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01-25-1994 (City Council) Agenda Packet AGENDA WYl IE CITY COUNCIL January 25, 1994 Wylie Municipal Complex 7:00 p.m. CALL TO ORDER INVOCATION - Reverend Scott Brown, First Baptist Church PLEDGE OF ALLEGIANCE PRESENTATION - Hear Presentation from Scott Brown Regarding the City of Wylie's Chaplain Program CONSENT AGENDA 1. Consider Approval of Minutes of Previous Meetings �--2. Consider Approval of a Resolution Appointing Nora Green as Deputy City Secretary for the Purpose of Assisting in the 1994 Officers Election 3. Consider Approval of an Ordinance Declaring the Results of the 1994 1/2 Cent Sales Tax Election and Levying Said Tax ACTION ITEMS 4. Discuss and Consider Adopting Policies for the Distribution of the Urgent Need Grant for Rehabilitation and Relocation 5. Discuss and Consider Approval of an Ordinance Amending the Athletic Field Policies 6. Discuss and Consider Approval of an Ordinance Adopting Paving qStandards 7. Discuss and Consider Approval of an Ordinance Regarding Issuance of 1-6-)DLL- Permits and Indebtedness to the City 8. Discuss and Consider Approval of Construction Plans for Sanitary Sewer Improvements 9. Consider Action Related to the Acceptance of Bids for Fire Truck STAFF REPORTS CITIZEN PARTICIPATION EXECUTIVE SESSION 10. Hold Executive Session Pursuant to 551.072, Government Code to Discuss: (1) Land Acquisition Regarding Future Service Center and Pursuant to 551.074 to Discuss: (2) Personnel Regarding Appointments to a Housing Advisory Board Related to Administration of the Urgent Need Grant 11. Reconvene Into Regular Session and Consider Action Resulting from the Executive Sessions. ADJOURNMENT de/4) Posted this a 21 t da of January, 1994 at 5:00 p.m. MINUTES OF THE WYLIE CITY COUNCIL January 11, 1994 CALL TO ORDER Mayor John Akin called the meeting to order with the following Councilmembers present: Jim Swartz, Reta Allen, John Mondy, Steve Wright, Bud Naish, and Ortie Messenger. No members were absent. MINUTES OF DECEMBER 14, 1993 Naish made a motion to approve the minutes. Swartz seconded the motion. The motion was voted on and passed unanimously. ORDINANCE NO. 93-59 GRANTING A FRANCHISE TO GTE AN ORDINANCE WHEREBY THE CITY OF WYLIE, TEXAS, AND GTE SOUTHWEST INCORPORATED AGREE THAT, FOR THE PURPOSE OF OPERATING ITS TELECOMMUNICATIONS BUSINESS, THE TELEPHONE COMPANY SHALL CONSTRUCT, ERECT, BUILD, EQUIP, OWN, MAINTAIN AND OPERATE IN, ALONG, UNDER, OVER AND ACROSS THE STREETS,AVENUES,ALLEYS, BRIDGES,VIADUCTS AND PUBLIC GROUNDS OF THE CITY, SUCH POSTS, POLES, WIRES, CABLES, CONDUITS AND OTHER APPLIANCES, STRUCTURES AND FIXTURES NECESSARY OR CONVENIENT FOR RENDITION OF TELEPHONE AND OTHER COMMUNICATION SERVICES IN SAID CITY AN FOR CONDUCTING A GENERAL LOCAL AND LONG DISTANCE TELEPHONE BUSINESS; PRESCRIBING THE CONDITIONS GOVERNING THE USE OF PUBLIC RIGHT-OF-WAY FOR THE TELEPHONE COMPANY'S TELECOMMUNICATIONS BUSINESS; PRESCRIBING THE ANNUAL COMPENSATION DUE THE CITY UNDER THIS ORDINANCE; PROVIDING AN INDEMNITY CLAUSE; SPECIFYING GOVERNING LAWS; PROVIDING FOR ASSIGNMENT; PROVIDING FOR A PERIOD OF AGREEMENT; PROVIDING FOR FUTURE CONTINGENCIES; PROVIDING FOR REPEAL OF CONFLICTING ORDINANCES; PROVIDING FOR EXCLUSION OF VIDEO SERVICES; PROVIDING FOR RELEASE OF ALL CLAIMS UNDER PRIOR ORDINANCES; PROVIDING FOR ALTERNATE DISPUTE RESOLUTION; PROVIDING FOR A LIMITATIONS PERIOD; PROVIDING FOR VENUE; PROVIDING FOR METHOD OF ACCEPTANCE; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. City Manager Steve Norwood explained that the ordinance had been approved on first reading and outlined the provisions of the ordinance including the "most favored city" clause which provides automatic implementation of any increased benefit that another city may receive. Messenger made amotion to approve the ordinance. Wright seconded the motion. The motion, upon the reading of the caption, was voted on and passed with all in favor except Naish who abstained from voting due to a potential conflict of interest. AWARD OF PROPOSAL TO GSA FOR ADMINISTRATION OF URGENT NEED GRANT Norwood explained that the City had been approved for a$350,000 grant to assist storm victims with relocation and rehabilitation. Norwood noted that only one proposal had been received but the proposal was $5000 less than the approved amount for administration of the grant. David Lewis with GSA, explained that the application had allowed for twenty (20) rehabilitations of$10,000 each and four (4) relocations of$25,000 as well as $20,000 for demolition and $30,000 for administration. He explained