05-13-1995 (Library) Agenda Packet REGULAR MEETING RITA & TRUETT SMITH LIBRARY
LIBRARY BOARD, WYLIE, TEXAS
MONDAY MAY 13, 1995
7 : 00 P.M. LIBRARY WORK ROOM
800 THOMAS STREET
CALL TO ORDER
ORDER PAGE
BUSINESS REFERENCE BUSINESS
1 1-2 CONSIDER APPROVAL OF
MINUTES FROM APRIL 10,
LIBRARY BOARD MEETING
2 3-6 DISCUSS AND CONSIDER
MONTHLY REPORTS-APRIL
3 7-8 DISCUSS AND CONSIDER
LIBRARY SURVEY
4 9-10 DISCUSS AND CONSIDER PLANS
FOR JULY JULIBEE
5 CITIZEN PARTICIPATION IN
ACCORDANCE WITH THE OPEN
MEETING ACT, THE LIBRARY
WILL HEAR COMMENTS OF
PUBLIC INTEREST FROM
RESIDENTS OF THE CITY OF
WYLIE, ANY DISCUSSION
MUST BE LIMITED TO
PLACING ITEMS ON A FUTURE
AGENDA FOR FURTHER
CONSIDERATION,WYLIE
RESIDENTS WISHING TO
SPEAK SHOULD LIMIT
REMARKS TO A MAXIMUM OF
FIVE MINUTES
6 ADJOURN
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RITA & TR UETT SMITH LIBRARY BOARD
Board Meeting
April 10, 1995
The Library Board of the City of Wylie met in regular session on April 10, 1995, in 11
the Bluebonnet Room of the Rita& Truett Smith Public Library, at 7:00 pm. The attendees
were:
Jerri Smith
Pat Guess
Elizabeth Allen
Cathy Weatherspoon
Sandy Donovan
Shirley Burnett
Mike Collins - Administrative Assistant
Phyllis Floyd - Staff Librarian
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Meeting Minutes
Call to Order P^
#1- The approval of the minutes from the March 13, 1995 meeting.
The minutes were approved.
#2- Discuss and consider the March monthly reports.
The monthly reports were reviewed,discussed and approved. Sandy Donovan
requested an itemized report.
#3- Update on 3M Security System.
The security system is completely installed and operational.
#4- Discuss and consider Library survey.
Surveyili
was considered and revised surveyto be readyat Maymeetingfor
distribution.
#5- The meeting was adjourned.
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Rita & Truett Smith Library Board
Agenda Communication for May 13 #
n,
Discuss and Consider Approval of Monthly Reports
For APRIL, 1995
Issue
Library circulation statistics for the month of April, 1995.
Background
Circulation is down by a hundred plus, but the average daily amount is increased.
Financial Consideration
None
Legal Consideration
None
Board/Commission Recommendation
Doing programs for all age levels to help boost circulation and let the public know we are
here to help them with all their informational needs.
Staff Recommendation
In the month of April instead of giving a book away in the Pick-A-Book program we gave a
stuffed bunny. In May we are returning to the original book as a give-away. We will
continuing our program called Family Reading Night to encourage the parents to pick a
night to turn the TV off and read to their children or let their children read to them. The
library's family reading night will be third Tuesday of each month.. We continue to have
reading records, book- marks, etc. to hand out to the parents. Preschool Story Time is still
drawing a large number of children. In May we will be having another reading program with
McDonald's called Solve Mysteries-Read.
Attachments - Monthly report& itemized report for April, 1995
Prepared by Approved by
3.
, . .
