manager Steve Norwood stated that staff would move
forward with the second public hearing being on site of
where the project will be. Any local cost is counted toward
the City' s 20% and the funds paid to the consultant can be a
part of this 20%.
APPROVAL OF CONTRACT FOR PROFESSIONAL SERVICES BETWEEN THE
CITY OF WYLIE AND SOUTHWEST CONSULTANTS TO PERFORM ALL
NECESSARY ADMINISTRATIVE FUNCTIONS TO ACQUIRE A UTILITY
REPLACEMENT GRANT FROM THE TEXAS COMMUNITY DEVELOPMENT
PROGRAM AND TO ADMINISTER THE GRANT: This contract is
proposed for professional services between the City of Wylie
and Southwest Consultants to perform all necessary
administrative functions to acquire a utility replacement
grant from the Texas Community Development Program and to
administer the grant in order to meet all Federal and State
guidelines. Estimated grant amount is $250,00 with a
$50,000 City matching fund. The total contract is estimated
at $20,000 consisting of zero dollars for the grant
application and $20,000 for the twelve month administration
period. A motion was made by Councilman Messenger to
approve the Contract with Southwest Consultants. Seconded
by Councilman Davis. The vote was as follows: Mayor Akin -
in favor, Mayor Pro Tem Swartz - in favor, Councilwoman
Allen - in favor, Councilman Davis - in favor, Councilman
Messenger - in favor, and Councilman Naish - in favor. This
motion carried with all in favor.
PUBLIC HEARING FOR THE PURPOSE OF DISCUSSING AND CONSIDERING
PROPOSED ZONING CHANGE AND ZONING MAP AMENDMENT: LOTS 13,
14, AND 15 BLOCK 3 OF BROWN AND BURNS ADDITION: The
proposed zoning change and map amendment is for Retail , this
property is located at 301 N. Ballard. Letter were sent to
all property owners within 200 feet and there has been a
Public Hearing with Planning and Zoning Commission. Mayor
Akin opened the Public Hearing and requested those wishing
to address the Council on this item to come forward and
state their name and address for the record.
The following persons spoke against the zoning change:
Mr. James Parker - 306 N. Ballard
Mrs . Rita Smith - 401 N. Ballard
Patricia Spurgin - 302 N. Ballard
The following persons spoke in favor of the zoning change:
Mrs . Gail Clemmons - 317 S. Fourth
Mr. Bill Lewis - 413 S. Fourth
There being no other persons wishing to address the Council,
Mayor Akin closed the Public Hearing .
APPROVAL OF THE ZONING CHANGE AND MAP AMENDMENT FOR LOTS 13,
14 & 15 OF BLOCK 3 OF BROWN & BURNS ADDITION: This zoning
change and map amendment is for Retail, and is currently
zoned Single Family 3. This property is located at 301 N.
Ballard and was voted on by the Planning and Zoning
Commission with three in favor and three against the zoning
change . Action to approve this rezoning application will
require the three fourths vote of all Council Members due to
the 20% recorded protest from letter sent to applicable
property owners.
A motion was made by Mayor Pro Tem Swartz to table this item
for review. Seconded by Councilwoman Allen. The vote was
as follows : Mayor Akin - in favor, Mayor Pro Tem Swartz -
in favor, Councilwoman Allen - in favor, Councilman Davis -
in favor, Councilman Messenger - in favor, and Councilman
Naish - in favor. This motion carried with all in favor.
CITIZEN PARTICIPATION: Mayor Akin invited the citizens
residing within the City Limits of Wylie wishing to address
the Council to come forward at this time, to state their
name and address for the record and to keep their comments
to a maximum of five minutes. Any discussion must be
limited to placing the item on a future agenda for
consideration.
The following person voiced concern about the Rustic Oaks
Drainage Ditch and wanted to know when the work to correct
this problem would be done:
Debbie Willis - 107 N. Winding Oaks
Allen Eason - 116 N. Rustic Trail
Bonnie Powell - 202 Rustic Trail
Jimmy Mitchell - 200 Rustic Trail
Kevin Alston - 117 N. Winding Oaks
There being no other speakers at this time, Mayor Akin
recessed the open meeting and convened Council into
Executive Session at 8: 45 P.M.
Mayor Akin reconvened Council into open session at 9: 25 P.M.
There being no other matters for discussion, a motion was
made to adjourn with all in favor.
John W. Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
City of Wylie
ATTN: Rick Herzberger
P 0 Box 428
Wylie, TX 75098
To whom it may concern:
Please make it effective immediately that I resign my
appointed position on the Zoning Board of Adjustments.
Please send receipt of this notice, and of any action taken
thereafter.
Sue Ellen Neal
July 15, 1992
cc: Carolyn Jones
BOARD MEMBERS TERMS END JULY 1, 1992
******-.*****************************************************************************
NAME/ADDRESS/PH NO. P & Z PARKS ZONE CONST. LIBRARY 1EV. COPR.
BOARD BOARD BD. ADJ. TRADE BD. BOARD OF WYLIE
************************************************************************************
XX 3 XX 2 XX 1
114 DOUGLAS DR.
442-3882 OR 690-6000 X 2484
SSG. JOHN M. CROWE XXX
512 N. WINDING OAKS
442-9043 CR 548-8252
ROBERT H. NEUHAUS XXX XXX
203 LIBERTY DR.
442-9167
XXX XXX
402 S. JACKSON ST.
442-4645
CHUCK WIBLE XXX
1307 WINDHAM DR.
442-2424
JUDY ALEXANDER XXX
722 WESTWIND LN.
442-4655
DANIEL CHESNUT XXX
200 PICCADILLY CIR.
442-1375
XXX XXX XXX
200 DOUGLAS DR.
442-2328
XXX
512 E. STONE CR.
442-3432
XXX
106 N. CARRIAGEHOUSE WAY
442-9934
DAN SODS
1523 ANCHOR DR.
442-1838
ROBERT BRUZA XXX
513 WINDING OAKS
442-2719
.4444.etiazin xt,i.ant XXX
108 S. RUSTIC TRAIL
442-6358
BOARD MEMBERS TERMS END JULY 1, 1992
************************************************************************************
NAME/ADDRESS/PH NO. P & Z PARKS ZONE CONST. LIBRARY IEV. COPR.
BOARD BOARD BD. ADJ. TRADE BD. BOARD OF WYLIE
************************************************************************************
KELLY S. DISQUE
507 RUSTIC CIR.
442-3463
JIM MONTGOMERY
513 KAMBER LN.
442-2685
RUTHANN WESTERFIELD
818 HEATHER WOOD DR.
442-0072
TERRY A CHAMBERLIN
510 E. GASTON
P 0 BOX 898
442-4863
.0441#11406 W. •ELLIO'T ST.