that GSA would be working with staff to develop application guidelines and would be expediting the grant applications as quickly as possible. Swartz made a motion to award the proposal to GSA. Naish seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 94-1 SUPPORTING APPLICATION TO THE CRIMINAL JUSTICE DIVISION FOR A SCHOOL RESOURCE OFFICER Norwood explained that the resolution was a result of joint meetings with the Wylie I.S.D. to create a school resource officer program. He outlined the program and the funding expected by the grant. Messenger made a motion to approve the resolution. Naish seconded the motion. The motion was voted on and passed unanimously. ADJOURNMENT As there was no further business to come before the Council for consideration, the meeting adjourned. APPROVED ATTEST MINUTES OF THE WYLIE CITY COUNCIL January 18, 1994 SPECIAL SESSION CALL TO ORDER Mayor John Akin called the meeting to order with the following Councilmembers present: Jim Swartz, John Mondy, and Ortie Messenger. Reta Allen, Steve Wright, and $tie-Messenger were absent. Aka -71 CANVASS OF JANUARY 15, 1994 1/2 CENT SALES TAX ELECTION Council reviewed the returns and tally sheets for the January 15, 1994 special election and accepted the returns as follows: Precinct For Against 27 38 19 56 16 10 83 39 27 Early 5 0 25 9 4 TOTAL 107 60 WORKSESSION WITH DEVELOPMENT CORPORATION Council adjourned into a worksession with the Development Corporation to discuss economic development goals. Members present were John Tobin, John Yeager, Marvin Fuller, Raymond Cooper and Charlie Womack. ADJOURNMENT As there was no further business to come before Council for consideration, the meeting adjourned. APPROVED ATTEST MINUTES OF THE WYLIE CITY COUNCIL November 16, 1993 SPECIAL SESSION 5 CALL TO ORDER Mayor John W. Akin called the meeting to order with the following Councilmembers present: Jim Swartz, Reta Allen, John Mondy, Steve Wright, and Ortie Messenger. Bud Naish was absent. 10 ORDINANCE 93-53 CALLING JANUARY 15, 1994 1/2 CENT SALES TAX ELECTION FOR PROMOTING ECONOMIC DEVELOPMENT BY FUNDING PARKS AND RECREATION PROGRAMS 15 Messenger made a motion to approve the ordinance. Allen seconded the motion. Mayor Akin read the ordinance caption. The motion was voted on and passed unanimously. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, CALLING AN 20 ELECTION TO BE HELD ON JANUARY 15, 1994, FOR THE PURPOSE OF PRESENTING A PROPOSITION TO THE QUALIFIED VOTERS OF THE CITY OF WYLIE UNDER SECTION 4B, DEVELOPMENT CORPORATION ACT OF 1979(Article 5190.6,Vernon's Texas Civil Statutes); DESIGNATING ELECTION PRECINCTS AND DESIGNATING POLLING PLACES WITHIN SAID CITY; PROVIDING FOR THE APPOINTMENT OF PRESIDING ELECTION JUDGES AND 25 ALTERNATE PRESIDING ELECTING JUDGES; ESTABLISHING OTHER PROCEDURES FOR THE CONDUCT OF THE ELECTION: PROVIDING AN EFFECTIVE DATE. RESOLUTION 93-22 APPOINTING ELECTION JUDGES FOR THE 1994 1/2 CENT SALES TAX ELECTION SCHEDULED JANUARY 15, 1994 30 Monday made a motion to approve the resolution. Swartz seconded the motion. The motion was voted on and passed unanimously appointing judges as follows: POLLING LOCATION PRESIDING JUDGE ALTERNATE PRESIDING JUDGE 35 Southfork Debra Leverington Kelly Dethloff Methodist Church Glen Graves John Crow 40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, APPOINTING ELECTION JUDGES AND ALTERNATE ELECTION JUDGES TO SERVE DURING THE JANUARY 15TH ELECTION UNDER SECTION 4B, DEVELOPMENT CORPORATION ACT OF 1979 (Article 5190.6, Vernon's Texas Civil Statutes); PROVIDING FOR A TERM OF ONE ELECTION; PROVIDING FOR THE NOTIFICATION OF JUDGES; PROVIDING FOR THE 45 COMPENSATION OF JUDGES; PROVIDING AN EFFECTIVE DATE WORKSESSION 1 Council adjourned into a worksession with the Parks and Recreation Board to discuss park program priorities and long-term projects. ADJOURNMENT 5 As there was no further business to come before the Council for consideration, the meeting adjourned. 