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03-25-1991 (Library) Agenda Packet AGENDA REGULAR MEETING RITA & TRUETT SMITH LIBRARY BOARD,WYLIE,TEXAS MONDAY,MARCH 25, 1991 7 : 00 P . M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER OF PAGE BUSINESS REFERENCE BUSINESS 1 1 CONSIDER APPROVAL OF MINUTES FROM THE FEBRUARY 25, 1991 LIBRARY BOARD MEETING . 2 2-5 DISCUSS AND RECOMMEND SUMMER READING PROGRAM AS BUDGET EXPENDITURES ARE SHORT COMPARED TO LAST YEAR . 3 6-16 DISCUSS ANNUAL REPORT TO TEXAS STATE LIBRARY FOR LOCAL FISCAL YEAR 1990 . 4 DISCUSS AND RECOMMEND NATIONAL LIBRARY WEEK APRIL 14-20 . 5 DISCUSS NEW BOOK DROP AND POSSIBILITY OF RETURNING ALL MATERIALS INCLUDING VIDEOS INTO NEW DROP . 6 DISCUSS NEW ACQUISITIONS TEXAS BLUE- BONNETT AWARD BOOKS ,VIDEOS . 7 PROGRESS REPORT ON SPRING BREAK PROGRAM. 8 ADJOURN NOTICE OF REGULAR MEETING NOTICE IS HEREBY GIVEN THAT A COMMITTEE OF THE CITY OF WYLIE WILL MEET IN REGULAR� SESSION ON THE DAY OF c��/`��4.24/ , 1991 , IN THE WORK ROOM OF THE RITA & TRUETT SMITH LIBRARY AT 800 THOMAS STREET,WYLIE,TEXAS FOR THE PURPOSE OF CONSIDERING THE ATTACHED AGENDA. dece CAROLY ONE/ ITY SECRETARY POSTED THIS THE (, DAY OF 1991 , AT "t -rd,J? M. RITA & TRUETT SMITH PUBLIC LIBRARY BOARD MINUTES February 25 , 1991 The Library Board of the City of Wylie met in regular session on February 25 , 1991 , in the workroom of the Rita & Truett Smith Public Library, at 7 : 00 P .M. A quorum was present and notice of the meeting was posted in the time and manner required by law. Those present were : Retha Tibbals , Betty Stephens , Mary Jo Smith, Jan Morgan, Shirley.Burnett , and Phyllis Floyd , interim library director . APPROVAL OF MINUTES FOR JTNUTRY 28 , 1991 : Minutes were approved as submitted . RETURN OF LATE MATERIALS: A SPRING BREAK campaign was dis- cussed . All fines for materials returned during the month of March will be forgiven. Suggestions of flyers to be iMadd6d in city water bills , notices to teachers at all schools , and news- paper articles concerning the SPRING BREAK campaign were given. Evaluation of results of the SPRING BREAK campaign would be considered before starting a calling campaign . There will be a new book drop installed near the front door of the library. CAMP WANNA READ: Some summer reading program materials have been ordered , and it was suggested that the program start the second week in June . Phyllis would contact Coty Anderson about directing the program again this year . STATUS REPORT: There is an ongoing of updating spine labels and putting materials in the computer . Between 20 and 30 questions are answered daily at the library by telephone . GENERAL DISCUSSION: Library business is progressing satis- factorily . Meeting adjourned . MEMORANDUM TO : MEMBERS OF THE LIBRARY BOARD FROM: Bill Dashner , City ManagerXt `--� DATE : March 21 , 1991 re : "GENERAL DISCUSSION" as an agenda item We are enclosing a copy of an opinion from the City Attorney regarding "GENERAL DISCUSSION" as an agenda item for the Library Board . Based on Mr . Dillard's recommendation and interpretation of the Texas State Statutes , all official Boards and Commissions of the City of Wylie will be required to omit "General Discussion" as an agenda item or as simply an impromptu discussion. All Boards and Commissions are considered official and must abide by the Texas State Statutes and the Charter of the City of Wylie . Members of the public attending your meetings may bring forth an item and ask questions . If there is a specific answer available , you may answer the question without discussion , deliberation or decision . If the subject requires a more detailed and involved discussion , it must be placed on a future agenda . We have been advised that on occasion specific boards have broadly interpreted this to mean that they themselves are citizens and therefore are free to bring up items not on the agenda . This will not be tolerated . If you have any further questions , please do not hesitate to contact this office . We appreciate your cooperation . cc : Phyllis Floyd , Director Rita & Truett Smith Library enclosure rs SALLINGER, NICHOLS, JACKSON, OCT ! q {y KIRK & DILLARD ALFRED SALLINGER (Formerly Saner,Jack, Sallinger& Nichols) ' ' J � DAVID M.BERMAN IL LAWRENCE W.JACKSON Attorneys& Counselors at Law JOHN F.ROEHM III TIM KIRK 1800 Lincoln Plaza A.STOCKARD ROBERT L.DILLARD III 500 N. Akard M.LEWIS KINARD ROBERT D.HEMPHILL Dallas,Texas 75201 ROBERT L.DILLARD,JR. ROBERT E.HAGER PETER G.SMITH (214) 954-3333 H.LOUIS NICHOLS JOHN PIERCE GRIFFIN Facsimile(214) 954-3334 OF COUNSEL October 18, 1989 Ms. Carolyn Jones City Secretary City of Wylie P. O. Box 428 Wylie, Texas 75098 Dear Carolyn: This will acknowledge your question with regard to citizen participation and