(1 6 rn o
DATE: May 1. 1995
TO: Steve Norwood, City Manager
PROM: Phyllis D. Floyd, Librarian
RE: Library Statistics lot The Month Of April
1995 1994 1993
CIRCULATION:
ADULT 1050 1138 1354
JUNIOR 1706 1584 1768
LARGE PRINT 12 31 20
PAPERBACKS 177 185 214
BOOKS ON TAPE 85 101 128
COMPACT DISK 29 3 9
VIDEOS 739 908 953
MAGAZINES 109 76 150
INTERLIBRARY LOAN 98 132 85
16 FILMS 14 LILMS 4
TOTALS: 4029(161 Average) 4172(160 Average) 4691(181 Average)
REGISTRATION:
NEW CARDS ISSUED 66 TOTAL TO DATE 8502
ADULT CARDS 35 JUNIOR CARDS 31
VOLUNTEERS:
GREEN THUMB 0 88 160
ADULT HOURS 15 6 45
TEEN HOURS 9 3 2
COMMUNITY SERVICE 53 0 8
TOTALS 77 Hours 97Hours 213 Hours
BLUEBONNET ROOM SCHEDULED USE
LITERACY 18 10 4-9
CLUBS 8 8 8
OTHER 16 0 0
TOTALS 38 Hours 18 Hours 57 Hours
COMMUNITY ROOM
SCHEDULED USE 164 HOURS 123 HOURS
4.
Usage By Material Type
April, 1995
TYPE DESCRIPTION USAGE
1 Default 0
2 Adult Fiction 389
3 Reference 0
4 Adult Biography 28
5 Easy Books 928
6 0 - 99 13
7 100 - 199 29
8 200 - 299 23
9 300 - 399 62
10 400 - 499 2
11 500 - 599 46
12 600 - 699 138
13 700 - 799 18
14 800 - 899 18
15 900 - 999 85
16 Junior Fiction 316
17 Junior Biography 37
18 j000 - j099 0
19 j100 - j199 4
20 j200 - j299 4
21 j300 - j399 57
22 j400 - j499 1
23 j500 - j599 122
24 j600 - j699 40
25 j700 - j799 40
26 j800 - j899 8
27 j900 - j999 41
28 Wylie Junior Video 336
29 NETLS Junior Video 20
30 Wylie Large Print 7
31 AF: Western 6
32 AF: Mystery 8
33 AF: Science Fiction 15
34 AF: Fantasy 0
35 AF: Supernatural 4
36 Paperbacks 177
37
38 Junior Audio Materials 28
39
40 Wylie Adult Video 365
41 NETLS Adult Video 18
5.
Usage By Material Type
April, 1995
TYPE DESCRIPTION Usage
42 Projection Screen 2
43 16MM Film Projector 0
44 Overhead Projector 1
45 NETLS Large Print 5
46 Interlibrary Loan 98
47
48 Dukane Filmstrip Projector 4
49 Ref. check out encyclopedia 13
50 General Temporary 0
51 Compact Disk 24
52 Computer Software 2
53 Cassette Player 2
54 AF: Romance 12
55 Spanish English 1
56 Dallas Morning News 71
57
58
59 NETLS Books on Tape 7
60 Adult Audio Material 50
61 McNaughton Lease Books 68
62 Filmstrips 4
63 Records 0
64 Periodicals 109
65 Halloween Books 7
66 Thanksgiving Books 1
67 Christmas / New Year 22
68 Valentine Books 1
69 St. Patrick's Day Books 0
70 Easter Books 21
71 July 4th 0
72 NETLS Films & Video 16
73 Study Guides 2
74
75 Reference Video 0
76 Newspapers 0
77 Caldecott Medal Books 9
78 Newberry Medal Books 6
79 Bluebonnet Books 11
80 Accelerated Reader Books 30
6.
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Rita & Truett Smith Library Board
Agenda Communication for May 13 1 # 3
Discuss and Consider Library Survey
Issue
Community Survey to identify community served and patron needs. Ideas for change in hours
to better serve our community .
Background
Community survey discussed in last board meeting with recommended changes. Submitted for
final approval.
Financial Consideration
None
Legal Consideration
None
Board/Commission Recommendations
Board has recommended we do a survey to help identify community and the community needs.
