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07-10-1995 (Library) Agenda Packet REGULAR MEETING RITA & TRUETT SMITH LIBRARY LIBRARY BOARD, WYLIE,TEXAS MONDAY JULY 10, 1995 7 : 00 P.M. LIBRARY WORK ROOM 800 THOMAS STREET CALL TO ORDER ORDER PAGE BUSINESS REFERENCE BUSINESS 1 ADMINISTERING OATH OF OFFICE SHIRLEY BURNETT, PAT GUESS AND LOIS SWARTZ 2 CONSIDER APPROVAL OF MINUTES FROM JUNE 12, LIBRARY BOARD MEETING 3 1-5 DISCUSS AND CONSIDER MONTHLY REPORTS-JUNE 4 6 DISCUSS AND CONSIDER PARADE PLANS 5 7-9 DISCUSS AND CONSIDER PLANS FOR BOOK SALE 6 10-11 DISCUSS AND CONSIDER OPEN HOUSE 7 12-13 DISCUSS AND CONSIDER BIRMINGHAM HOUSE ACTIVITIES 8 CITIZEN PARTICIPATION IN ACCORDANCE WITH THE OPEN MEETING ACT, THE LIBRARY WILL HEAR COMMENTS OF PUBLIC INTEREST FROM RESIDENTS OF THE CITY OF WYLIE, ANY DISCUSSION MUST BE LIMITED TO PLACING ITEMS ON A FUTURE AGENDA FOR FURTHER CONSIDERATION,WYLIE RESIDENTS WISHING TO SPEAK SHOULD LIMIT REMARKS TO A MAXIMUM OF FIVE MINUTES 9 ADJOURN • Rita & Truett Smith Library Board LI Agenda Communication For July 10 Discuss and Consider Approval of Monthly Reports For July, 1995 Issue Library materials circulated during the month of June 1995. Continued and expanded programming to stimulate an interest and help students maintain and improve reading skills. The library main objective is to supply informational needs to the community. Background Material circulation is up from the past two years. Seventy eight-new patrons were signed up during this month. Financial Consideration None Legal Consideration None Board\Commission Recommendation Board has continued to request that the library sponsor programs for all age level to help increase circulation and supply needed information to the public. Staff Recommendation There are several programs that the library currently runs to increase the monthly circulation. The Pick-A-Book program will continue with the main focus on patriotism. The city will give away an American Flag with instructions on proper handling and care of the flag to the winner of drawing. Also, included is a program on safety with fire works. page 2 (monthly report) Once Upon a Planet Summer Reading Program will begin this month. The club will meet on Monday (kindergarten & first grade), Wednesday (preschool) and Friday (second grade & Up) at 11:00. Monday and Wednesday's club will consist of a story and related activity. Friday's group will be writing a book to be submitted to Raintree publishers' contest and a copy of each book will be retained in the libraries collection. The participants will receive coupons for free Whataburger junior burgers, McDonald's french Fries, Lotsa Fun video rental as incentives to read. The club will conclude with a party at the park pavilion on August 11 at 11:00. Certificates of achievement will be awarded to all participants on August 11 at the club party at the park pavilion. Attachments- Monthly report & itemized report for June 1995 Phyllis D. Floyd Prepared by Approved by DATE: July 1, 1995 TO: Mike Collins, Assistant Administrator FROM Phyllis D. Floyd, Librarian RE: Library Statistics for the Month of June 1995 1994 1993 CIRCULATION ADULT 928 853 837 JUNIOR 1682 1635 1387 LARGE PRINT 15 32 19 PAPERBACKS 206 125 159 BOOKS ON TAPE 87 128 55 COMPACT DISK 14 9 0 VIDEOS 800 852 692 MAGAZINES 84 75 53 EQUIPMENT 7 4 2 INTERLIBRARY LOAN 54 75 52 30 films 16 films 13 TOTALS: 3907 (150 average) 3804 (146 average) 3274 (130) REGISTRATION NEW CARDS 78 ADULT CARDS 42 JUNIOR CARDS 36 VOLUNTEERS GREEN THUMB 0 80 80 ADULT HOURS 5 4 4 TEEN HOURS (JTPA) 183 2 2 COMMUNITY SERVICE 61 0 0 TOTALS: 249 Hours 86 Hours 86 Hours BLUEBONNET ROOM LITERACY 23 30 16 CLUBS 0 0 4 OTHER 0 25 0 TOTALS 23 Hours 55 Hours 20 Hours COMMUNITY ROOM Scheduled Use 84 Hours 95 Hours Usage By Material Type June, 1995 TYPE DESCRIPTION USAGE 1 Default 0 2 Adult Reference 412 3 Reference 2 4 Adult Biography 16 5 Easy Books 845 6 0 - 99 7 7 100 - 199 17 8 200 - 299 24 9 300 - 399 22 10 400 - 499 9 11 500 - 599 32 12 600 - 699 103 13 700 - 799 41 14 800 - 899 27 15 900 - 999 28 16 Junior Fiction 470 17 Junior Biography 16 18 j000 -j099 3 19 j100 -j199 1 20 j200 -j299 9 21 j300 -j399 26 22 j400 -j499 