council discussion on council and board meeting agendas. Article III, Section 9, of the Charter provides that all city council meetings shall be held and notice given in conformance with Article 6252-17, V.A.T.S., as amended. This statute of course also applies to any board, commission, department, committee, or agency within the city which is under the direction of one or more elected or appointed members, together with every deliberative body having rule making or quasi- judicial power. This includes, among others, the Planning and Zoning Commission and the Board of Adjustment. The Charter also provides, in Article VIII, Section 3, that all meetings are subject to current and future laws of the state concerning public meetings. Article 6252-17 requires the posting of a notice of each meeting specifying any matter which will be considered or acted upon. There are numerous exceptions, one of which is that notice need not be posted with regard to matters about which specific factual information or a recitation of existing policy is furnished in response to an inquiry made at a public meeting, whether such inquiry is made by a member of the general public or by a member of the governmental body. Any deliberation, discussion, or decision with respect to the subject about which inquiry was made shall be limited to a proposal to place such subject on the agenda for a subsequent meeting of such governmental body for which notice has been provided in compliance with the Act. These latter provisions really mean that citizen participation should be limited to a citizen making a statement and asking questions. If the questions can be answered by a staff member or by a member of the city council or board by simply furnishing specific factual information or reciting existing policy, that is permitted. If the question or the statement by the citizen requires any deliberation, discussion, or decision by the council or board involved, then the subject may only be discussed with respect to a proposal to place it on an agenda for a future meeting. The same rule applies to a statement made or question asked by a member of the council or board. In that event, the council or the board involved may not deliberate, discuss, or decide on any matter raised by the member except to the extent necessary to decide on a proposal to place that subject on the agenda for a subsequent meeting. Ms. Carolyn Jones October 18, 1989 Page 2 The only danger that I see to the council or a board of the city in putting items such as citizen participation and council or board discussion on the agenda is that the members may not be sufficiently familiar with these rules to limit their own comments. This is dangerous for them because violation of the statute is a misdemeanor punishable by a fine of not less than $100.00 nor more than $500.00 or imprisonment in the county jail for not less than one month nor more than six months, or both. It is up to the council and the board involved to decide whether the political value of having citizen participation and council or board discussion outweighs the risk of violation of the statute. Please let me know if you have any other questions on this subject at this time. Very truly yours, SALLINGER, NICHOLS, JACKSON, K be DILLARD Robert L. Dillard III RLD/sb 11111 � m^ � Date: Mar 22, 1991 — M64w Time: 1 : 24 PM N ` mm | Rita & Truett Smith Public Library Status Screen N � � N Circ/Cat Version: 2. 71 0 mm � N Btrieve Version: 4. 11 N J � 0 0 Q 16882 Materials ( 11 are Lost) N mm = � 4169 Patrons N � mw K N � wm N 2066 Materials in Circulation to 662 Patrons. N � � N 325 Patrons have 693 Materials Overdue.. N � � H 23 Checkouts today ' mu = N N HIM � N 72 Reserve Request U � = J N 64 Patrons reservinq (Ave. 1 . 13 Materials each) N = 59_@ Materials d (b 2 Patrons) N are reserve v Ave.ve. 1 . mm N U � � N 422 Patrons have outstanding fines (Totaling $7010. 30) N � = N N am � N 3 Network nodes allowed. 3 nodes are in use. N � � N N � � [ Press any key to continue. . . N � mm N N � � al � � � N � � 0 Date: Mar 25, 1991 — nw Time: 5: 46 PM R � \ mu N Rita & Truett Smith Public Library Status Screen N 0 Circ/Cat Version: 2. 71 0 � N Btrieve Version: 4. 11 N mm = N N N 1 Materials ( 12 are Lost) N mm J � 0 4176 Patrons N � mm N N N 1935 Materials in Circulation to 633 Patrons. N � � H 314 Patrons have 672 Materials Overdue. N 174 Checkouts today N mm � N N mm � | 75 Reserve Request N � � N 67 Patrons reserving (Ave. 1 . 12 Materials each) 0 � � | 60 Materials are reserved (by Ave. 1 . 25 Patrons) 0 � mm � N 42/ Patrons have outstanding fines (Totaling $2032. 35) N W � N N � IM U 3 Network nodes allowed. 