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10-14-1996 (Library) Minutes RITA & TRUETT SMITH LIBRARY BOARD BOARD MEETING October 14, 1996 The Library Board of the City of Wylie met in regular session on October 14, 1996, in the Rita & Truett Smith Public Library at 7:00 p.m. The attendees were: Elizabeth Allen Gerry Whitt Pat Guess Cathy Bridges Leo Houck Mignon Morse Call to Order 1. Approval of Minutes Minutes from the Ottu ,er 14, 1996 Library Advisory Board meeting were approved with one amendment. Cathy Bridges' name needs to be added to the list of attendees. 2. Presentation of Library Furniture Denelle Wrightson, Architect in Charge, presented information on the furniture. The Board and Staff evaluated the laminate choices and agreed to table the discussion to the next meeting. Everyone was in agreement that they did not like the suggested green laminate. Denelle will find some other samples and they will be presented to the Board in the November meeting. Denelle suggested using a speckled laminate as opposed to a solid laminate to hide scratches. The children's desk and the circulation desk will have the same laminate. Denelle suggested having blue laminate for the shelving in one area and burgundy in another area. The Board agreed on the burgundy color that was suggested for the children's chairs and tops of the tables. Mignon announced that the Library was awarded a grant from the Tocker Foundation for $9313 for circulation equipment, a new computer for the children's area, and reference books. Mignon will post signs to ask patrons to "excuse the Mess" during construction. Press releases will be published in the Wylie News and construction updates will be included in the monthly newsletters. Denelle explained that we need to be flexible about move dates. There are some situations out of the control of the contractor. There are times when they have to wait months for the needed materials before they can be installed, and this delays the construction process. 3. Library Renovation Budget and Construction Mignon announced that the library construction bid came in at $160,500. Council awarded an additional $60,000 from 4B funds to the renovation project on October 8,1996. The 4B budget estimates are attached to a copy of the Council Agenda in the Board Packet. 4. Greeting Card Page This year's Greeting Card Page will be a joint project with the Friends of the Library. Audrey Wallace, Friends President, will contact the businesses and follow-up on the letters. The list of individuals will be divided between the Friends and the Board. The Board discussed what we would spend the money on and agreed to use the money toward the Library renovation and expansion. A specific need will be identified before calls are made. Mignon checked with Dale Fleeger, Northeast Texas Library System Coordinator, to confirm usage of the library patron list for phone calls is legal. If we are questioned about the source of information, we can say it is from available data but do not identify them as a library patron. Volunteers are checking the list against the phone book to ensure that patrons with unlisted numbers are not called. Mignon will give the last year's greeting card list to the Board and the patron list. Last year's list will be top priority. 5. Quarterly Report, Annual Report, and FY 95-96 Statistical Summary Quarterly Report, Annual Report, and FY95-96 Statistical Summary. The statistics for FY 95-96 were reviewed and discussed. Mignon explained the findings. Next, the quarterly report was discussed. Mignon explained the parking issue. Two issues came up during the discussion. One was the size of the handicapped parking space. It is not large enough to accommodate van parking. Mignon will check into the dimensions of the parking space and having the space widened so vans can be accommodated. The other issue that was discussed was fire lanes. People have parked in the driveways when the parking lot was overflowing and the concern is a safety issue. Mignon will check into the fire lane regulations. 6. Long Range Plan Update The Updated and revised Long Range Plan was presented to the Library Advisory Board. Questions were asked about the relationship we currently have with the schools. Mignon explained that she has been trying to reach principals and ask to speak at the staff meetings. In addition, she will contact the PTA groups and ask to speak to them. Another concern was if these groups had been informed about the Friends group. When Mignon does library presentations, she distributes the library brochure and the friends brochure. Another concern was addressed about the multicultural needs of the community. Mignon explained that the Library did not receive many request for materials on other nationalities; however, there are books on African American Culture and Hispanic Culture in the reference area. Mignon will check o n the collection needs for other cultures and add materials as they are needed. 7. Web Site Development Mignon presented the Board with an update on information regarding web page development. The City is working with the Chamber of Commerce and Development Cooperation to develop a web site. Mignon answered questions and provided information to help the Board members better understand the importance of a web site. The Library can have a free web page through the Texas State Library. Mignon has ordered the software she needs to create the web page and she will be starting on web page development after the software is received. She offered to demonstrate the usage of the software and provide a demonstration on the Internet at a future board meeting. The meeting was adjourned at 10:00 p.m.