Staff Recommendations
Survey to be distributed through the Wylie Independent School System the second week in
May. This survey will also appear in the Wylie Employee Newsletter on May 20. There is no
date for the Wylie Community Newsletter, but the plan is to include the survey in the next
edition. This should give us wide coverage for the distribution of the survey. The print shop has
promised that if we get the survey to them by Tuesday they could be finished as early as
Thurday afternoon. They will be printing, numbering and stacking in 20's three thousand to be
distributed to the five schools. I have promised Betty Stephens we will have the surveys to her
no later than Friday the 12th. If the Schools gets them to the students by 19th that gives the
citizens 10 days before they are due to returned. I will be out of town until after Thursday the
11th. I recommend the survey go to printer as is because I will not be back in town until the
11th and no one on the staff is familiar with word perfect to make additional changes. There
could still be changes made for the following survey if needed.
Attachments- survey
Prepared by 7. Approved by
Rita & Truett Smith Public Library Survey
1 .How often do you use the Smith Public Library?
Monthly Weekly
More Never-Why?
2 .Do Library Hours serve your needs?
YES NO
Weekday Hours; Serve my needs
If not suggested hours
Weekend Hours; Serve my needs
Add Sunday hours
3 .Are you aware of the following services your library offers :
YES NO YES NO
*Interlibrary Loan *Photocopier
(materials from other libraries) ($ . 10 per copy)
*Fax Machine *Personal Computer
($1 . 00 per page)
*Meeting Rooms *Reserving & Renewal
(Bluebonnet & Community) (By phone or in person)
*Material Return *IRS Tax Forms
(Books,Video & Audio)
*Telephone Reference
4 .When using the Library are you able to find materials you
expect to find?
YES NO
If Not,Why?
Materials were checked out . Library does not own.
Materials were not found. No staff assistance .
5 .What types of materials are you normally looking for when
you visit the Library? (Please put 1 next to the type you
most look for, 2 for the next and so on. )
Nonfiction Books Video/Audio Cassettes
Reference Books Fiction Books
Magazines Children/Junior Cassettes
8
6 .When selecting materials do you normally look for:
Specific titles Specific authors
Specific subject matter Browse
7 .Would you are anyone in your household be interested in a
Book review Program?
YES NO
8 .What is the best time for you to attend programs (Please
check all that apply)
Adults Children
Morning
Lunch
Afternoon
Evening
Weekends
9 .The following are types of programming the library is or
could be offering. Please prioritize them according to
your preference with 1 being most important .
Storytelling After School programs for children
Reading programs Lectures and Other Adult Programs
Parent Education How-to Programs
Poetry Delivery to Homebound
Books by mail Foreign Language
10 .What is your age?
20 - 40 40 - 60
Over
11 .Please list ages of any children living in the household.
Please use following space for comments they are welcome and
encouraged.
DRAWING FOR A FREE DINNER
RFC Domino' s Pizza Old Country Steak House
Please return survey by 5-29-95 to the library or City Offices .
Drawing will be held on 6-01-95, winning number will be posted
in Newspaper, City Hall, Library and Wylie Supermarket . Keep
this Stub to claim dinner.
Rita & Truett Smith Library Board
Agenda Communication for May 13, 1995 # 4
Discuss and Consider Library
Activities during July Jubilee
Issue
Activities to be held during Jubilee to promote the library.
Background
Board has been discussing different ideas to used to promote the library during July jubilee.
Financial Consideration
Legal Consideration
Board/Commission Recommendation
Jerri Smith made arrangements for the library to use the well area at the Birmingham House
during the parade to sell books and hand out materials. It was suggested that we wrap
discarded books and use them in a grab box for everyone who fills out a survey. Sandy
Donovan has over sized books to be used on library float or we can just walk this would
give us the opportunity to give hand outs to the crowd. Open House in the Library with
refreshments to be served.
Staff Recommendation
We will be holding a book sale in the community room on the Saturday of July Jubilee. We
may have the sale the Saturday before and after since I have both weekends cleared for
use by the Library. Open House during the Saturday of July Jubilee with refreshments of
lemonade and cookies. Parade entry with over sized books also have someone walking and
handing out pamphlets or bookmarks. Birmingham House area decorated to promote
library and give a wrapped discarded book to everyone who fills out a survey.