442-3874
City of Wylie
AGENDA COMMUNICATION
SUBMITTED BY: Rick Herzberger DIRECTOR: Paul Beaver, Planning & Engineering
DATE REFERENCE NO. SUBJECT
July 21, 1992 3 Capital Improvements Advisory Committee (CIAC) report,
July 20, 1992.
SUMMARY OF SUBJECT:
Presentation by Rick Herzberger of the semi-annual Capital Improvements Advisory Committee
Report - The attached City Staff progress report was approved by the CIAC on July 20, 1992,
with the following additional comments by the CIAC members: 1) The water tank installation
on 1378 as mentioned in the 10 year water plan, should be a concentrated area of concerns
within the next year. 2) Some Type of storm water impact fee should be considered during
the 1993 scheduled CIP update as well as changing the Impact Fee Ordinance to allow provis-
ions for a fees assesement to developer on new subdivisions. 3) Continue the current
impact fee of $1,100.00 per permit.
ALTERNATIVES:
Request further meetings for the CIAC to consider any Council suggestions on improving the
Impact Fee Program.
ACTION REQUESTED:
Approve the progress report as submitted by the CIAC.
REVENUE SOURCES: EXPENDITURE ACCOUNTS:
BUDGETED FISCAL YEAR(s):
ESTIMATED EXPENDITURE:
S
PERSONNEL ❑ OVER/UNDER PROJECTIONS BY:
OPERATIONS 0 ONE-TIME 0 S
CAPITAL ❑ RECURRING 0 OTHER COMMENTS:
USER DEPARTMENT COMMENTS:
SUPPORTING DOCUMENTS:
BACKGROUND MEMO MINUTES LETTER
C.I.P. ORDINANCE/RESOLUTION x OTHER
BUDGET WYLIE CODE OTHER
MAP, PLAN, SKETCH BID TAB/SPECS OTHER
MINUTES LEGAL
' REVIEWED BY:
CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY
DIRECTOR OF FINANCE X DIR. OF PLANNING/ENG. LIBRARY DIRECTOR
POLICE CHIEF CITY ATTORNEY _ PUBLIC WORKS SUPR.
FIRE CHIEF DIRECTOR OF PUBLIC x BUILDING OFFICIAL
WORKS
APPROVED FOR SUBMISSION TO CITY COUNCIL
CITY MANAGER
MEMORANDUM
TO: THE CAPITAL IMPROVEMENTS ADVISORY COMMITTEE
FROM: RICK HERZBERGER, BUILDING & ZONING OFFICIAL
DATE: JULY 14 , 1992
SUBJECT: PROGRESS REPORT ON THE (CIP) CAPITAL IMPROVEMENTS PLAN.
This semi-annual progress is submitted to you in accordance with
the Texas Local Government Code Chapter 395 .058 . I ask that you
consider this report and City Staff recommendations , and approve
for submittal to the City Council . If you perceive any
inequities relating to the proper implementation of the CIP,
please state these clearly so that I may include in the afore
mentioned progress report to the City Council . The City Staff
report is as follows :
I . Rick Herzberger , Building Official - As seen from the three
previous meetings this year, the CIAC and City Staff
have many concerns about he CIP. I feel that one of the
main "concern" area is with the mandatory need for alternate
Capital Improvement Programs to augment this CIP. In
evaluating the 10 year Water and Waste Water Plan, it is
obvious that the Impact Fees collected are not intended to
pay for all proposed improvements . Especially of interest
is the rapid decline in the city's growth rate as compared
to the 10 year Land Use Assumptions proposed Compounded
annual growth rate of 7 .0% per year . My current estimate of
growth is 2 . 5% per year. With these evaluations in mind, I
can only recommend the following report to be included in
the progress report to the City Council .
A. In accordance with LGC 392 . 052 , I feel that the required
three year update of the Land Use Assumptions and CIP be
conducted in conjunction with the proposed Comprehensive Plan.
Assuming the City Council will approve funding of this
Comprehensive Plan in September, 1992 , then the CIAC could
coordinate the three year update with the Land Use study that
would be included in the Comprehensive Plan.
B. Considering the above, I then suggest that the CIAC accept
the progress report as submitted with no proposed updates or
revisions to the CIP. Then in January of 1993 (next CIAC meeting
unless otherwise directed by unforeseen circumstances) recommend
to the City Council a progress report authorization to begin the
Land Use Assumption and CIP update. (Paid by Impact Fees)
In conclusion, I would like to thank the CIAC for their
professional conduct during the last year, as this will be my
last CIAC meeting.
II . Finance report on Impact Fee Fund - see attached. Brady
Snellgrove should be available for any questions .
III . Engineer report on the CIP - see attached memorandum outline
prepared by Paul Beaver, who should be available for any
questions .
CITY OF WYLIE
IMPACT/LIFT FUND
RECAP OF IMPACT FEES
(1)
Beginning Cash Balance as ofJuly 1,19900, $24,608.84
Revenues for following dates
July 1990 through Sept. 1990
Impact Fee 500.00
Interest • 303.89
Monies from Lift&Repay of Loan 11,589.14
Subtotal 12,393.03
Oct. 1990 through Sept. 1991
Impact Fees 47,215.00
Interest .. • 980.36
Subtotal 48,195.36
Oct. 1991 through June 1992
Impact Fees 48,105.00
Interest 610.15
Subtotal 48,715.15
TOTAL REVENUES $133,912.38
Expenses for Impact:
Administrative Cost $48.75
**Pay-back on Loan 45,000.00
Nortex Storage Tank Lease/Purchase 64,794.53
TOTAL EXPENSES 109,84320
Cash Balance as dJune 30,1992 $24,069.10
NOTES:
(1) Total Impact/Lift Fund Activity.
*Beginning cash balance is the amount brought forward from the Impact Fund.
**This debt was incurred by the Lift Station for lines laid for the lift station at SF.M.HP. The lift had to borrow
from Perimeter Streetto finish the project. The Impact Fund has paid off the loan to Perimeter Street as of
June 30,1992. When the Lift Station Fund was merged with the Impact,due to the new Impact/Lift Station
Ordinance,the Impact received the cash and assets but also incurred it's debts.
MEMORANDUM
TO: CAPITAL IMPROVEMENT ADVISORY COMMITTEE
FROM: PAUL D. BEAVER, DIRECTOR OF PLANNING AND ENGINEERING c
DATE: July 15, 1992
SUBJECT: FY 92-93 Proposed Utility Project
Ten Year Capital Improvement Plan
Listed below are five proposed Utility Projects for FY 92-93 which
are included in the Ten Year Capital Improvement Plan.
