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06-12-1995 (Library) Agenda Packet ( iC REGULAR MEETING RITA & TRUETT SMITH LIBRARY LIBRARY BOARD, WYLIE, TEXAS MONDAY JUNE 12, 1995 7 : 00 P.M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER PAGE BUSINESS REFERENCE BUSINESS 1 CONSIDER APPROVAL OF MINUTES FROM MAY 13, LIBRARY BOARD MEETING 2 1-4 DISCUSS AND CONSIDER MONTHLY REPORTS-MAY 3 5 DISCUSS AND CONSIDER PARADE PLANS 4 6 DISCUSS AND CONSIDER PLANS FOR BOOK SALE 5 7 DISCUSS AND CONSIDER OPEN HOUSE 6 8 DISCUSS AND CONSIDER BIRMINGHAM HOUSE ACTIVITIES 7 9-10 DISCUSS AND CONSIDER TEXAS READING CLUB 8 CITIZEN PARTICIPATION IN ACCORDANCE WITH THE OPEN MEETING ACT, THE LIBRARY WILL HEAR COMMENTS OF PUBLIC INTEREST FROM RESIDENTS OF THE CITY OF WYLIE, ANY DISCUSSION MUST BE LIMITED TO PLACING ITEMS ON A FUTURE AGENDA FOR FURTHER CONSIDERATION,WYLIE RESIDENTS WISHING TO SPEAK SHOULD LIMIT REMARKS TO A MAXIMUM OF FIVE MINUTES 9 ADJOURN au,Z £S699 uezT3TD 6£9i7 Asgag sza.zEH (xapui Ax uizad) 6£9iv Rita & Truett Smith Library Board 2 Agenda Communication for June 12 # Discuss and Consider Approval of Monthly Reports For MAY, 1995 Issue Library circulation statistics for the month of May, 1995. Background Circulation is up from the past two years. We had six teachers bring their classes from Hartman and Birmingham this year for library tours and to receive library cards. Financial Consideration None Legal Consideration None Board/Commission Recommendation Doing programs for all age levels to help boost circulation and let the public know we are here to help them with all their informational needs. Staff Recommendation Pick-A-Book program will continue and run simultaneously with the Texas Reading Program. In May we are returning to the original book as a give-away. We will continuing our program called Family Reading Night to encourage the parents to pick a night to turn the TV off and read to their children or let their children read to them. The library's family reading night will be third Tuesday of each month.. We continue to have reading records, book- marks, etc. to hand out to the parents. Preschool Story Time has been postponed until July when it will become a part of the Texas Reading Club.. In May we conducted a reading program with McDonald's called Solve Mysteries-Read. We had extended this program to run through June. Attachments - Monthly report & itemized report for May, 1995 Prepared by Approved by 1. Rita & Truett Smith Library Board 3 Agenda Communication for June 12, 1995 # Discuss and Consider July Jubilee Parade Issue Plans for Parade on July 15 during July Jubilee. Background July Jubilee parade has been discussed in previous board meeting. Financial Consideration Legal Consideration Do we have insurance liability carrying citizens on vehicles? Can we use vehicles other than city owned ?Do we want to use city vehicles? Board/Commission Recommendation Board has recommended we participate in the parade. Now it must be decided if we are going to participate. How? A. Float 1.Do we access to a trailer 2.Decorate Trailer 3.Who is to pull trailer and with what? B. Walk 1.In costume 2.Hands out (candy) Sandy has life size books that can be used. Staff Recommendation Staff consists of three employees one must be at library. We must have volunteers. I have entered the Library in the parade and left the manner we will participate open until further notice. Attachments Prepared By Approved By 5. Rita & Truett Smith Library Board Agenda Communication for June 12, 1995 # 4 Discuss and Consider Plans Book Sale Issue Book Sale to held during July Jubilee Saturday July 15 Background Financial Consideration Legal Consideration Board/Commission Recommendations Book sale to generate revenue. Staff Recommendations We will need help in moving numerous cartons of books to the community room. Tables will have to set up and books placed on the tables to make them easier to be viewed. I recommend we set one price on hard bound books and one price on paperbacks. The books are mostly adult so i see this as the easiest method to categorize. It will be necessary