10 APPROVED ATTEST 2 ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE WYLIE CITY CODE BY ADOPTING PAVING DESIGN STANDARDS TO BE UTILIZED AND COMPLIED WITH IN CONSTRUCTION OF PUBLIC IMPROVEMENTS WITHIN THE CITY AND ITS EXTRA TERRITORIAL JURISDICTION; REPEALING ALL CONFLICTING ORDINANCES;CONTAINING A PENALTY CLAUSE;CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City does not presently have comprehensive and uniform design standards for paving within the City and its Extraterritorial Jurisdiction (ETJ) (herein collectively referred to as Jurisdiction); and, WHEREAS, the City Council has determined that such standards are necessary to facilitate the orderly, safe, healthy and uniform development within its jurisdiction, as well as being a necessary complement to the Subdivision Ordinance recently enacted by the City; and, WHEREAS, the Standards hereinafter detailed and specified have been approved by the City engineer and appropriate staff personnel; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I That the "Paving Design Standards" as specified, detailed,and enumerated on the attached Exhibit A, are hereby fully incorporated herein by reference with the same force and effect as if enumerated within the body of this ordinance, and the same shall be, and they hereby are, ordained and adopted as the Paving Design Standards for the City of Wylie, Texas. SECTION II A. Any person violating the provisions of this ordinance, or any part hereof, commits an unlawful act and shall be subject to the penalty provisions of the Wylie City Code as set forth in Section 1-1.06(1) thereof, as the same now exists or is hereafter amended, which presently provides for a fine of up to $2,000.00 per day. B. In addition to the above penalties, the City shall also have the right to institute and maintain appropriate civil actions and proceedings in law or in equity to prevent unlawful construction, to recover damages, to impose additional penalties, to restrain, correct or abate a violation of the Standards, whether the same occurs within the corporate boundaries of the City 1 or within its ETJ. C. The penalties provided for in paragraph A., shall not apply to violations occurring wholly within the City's ETJ. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 25th day of January, 1994. By John W. Akin Mayor 2 ATTEST: Mary Nichols City Secretary Approved: Steven P. Deiter City Attorney 3 City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 2 Resolution Appointing Nora Green as Deputy City 'Secretary SUMMARY OF SUBJECT: I do not expect to be out of the office for maternity leave prior to May 7th. However, in case of unforeseen circumstances, we need to appoint a-deputy city secretary to execute election related documents in my absence. The City Secretary is a City Manager appointed position so this resolution is really not necessary for day to day duties. However, the Election Code is vague regarding the deputy Early Voting Clerk appointments and their authority. As the City Secretary is the Early Voting Clerk and I the Chief Administrator of Elections, we thought it best that such a substitution be Council-appointed ALTERNATIVES: (1) Approve the resolution (2) Table the resolution (3) Deny the resolution ACTION REQUESTED: Staff is recommending that Council approve the resolution and appoint Nora Green as a Deputy City Secretary for the purpose of fulfilling election responsibilities in the absence of the City Secretary REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: S PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME 0 S CAPITAL 0 RECURRING 0 OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. FIRE CHIEF • • DIRECTOR OF PUBLIC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL CI l IA City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 3 Ordinance Declaring Results of 1/2 Cent Sales Tax Election and Levying Tax SUMMARY OF SUBJECT: This ordinance complies with requirements of the State Comptroller's Office regarding declaring the results within 10 days and levying the tax within 30 days. We've already canvassed the election but the ordinance is a specific requirement for the sales tax not a general requirement of the election code. ALTERNATIVES: (1) Approve the ordinance (2) Table the ordinance (3) Deny the ordinance ACTION REQUESTED: Staff is recommending that Council approve the ordinance in order to comply with Tax Code 321 .405. REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: S PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME 0 S CAPITAL ❑ RECURRING ❑ OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. FIRE CHIEF • . DIRECTOR OF PUBLIC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL 401111, `ICI W MANAGER City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 4 Consider Adopting Policies Related to Urgent Need Grant Administration SUMMARY OF SUBJECT: As we discussed at the last Council meeting, the grant requires that we develop guidelines for distribution of the funds. We have attempted to develop these guidelines as liberally as possible in order to accommodate applicants. However, we are required to make certain safeguards against fraud and abuse. David Lewis with GSA will be here Tuesday night to