1 23 j500 -j599 88 24 j600 -j699 37 25 j700 -j799 55 26 j800 -j899 9 27 • j900 -j999 32 28 Wylie Junior Video 399 29 NETLS Junior Video 19 30 Wylie Large Print 10 31 AF: Western 9 32 AF: Mystery 5 33 AF: Science Fiction 2 34 AF: Fantasy 0 35 AF: Supernatural 2 36 Paperback 206 37 Easy Cassette 1 38 Junior Audio Material 14 40 Wylie Adult Video 360 41 NETLS Adult Video 22 42 Projection Screen 0 43 Film Projector 2 44 Overhead Projector 1 45 NETLS Large Print 4 46 Interlibrary Loan 54 48 Filmstrip Projector 0 49 REF. C/O Encyclopedia 3 50 General Temporary 1 51 Compact Disk 12 52 Computer Software 0 53 Cassette Player 3 54 AF: Romance 15 55 Spanish/English 6 56 Dallas Morning News 72 57 0 59 NETLS Books on Tape 4 60 Adult Audio Materials 68 61 McNaughton Books 78 62 Filmstrips 1 63 Records 0 64 Magazines 84 65 Halloween Books 7 66 Thanksgiving Books 1 67 Christmas/New Year 14 68 Valentine Books 3 69 St. Patricks Day Books 0 70 Easter Books 8 71 July 4th 0 72 NETLS Films&Video 30 73 Study Guides ` 1 74 0 75 Reference Video 0 76 Newspapers 0 77 Caldecott 4 78 Newberry Medal 3 79 Bluebonnet 19 80 Accelerated Readers 28 Rita & Truett Smith Library Board ALA Agenda Communication for July 10 Discuss and Consider July Jubilee Parade Plans Issue Plan for participation in July Jubilee Parade, July 15. The library will participate in the parade with a vintage car, children carrying the library name banner. This will be followed by twenty-one children carrying placards of all library services available to patrons. Our groups last entry will be two life-sized books proclaiming, A READER IS A LEADER and A CHILD WHO READ SUCCEEDS. Background The Wylie Chamber of Commerce sponsors the community's largest and most popular event, the July Jubilee. The event this year will be held on July 13-15. A parade is held on the closing Saturday of the festival. The library will participate in the parade this year. Financial Consideration Legal Consideration Board\Commission Recommendation Obtain the Kottmeier's vintage car, a drape with a sign proclaiming Friend's of the Rita & Truett Smith Library and have Rita Smith ride inside the car. Large banner reading Rita & Truett Smith Library. Library Services signs for children to carry proclaiming library services available to patrons. Make sashes for the Board members to wear stating Library Board. Staff Recommendation Staff has completed all requested recommendations from Board. Children have volunteered to be in the parade. During the parade children and citizens from the parade route will be encoraged to join in the walk. We are trying to get the idea across that we want all citizens to come to the library. Attachments Phyllis D. Floyd Prepared by Approved by Rita & Truett Smith Library Board LI Agenda Communication for July 10 Discuss and Consider Library Book Sale Issue The library is sponsoring a sale of deleted and donated materials. Friends of the Library group to benefit from sale with funds to be added to the ongoing project. Friends' group has an ongoing project to have the back issues of the Wylie News put onto Microfilm. This microfilm and a microfilm reader printer will be placed in the library. Background The materials included in this sale are materials the librarian has weeded from existing collection and materials patrons have donated. The library had eleven hundred new books donating in October. The shelves were so crowded that it was necessary to weed the collection to make space. A previous weeding date unknown but I recognized most of the books that were weeded from fifteen years ago. Books are weeding according to condition of book, copyright and usefulness of material. Sale will be publicized in the paper, newsletter, flyers and during the parade. Sale is open to the entire community. Financial Consideration The following are the prices to be placed on materials: Hard Bound Books $1.00 Paperback and Children Books .50 Magazine .25 Legal Consideration None page 2 (book sale) Board\Commission Recommendation Board has recommended that the library have a book sale and revenue to be placed into Friends group account to help with the microfilm project. Staff Recommendation Staff will set up