WATER
A. Telemetry for Nortex, NTMWD & Elevated Tank $ 15,000.00
B. Newport Harbor Loop Line (8") •• $215,000.00
C. Alanis Road (2,000 feet) Eight Inch Pipe $ 50,000.00
SEWER
A. 3,000 ft. 15 inch interceptor replacement '
Hwy. 78 to Sewer Main Plant $ 72,000.00
B. 2,200 feet 15 inch interceptor from
NTMWD Lift Station to existing sludge line $180,000.00
City of Wylie
AGENDA COMMUNICATION
SUBMITTED BY: STEVE NORWOOD DIRECTOR: CITY MANAGER
DATE REFERENCE NO. SUBJECT
07/15/92 4 SEMI-ANNUAL REPORT FROM DEVELOPMENT CORP.
SUMMARY OF SUBJECT:
In accordance with the bylaws of the Development Corporation of Wylie,
Inc. they are sumbmitting their semi-annual report for Council review
and approval.
ALTERNATIVES:
A) Review and approve their semi-annual report.
ACTION REQUESTED:
Staff recommends that the report be approved as submitted
REVENUE SOURCES: EXPENDITURE ACCOUNTS:
N/A N/A
BUDGETED FISCAL YEAR(s):
ESTIMATED EXPENDITURE:
$
PERSONNEL ❑ OVER/UNDER PROJECTIONS BY:
OPERATIONS 0 ONE-TIME 0 • $
CAPITAL ❑ RECURRING 0 OTHER COMMENTS:
USER DEPARTMENT COMMENTS:
SUPPORTING DOCUMENTS:
BACKGROUND MEMO MINUTES LETTER
C.I.P. ORDINANCE/RESOLUTION X OTHER
BUDGET WYLIE CODE OTHER
MAP, PLAN, SKETCH BID TAB/SPECS OTHER
MINUTES LEGAL
REVIEWED BY:
x CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY
DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. UBRARY DIRECTOR
POUCE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR.
FIRE CHIEF • • DIRECTOR OF PUBLIC BUILDING OFFICIAL
WORKS
APPROVED FOR SUBMISSION TO CITY COUNCIL
/ _
404.1111311FPl f'd/
CITY MANAGER
MEMORANDUM
DATE: July 14, 1992
TO: City Council
FROM: Development Corporation of Wylie, Inc.
Jim Smith, President
RE: Semi-Annual Report
In the last six months the Development Corporation of Wylie
has received a total of $96,408.50, of which $90,892.38 was
sales tax revenue and $5,516.12 was interest.
There has been expenditures as follows:
Rent $ 300.00
Printing 172.60
Promotions 1,661 .75
Office Remodeling 2 , 305.00
Audit 625.00
Furniture 1,304.95
Training 95.00
Salaries 2 ,550.50
Video 5,375.00
P.I.D. Expenditures 76.58
$14,466. 38
This leaves a balance on deposit with Provident Bank Wylie
of $315,051.68.
In addition to the expenditures the Corporation has the
following liabilities:
Holland Hitch $28,000.00
Income Tax/Fica 679.00
$28,679.00
Leaving $286,372 . 58 available for use as of 5-31-92.
In addition to the six monthly meetings, three special
called meetings have been held. Several formal requests for
financial assistance have been received. Only one of these
has resulted in a grant.
We are actively involved with four companies who have
expressed an interest in moving to Wylie. One of these
looks very promising and the other three are somewhat
marginal. We are also working with one company that is
going to leave Wylie because of financial reasons.
The Corporation has employed a full time Director as of July
1 , 1992 . We believe this to be a positive move and expect
to see much more activity in the area of business
solicitation.
We have contracted with Michael Brown Productions for the
creation of an eight minute video to publicize Wylie. We
expect to use this video to recruit new business.
We are looking forward to an exciting and busy year ahead.
Respectfully
City of Wylie
AGENDA COMMUNICATION
Ca
SUBMITTED BY: Rick Herzberger DIRECTOR: Paul Beaver - Planning and Engineer;
DATE REFERENCE NO. SUBJECT
Planning and Zoning Commission and City Staff recommendation .
July 7, 1992 5 of a zoning change and zoning map amendment: Lots 13,14,15
Block 3 of Brown & Burns Addition (301 N. Ballard) SF3 to R
SUMMARY OF SUBJECT:
See Attached Planning and Zoning Commission Agenda Communication, related maps, and
rezoning history.
. .
ALTERNATIVES: 1
1) Approve the rezoning of Lots 13, 14, 15 of Block 3 of the Brown and Burns Addition
(301 N. Ballard) from SF-3 to Retail.
2) Deny the rezoning of Lots 13, 14, 15 of Block 3 of the Brown and Burns Addition
(301 N. Ballard) from SF-3 to Retail.
If the City Council feels that any alternate zoning classification for these lots would
be appropiate, then this alternative must be placed on a future Planning and Zoning
Commission and City Council Public Hearing agenda with affected property owner
notification.
ACTION REQUESTED:
Consideration of the City Staff recommendation and Planning and Zoning recommendation,
as well as the citizen comments from the scheduled Public Hearing. Action to approve
this rezone application will require the three fourths vote of all Council Members
due to the 20% recorded protest of applicable property owners.
REVENUE SOURCES: EXPENDITURE ACCOUNTS:
BUDGETED FISCAL YEAR(s):
ESTIMATED EXPENDITURE:
$
PERSONNEL ❑ OVER/UNDER PROJECTIONS BY:
OPERATIONS ❑ ONE-TIME ❑ $ '
CAPITAL ❑ RECURRING ❑ OTHER COMMENTS:
USER DEPARTMENT COMMENTS:
I
SUPPORTING DOCUMENTS:
x BACKGROUND MEMO MINUTES LETTER
C.I.P. ORDINANCE/RESOLUTION OTHER
BUDGET WYLIE CODE OTHER
x MAP, PLAN, SKETCH BID TAB/SPECS OTHER
MINUTES LEGAL
REVIEWED BY:
CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY
DIRECTOR OF FINANCE DIR.OF PLANNING/ENG. LIBRARY DIRECTOR
POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR.
FIRE CHIEF • - x DIRECTOR OF PUBLIC x BUILDING OFFICIAL
WORKS
APPROVED FOR SUBMISSION TO CITY COUNCIL
TY MANAGER
AGENDA COMMUNICATION
TO: PLANNING AND ZONING COMMISSION
FROM: Planning and Engineering - Rick Herzberger
DATE: July 1, 1992 SUBJECT: ZONING CASE NUMBER SF-R-01
•
DATE APPLICATION FILED: May 20, 1992
DATE OF ZONING COMMISSION HEARING: June 15, 1992 (no quorum), July 6, 1992
AFFECTED PROPERTY OWNERS ( AS OF AGENDA POSTING )
( 8 ) IN FAVOR OF ZONING ( 4 ) IN OPPOSITION 17 letters mailed.