3 nodes are in use. 0 witam 0 N � � N Press anv key to continue. . . mmN � N N � mm � (g9 - CITY OF WYLIE 108 S. JACKSON - P.O. BOX 428 WYLIE, TEXAS 75098 (214) 442-2236 3-15-91 LIBRARY DEVELOPMENT DIVISION TEXAS STATE LIBRARY BOX 12927 AUSTIN,TEXAS 78711 RITA & TRUETT SMITH LIBRARY 800 THOMAS STREET WYLIE,TEXAS 75098 ENCLOSED PLEASE YOUR ORGINAL COPY OF OUR ANNUAL REPORT FOR LOCAL FISCAL YEAR 1990 , PLEASE FORGIVE US FOR NOT FILING THIS ON THE EXPECTED DATE, WE HAVE BEEN UNDERGOING A TRANSITION AND NOW HAVE A NEW DIRECTOR. SIN RELY, _AA; jet PHYELIS D, FLOYD DIRECTOR • ANNUAL REPORT FOR LOCAL FISCAL YEAR 1990 This form is due at the Term State Library three months after your 1990 fiscal year ends. All data applies to your library's 1990 fiscal year. The local fiscal year covered by this report began 0 C T 0 B E R 1 , 19 8 9 and ended September30, 1990 LibraryNameRITA & TRUETT SMITH LIBRARY' 'Coirty COLLIN (As you wish it to appear in the directory) MailingAddress 800 THOMAS STREET WYLIE ,TEXAS 75098 - street or p.o.box city zip code +4 Street Address 800 THOMAS STREET WYLIE ,TEXAS - (if different) street city zip code +4 Phone 214 442-7566 area code number extension Telefax 214 442-4302 area code number Head Librarian R O S A N N E BURGESS first name last name Person completing PHYLLIS D . FLOYD DIRECTOR form (if different) first name last name position Board Chair BARBARA JENNINGS first name last name Mailing Address 501 GASTON DR . NORTH WYLIE ,TEXAS 75098- street city zip code +4 Friends President E L L E N SMITH first name last name Mailing Address 309 COTTONBELT WYLIE , TEXAS 75098 - street city zip code +4 Outlets and Users Number of branch libraries 0 Number of bookmobiles in use 0 Number of other public service outlets (collections in nursing homes and jails, stations, etc.) 0 Has the main library building(s) or any branch library been renovated, expanded, or new construction completed within the period covered by this report? Yes X No Page 1 Categories of Expenditures Salaries and Wages >..:, •w+{.•:•.: '. t { hY : (exclude plant operation,security, 1 36300 . 00 :•�:�::<.;f��•:•' : W1:W:=>••< Y•:'<�: and maintenance staff)• _ � .`'' "'''r ,i '•' giritilraltir 8125 . 00 <>:::<.;. .. -::. Employee Benefits 2 ):*.•••, •y. •,:•• >k',> ..• > (exclude plant operation,security, 1 ` :. ` and maintenance staff) Subtotal Wages and Benefits (add 1 + 2) 3. 4 4 4 2.5 . 0 0 Il i Co ectn o miummommxiwmwmw Print Materials (exclude serial 4 1850. 00 subscriptions and microforms) ------------------- r' 5 1 2 5 . 00 mmememammmamnmamm Serial Subscriptions ti n b os P (include physicalformats)in ude all h i s Micr f rm 6 0o s (except t serial subscriptions) 7 22 5 . 0 0Audi Audiovisual Materials th r Material 8 4 2 .0 00 O e s Subtotal Collection (add 4 thru 8) 9 3720 . 00 Miscellaneous milmwmgoimigipimmt Furniture an d ture a d Equipment men t --------------------- 10 2 1 175 . 00 Other Operating ExP en Exp enses (include 1ude pla nt operation, erati n security ty 11 43 30 . 00 0 . 00 and maintenance f sta Subtotal Miscellaneous (add 10 + 11) 12 5605 . 00 13 53750 . 00 Total Direct Operating Expenditures (add 3 + 9 + 12) 14 Indirect Costs (Optional; attach documentation if claimed) 15 53750 . 00 Total Operating Expenditures (add 13 + 14) 16 ) Capital Outlay (Do not include expenditures reported above) Page 2 • Local Financial Effort Of the amount shown in Library Collection Expenditures 3 5 2 5 . 0 0 (Item 9),how much was expended from local funds only? 17 Of the amount shown in Total Operating Expenditures (Item 15),how much was expended from •Local funds only(include government sources) 18 537 5 0 .0 0 •Local government sources only 19 Note:See Instructions(page 6) for definitions of"local funds" and"local government sources." Library Income By Source (Exclude income intended for major capital expenditures, construction, renovation, endowment fund deposits, or other extraordinary items.Also,exclude interlibrary loan and system operation grants.) City or Cities 20 50225 . 00 County or Counties 21 3500. 00 School Districts 22 Foundation&Corporate Grants 23 Federal Library Services & Construction Act Funds 24 Other Federal Funds 25 State Funds (do not include system grants) 26 Other Local Sources (interest, fines, donations from individuals) 27 TOTAL INCOME 28 If the library received funds from a city or county other than the one in which the library is located list the appropriate cities or counties separately and indicate the total of the funds received from each city or county. Cities or Counties Funding the Library Amount Received $ $ Page 3 LIBRARY COLLECTION Titles Volumes,Items or Physical Units Books and Serials(exclude microforms) 29 20, 155 Uncataloged Paperbacks 30 2 , 15 5 Government Documents (if in separate collection and exclude microforms) 31 Microforms(include government documents) 32 Audio Materials 33 15 7 Films 34 Video Materials 35 225 Machine-Readable Materials 36 Other Library Materials 37 TOTALS 38 Number of subscriptions currently received 39 51 (periodicals and newspapers in any format) LOCAL LIBRARY SERVICE Number of library circulation transactions 40 39 ,650 Number of reference transactions received by your library 41 3 ,050 Number of persons attending programs/presentations provided by the library 42 2 , 640 Number of materials used in the library 43 1 , 525 Number of library visits 44 17 , 10 5 How long is your standard check-out period for books? 