help answer questions. ALTERNATIVES: (1) Approve the guidelines (2) Table the guidelines (3) Deny the guidelines ACTION REQUESTED: Staff would like to see the guidelines approved even if changes are needed. We would like to expedite this process for the applicants. REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: S PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS 0 ONE-TIME 0 • S CAPITAL 0 RECURRING 0 OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. UBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. FIRE CHIEF DIRECTOR OF PUBLIC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL If f,o, q_, , CITY MANAGER N. JAN-21-94 FRE 10 : 11 GOV° T SERVICE AGENCY 2145537098 P. 01 CITY OF WYLIE, TEXAS HOUSING ASSISTANCE APPLICATION Applicant's Name Applicant's Address Applicant's Ph. Work Ph. List all family members residing at this address including yourself: Name Relationship Age Sex SS# • How long have you owned this home? EMPLOYMENT INFORMATION: Employers Name Employers Address Employer's Ph. Job Title Salary $ hr./rm./yr. (circle ono) How long employed? If less than one year, list previous employer: Employer's Name Employers Address Employers Ph. Job Title Page 1 JHN—C1-74 rK.L 110i1C laUV - 1 .7CKV.1 L. . HIacri4r GI YJ JJI V7O r. 17C Spouse's Employer's Name Employer's Address Employer's Ph. Job Title Salary $ hr,/mo./yr. (circle one) How long employed? If less than one year, list previous employer: Employer's Name Employers Address _ • Employer's Ph. Job Title OTHER INCOME: (Social Security. Retirement, Rental income, Welfare, Unemployment, etc.) Source Monthly Amount MONTHLY HOUSING EXPENSES: Mortgage payment before tornado including taxes and insurance $ Current mortgage payment including taxes and insurance $ Mortgage Company Mortgage Company Address Mortgage Acct. No. Does mortgage payment include property taxes? Yes No Does mortgage payment include homeowners insurance? Yes No Name of insurance company Page 2 OTHER LIABILITIES: Type _ Amount Owed _ Monthly Payment Automobile 1 Automobile 2 Credit Cards Insurance Policies Bank Loan • Other Other ASSETS: Source Value Savings Account Checking Account Stocks Bonds Retirement Account Rental Property Other Real Estate Automobiles Boat or R.V. Other Page 3 Please provide information about any insurance settlements you recieved as a result of the May 9, 1993 tornado and the extent of damage to your home. Please provide any information about any financial or other assistance you have recieved as a result of the May 9, 1993 tornado. (e.g., Wylie Ministerial Alliance, employer, Red Cross, Salvation Army, church, friends, etc.) Please provide any information or hardships you wish us to consider that you have encountered since the tornado or as a result of the tornado. Use additional pages if needed. Page 4 I hereby certify that the information and statements made on this application and all information furnished in support of this application are true and correct to the best of my belief and knowledge. I also understand that the city will obtain the necessary verifications and documentation required to consider this application and will duly give my authorization for such verifications. I also agree that I will not hold any member of the governing body or any representative, official, or employee of the City of Wylie liable for any acts, other than illegal acts, in connection with the administration and Implementation of the city's housing rehabilitation or relocation programs. Applicant's Signature Date Co-applicant's Signature Date NOTE: Please submit the following information with your application: 1. Evidence of home ownership (copy of deed). 2. Proof that all property taxes are paid. 3. Copy of homeowners insurance policy. 4. W-2 form for 1993 (if available) for all persons employed in household. Penalty for False or Fraudulent Statement; U.S.C., Title 18, 1001, provides : 'Whoever, in any matter within the jurisdiction of any department or agency of the United Slates knowingly and willfully faisifies...or makes any false writing or document knowing the same to contain any false, fictitious statement or entry shall be fined not more than$10,000 or imprisoned not more than 5years,or both.' Subscribed and Sworn to before by the said on this the day of 19 , Notary Public in and for County, Texas My commission expires: For City Use: Date Application Received Time Application received by Page 5 City of Wylie AGENDA COMMUNICATION SUBMITTED BY: PARKS & RECREATION DEPT. DIRECTOR: BILL NELSON DATE REFERENCE NO. SUBJECT 1/18/94 5 Athletic Field Policy Changes