APPL I CANT: Bill Lewis
OWNER: F.O. Birmingham Memorial Land Trust
Mailing address: Box 546 Wylie, Texas 75098
REQUESTED ZONING: Retail (R) EXISTING ZONING: Single Family 3 (SF3)
LOCATION OF REQUEST: Block 3, Lots 13,14,15 301 N. Ballard
**** SEE MAP ****
ADJACENT ZONING AND LAND USES: Business 2 (B2) , Single Family 3 (SF3)
HISTORY: See attached History as researched and evaluated by Rick Herzberger.
PLANNING & ENGINEERING COMMENTS: Staff recommends approval of this zone
change for the followinz reasons: (1) Conformance with the Comprehensive Plan.
(2) Compatibilitiy with the surrounding land uses and zoning - intent of Retail
district is to permit a compatible relationship between the retail development
and adjacent residential areas. (3) The proposed use does not appear to pose a
•
M ANNINO AND ENaINEERINO COMMENTS CONTINUED: _
threat to the health, safety. morals or general welfare. nr to tho pr.AorvAtiOn
of historical or cultural places. (4) On May 26, 1997, the City Crnnnril Auth-
orized the Planning and Zoning.Commission to consider a Central Rusinoen nintrict
(CBD) zoning concept to be applied to the downtown area. as dpgrrihod in the
Comprehensive Plan ( South of Brown Street and North of Butler Street. hotwoon
Jackson Ave. and First Street.) The CBD is intended to recongnixo all uaoa An4
structures in this area and provide for a compatible mixed use inning .1iAtrirt.
This proposed zone change: SF3 to Retail will be consistent with the can rnnropt.
•
pLANNINi & ZONINc RECOMMENDATION: The Planning and Zoning Commission
met on July 6, 1992 with 6 members present. Following the Public Hearing the
members discussed all citizen concerns and questioned the City Staff on the
above recommendation. Motion was made to appr9ve the rezoning recommendation
with a 3 in favor and 3 against vote. In order to avoid a table item,' the
commisioners voted unanimously to recommed to Council the action taken with
consideration of the following main concerns regarding their even vote: 1)
Mike Hawkins, Bart Peddicord and Bobby Jennings felt that this retail zoning is
an appropiate classification in relation to the Staff recommendation, especially
concerning the future work to be done on establishing a Central Business
District. 2) Gilbert Welch, Cleo Adams and Billy Mills felt that even though
this structure and proposed use are applicable to this area, any rezoning
without further protection of the adjacent and surrounding residential homes
PLANNING AND ZONING RECOMMENDATION CONTINUED: would not be in the best
interest of the City and the citizens. Possibly waiting for the Central
Business District to be approved would be an appropiate recommendation to
the City Council.
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HISTORY OF REZONING ATTEMPTS - LOTS 13 , 14, 15 BLOCK 3 OF
THE BROWN AND BURNS ADDITION - BIRMINGHAM HOUSE.
I . SF-3 - B-1
3/19/90 Planning & Zoning public hearing from SF-3 to B-1 .
1) 21 letters mailed - 8 returned with 2 in favor, 6
against .
2) Major comments / action: Bill Lewis stated he knew
zoning was SF but land board purchased property
anyway - middle of lawsuit . Main question is why
land board did not ask for rezoning before remodeling.
Denial by vote , 4 to 2 denial .
3/27/90 Council Public Hearing from SF-3 - B-1
1) Major comments ,( action = No place for land board to
meet , wedding , receptions and neighbor impact, board
should have went for zoning first , home occupation
definition will not allow meeting unless family living
is evident . Mr. Akin said to respect Planning & Zoning
work and that waiting 14 months for rezoning is the
key, but beautiful landmark. Hearing closed. Mr . Akin
made a motion to follow Planning & Zoning, Mr . Naish
said go to Planning & Zoning to study retail . All
six in favor of denying zoning request .
NOTE: Mayor Trimble exempted himself from the discussion
and vote due to conflict of interest (Chairman of Land
Board) . LGC Chapter 171 .
II . SF-3 - Retail
4-16-90 Planning & Zoning hearing on rezoning from SF-3 to
Retail .
1) 21 letters mailed - 11 returned with 4 in favor and 7
against .
2) Major comments / action: Basically same as
previous , with Spillyards and Woods exchanging on what
is the Land Boards intention if someone offers to
purchase -? What use do the children receive? ( Rita
Smith) . Motion made to table zoning request until
Planning and Zoning can research Professional Office
Use. All in favor.
5/21/90 Planning & Zoning discussion on Professional
Office "usage" . Brief mention of specific uses ,
but not on final ordinance for "0" District .
•
6/4/90 Planning and Zoning Hearing for amending Zoning
Ordinance - adding a new district . Passed with
all in favor .
III . Professional Office:
6/26/90 Ricks Herzberger' s comments : The City Council
minutes reflect a new "professional use" instead
of a "professional district" being acted on, with
this "use" being placed under Section 16 Retail
District . Correction was made by a properly
worded Ordinance establishing the "0" district -
Ordinance 90-8 .
IV. SF-3 to Specific Use - Professional Office.
7/16/90_ Planning & Zoning Public Hearing on SF-3 to
Specific Use (professional office) .
1) 22 letters mailed - 14 returned with 9 in favor and 5
against . •r
2) Major comments / action - "Rick Herzberger's comments
- Bill Lewis requested specific use. This action item
should never have been introduced since the zoning
ordinance has no provisions what so ever for an office
use in the SF-3 specific use category - a lot of wasted
time ! The ordinance would have to be amended first ,
adding this use, then coming back, for specific use
permit . General discussion on why not use the
recently ordained "0" district , plus still concerned
over neighbors who protested. Motion made for 12
month specific use with out Council intervention.
Motion passed 5 to 1 .
7/24/90_ City Council Public Hearing on specific use
(office)
1) Major comments / action: Mayor Akin excused himself
from meeting due to conflict of interest . Motion by
Mr . Wright to table until Council has had a chance to
talk with everyone involved. Motion carried, all in
favor.
7/30/90 City Council 2nd Public Hearing on special use
(office)
1) Major comments / action: 4 spoke against and 9 spoke
in favor of specific use. Motion made to deny specific
use, with all in favor .
•
V. SF-3 to "0" - Professional Office-
9/17/90 Planning and Zoning Public Hearing on SF-3 to "0"
professional office.
1) Major comments / action: Still concerned about
neighbors apposing this change, and must not consider
politics , only best use of land. Again, why didn' t
Land Board seek zone change before remodeling? Motion
to approve recommendation to change zoning to
Professional use. 4 to 3 in favor . 21 letters mailed,
17 returned with 12 in favor and 5 against .
9/25/90 City Council Public Hearing on SF-3 to "0"
professional office.
1) Major comments / action: Mayor Akin excused himself
from vote due to conflict of interest . Motion to deny
zoning carried 5 to 1 .