45 21 days ADULT EDUCATION Did your library offer any of the following adult education services: (Check all that apply.) 46 ABE-Adult Basic Education classes 47 GED - General Education Development classes 48 ESL-English as a Second Language classes 49 Literacy tutoring or small groups 50 ESL- English as a Second Language tutoring or small groups 51 Family Literacy 52 Workplace Literacy Page 4 LONG RANGE PLANNING Does your library have a current written long range plan? Yes X No If yes, What years does it cover? to What method did you use to develop the plan? Check one: A Planning Process for Public Libraries Planning and Role Setting for Public Libraries Other(please explain briefly) Does your library intend to create a long range plan or revise your current plan within the next year? X Yes No LIBRARY BOARDS If your library has a library board, is it governing or advisory? Governing X Advisory Board members are (check all applicable) x Appointed Elected Board members are appointed by (check all applicable) X City Government County Government Other LIBRARY STAFFING AND SALARIES Number of Full- Time Equivalents* Persons Holding Title of Librarian •with master's degree from program accredited by ALA 53 1 • other persons holding title of librarian 54 All other paid staff(exclude plant operation,security and maintenance staff 55 1 Total library paid staff 56 2 *Divide hours scheduled per week by 40 hours How many hours last year did volunteers (including community 117 2 service,Green Thumb,etc.)work in your library? 57 What was the Head Librarian's annual rate of salary? 58 $21 , 275 . 00 How many hours per week is the Head Librarian currently employed in library duties? 59 4 0 hours per week Page 5 RESOURCE SHARING Number of Requests Interlibrary loan requests (exclude informational requests) filled by other libraries for your library users •Through a State sponsored Interlibrary Loan Office 60 9 2 3 •Requests filled by any other method 61 Interlibrary loan requests provided to other libraries 62 Does your library participate in any reciprocal borrowing agreement? (Reciprocal borrowing is an agreement between libraries that allows patrons from each library to borrow materials from the other without payment of a nonresident use fee.) Yes No If your library participates in a reciprocal borrowing arrangement, please list the libraries with which you have an agreement. Number of reciprocal loans provided to patrons of other libraries 63 Does your library charge a non-resident fee or deposit to persons living outside the library's service area? Yes X No If yes, Outside what areas (city, county, school district, etc.) does the fee apply? How many fee-paying non-resident borrowers are registered? How many materials were circulated to fee-paying non-resident borrowers? What is the annual cost of a non-resident card? $ (If there is other than a flat annual charge, please attach a fee schedule.) What was the total revenue from non-resident fees last year? $ Does this revenue go to the library the city, county, or school district other (Where? ) Does your library circulate materials to persons living outside the library's tax-supporting service area without a fee or deposit? Yes No If yes, To what areas or groups do you provide free service? How many non-resident borrowers are registered without charge? How many materials were circulated to non-resident borrowers without charge? Page 6 LIBRARY HOURS Number of unduplicated hours during a regular week that library service was available from your main library,branch libraries and bookmobiles (Do not count overlapping hours) 64 52 per week Number of duplicated hours of library service provided by all serviceoutlets during the past year. (Count overlapping hours) 65 52 per year SCHEDULE OF HOURS OF THE MAIN LIBRARY OR LIBRARY SYSTEM HEADQUARTERS (If the library closes for the lunch hour, be sure to reflect this in the schedule.) REGULAR-SCHEDULE SUMMER-SCHEDULE Sunday CLOSED Sunday cI f1SFfl Monday 10-7 Monday 10-7 Tuesday 12-8 Tuesday 12-8 Wednesday I 0-7 Wednesday 10-7 Thursday 10-7 Thursday 10-7 Friday 10-7 Friday 10-7 Saturday 11-5 Saturday 11-5 WEEKLY TOTAL 52 hours WEEKLY TOTAL 5 2 h o u r s ADMINISTRATIVE USE ONLY