SUMMARY OF SUBJECT: In order to facilitate better usage of athletic fields (primarily softball/baseba1_'_) several changes to the Athletic Field Policy are recommended. The major ch.a-,,^_es include Field Priority, Superintendent's authority, Sports Seasons, Time Slots, Fee payments and light availability. These changes have been recommended 137 the Parks and Recreation Board with input from the W.S.A. and W.A.A. ALTERNATIVES: 1) Adopt policy changes 2) iiodify policy changes 3) Deny policy changes ACTION REQUESTED: 1) Adopt policy changes — - - J30rli TOE FX(STIA/I -¢ Pi oPos d AIM 77E rim Uy ,s - O . PRoPo�D Pc,,Gy -#45_ - C .i G- REVENUE SOURCES: EXPENDITURE ACCOUNTS: N/A N/A BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: S PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME ❑ • S CAPITAL 0 RECURRING 0 OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO X MINUTES LETTER C.I.P. X (2)ORDINANCE/RESOLUTION OTHER BUDGET WYUE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: - X CITY MANAGER x DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE POLICE CHIEF DIR.OF PLANNING/ENG. LIBRARY DIRECTOR CITY ATTORNEY _ PUBUC WORKS SUPR ` FIRE CHIEF • • DIRECTOR OF PUBUC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISS ON TO CITY COUNCIL C MANAGER Memorandum January 21, 1994 Urgent Need Grant Administration TO: Steve Norwood, City Manager FROM: Mary Nichols, City Secretary Now that we have had several meetings with the representatives of GSA, the firm assisting us with the administration of the Urgent Need Grant, the following actions still need to be taken regarding the grant: (1) We have yet to receive the contract from the State for execution. This will probably be sent to the Mayor's office. Once we've executed the contract, we will actually be able to receive the funds. (2) Meanwhile, we are getting through the paperwork as quickly as possible. Attached are the draft guidelines for the rehabilitation and relocation distributions that you and I discussed with David Lewis. Council will, of course, be able to modify these any way they see fit prior to adoption, but we would like them adopted as soon as possible. (3) Tornado victims are calling me daily. As soon as the guidelines are adopted,we'll begin accepting their applications. (4) The Finance Department will be required to set-up a separate interest-bearing account for the grant funds. These funds must be kept separate from any other funds. The only other requirement of the Finance Department will be to cut checks once a project is ready to be paid. Each check will need to bear the signature of both the Finance Director and the City Manager. (5) We have sent a letter to the auditors who will be notifying the Texas Department of Housing & Community Affairs that the City has a financial system adequate to account for the grant funds and that the grant funds will be audited with our annual audit at the end of our fiscal year. (6) All grant files will be filed in a separate file cabinet in the City Secretary's office provided specifically this purpose. The file is accessible to GSA who will be coming in frequently to review applications, file paperwork from the state, and take care of miscellaneous accounting paperwork. (7) Council will need to appoint the Housing Advisory Board as soon as possible to review the applications. We have scheduled these appointments for Tuesday, January 25th. MINUTES Parks & Recreation Advisory Board December 13, 1993 The Parks & Recreation Advisory Board met in regular session on Monday, December 13, 1993 in the Council Chambers of the Municipal Complex at 2000 SH 78 N. A quorum was present and notice had been posted in the time and manner required by law. The meeting was called to order by Chairman John Burns. ITEM NO. 1 - DISCUSS AND CONSIDER APPROVAL OF MINUTES FOR MEETING HELD ON OCTOBER 25. 1993 - Bill Nelson made a correction in Item 3 last paragraph, to read "Jerry Smith made a motion that three small bleachers at a cost of$2200 be deleted ....". A motion was made by Aubrey Burroughs that the minutes be approved as corrected. Motion seconded by Mark Jenneman. Motion carried. ITEM NO. 2 - DISCUSS AND CONSIDER ATHLETIC FIELD POLICY - Mr. Nelson stated he had met with Dan Chestnut, Parks & Recreation Advisory Board member and member of Wylie Sports Association (WSA). Attached to these minutes is a copy of the Athletic Field Policy as originally presented, together with a copy of the proposed changes as determined through the meeting between Mr. Nelson and Mr. Chestnut. Discussion items included priority rights