MINUTES
PLANNING AND ZONING COMMISSION
CITY OF WYLIE
MONDAY, MAY 18 , 1992
The City of Wylie Planning and Zoning Commission met in regular
session at 6 : 30 pm. Monday, May 18 , 1992 in the Council Chambers
of the Municipal Complex. A quorum was present and a notice was
posted in the time and manner required by law. Those present
were Chairman; Robert Flint , Vice Chairman; Gilbert Welch, Mike
Hawkins , Cleo Adams ,Billy Mills and Jerry Ault . Staff members
present were Building Official ; Rick Herzberger and Secretary;
Nita Sims .
Those absent : Marvin Blakey.
ITEM NO. 1 - CONSIDER APPROVAL OF MINUTES OF APRIL 20, 1992: A
motion was made by Cleo Adams and seconded by Mike Hawkins to
approve the minutes as submitted with no additions or
corrections . Motion carried, all in favor. (Jerry Ault and
Gilbert Welch not present for vote, 4 votes)
ITEM NO. 2 - CONDUCT A PUBLIC HEARING FOR THE PURPOSE OF
CONSIDERING AN AMENDMENT TO THE ZONING ORDINANCE 85-23A, SECTION
29, SITE PLAN REVIEW: Chairman Flint opened the Public Hearing.
No public present .
ITEM NO. 3 - CLOSE PUBLIC HEARING: Chairman Flint closed the
Public Hearing.
ITEM NO. 4 - CONSIDER RECOMMENDATION TO THE CITY COUNCIL OF AN
AMENDMENT TO ZONING ORDINANCE 85-23A, SECTION 29, SITE PLAN
REVIEW: All the members discussed and reviewed the Zoning
Ordinance and made changes to the following sections : Section
29 . 6 - Update requirements to be submitted to the Planning &
Zoning Commission and process as an Ordinance change. Change
Planning Department to Planning & Engineering Department.
Section 29. 5 - Add sentence to clarify other Site Plan
requirements not covered by this ordinance. A motion was made by
Mike Hawkins and seconded by Jerry Ault to recommend approval of
the Site Plan Ordinance as an amendment to the Zoning
Ordinance to the City Council . Motion carried all in favor. (6
votes)
ITEM NO. 5 - CONSIDER THE APPROPRIATE CLASSIFICATION OF THE
FOLLOWING UNLISTED FORM OF LAND USE - OUICK SERVICE FOOD,
BEVERAGES OR PERSONAL SERVICE SHOP CONDUCTED IN A PORTABLE
BUILDING: After the members reviewed and discussed this land
use, they decided to ask Rick Herzberger to research other
possible Zoning Ordinance applications for this use, instead of
classifying as a certain Zoning District Specific Use.
Mr. Herzberger stated he will further research other area Zoning
Ordinances per this request and present to the Commission at a
future date.
ITEM NO. 7 - CONVENE FOR MONTHLY WORKSHOP TO DISCUSS THE
COMPREHENSIVE REVISION OF THE ZONING ORDINANCE: Chairman Flint
opened the workshop and he stated the workshop was open to the
public. Rick Herzberger went over the Comprehensive Zoning
Ordinance. All the members reviewed and discussed the
Comprehensive Zoning Ordinance as well as the Zoning Map.
ITEM NO. 8 - RECONVENE TO REGULAR BUSINESS MEETING: Chairman
Flint closed the workshop and reopened the regular business
meeting.
ITEM NO. 9 - CITIZEN PARTICIPATION: None.
ITEM NO. 10 - ADJOURN: A motion was made and seconded for
adjournment. Meeting adjourned by Chairman Flint . Motion
carried, all in favor. ( 6 votes)
Respectfully submitted:
z4/I A'2;e(fi.
Lilti-kt/771
Rab rt F1 i _t-, Chairmen Nita Sims , Secretary
Gi I berg v/elch 1 dice, main
City of Wylie
AGENDA COMMUNICATION
SUBMITTED BY: Development Corporation of W,'lieDIRECTOR: Charlie Womack
DATE REFERENCE NO. SUBJECT
07/24/92 6 Request for Assistance from Hospital
SUMMARY OF SUBJECT:
Physicians Regional Hospital has requested assitance from the Development Corporation
of Wylie, Inc. Details of their request is provided in the attached documents.
ALTERNATIVES:
A) Support the requested assistance
B) Deny support for the requested assistance
ACTION REQUESTED:
Support the requested assistance
REVENUE SOURCES: EXPENDITURE ACCOUNTS:
N/A N/A
BUDGETED FISCAL YEAR(s):
ESTIMATED EXPENDITURE:
$
PERSONNEL ❑ OVER/UNDER PROJECTIONS BY:
OPERATIONS ❑ ONE-TIME ❑ • $
CAPITAL ❑ RECURRING ❑ OTHER COMMENTS:
USER DEPARTMENT COMMENTS:
SUPPORTING DOCUMENTS:
X BACKGROUND MEMO MINUTES LETTER
C.I.P. ORDINANCE/RESOLUTION X OTHER
BUDGET WYLIE CODE OTHER
MAP, PLAN, SKETCH BID TAB/SPECS OTHER
MINUTES LEGAL
REVIEWED BY:
X CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY
DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR
POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR.
FIRE CHIEF • - DIRECTOR OF PUBLIC BUILDING OFFICIAL
WORKS
APPROVED FOR SUBMISSION TO CITY COUNCIL
CITY MANAGER
MEMORANDUM
DATE: July 23 , 1992
TO: Mayor and City Council
FROM: Charlie Womack, Executive Director AtUr-
Development Corporation of Wylie, Inc.
RE: Request for Assistance from Physicians Regional Hospital
Physicians Regional Hospital has a temporary crucial cash flow
problem that must be immediately resolved. Current projection
indicates a negative cash flow deficit reaching approximately
$144,000 during the month of July. Prior loan negotiations with
a local bank have produced negative results and they have now
requested financial assistance from the Development Corporation.
Attached for your review and consideration is a photostatic copy
of their original request for a loan guarantee totaling $120,000.
The Board of Directors of the Development Corporation of Wylie,
Inc. reviewed and discussed their request during our regular
scheduled meeting of July 14, 1992. Three members of the board
were present and voted unanimously to approve their request
subject to each principal owner personally agreeing to sign a
Letter of Guaranty for the entire loan amount and final approval
by members of the Wylie City Council. The principal owners have
agreed to this condition. There will be a representative
present from the hospital and the Corporation to answer any
questions prior to the Council's final decision.
The Board agreed the hospital was a vital ingredient for
continued "quality of life" and all efforts should be exerted in
maintaining this excellent medical facility for all citizens in
the Wylie area. We certainly hope you will be able to support
the decision made by your Board of Directors and the hospital can
continue to offer superior medical and hospital services for our
citizens.