ADMINISTRATIVE USE ONLY DO NOT WRITE HERE DO NOT WRITE HERE LIBRARY USE CHARGES AND FEES Rule 1.72 of the Rules for Administering the Library Systems Act requires a public library to "provide library services without use charge to all persons residing in the library's tax support- ing political subdivision." The only exceptions at the discretion of the library's governing authority are:"reserving library materials;use of meeting rooms;replacement of lost borrower cards;fines for overdue, lost or damaged materials in accordance with local library policies;postage;in-depth reference services on a contractual basis;photo-copying;library parking;service to non-residents; sale of publications; rental and deposits on equipment; and charges for the use of materials and machine-readable data bases not owned by the library, major resource center, or regional library system for which the vendor or supplier has charged a borrowing fee." Please describe charges assessed to residents for any library services NOT listed in Rule 1.72 above. Also, please identify the fee structure. Use an additional page if necessary. Does your library charge deposits or use fees to any of the groups below that reside within the library's service area? (Check any applicable groups): New Residents Temporary Residents College Students Military If the answer is yes to any of the four choices, please submit a copy of the policy authorizing this charge if the policy is not already on file with the State Library. Page 7 BRANCH AND/OR BOOKMOBILE INFORMATION (Attach a separate sheet if more space is necessary.A library may submit its own published listing of branch hours and locations,if such a list is available. Population estimates listed below should be provided on pub- lished list.) Branch Bookmobile Library Name Mailing Address - street or p.o.box city zip code +4 Street Address - (if different) street or p.o.box city zip code +4 Phone area code number extension Telefax area code number Name of Librarian first name last name As part of a national program to collect data about public libraries, the U.S. Department of Education would like your best estimate of the size of the population served by each branch library and bookmobile. This is an estimate of the service population of this branch or bookmobile. (Check one) a. Less than 1,000 f. 25,000— 49,999 b. 1,000— 2,499 g. 50,000— 99,999 c. 2,500— 4,999 h. 100,000— 249,999 d. 5,000— 9,999 i. 250,000— 499,999 e. 10,000— 24,999 j. 500,000 or more REGULAR-SCHEDULE SUMMER-SCHEDULE Sunday Sunday Monday Monday Tuesday Tuesday Wednesday Wednesday Thursday Thursday Friday Friday Saturday Saturday WEEKLY TOTAL WEEKLY TOTAL ADMINISTRATIVE USE ONLY ADMINISTRATIVE USE ONLY DO NOT WRITE HERE DO NOT WRITE HERE Page 8 • SYSTEM MEMBERSHIP APPLICATION FORM Authorization to Apply for New or Continuing System Membership LIBRARY NAME: R I TA & T R U E T T SMITH L I B R A R 1 TY W Y L I E This Authorization for Application should be completed only for the following reasons: • Your library is applying for new membership in the Texas Library System •Your library wishes to continue its membership in the Texas Library System for the upcoming state fiscal year(SFY 1992). All signatures are necessary. Current members of the Texas Library System MUST obtain all necessary signatures if they wish to continue their System membership during SFY 1992. Signatures of city secretaries, county clerks, and so forth are not valid substitutions for the signatures of mayors, city managers, or county judges. IF you are unable to obtain all necessary signatures before this form is due at the State Library,THEN send to the State Library all other pages except this Authoriza- tion and indicate approximately when the Authorization for Application will be forthcoming. After obtaining the required signatures, mail this page to the Texas State Library at your earliest convenience. By signing this form, the applying library is certifying that the information presented in its Annual Report for Local Fiscal Year 1990 is complete and accurate. A THORIZATION BILL DASHNER SIG A of Mayor, City Manager, Typewritten or printed name or unty Ju ge, or School Superintendent ircle applicable onc) PHYLLIS D . FLOYD SIGNA URE of Head Libraria Typewritten or printed name L'<( � �'�i �(\ SHIRLEY gURNFTT SIGNATI$EE of Library Board Chair Typewritten or printed name Page 9 DEADLINE FOR SUBMISSION OF THIS REPORT This report is due ninety(90) days following the close of your local fiscal year. •One completed form should be returned to the Library Development Division, Texas State Library,Box 12927,Austin,Texas 78711. •Second completed form should be sent to the System Coordinator in your area. •Third completed form is for your library's files. QUESTIONS If