for field usage; athletic field reservation times; athletic field reservation usage fees; athletic field light usage fees; possibility of opening the baseball fields for use by February 1; policy exceptions for field usage outside the stated season dates. Aubrey Burroughs made a motion to recommend the proposed athletic field policy and the changes presented this evening and outlined on the attached handout, in addition to including a statement to the effect that "league play has priority over tournament reservations". Seconded by Mark Jenneman. Motion carried. ITEM NO. 3 - DISCUSS AND CONSIDER ACTION RELATED TO ATHLETIC FIELD LIGHT FEES: Discussion items included the request that field light usage fees be a flat fee. Mr. Nelson presented copies of the light bills and explained his opposition to flat fees. Jerry Smith brought up the 15% increase in electric rates that will impact the park electric bills. No action taken. ITEM NO. 4 - COMMUNITY PARK FUND FY 93-94: Discussion items included revisions in the allocation of funds from the Park Fund. Mr. Nelson spoke with the City Manager concerning a transfer of funds into the Park Fund in order to take care of the large bleachers for soccer, ball diamond clay, Rowell fence and the scoreboard. These funds will have to be paid back from season revenues. Also discussed was the time frame for building the fence for Rowell field and the installation of the scoreboards. ITEM NO. 5 - DISCUSS SCOREBOARDS/FENCE SIGNAGE: Mr. Nelson provided copies of the City's ordinances relevant to signs. Mr. Nelson had spoken with the City Building Dec93Min. Page 1 Official who interpreted the ordinances to allow advertising signs on the fence. The WSA is requesting that advertising space be sold for the fences to generate funds for WSA. John Burns asked if the City would receive any share of the revenue realized from this item. Jerry Smith asked how long these signs would remain on the fences. Answer from representative from WSA was that the signs would be removed at the end of the season. ITEM NO. 6 - WSA PRESENTATION: Dan Chestnut would like an item on the next agenda to discuss groups that use the park for profit making. CITIZEN PARTICIPATION: None ADJOURNMENT: Motion made by Dan Chestnut to adjourn, seconded by Mark Jenneman. Meeting adjourned by Chairman John Burns. John Burns, Chairman Barbara LeCocq, Secretary Dec93Min. Page 2 .�! E I T/N6 1/f.j. CITY OF WYLIE ATHLETIC FIELDS POLICY - COMMUNITY PARK AS ADOPTED BY ORDINANCE 93-9 EXHIBIT "A" This policy is to be administered by the City of Wylie Parks and Recreation Department in regard to the use of outdoor public recreation areas for athletic activities. The purpose of this policy is to serve as a guide for the comprehensive and effective usage of outdoor athletic areas owned, leased, scheduled or otherwise controlled by the City of Wylie Parks and Recreation Department. It is the intent of this policy to provide a basis for establishing the following objectives: 1) A method of communicating the available inventory of allocatable athletic facilities to qualified requestors for usage of such facilities. 2) The implementation of a system of facilities allocation producing results most beneficial to the total City and surrounding communities. SPORTS SEASONS SEASON SPORT Spring Soccer - February 1 through V4th weekend in April Spring/Summer Baseball/Softball - March 1 through July 31. Weekend play only during August (not all fields may be available) Fall Soccer - September 1 through 3rd weekend in November Baseball/Softball - September 1 through 3rd weekend in November Football - 2nd weekend in September through last weekend in November Winter None 1 ATHLETIC FIELD ALLOCATION Organizations or groups requiring facilities for practice and or league games will submit their request in writing to the City of Wylie Parks and Recreation Department not earlier than 60 days nor later than 30 days prior to the beginning of the Sports Season. The request should address the following: 1) Organization/Group Name 2) Starting and ending dates for practice and league play 3) Participation estimates 4) Estimate of number of teams 5) Estimate of the number of practices and games to be played on a weekly basis by each team in the league Field allocations will be based upon total game units per week as per available facilities in order to maximize use of all facilities. The City of Wylie Parks an Recreation Department will respond to each request with a written approval, denial or a statement of conditions to be met upon acceptance of approval. Final registration