PHYSICIANS REGIONAL HOSPITAL
LOAN GUARANTEE PROPOSAL
TO
WYLIE ECONOMIC DEVELOPMENT CORPORATION
REQUEST: The Economic Development Corporation to place a $120, 000
CD into Provident Bank Wylie to collateralize a $120, 000 Loan to
the Hospital to fund the development of a new Geriatric Psychiatric
Unit at the Hospital and working capital deficits during
development of this Unit. This Unit provides 21 new jobs to the
area and allows the Hospital to continue its financial viability
and delivery of emergency care to all citizens of the area,
regardless of ability to pay.
BACKGROUND AND HISTORY: Physicians Regional Hospital ("Hospital")
was originally constructed and opened by American Healthcare
Management, Inc. (AHM) in July 1983 as a 37 bed acute-care medical
and surgical hospital. As a result of poor management and a
negative community image, the Hospital experienced significant
financial losses through 1986.
Finally in November 1986, in an attempt to stem these losses, AHM
asked Mr. Lawrence J. Wedekind, a noted local hospital turnaround
specialist, to consult and advise AHM relative to the Hospital.
After approximately six (6) months of consultation, AHM entered
into a 5-year management contract with Mr. Wedekind and his
company, Paragon Healthcare Systems, Inc. (Paragon) to operate and
manage the hospital.
Paragon successfully recruited topnotch physicians in several
specialties, developed new services needed in the area, implemented
cost controls and quality assurance programs, and forged
cooperative relationships with the existing physicians and
community organizations and businesses. The Hospital began to
experience positive cash flow as a result, most of which accrued to
the benefit of its owner, AHM, instead of the Hospital itself.
Despite the financial improvement at the Hospital in late 1987 AHM
filed Chapter 11 bankruptcy reorganization due to other problems in
their hospital network. This further eroded investment by AHM of
positive cash back into the Hospital. Frustrated with AHM' s drain
on positive cash flow, Mr. Wedekind then successfully negotiated a
Lease Purchase of the Hospital. This lease purchase includes an
exclusive purchase option, a ten (10) year lease of the land,
building and major equipment and the purchase of the Accounts
Receivable (A/R) , supplies, minor equipment, good will, and cash-
on-hand at the time of such purchase. This Lease Purchase was
consummated on May 1, 1989 . As a result, Paragon has a 55%
ownership position in the Hospital and is the General controlling
Partner. Mr. Wedekind owns the majority interest in Paragon and
other minority interests are held by the following individuals:
Mark Liston, Peggy McCollum, Stuart Kalb, Kathie Sukkar. The 45%
remaining Limited Partnership interests are held by three (3)
physicians, one local lay person, and the Landlord/property owner
(AHM) .
The total cash contributed by the partners to the hospital in order
to effectuate the Lease Purchase was $600, 000 in the form of
$150, 000 cash (equity) and $450, 000 debt. The $450, 000 of debt was
derived from an A/R collateralized loan through Provident Bank
Wylie and is guaranteed by Paragon and several individual partners.
This $450, 000 loan was paid down to $290, 000 as of December 1991,
but was renewed back to $450, 000 as of December 24 , 1991 in order
to provide capital for ad valorem taxes and payback of Medicare
settlement payments left over from prior years. The principal
balance is currently around $435, 000.
June 1, 1989 therefore marks the first day that the Hospital came
under local ownership and control. Since then, the Hospital
(through Paragon) has contributed approximately $475, 000 of support
back to the Wylie community, as depicted by Exhibit A attached
hereto. Paragon has also added $478, 603 of capital and renovation
improvements by reinvesting all operational cash flow back into the
facility.
CURRENT SITUATION: Although hospital operations continued to grow
at annual rates of approximately 20% between 1989 and 1991,
Medicare and Medicaid reimbursement rates have continued to be
decreased by Congress each year. Technological improvements have
also continued at rapid rates; thus causing many procedures which
formerly were done on an inpatient basis to now be performed on an
outpatient basis. Bad debt and contractual adjustments have also
increased in Wylie and across the nation due to the recession,
Medicare adjustments, and the proliferation of HMO' s. The net
result is a large decline in reimbursement to hospitals in general,
with Wylie being no exception. However, Paragon has managed to
counteract most of this reimbursement problem through quality and
efficiency improvements, control of expenses and the introduction
of needed new services and physicians each year. Of significance
is the fact that, while other hospitals have experienced
significant inpatient census declines over the last few years,
Physicians Regional Hospital has actually experienced census and
volume increases in virtually every department.
The major reasons for the census and volume increases are detailed
below:
1. The "Small Miracles" department has experienced a 100%
increase in OB deliveries between 1990-1991 and 1991 -1992 .
Births have literally doubled over the last year!
2 . The recruitment of Dr' (s) Birdsong, Glenn, D' Souza and
Derbonne has caused more people from Wylie and surrounding
towns to stay in Wylie for their medical/surgical care, thus
resulting in admission and outpatient care increases.
3 . An adolescent Psychiatry service was implemented in 1989 which
averaged approximately 7.5 ADC until early 1992 when the
entire industry was devastated by media reports of abuse by a
couple of national adolescent psychiatric providers. Over five
(5) freestanding Psych hospitals have closed in the Dallas
area alone in the first 6 months of this year.
4 . The Emergency Department has grown steadily over the last 3
years due to quality of care enhancements put in place between
1987 and 1989 and the improved image that has occurred.
5. The Surgery Department is now equipped with state of the art
orthopedic, endoscopic, gynecological, ophthalmic and
general/vascular instrumentation as the result of the
recruitment of several extremely capable surgeons from Plano
in these specialties and continued investment of positive cash
in these areas. Surgical volume has grown steadily as a
result.
6. Last, but not least, our patients consistently receive
personalized loving care from the staff and word of mouth
advertising has been very strong as a result, particularly in
the last 1 1/2 years. Due to the harmonious working
environment, our employee turnover remains very low.
Unfortunately, as mentioned in #3 above, in January 1992 the census
in the adolescent psychiatric unit stared to decline. It became
apparent that the future demand and reimbursement for inpatient
psychiatry would be tenuous at best due to the industry troubles
spawned by a couple unscrupulous national companies. However,
Paragon fortunately had been planning the development of geriatric
psychiatry services since early 1991 to replace adolescent
psychiatry due to the growing need for such services in our service
area. The closure of the adolescent unit was therefore planned very
carefully to coincide as closely as possible with the opening of
the Geriatric unit, although it was closed one (1) month earlier
than expected due to the industry problems that occurred. As
stated earlier, initial conception of the Geriatric Psychiatry unit
occurred in early 1991 due to the recurring demand for such a unit.
Development of the Geriatric Psychiatry unit was started formally
in October 1991 and was finished in May 1992 . After several
mandated state licensing and clinical quality oriented surveys, the
unit was opened on June 8, 1992, despite not having sufficient
capital to fully pay for the expansion or the working capital
needed during the first 3 months of operations of the Unit.