for someone to man the sale so I recommend we not begin it until the parade is completed. These monies should be placed in the Friends of the Library account to help with their on going project. Attachments Prepared By Approved By 6. tOE' T sauT3 Tplos Rita & Truett Smith Library Board # 5 Agenda Communication for June 12, 1995 Discuss and Consider Library Open House t Issue Open House Background Library had open house in December and it was not successful.. I� Financial Consideration Legal Consideration Board/Commission Recommendation Board recommended having the Open House during the July Jubilee and that it might be more success. Staff Recommendation The staff will have Library Brochure, magnets, pins, pencils etc. to give away during the open house. We will have refreshments in the community room through out the day. Literacy will have a table set up with their information to give to interested patrons. Patrons will have the opportunity to sign up in the library volunteer program. Attachment- Prepared By Approved By 7. T.zS 6T6TS quepngs i7SLfi aToDTN ua-°iaq.sTaLID S OH 8 T 8 86withummommehmoimowasimom, r, . , •g t air rowoE lan ro mmooto jai m womb a 1811 0. ;,m e q.s T.z LID PIS £ZTL9 quepnlS i7SLi7 eToDTN uesue sTaLI3 U1oH fiTOZT quapnIS T LtV aTooTN uesuagsT.tgD (xepuT A,t u1Iad) tiSLfii Rita & Truett Smith Library Board # 7 Agenda Communication for June 12, 1995 Discuss and Consider Library Texas Reading Club Issue Library Texas Reading Club activities Background Texas Reading Club sponsored by Smith library and Texas State Library. Once Upon a Planet will Begin registration the first week in July. Financial Consideration Legal Consideration Board/Commission Recommendation Reading club to help promote use of the library and help children get up their reading skills during the summer break. Staff Recommendation Geri Klesel has been working very hard preparing the sumer reading club this year. We are all looking forward to it being as successful as last year. Attachments- June Newsletter and Reading Club calender on back. Prepared By Approved By 9. To: Mike Collins, Administartive Assistant A(SIMILE Fax#: 214-442-4302 Re: Library Material Statistics for June, 1995 Date: July I , 1995 Pages: 2, including this cover sheet. N1 I T H LIEFFr_ From the desk of... Phyllis D.Floyd Librarian Rita&Truett Smith Library 800 Thomas Street Wylie,Texas 75098 214-442-7566 Fax:214-442-4075 MEETING AGENDA Rita &Truett Smith Library 800 Thomas Street Wylie,Texas 75098 Meeting Description Rita&Truett Smith Public Library Board Meeting Results Desired Plan July Jubilee Activities Date l . 1995 Time 7:00 P.M. Location Library Scheduled Time Actual Time Start Stop Total Hours Start Stop Total Hours 7:00 p.m. Persons Attending 1 Jerri Smith, Board Chair 2 Pat Guess 3 Charles Lewis, Secretary 4 Shirley Burnett 5 Cathy Weatherspoon 6 Sandy Donovan 7 Elizabeth Allen 8 Mike Collins,Administrative Assistant 9 Phyllis D. Floyd, Librarian 10 Items To Be Discussed 1 Monthly Reports 2 Reference Services and Reference Services related to CD-ROM Technologies 3 July Jubilee: Parade 4 Book Sale 5 Open House 6 Birmingham House Activities 7 Texas Reading Club -� 8 9 10 Materials Needed Person Responsible Extra Agendas Pads Pencils REGULAR MEETING RITA & TRUETT SMITH LIBRARY LIBRARY BOARD, WYLIE,TEXAS MONDAY JUNE 12, 1995 7 :00 P.M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER PAGE BUSINESS REFERENCE BUSINESS 1 CONSIDER APPROVAL OF MINUTES FROM MAY 13, LIBRARY BOARD MEETING 2 1-4 DISCUSS AND CONSIDER MONTHLY REPORTS-MAY 3 5 DISCUSS AND CONSIDER PARADE PLANS 4 6 DISCUSS AND CONSIDER PLANS FOR BOOK SALE 5 7 DISCUSS AND CONSIDER OPEN HOUSE 6 8 DISCUSS AND CONSIDER BIRMINGHAM HOUSE ACTIVITIES 7 9-10 DISCUSS AND CONSIDER TEXAS READING CLUB 8 CITIZEN PARTICIPATION IN ACCORDANCE WITH THE OPEN MEETING ACT, THE LIBRARY WILL HEAR COMMENTS OF PUBLIC INTEREST FROM RESIDENTS OF THE CITY OF WYLIE, ANY DISCUSSION MUST BE LIMITED TO PLACING ITEMS ON A FUTURE AGENDA FOR FURTHER CONSIDERATION,WYLIE RESIDENTS WISHING TO SPEAK SHOULD LIMIT REMARKS TO A MAXIMUM OF FIVE MINUTES 9 ADJOURN RITA & TRUETT SMITH LIBRARY BOARD Board Meeting May 8, 1995 The Library Board of the City of Wylie met in regular session on May 8, 1995, in the work room of the Rita&Truett Smith Public Library, at 7:00 PM. The attendees were: Pat Guess Jerri Smith Cathy Weatherspoon Sandy Donovan Charles A. Lewis Elizabeth Allen Shirley Burnett Steve Norwood Meeting Minutes Call to Order #1 - Required changes to the 04-10-95 meeting minutes. Item#1, Add Mayor Schwartz to the 04-10-95 attendance list. Item#2, Change "itemized report" to be "circulation statistics". Item#3, Reflect the fact that the tables do not need to be moved into the Bluebonnet room for future meetings. #2 - The April minutes were approved pending changes. #3 - Discuss and consider the monthly reports. The monthly reports were reviewed, discussed and approved. The board stated that they would like to see library facility utilization increased. The board also noted that video usage was up. #4 - Discuss and consider the format and content of the upcoming library survey. The board agreed that there needs to be more editing and layout work done. Per the City Manager,the final product has to be submitting to the City by COB 05-19-95. Jerri Smith, Pat Guess,and Shirley Burnett will meet with Phyllis on 05-15-95,to produce the final version. #5 - Discussion of library publicity ideas for the"Wylie Jubilee". Several ideas were debated. Final decisions were deferred until Phyllis is available for consultation. Drawing will be done only for the Jubilee event. Surveys are due back by 06-20-95. #6 - Discussion of the library budget priorities for the.5 cent sales tax funds. The library boards budget proposal is due in by 09-30-95. #7 - The meeting was adjourned. Rita & Truett Smith Library Board Agenda Communication for June 12 # Discuss and Consider Approval of Monthly Reports For MAY, 1995 Issue Library circulation statistics for the month of May, 1995. Background Circulation is up from the past two years. We had six teachers bring their classes from Hartman and Birmingham this year for library tours and to receive library cards. Financial Consideration None Legal Consideration None Board/Commission Recommendation Doing programs for all age levels to help boost circulation and let the public know we are here to help them with all their informational needs. Staff Recommendation Pick-A-Book program will continue and run simultaneously with the Texas Reading Program. In May we are returning to the original book as a give-away. We will continuing our program called Family Reading Night to encourage the parents to pick a night to turn the TV off and read to their children or let their children read to them. The library's family reading night will be third Tuesday of each month.. We continue to have reading records, book-marks, etc. to hand out to the parents. Preschool Story Time has been postponed until July when it will become a part of the Texas Reading Club.. In May we conducted a reading program with McDonald's called Solve Mysteries-Read. We had extended this program to run through June. Attachments - Monthly report& itemized report for May, 1995 Prepared by Approved by 1. DATE: June 2, 1995 TO: Mike Collins, Assistant Administrator FROM Phyllis D. Floyd, Librarian RE: Library Statistics for the Month of May 1995 1994 1993 CIRCULATION ADULT 1026 827 991 JUNIOR 1792 1422 1260 LARGE PRINT 16 38 29 PAPERBACKS 233 163 222 BOOKS ON TAPE 82 97 89 COMPACT DISK 22 3 7 VIDEOS 695 774 651 MAGAZINES 94 91 148 EQUIPMENT 6 4 6 INTERLIBRARY LOAN 66 148 62 3 films 12 films 4 TOTALS: 4035 (168 average) 3579 (123 average) 3488 (120) REGISTRATION NEW CARDS 148 ADULT CARDS 34 JUNIOR CARDS 114 VOLUNTEERS GREEN THUMB 0 88 80 ADULT HOURS 12 5 4 TEEN HOURS 16 4 2 COMMUNITY SERVICE 38 0 0 TOTALS: 66 Hours 97 Hours 86 Hours BLUEBONNET ROOM LITERACY 24 36 16 CLUBS 8 12 4 OTHER 18 5 0 TOTALS 50 Hours 53 Hours 20 Hours COMMUNITY ROOM Scheduled Use 139 Hours 138 Hours 2. Usage By Material Type May, 1995 TYPE DESCRIPTION USAGE 1 Default 0 2 Adult Reference 375 3 Reference 9 4 Adult Biography 27 5 Easy Books 941 6 0 - 99 8 7 100 - 199 25 8 200 - 