you have any questions about this survey,please write or call your system coor- dinator or contact Bell Clarke at the following address: Ms. Bell Clarke Library Development Division Texas State Library Box 12927 Austin,Texas 78711 512/463-5466 Page 10 ffffifiCilt11111 Northeast Texas Library System,625 Austin,Garland,Texas,75040-6304-(214) 2054566 DATE: March 18, 19 91; TO: Directors & Branch' Managers of Member Libraries Si FROM: dona weisman, Special Services Librarian RE: Possible National Library Week Promotions in Cooperation with Channel 4 & Scarborough Faire; Possible Summer Reading Club Promotion Many of you have asked if Scarborough Faire would be providing complementary passes for library promotions during National Library Week this year. I have been saying that the passes would definitely be available again but that we were still working out details since the Faire wanted to do more this year. The entertainment director and I met before the March 6 system meeting and worked out several different promotional ideas to offer member libraries. He was particularly inter- ested not only in how the Faire could promote reading but also in how it might promote library card sign-up. I was trying tto find a way to use the Faire promotions to encour- age Family Reading. I was excited about the options we de- veloped and announced during the system meeting that I would be sending information about the project soon. But when one of the owners heard those options, he called me to say that he felt they could do more! He had come up with a way to encourage family reading and to en- courage student research and writing in conjunction with Channel 4's Great Expectations for Texas Educational Pro- gram. This week I met with KDFW's public relations director and with a representative from the Faire's advertising • agency to work out details for the project. As you know, National Library Week is April 14-20 this year. The Scarborough Faire Renaissance Festival takes place just south of Waxahachie each year and will be the eight weekends between April 27 through June 16. Channel 4 and Scarborough Faire are developing a packet of related promotional materials to send to each participat- ing library. Those packets will include posters, coloring sheets, a suggested reading list (compiled by the Faire) and, if requested, a 1/2-inch videocassette explaining Scar- borough Faire. Major Resource Canter:Nicholson Memorial Library,Garland/Counties in the Northeast Texas Library System:Anderson,Bowie.Camp,Cass, Cherokee,Collin,Cooke,Dallas,Delta,Ellis,Fannin,Franklin,Grayson,Gregg,Harrison,Henderson,Hopkins,Hunt,Kaufman,Lamar,Marion, Morris,Navarro,Panola,Rains.Red River,Rockwall,Rusk,Smith,Titus,Upshur,Van Zandt,Wood As you read through the options described below, please use the enclosed form to indicate which program(s) - if any - your library will participate in. Your forms must be on my desk NO LATER THAN APRIL 3 so that I can let Channel 4/ Scarborough know which libraries will be needing the promo- tional packets. Great Expectations Program: EXEMPLARY LIBRARY FAMILY The library director and/or staff may nominate an "Exemplary Library Family" from the local community. There is no nomination form and no particular criteria. YOU de- cide what makes that family exemplary and explain it in sup- porting statements along with your nomination. All entries must be submitted to Karen Cage (Public Relations Director; KDFW-TV, Inc. ; 400 N. Griffin St. ; Dallas 75202 ; 214/720- 4444) or to Tamela A. Bembenek (3003 LBJ Freeway, Suite 132 ; Dallas 75234 ; 214/243-8764 ; fax 214/243-7492) NO LATER THAN MAY 14, 1991. The winning family will be the guest of Scarborough Faire June 8 and will be introduced (as Exemplary Library Family) to the crowd just before the parade that morning. (Winners will be notified by May 27. ) Every member of the family will receive free admission, t-shirts, a special tour and other special treats - probably including an invitation to join the King and Queen and their court for lunch. If the family is from such a distance that overnight accommoda- tions are necessary, those will also be provided by Channel 4 and the Faire. Great Expectations Program: STUDENT RESEARCH/WRITING Libraries may encourage student research into the Re- naissance Era with a special program beginning April 14 (the first day of National Library Week) . Students in whatever grades you specify will be asked to write an essay or story about any of several suggested topics relative to that era or about anything else during that period which sparks the writer's interest. Anyone who enters a written article in the contest will receive a coupon for free food from Jack in the Box. Each library may set its own ending date prior to May 14 so that