Relative to this capital need, Paragon had hoped to obtain an
expansion and working capital loan from Equitable Bank Dallas to
finance the Geriatric Psychiatry unit and applied for such a loan
in early 1991. Equitable Bank approved the hospital' s loan request
conditioned upon a loan guarantee from either SBA or FMHA
government loan guarantee programs. After initial research and
application to the SBA, it was determined conclusively that the
Hospital didn't quality for an SBA loan guarantee since its gross
revenue was too high. Therefore, a loan guarantee from FMHA was
applied for by Equitable and the Hospital. Initial application to
FMHA was made in January 1991.
Equitable and FMHA officials believed and represented to Paragon
that the loan would be approved and funded well before the end of
1991. It seemed that there was no question that the Hospital would
qualify for the FMHA loan guarantee program. Much to our dismay,
this $650, 000 loan has still not received formal approval from
FMHA, despite approvals from Equitable, the regional FMHA office,
OSHA, and the North Texas Board of Governors. Approval and funding
is still expected,' but will probably not occur in time to solve the
Hospital 's immediate working capital needs.
The local banks are also unable to lend any additional monies to
the Hospital without additional collateral in the form of cash or
equivalents. Therefore, the Hospital is now in a position where it
has been forced to use operational cash flow to fund the Geriatric
Psychiatry expansion and renovation project. This, combined with
the overall Hospital negative cash flows that have occurred since
April 1992 because of the closure of Adolescent Psychiatry Unit has
placed the Hospital in temporary dire financial straits. It is
expected that negative cash flows will continue through July 31,
1992 due to the fact that the adolescent psychiatry service was
ceased in March 1992 and collections from the geriatric unit will
not start until the first part of August 1992 .
In summary, the Hospital has already experienced 2 1/2 months of
negative cash flow and will experience another 1 1/2 - 2 months
until the geriatric unit revenues make up the difference. As shown
in the attached Forecasted Cash Flow analysis (Exhibit B) , the
hospital started the month of June with a negative $28, 000 account
balance due to the last 2 1/2 months of negative cash flow and this
situation will worsen to approximately a negative $145, 000 by the
end of July. Beginning in August, cash flows will again become
positive due to the geriatric psychiatric unit collections and this
negative account balance will be whittled down until it again
becomes positive in November 1992 .
NEED:
The Hospital therefore needs a short-term cash infusion immediately
of at least $120, 000 in order to fund the negative cash flows that
have already occurred and the continuing working capital needs
through July 1992 .
As seen by the Forecasted Cash Flow analysis, a $120, 000 loan can
easily be repaid with interest by December 1992 . Such a loan can
also be paid back early if the Equitable Bank/FMHA loan
materializes prior to December 1992 .
ALTERNATIVE IMPACT:
The alternative to not obtaining the $120, 000 expansion and working
capital is to close the geriatric unit immediately. This would
cause the immediate loss of approximately 21 new employees (jobs)
relating to the new geriatric unit and would place the entire
Hospital in immediate jeopardy due to the amount of cash ($45, 000)
already expended on the renovation project necessary to make the
unit operational. The Hospital' s medical and surgical operations
alone are simply not strong enough at this time to support the high
levels of unreimbursed care and overhead necessary to provide
unrestricted access to Hospital/Emergency care in our community.
In other words, in addition to geriatric unit closure, closure of
the Hospital ' s Emergency department is also quite likely if the
Hospital does not receive these monies soon. Since closure of the
emergency department is often tantamount to closing the hospital
and will definitely increase morbidity and mortality in our area,
this is not a viable alternative for the area. The loss of
approximately 110 jobs are ultimately at stake for the community
and the loss of ad valorem taxes and sales tax revenues are also at
state. This equates to a direct economic loss to the area of
approximately $3 .5 million per year.
PROPOSED SOLUTION:
Provident Bank Wylie will provide the additional $120, 000 as an
extension of our existing loan or simply a new loan on the
condition that a CD be placed as collateral. The Hospital proposes
that the Economic Development Corporation place $120, 000 of its
funds in a 6 month CD collateralizing the $120, 000 loan needed by
the Hospital. This loan will be a six month fully amortizing loan
so that the collateralized portion of the CD decreases each month
until the loan is fully paid off by the end of the 6th month.
Timing is critical. Closing of 'this transaction is requested by
June 30, 1992 . Provident Bank Wylie has already approved several
large checks that posted to the Hospital ' s account without the
account balance to fund these checks. The bank's patience is
limited. Your immediate consideration is appreciated.
Sincerely,
Lawrence J. Wedekind
Chief Executive Officer
LJW/sa
Physicians Regional Hospital Community Support - 89,90,91
Cost to
Schools: - PRH
Wylie Independent School District
Elementary Schools
Birmingham:
Annual Health Fair in Auditorium
Health Screenings and Handouts 89,90,91 $750
Halloween safety bags 1989, 90,91 $420
Special Students Tour of Hospital $50
Hartman:
Career Day 90 Provide nurse, lab tech, physical therapist $480
Hospital Day 1990(supplies) $100
Halloween safety bags 1989,90,91 $345
Drug Awareness Week- psychologists and therapists 90,91 $400
Akin
Halloween safety bags 1989,90,91 $140
Middle School
Medical Explorers Program $100
Highschool
Project Care Drug Testing 90,91 $6,650
Medical Explorers Program 90,91 $1,700
Purchased Grand Champion Steer(FFA) 1990 $2,475
Purchased Steer and Lamb(FFA) 1991 $1,900
Purchased Lamb (FFA) 1992 $170
Health Program Scholarship -$600/yr
Wylie Band Boosters-donations, 89,90,91 $45
Wylie Football Team-cups donated,91 $190
Wylie Football Programs- ads, 90,91 $315
Comunity Independent School District-yearbook ad,91 $50
Wylie Christian Academy
Year Book ads-89,90,91 $150
Auction donations - 89,90,91 $1,750
Preschools
Free Continuing Education Courses for Teachers 1991 $350
Halloween Safety Bags 1989,90,91 $315
Wylie Chamber of Commerce and area Businesses
Chamber Annual Dues - 89.90.91 $900
Support of other Chamber Functions 89,90,91 $1,965 •
TI Health Fair-90,Nurse,giveaways $200
Chamber Parade 89,90,91 - FIoats $3,000
Hillcrest Nursing Home Pagent Donation -91 $50
Business Expo at Birmingham Elementary School-91 $300
Chamber Board Member-92
Provide Physical Therapist to area businesses for education $500
Employee Time to attend Chamber Ribbon Cuttings,etc.-89,90,91 $3,000
Wylie News and Wylie Sentinel Advertising-89,90,91 $3,300
Member of Economic Development Committee 90,91 $1,000
Member of Partnership in Development-92
Community Organizations
Girl Scouts, Camp Fire Girls, tours,etc. 89,90,91 $1,000
Wylie Womens League 89,90,91.92
Baked Food Sales $80
Easter Egg Hunt (Cabbage Patch) $300
Member since 89
PRH Auxiliary provided refrestments at Tour of Homes,91 $100
Wylie Rotary Club
Charter Member and financial supporter, 89,90,91 $2,160
Christian Care Center
Donate Space 89,90,91 $18,000
Provide garage sale space and signs $200
Discounted Mammograms for those recommended via CCCC $1,000
Promote Health and Wellness in the Community
Annual Health Fairs, at PRH 90,91 $4,000
Provide Meeting Space for TOPS &WT Watchers 89,90,91 $1,200
AARP Lectures and support, Wylie, Copeville-92 $300
Wylie Volunteer Fire Dept.