Attachments-
Prepared By 9. Approved By
CHECK OUT
Smith Library
Wylie
800 Thomas Street
442-7566
Monday,Wednesday
Thursday & Friday
10:00 - 7:00
Tuesday
12:00 - 8:00
Saturday
11 :00 - 5 :00
f.1
COPY MACHINE
FAX MACHINE
LOCAL NEWSPAPER
TYPEWRITER
LAMINATOR
INTERLIBRARY LOAN
BLUEBONNET ROOM
What The Library Has COMMUNITYRoom
to Offer you ! ! ! IRS FORMS
I
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P'S'il . - -
�Vi1 , CASSETTES:
.w._LI,< fi ►�l EQUIPMENT FOR Books on Tape
••: ; 1: .:Lli ... ,. HECK OUT: Junior & Adult
mit
MEETING ROOMS 16 MM Projector CD'S
Bluebonnet Room: Filmstrip Projector MATERIALS VIDEOS:
AVAILABLE: Juvenile & Adult
Available on request, Overhead Projector
to be used during NEWSPAPERS:
Library Hours Only Typewriter BOOKS Wylie News
Dallas Morning News
Projection Screen PERIODICALS Wall Street Journal
Community Room:
Record Players RECORDS INTERLIBRARY
Available to civic LOANS:
groups at no charge. Tape Players FILMSTRIPS Books & Videos
Other bookings first
come basis, Deposit & EQUIPMENT FOR IN PAPERBACKS
Rent required HOUSE USE ONLY:
Color Monitor EQUIPMENT FOR MORE INFORMATION
CD ROM
VCR
Smith Public Library
800 Thomas Street
t Listening Center for Wylie,Texas 75098
4
6 individuals 4 4 2 7566
- .SMITH LIBRARY•
MAY,MS
•
• NETLS rotating collection
Large Print Books • NETLS rotating collection
& Books on Tape VIDEOS
'READ 70
One hundred Year of Solitude
All possible Avenues
Killers of Eden — City of Gold
Moscow Twilight --Hot Money America in Portrait
Ordeal by innocence--Ride South Barney Goes to School Brighter
Speak for the dead--Tana Maguire Visions
Close up on Death -- Betrothal Bronco Billy
Perchance to Dream--Bygones Carefree(Astaire& Rogers)
k-__._ ...iq Dangerous waters -- Destiny Case of the Amazing Race Car
lir
Road less traveled--Tenderfoot Cover Girls Video-Basic Make-Up
Christmas Cookbook Day at camp
_3 Greed and Glory on wall street Elmo's S' Al
Journeyof the Gun Years � �S
Fistful of Dollars
milk
Mrz Lil & The Chronicles o' Five Stories for the Very Young
Grace King of the hill Till W Freejack
Meet Againl -erusalem CampInvasion of the Robot Dinosaurs
�_ --------_--_- _ ti Disclosing the p-- - et
----- .._,.. 5 Monarch-Life �1 Kids explore Alaska
Times of Elizabeth II King of Comedy
Our New i aka On T i
Videos e ; � Lee Trevino's Priceless Golf Tips Vol.l
i Hocus Pocus-Warden- Lost Capone
1 Forrest GumP
7 High Road-Be buried in the rain- Mad Dogs&Englishmen(Joe Cocker)
Angelsi Soldier of the mist-In His Steps Marked Woman
Outfield All quiet western front- MyVinney
Pggemaster E Beech- y r Y
Mystry Meal(Ramona)
I. _ Change your mind,Change your life,- PT 109
-I f Si, --�- --r 11;. Cat who sniffed glue- Posse 11114141111411411.