299 28 9 300 - 399 53 10 400 - 499 3 11 500 - 599 34 12 600 - 699 96 13 700 - 799 31 14 800 - 899 60 15 900 - 999 64 16 Junior Fiction 379 17 Junior Biography 18 18 j000 -j099 5 19 j100 -j199 5 20 j200 -j299 11 21 j300 -j399 48 22 j400 -j499 0 23 j500 -j599 155 24 j600 -j699 45 25 j700 -j799 35 26 j800 -j899 13 27 j900 -j999 38 28 Wylie Junior Video 349 29 NETLS Junior Video 21 30 Wylie Large Print 8 31 AF: Western 13 32 AF: Mystery 9 33 AF: Science Fiction 15 34 AF: Fantasy 0 35 AF: Supernatural 2 36 Paperback 233 37 Easy Cassette 9 38 Junior Audio Material 16 40 Wylie Adult Video 277 41 NETLS Adult Video 48 42 Projection Screen 0 43 Film Projector 0 44 Overhead Projector 1 45 NETLS Large Print 8 46 Interlibrary Loan 66 48 Filmstrip Projector 0 49 REF. C/O Encyclopedia 14 50 General Temporary 0 51 Compact Disk 17 52 Computer Software 1 53 Cassette Player 3 54 AF: Romance 14 55 Sp anish/English 0 56 Dallas Morning News 67 57 0 59 NETLS Books on Tape 2 60 Adult Audio Materials 54 61 McNaughton Books 83 62 Filmstrips 1 63 Records 0 64 Magazines 94 65 Halloween Books 3 66 Thanksgiving Books 4 67 Christmas/New Year 21 68 Valentine Books 1 69 St. Patricks Day Books 0 70 Easter Books 9 71 July 4th 0 72 NETLS Films &Video 3 73 Study Guides 1 74 0 75 Reference Video 0 76 Newspapers 1 77 Caldecott 12 78 Newberry Medal 10 79 Bluebonnet 12 80 Accelerated Readers 27 • Rita & Truett Smith Library Board 3 Agenda Communication for June 12, 1995 # . n,.J.u. Discuss and Consider July Jubilee Parade Issue Plans for Parade on July 15 during July Jubilee. Background July Jubilee parade has been discussed in previous board meeting. Financial Consideration Legal Consideration Do we have insurance liability carrying citizens on vehicles? Can we use vehicles other than • city owned ? Do we want to use city vehicles? Board/Commission Recommendation Board has recommended we participate in the parade. Now it must be decided if we are going to participate. How ? A. Float 1.Do we access to a trailer 2.Decorate Trailer 3.Who is to pull trailer and with what? B. Walk 1.In costume 2.Hands out (candy) Sandy has life size books that can be used. Staff Recommendation Staff consists of three employees one must be at library. We must have volunteers. I have entered the Library in the parade and left the manner we will participate open until further notice. Attachments Prepared By Approved By 5. Rita & Truett Smith Library Board Agenda Communication for June 12, 1995 # 4 Discuss and Consider Plans Book Sale Issue Book Sale to held during July Jubilee Saturday July 15 Background Financial Consideration Legal Consideration Board/Commission Recommendations Book sale to generate revenue. Staff Recommendations We will need help in moving numerous cartons of books to the community room. Tables will have to set up and books placed on the tables to make them easier to be viewed. I recommend we set one price on hard bound books and one price on paperbacks. The books are mostly adult so i see this as the easiest method to categorize. It will be necessary for someone to man the sale so I recommend we not begin it until the parade is completed. These monies should be placed in the Friends of the Library account to help with their on going project. Attachments Prepared By Approved By 6. Rita & Truett Smith Library Board # 5 Agenda Communication for June 12, 1995 Discuss and Consider Library Open,House Issue Open House Background Library had open house in December and it was not successful.. Financial Consideration Legal Consideration Board/Commission Recommendation Board recommended having the Open House during the July Jubilee and that it might be more success. Staff Recommendation The staff will have Library Brochure, magnets, pins, pencils etc. to give away during the open house. We will have refreshments in the community room through out the day. Literacy will have a table set up with their information to give to interested patrons. Patrons will have the opportunity to sign up in the library volunteer program. Attachment- Prepared By Approved By 7. Rita & Truett Smith Library Board Agenda Communication