07-14-1993 (Library) Minutes RITA & TRUETT SMITH PUBLIC LIBRARY BOARD MEETINGS
JUN-Dy 14, 1993
The Library board of the City of Wylie met in regular session on
June 14, 1993, in the workroom of the Rita & Truett Smith Public
Library, at 7 : 00 P.M. A quorum was present and notice of the
meeting was posted in the time and manner required by law. Those
present were : Pat Guess, Cathy Weatherspoon, Jerri Smith,
Elizabeth Allen, Barbara Jennings, Tasha Collins, Bill Nelson,
Director and Phyllis Floyd, Librarian.
OATH OF OFFICE : Administered by Steve Dieter, City Attorney to
new board members, Barbara Jennings and Tasha Collins.
INTRODUCTIONS : New board members were introduced.
APPROVAL OF MINUTES FOR 14, 1993 : Bill wanted to know if-
Phyllis had met with Steve Dieter on SB 360 . Phyllis said no that
she needed to meet with Bill first before meeting with the city
attorney.
Motion made by Liz Allen to except minutes, carried. Minutes
approved.
NEWSLETTERS FOR AUGUST AND SEPTEMBER: The newsletters were
reviewed. Bill wanted to know if the newsletter was still be
delivered to Chamber Office as he had not seen it posted
when he was in the office earlier. Phyllis said they were .
MONTHLY REPORTS : Tasha ask for explanation of report and Phyllis
explained. Pat Guess commented as to the fact circulation seems
to be dropping and Phyllis stated that with computer problems she
could not state for sure these numbers were even correct. Weekly
reports and monthly print out are still being done to help keep
track of check outs as much as possible .
MARKETING THE LIBRARY: Several ideas were discussed, Presentations
to be given to School ,Chamber of Commerce, Meals on Wheels, AARP
and other groups as a way of informing citizens about the
library. Fund raising ideas were discussed. Tasha Collins thought
a Coed and Mens ball tournament would be a good fund raiser and
it produces a large amount of money for a little effort. A card
drive was discussed including presenting card to the council
members, Bill said it would be necessary to be on the Council
Agenda for the presentation of the cards to the Board Members .
Friends group was discussed and the possibility of funds that
might be available . Barbara Jennings to contact Ellen Smith, Last
known Friends of the Library president to see if she would be
willing to come to next meeting and discuss possibility of
rejuvenating Friends group.
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CONFIDENTIALITY RECOMMENDATIONS : Confidentiality and Library Bill
of Right were discussed and Phyllis told the board that the new
membership card requiring that a parent sign for all children up
to the age of 18 were now being used and this actually makes the
parent responsible and allows the staff to give information on
books checked out to a parent. Phyllis also received signed
permission slips from all the participates in the Texas reading
club which will allow the use of their names in any articles and
are publicity for the Library.
LIBRARY SCHOOL COOPERATION: Presentation at the Teachers meeting
were discussed as a way of possibly informing teachers of what
the library has to offer.
The meeting adjourned