book sale in the community room to run from 11:00 until 5:00 on July 15. Shirley Burnett and Pat Guess will work the book sale after opening. Attachments Book Sale Sign Phyllis D. Floyd Prepared by Approved By A. V - • 0411) 1 Friends of 44u ,, ,., ,,,,,....., „,..,,,,,,,,,,,,„, e., � •The Ri ta & , .,,...44, Truett Smith „„,,,,,,,, ,, ...: Vi:::i1,,, 'AA,.s �. Library t �� BOOK SALE .::J, it,1/4 . Saturday July15 11 : 00-5 : 00 Community Room next to the Library Rita & Truett Smith Library Board H2.2.1. Agenda Communication For July 10 Discuss and Consider Library Open House Issue The library is sponsoring an open house. The object being to familiarize the community with the library and the services offered. The event will be publicized through the newspaper, newsletters, flyers and at the parade. Background The library held an open house on first Sunday afternoon in December 1994. The library was decorated for the holidays and refreshments were served in the Bluebonnet room. The event was publicized through the newspaper, newsletters and flyers placed throughout the community. Flyers were delivered to all city offices, council & department head mail boxes. The Friends had a sign up a table setup in the library. We had a table setup with information on literacy program and free giveaway magnets, pencils and library lapel buttons. No one attended. Financial Consideration Legal Consideration None Board/ Commission Recommendations Board members considered that the community is probably very stressed and busy with Christmas related events during December and made a recommendation that we try the open house again during the July Jubilee. Staff Recommendation Staff will have a table setup for information regarding the library with giveaway pencils, lapel buttons and library magnets. Information on the Literacy programs, Friends program, Interlibrary Loan program and all services provided by the library to the patrons will be available. Refreshments will be served /,1 page 2 (open house) in the community room where the Friends book sale will be held. Interested citizens will have the opportunity to sign up for the Libraries Volunteer Program. Attachments Phyllis D. Floyd Prepared by Approved by Rita & Truett Smith Library Board k220.1 Agenda Communication for July 10 Discuss and Consider Birmingham House Activities Issue Birmingham House Well has been reserved for use by the library activities during and after the parade on July 15. These activities are being publicized in conjunction with all other July Jubilee library activities. Library surveys will be available at the well location for citizens to fill out for each completed survey. The citizen will receive a new book wrapped in plain brown paper and a chance to win a free dinner from one of the participating merchants. Board member Jerri Smith and employee Scottie Robbins will be at the well to distribute surveys, free magnet, lapel pins, pencils and library brochures. Background The board recommended that we search out an area to have for distribution of library materials during the parade. Jerri Smith contacted the powers that be and arranged for the library to use the Birmingham House Well. This was considered to be an excellent opportunity to get citizens to fill out library surveys. Financial Consideration Legal Consideration Board\Commission Recommendation Board has recommended having the well area for distribution of the above- mentioned items to help publicize the library and the services. This will be an excellent area for citizens to fill out a survey. There will be ample space to display the library's banner and library service placards in the grassy area adjacent to the well. Wrapped books may be stored out of the way for distribution on completion of the survey. Page 2 (birmingham house) Staff Recommendation Staff will have clip boards, surveys, tickets for the drawing and wrapped books ready to deliver to the well area along with the magnets, lapel buttons, library brochure and pencils to be given away. Banners and placards will be brought to the well area by employee, Geri Klesel at the completion of the parade. Attachments Phyllis D. Floyd Prepared by Approved by I 7