for June 12, 1995 # G Discuss and Consider Birmingham House Activities Issue Birmingham House well has been reserved for use by the library. This should be used as a place to distribute surveys and other library related materials. Background Financial Consideration Legal Consideration Board/Commission Recommendation Before during and after the actual parade a representative from the library will be at the well with surveys to be filled out and for filling the surveys out we will be giving them a wrapped book from the library collection. Staff Recommendations Staff will begin wrapping books to have to give away. Magnets, pins and pencils will also be available to be given away at the well. Attachments Prepared Approved By 8. Rita & Truett Smith Library Board # 7 Agenda Communication for June 12, 1995 r Discuss and Consider Library Texas Reading Club Issue Library Texas Reading Club activities . Background Texas Reading Club sponsored by Smith library and Texas State Library. Once Upon a Planet will Begin registration the first week in July. Financial Consideration Legal Consideration Board/Commission Recommendation Reading club to help promote use of the library and help children get up their reading skills during the summer break. Staff Recommendation Geri Klesel has been working very hard preparing the sumer reading club this year. We are all looking forward to it being as successful as last year. Attachments- June Newsletter and Reading Club calender on back. Prepared By Approved By 9. . . RoIiday RITRUETT ._ • : :., . . Lib ' c;Iosed SMITH PUBLIC 1... J UlY LIBRARY Vol.2 No.9 JUNE, 1995 • READING CLUB; ONCE UPON A PLANET JULY-AUGUST the Read-to-Segment of the club by aIIOIIRS Explore the environment and the keeping track of the books read to planets as children participate in the them. Mondayay 10:00.11 Libraries reading club.Registration The Texas Reading Club is sponsored begins on July 5 through July 8. by the Smith Public Library in F Activities will begin July I 0 and conjunction with the Texas State Td 1 °,(),., M continue throu h Au ust I I at I I:00. Library. The Smith Library is located at g g 800 Thomas Street.Al library WI' Preschool will be Wednesday, 7 u l ukinder amen and first rade will meet programs are open to the public and p jesd � � 3�ug g free of charge.Calender on back. on Monday and second grade and up will meet on Friday.Al students 12 NEW MATERIALS 111;t1',:darliii years of age and older can sign up as BOOKS: volunteers. Preschool, kindergarten Strange Highways by Dean Cans Fd and first grade will have a story and an The glass lake by Maeve Binchy rg ���Uu activity. Second grade and up will Angel of Death by Jack Higginsdg �7 write a story to be placed into the Tomorrow's Promise by Sandra n library collection.Volunteers will be Brown \j1 {f r r# 11440KM asked to help smaller children with The Roads of Texas .1 activities and other related library D-Day by Stephen Ambrose Sdduties during the club. VJ Day in photos by Westhorp,Chris Closed The reading club is an incentive Apocalypse Watch by Robert Ludlum program to encourage children to Mind Prey by John Sandford The Judds spend time reading during the coming PCS for Dummies i Chrsty Lane month. Club participants receive a I-2-3-fro Windows 5 for Dummies Christy Andrew Lloyd Webber reading log in which to keep track of VIDEOS: the books they read. Children who Richie Rich Pick-A- Book Program read at least I 0 books from the library The Jungle Book Sign a flower and get in the drawing collection receive a Reading Club Pocahontas for the pick a book at the end of June. Certificate and additional surprise Catch Dance Fever Ballroom V.3 Solve a Mystery READ... incentives. Children who are not yet Catch Dance Fever Swing& Bop V.3 The solve a mystery program as been reading independently participate in Catch Dance Fever Country/Western extended through the month of June. CDS: Reading logs are still available. Amy Grant Everyone will receive a certificate and FAMILY READING NIGHT Cross Roads by Bon Jovi surprise from McDonalds at the end Tuesday June 20 Barney's Favorites of June.