the library director/staff can select the winner from that library and send that to Cage or Bembenek also NO LATER THAN MAY 14. Three winners will be selected from among the entries received at Channel 4 . (Winners will be notified by May 27. ) The first place winner's family will receive all the rewards indicated above for the exemplary family except that only the winning student will be introduced before the parade. Great Expectations Program: NATIONAL LIBRARY WEEK PROMOTION Any NETLS member library BUILDING which plans a special activity for National Library Week and would like to give away two complementary passes to Scarborough Faire in con- junction with that activity should submit tangible evidence of that library promotion (flyer, news clipping, in-house photos, etc. ) to me, dona weisman, NO LATER THAN APRIL 25 so that I can make copies of your information for the NETLS files and then send a list of the participating libraries to Cage and Bembenek. The names of those libraries will go into a hat and one will be drawn to receive 4 additional passes which the di- rector/staff may use however he/she/it chooses. Winners will be notified by May 1. What the National Library Week activity is, the age level it attracts, the amount of time it will run, how the tickets are given away, etc. is up to each library. I'm en- closing examples of flyers from some of last year's programs to give you some ideas. SCARBOROUGH FAIRE: NATIONAL LIBRARY WEEK NEW CARD PROMOTION At the end of each day of National Library Week (April 14-20) , all new card applications at any BUILDING are put into a hat and one name drawn to be the recipient of a free pass to the Faire. To help participating libraries promote this, NETLS Resource Sharing Clerk Dan Ellerthorpe has de- signed an 8 1/2" x 11" poster for which a master is in- cluded. After filling in your library's name, address, logo, hours (whatever) , you may want to photocopy the poster onto colored paper and distribute it some way (bank state- ments? utility bills? local businesses?) . A list of names of daily winners should be sent to me NO LATER THAN APRIL 25 so that I can request those tickets for you to distribute. (If you could put that list into the mail immediately after the April 20 drawing, winners should receive their tickets before the opening day of the Faire. ) SCARBOROUGH FAIRE: LITERACY PROMOTION Any NETLS Literacy Program which would like to give away two complementary passes to Scarborough Faire in con- junction with an activity promoting that Literacy Program should submit tangible evidence of that library promotion (flyer, news clipping, in-house photos, etc. ) to me NO LATER THAN MAY 13 so that I can make copies of your information for our files and then send a list of the participating li- braries to Cage and Bembenek by May 14. The names of those Literacy Programs will go into a hat and one will be drawn to receive 4 additional passes which the director/program coordinator may use however he/she/they choose. What the promotional activity is; whether it is in- tended for tutors, students or potential students; the amount of time it will run; how the tickets are given away; etc. is up to each literacy program. SCARBOROUGH FAIRE: SUMMER READING CLUB KICK-OFF EVENT Library buildings planning a Summer Reading Club Kick- off Event may request coupons (based on estimated number of participants) worth $2 off Faire admission for each person attending that event. SCARBOROUGH FAIRE: SUMMER READING CLUB KICK-OFF EVENT Each building will receive a supply of Scarborough Faire brochures and a cardboard holder for those brochures. To request additional quantities, contact Becky Lindsey at 214/937-6130. I understand that the Faire is trying to find a way to add the words "Scarborough Faire Promotes Reading" to those brochure holders so that libraries may use those holders after the Faire for booklists, bookmarks, library hours, etc. If you are interested but have questions about activi- ties, promotional ideas or whatever, please call me at 214/ 205-2566. I will be out of the office several days between now and April 3, but you can leave a message and I will call you back the next time I am here. CITY OF WYL,L MUGL090 � 05 '+_ OrPARTMENT BUDGET REPORT �i 15:23c3:]- FOR PERIOD '5 \ i FUND RANGE: la - 99 I DEPARTMENT: 301 LIBRARY ACCOUNT NUMBER ACCOUNT NAME TOTAL CURRENT MD. YTD UNEXPENDED r_uRRENT UNENCUMBERED APPP,OPRIArIQN EXPEiJDI7URE5 E :PtNUITURES RPPROPFIRTION ENCUMBRANCES BALANCE 5,988.40 3,675. 12 12,E49.88 .00 12,849.88; =6 Sc5.00 00 10-300-301-01110 EXECUTIVE SALARIES + .00 .00 . 