r , T- Death of a dissident-Silent-Prey Red Balloon t
Rock-A-Doodle $ TUESDAY,MAY 22
Reading Programs Simon' mad I hint'R
eadiag
about the Mouse ; Night
ith
1 Preschool Story-Time Wed. 11:00 am Tale. c' Samuel tr/la d Sipe.�hiliest die
I7.Rasa to your
al
2 Solve Mysteries-READ May 1-31 Vincent
n t Potter) t
11. kw Vincent&Theo your free
tamily
3 Pick-A-Book Program May 1-31 �`A'' �
LIIIIIttLLIIL
RITA & TRUETT SMITH PUBLIC LIBRARY
442-7566
LIBRARY BOARD MEMBERS
MEMBER ADDRESS PHONE APPT. TERM
DATE EXPIRES
PAT GUESS 412 Gaston Drive 442-4248 7/91 7/95
SANDY DONOVAN 337 Hilltop 442-7028 6/94 7/95
JERRI SMITH 106 Carriagehouse 442-9934 7/92 7/96
ELIZABETH ALLEN 108 S .Rustic Trail 442-6358 7/92 7/96
CATHY WEATHERSPOON 406 West Elliott 442-3874 7/92 7/96
CHARLES LEWIS 119 S .Rustic Trail 442-4867 7/94 7/96
SHIRLEY BURNETT 327 South 4th 442-5767 7/95 7/96
PHYLLIS D. FLOYD 1310 West Brown 442-4294 Librarian
v1.la.111 1.111Ji .J L 1 1
AGELESS THOUGHTS;To grow older is a new vrn2ure in itself Goethe For the unlearned old age is
wider,for the learned it is a season of harvest,The Talmud The fro fifty years of life give us the text;the
next thirty supply the commentary on it Arthar Schopenkamer So much as has been said and sung of
hw,aifi�l young girls,why don't somebody wake up to the beauty of old women.Harriet Beecher Stowe
How old would you be if you didn't know bow you was?Satchel Paige Such to me is the new image of
aging;growth in self and service for all mankind.&het Percy Andr'in(Founder of the AARP)
Solve A Mystery OLDER AMERICANS
READ MONTH, MAY 1-31
The library is launching a new reading program
called"Solve Mysteries-READ" to show children
sad their families that mysteries of every There are many months, weeks, and days which are set aside
description are waiting for them at the library and
in books. to honor people or events or causes-some of which are
enthusiastically celebrated, some of which are more quietly
"Solve Mysteries-Read" is a free, observed. None,perhaps,honors so large a portion of our
noncompetitive reading program than begins May population as Older Americans Month. If life before 50 is only
1.Children who participate will receive their own
personal reading logs to record the titles of books warm-up,then 25.6%of Americans today are ready to run.
they have read and describe the mysteries they On April 18, 1963, President John F. Kennedy signed a
have solved through reaming. Al the end of the proclamation naming May 1963 as Senior Americans Month.
Pmgr'rm eie will be awarded O01ponr and Now,32 years later, the narr+r is Older Americans Month, but
areoogaition of their
the original intent remains as relevant to us today. It is a time
to honor the wisdom,experience, and leadership provided by
We believe "Solve Mysteries - READ" will be our nation's older citizens-contributions which have greatly
an effective way to help children develop a love of added to our nation's growth and progress.
reading and will help them get more of all the Eachthe Administration on Aging (AoA) selects a
resources of the library. la fact, studios have year,
shown that limy reading programs such as this theme for Older Americans Month 1995 thane is
one actually do stimulate childre n's intent ie "Aging:Springtime of Life in Full Bloom".
books'maivale reading and sign4ficanttY 1eerC7 ee The American Association of Retired Persons (AARF) is the
reading tat scores. nation's leading organization for people age 50 and older. With
Please join us and if you have any questjora the same sentiments expressed in President Kennedy's
please do not hesitate to aek or call 442-7566. proclamation,AARP's motto,"To Save, Not To Be Served,"
expresses AARP members belief that they continue to have
much to offer the community.AARP's vision statement,
t? 4 "Bringing lifetimes of experience and leadership to stave all
Vb. Ai, - generation," emphasizes that everyone in the community-no
3. ARm ,`�Z.2011; e r matter the age-benefits from that service.
- /131**
b ,
h _ Working full-time,working part-time, or retired.
- lamb6 ` �� d P : Manied,widowed,or single. Urban,suburban,or rural. Taking
k; k ad care of children,taking care of parents, cc taking care of both.
a AARP members reflect the great variety that is America's
-V : - et
o population over 50.
• The Rita & Truett Smith Public Library would like to take
° , ,� this opportunity to salute the Wylie Community's Older
' Americans. Thank all your care and contributions in our
you
community.