1) 2 employees are volunteer firefighters and are paid
when fighting fires during working hours, 89,90,91,92 $5,000
2) ads in annual function program 89,90 $200 •
Parker Volunteer Fire Department-ads in publications $100
Brochures to educate public about gallbladder disease,
mammograms, and availability of physicians, 90,91 $20,000
Newsletter- with health education articles 90,91 $15,500
First Aid Station at McKinney's Forever Free-91 $1,400
Coordinate Wadley Blood Drives 4 times/yr,90,91 $1,000
$104,600
Physician Recruitment
Includes Recruitment Fee, Guarantee, Renovation, Free Rent $368,500
-Pra¢sr
Gilbard
IHN
Birdsong
Adams
nt
Dental Clinic
Haskell
Texas Heart Group
Texas Surgery Group
Schacherer&Frazee
Kay, et. al
Derbonne
Total $473,100
PHYSICIANS REGIONAL HOSPITAL
PHYSICIAN RECRUITMENT
44 05/31/89 - 05/31/92
Recruitment Free/Disc. Office Office Moving
Physician Fee Guarantee Rent Renovation Staffing Advertising Expenses Tot
Dr. Propst 8,000 4.800 2.000 6,000 500 21 ,."
Dr. Gilbard 18.000 9.600 2,000 2,000 3,000 34,
IHN 4.000 7,000 11 ,'
Dr. Birdsong 18.000 70.800 * 14.248 9,400 6,000 118,-
Or. Adams 24,000 10.580 17,116 300 51 .
Dr. Naini 6.700 1 .000 7.000 300 15,
Dr. Scriefer 1 ,100 3,000 4
Dr. Frazee 7,800 5,000 1 ,000 13:c
Or.° Oerbonne 18,000 58.345 * 10.500 1 .500 4.000 92.:
Multi-Specialty Suite 3.000 400 3.-
. Dr. Kay 2.500 2,
Total S54.000 S143.845 $72.048 $41 ,480 S30,116 $17,000 S10,000 $368,-
* Includes moving expenses
,
FILE REF: \CASH\92PROJO5 Page CF-1
PHYSICIANS REGIONAL HOSPITAL
Forecasted Cash Flow
1992
6/92 7/92 8/92 9/92 10/92 11/92 12/92 TOTAL
CASH BALANCE AT BEGINNING OF MONTH - ($28,052) ($91,733) ($144,663) ($99,159) ($63,759) ($24,045) $14,125 ($28,052)
FORECASTED CASH RECEIPTS:
Med/Burg I/P and 0/P and Other Income (a) 558,000 539,206 548,305 549,201 548,555 547,011 553,002 3,843,280
Geriatric Psych Program Receipts (b) 0 0 122,870 122,870 122,870 122,870 122,870 614,350
TOTAL FORECASTED CASH RECEIPTS 558,000 539,206 671,175 672,071 671,425 689,881 675,872 4,457,630
FORECASTED CASH DISBURSEMENTS:
Hospital Payroll (including taxes) (c) 312,440 249,960 224,960 '224,960 220,000 220,000 220,000 1,672,320
Accounts Payable 197,000 204,000 218,000 230,000 230,000 230,000 230,000 1,539,000
Geriatric Psych Capital/Renovation Costs (b) 8,000 0 0 0 0 0 0 8,000
Geriatric Psych Operating Costs (b) 0 28,935 57,870 57,870 57,870 57,870 57,870 318,285
Capital Purchases 4,000 4,000 4,000 3,000 3,000 3,000 3,000 24,000
Debt/Lease Payments (d) 100,241 105,241 120,841 120,841 120,841 120,841 98,241 787,087
TOTAL CASH DISBURSEMENTS 821,681 592,136 625,671 636,671 631,711 631,711 609,111 4,348,892
CASH BALANCE AT END OF MONTH - ($91,733) ($144,663) ($99,159) ($63,759) ($24,045) $14,125 $80,886 $80,888
CASH BALANCE AT END OF MONTH (with $120,000 loan) $28,267 ($24,863) $20,841 $56,241 $95,955 $134,125 $200,886 $200,886
• ASSUMPTIONS -
(a) - Med/eurg average daily census is 12.5 for the forecast period with historical
patient six and net revenue trends.
(b) - 12-bed geriatric pysh unit becomes exempted by Medicare on 7/1/92 with reimbursement
beginning in 8/92. Total costs to renovate unit approximates $45,000. The majority
of these costs were funded in April and May of the current year out of operational
cash flow.
(c) - Three (3) payroll periods occur during the month 6/92.
(d) - Refer to page CF-2 for detail of debt/lease payments.
FILE REF: \CASH\92PROJ05
Page CF-2
PHYSICIANS REGIONAL HOSPITAL
Forecasted Debt/Lease Service
1992
Description 6/92 7/92 8/92 9/92 10/92 11/92 12/92 TOTAL
American Nat. Bank - Term Loans (vans) $1,163 $1,163 $1,103 $1,163 $1,163 $1,163 $1,163 $8,141
Provident Bank - Equipment Loan 950 950 950 950 950 950 950 0,650
Provident Bank - Term Loan ($450,000) 9,800 9,800 9,800 9,800 9,800 9,800 9,800 - 68,600,
MCM, Inc. - Lease (a) 55,795 00,795 60,795 60,795 60,795 60,795 80,795 420,565
HCH, Inc. - Purchase Note 5,390 5,390 5,390 5,390 5,390 5,390 5,390 37,730
Equitable Bank - Term Loan 7,000 7,000 7,000 7,000 7,000 7,000 0 42,000
Property Taxes 20,143 20,143 20,143 20,143 20,143 20,143 20,143 141,001
Medicare Coat Report Repayment 0 0 15,000 15,600 15,600 15,600 0 62,400
TOTALS $100,241 $105,241 $120,841 $120,841 $120,841 $120,841 $98,241 $787,087
xxxx
(e) - MCM, Inc. is the lessor on the hospital and related assets.
i