12 .008 .00 10-300-301-01120 SUPERVISORY SALARIES61` 9R 937.47 937.47- .00 937.47- 00 .00 8,937.45 10-300-301-01 10 REGULAR SALARIESL 14,560 00 1,349.50 5,700.25 8,859.75 10-300-301-a1210 TEMP/SEASONALTIME SALARIES .00 981.50 981.50 981.50- .00 981.50- 1a-300-301-01250 SRLRRIESJ724 50 .00 754.50 900.00 175.50 175.50 .00 724.00 10-300-301-01' 0 LONGEVITYOVERTIME PAY 200.00 .00 .00 200.00 1,-300-30 1-0 1 51 0 IS PRY S 780.00 440.70 1,494.20 1,285.80 .00 1,285.80 l an-300-301-01510 SOCIAL SECURITY (FICA) � + 103.08 148.30 321.70 .00 321.70 1 0-300-3 0 1-0 1 5 15 SOCIAL SECURITY-MEDICARE 1 500.00 144.78 491.37 1,008.63 .00 1,008.63 10-300-301-01520 RETIREMENT (TMRS) ' 00 170. 17.00 4''.07 271.93 .00 271.93 10-300-301-01610 UNEMPLOYMENT INS. (TEC) 315.00 .00 C00 00 .93 . 10-300-301-01630 WORKMAN'S COMP. 300.00761.09 988.31 00 .00 88 .93 2,988.01 10-300-301-01E•50 GROUP MEDICAL INSURANCE3,750..00 00 .00 . .00 .00 10_300-301-01655 DEPENDENT INS-CITY SHARE PERSONAL SERVICES 51,300.00 7,966.62 24,707.07 26,532. 13 .00 26.592. 13 .00 .00 .00 .00 .00 .00 .00 1�1-3470-301-02110 ELECTRICAL SERVICE .00 .00 .�70 .00 •0,0 10-300-301-02140 TELEPHONE SERVICE .00 .00 .00 ,00 .00 .00a0 <^0 .00 10-300-301-02160 WATER & SEWER SERVICE .00 .00 .00 10-300-301-02170 GAS SERVICE .00 .00 .00 .00 .00 .00as .00 .00 tan-300-301-02180 SANITATION SERVICE .00 .00 .00 _ 10-300-301-02250 AUDIT SERVICE 900.00 124.25411.0 �83.00 0 442.00 10-300-301-02410 PO' TALE & FREIGHT _F _11„l6 -88.5 46.20. 0 2.3+ 430 ADVEPlISING & NOTICES 500.00 .000 .94 1 0-300-30]-'c .00 J.00 .00 .00 ]an-_aan-301-02440� P`ST CONTROLT .00 .00 .00 .00 .0000 .0a .00 .00 10-300-301-02520 BUILDING LEASE/RENTAL .aii� .00 .00 10-300-301-02 70 OFF. EQUIP. LEASE/RENTAL .00 .00 .00 . 00 .00 .00 • DO00 .00 10-300-301-02590 FILM RENTAL .00 .00 .00 .00 10-300-301-0:_610 TRAVEL LIBRARY RENTAL 473.59 778.41 .00 776.41 1,250.00 22.64 .00 .00 10-300-301-02610 TRAVEL AND TPAINING .00 .00 .00 .00 10-300-301-02620 PROFESSIONAL TRAINING30.00 210.00 115.00 .00 115.00 & MEMBERSHIPS 325.00374.46 .00 115.00 10-300-301-02680 DUES21 1.00 900.54 .46 10-300-301-02680 PUBLICRrION & SUBSCRIPTS. 1,275.00 .00 .00 ,N0 .00 .00 .00 .00 .00 .00 10-300-301-02T10 BUN. R . TAXES .00 .00 .00 10-34?N-301-02T10 BUILDING INSURANCE .00 •N0 .00 .00 .00 .00 .00 .00 .00 10-300-301-02740 LIABILITY INSURANCE00 .00 10-30an-301-02T40 NOTARY BOND .00 .00 .N0 ,00 .00 .00 .00 400.00 .00 400.00 10_300-301-02810 BUUIDINGT INSURANCEI 400.00 .00 10-300-301-02810 BUILDING UEPAIRS .00 504. 14 354. 14- .00 354. 14- 10-300-301-0c860 OFFICE EQUIP. REPAIRS 150.00 .00 .00 ,00 .00 00 .N0 .00 .00 10-300-301-02880 MAINTENANCE CONTRACTS ON .00 .00 .00 10-300-301-02910 CUSTODIAL/JAN1TORAL SVCS. .00 .00 .00 .00 .00 .00c7a.00 .00 270.00 10-300-301-02980 COMPUTER E SERVICE 400.00 .00 130.00 10-300-301-02980 COMPUTER SERVICE 311.00 CONTRACTUAL SERVICES 5,...00.00 517.45 2,842.80 2,357.20 46.20 - 86.:53 663.67 141.91 521.7E• 750.00 43.87 8.991 121. 12 10_300-301-03110 GEN. OFFICERE INGPSIPS 400.00 .00 243.89 156. 1147.12 10-300-3.01-03140 COPYINGDAIA PROCESSING SUPPLIES 00 46.08 78.92 28.48 125.00 .00 50.00 .00 50.00 10_300-301-03150 SUPPLIES 50.00 .0000 10-300-301-03150 PRINTING & FORMS .00 .00 .00 .00 0a .00 .00 10-300-3a1-a316a BOOKS & PAMPHLETS 100.00 00 100.00 .00 al,�l Ian-_70N-'01-03210 PLAQUES & AWARDS 75.00 20 20.00 .00 ,in-;80-30]-03210 FOOD SUPPLIES & ICE _. .0N .0N .N0 .0@ 00 .00 .00 .00 10-300-301-03230 JANItORIAL SUPPLIt5 00 .00 167.96- .00 .00 167.96-00 .00 10-300-301-03610 AD1LT1 MATERIALS/REPAIR 92 .00 1,083.46 1,092.96 .00 �77.96 10-300-301-03610 ADULT BOOKS .00 .00 575.00 575.00 .00 250.00 7 .00 250.00 5.00 10-300-301-03630 LARGE PRE TDOS 250.00 .00216.99 1N-30N-301-03630 LARGE PRINT BOOKS i 9. 15 283.01 216.99 .00 .@N 500.00 .00 325.009 . 10-300-301_03660 L MORAL MATERIALS 325.00 .00@@ 00 .00 10-300-301-03660 LIB. RECORDS & TAPES 00 00 .00 125.00 10-300-301-03670 FILMS & FILMSTRIPS .00 125.00 .00 .04 125.00 .00 .00 125. 0 60.96 10-300-301-03690 LIB. PERIODICALS 350.00 .00 .00 . .00 10-300-301-03890 SIG & MATERIALSTES MISC. .00 .00 .00 .00 .00 10-300-301-03950 SIGN PHOTOGRAPHIC SIGN MNUPPLI00 .00 .00 .0@ .00 .00 .@N .N0 10-300-301-03930 FIRSIDSU SUPPLIES .00 .00 .00 .00 .00 10-300-301-03'940 FIRST AID SUPPLIES .00 .00 .00 .00 350.00 10-300-301-03980 BUILDING READING .00 .00 350.00 350.00 � 12.67 .00 12.67 10-300-301-@3'990 LICER UEPLIES PROGRAM25.00 .00 12.33 10-30@-3@1-@399@ MISC. SUPPLIES �4�1,34 2,800.06 1,326.48 1,884.60 3,040.40 SUPPLIES 4,925.00 .00 .00 .0@ .00 .00 .00 .00 2NN.00 10-300-301-04710 DATA RC/SSNGVEQUIPS .00 .00 200.00 �7.00 .00 .00 375.00 338.00 200.00 10-300-301-04810 AFA PROCESSING EQUIPMENT 375.00 .00 .00 .00 10-300-301-04810 OFFICE EFURNITURE .00 .00 .00 .00 .00 10_300-301-0495 OFFICE FURNITUP,E .00 .00 .00 .00 10-300-301-0435@ SPECIAL PURPOSE EQUIPMENT575.@N .;:,9.00 237.ON CAPITAL OUTLAY 575.0E .00 .00 62,000.00 9,810.S5 29,435.27 "Sc.4.73 624.54 31,940. 19 DEPRRTMENf TOTALS