estimates and current participant registration figures must be submitted by each approved organization/group two (2) calendar weeks after the start of the specific sport season. If actual registration numbers are more/less than the estimated registration numbers, the City of Wylie Parks and Recreation Department may increase/decrease the organizations/groups field allocations in order to insure an equitable allocation of fields to all organizations/groups. ATHLETIC FIELD RESERVATIONS Athletic fields will be reserved as equitably as possible to accommodate as many organizations/groups as possible. Citizens of Wylie and surrounding communities and area will be given priority. Extra consideration will be given to those who abide the Field Allocation policy as stated above. The use of athletic fields by the general public during non-reserved/non-City maintenance times are on a first come, first serve basis. Reserved fields/City maintenance will take priority over non-scheduled activities. The City of Wylie Parks and Recreation Department will be the final authority as to athletic field reservation use. ATHLETIC FIELD RESERVATION TIME SLOTS Athletic fields will be reserved in one (1) hour increments with the first field usage beginning at 8:00 A.M. and the last ending at 11:00 P.M., Monday - Thursday; 12:00 midnight, Friday and Saturday. Sunday field usage begins at 12:00 P.M. and ends at 11:00 P.M. 2 ATHLETIC FIELD RESERVATION USAGE FEE A fee of $2.00 per person, per sport season for organizations/groups will be charged for the use of reserved athletic fields. This fee shall be paid to the City of Wylie Parks and Recreation Department by the responsible organization/group within two (2) weeks after the start of the specific sport season. The total amount of fees due will be based on the current participant registration figures at that time. Any increase in participants after initial payment will result in extra fees being due based on $2.00 per person, per sport season format. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department containing the following: 1) Individual's Name 2) Organization's/Group's Name 3) Team Sport/Sport Season 4) Number of Teams and Participants 5) Amount Paid ATHLETIC FIELD RESERVATION - NON-LIGHTED USE A receipt shall be issued by the City of Wylie Parks and Recreation Department when a reservation is confirmed. This receipt shall show the following: 1) Individual's Name 2) Organization's/Group's Name if Applicable 3) Names of the Team That Will Be Utilizing The Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD LIGHT USAGE FEE A fee of $3.00 per hour per field will be charged for reservation in which lights are utilized. Reservation sessions vary through the course of a calendar year to coincide with sunset. The City of Wylie Parks and Recreation Department shall determine the reservation sessions. The following schedule approximates the availability of reservation session: March/April 1-15 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 3 March/April 1-15 (cont.) 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* April 15-30/May 1-15 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. . 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* May 16-31 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 am. June/July/August 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* September 1 - 15 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11 :00 p.m. - 12:00 p.m.* September 15-30 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m.* October/November/December 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11 :00 p.m. - 12:00 p.m.* *See Athletic Field Reservation Time Slots pertaining to the day of week. 4 A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the light fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 2) Organization's/Group's Name if Applicable Reservation 3) Names of the Teams That Will Be Utilizing the Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD RESERVATION FOR TOURNAMENT USE Requests for athletic fields for tournament use shall be made in writing. The City of Wylie Parks and Recreation Department requests thirty (30) days advance notice. The price per field reservation fees are as follows: Friday Night and All of Saturday $100.00 (Includes Light Usage) Friday Night and All of Saturday and Sunday $150.00 (Includes Light Usage) A security deposit of $100.00 per field reserved shall be paid at least fourteen (14) days in advance of the scheduled tournament. The deposit(s) shall be credited towards any monies due for said tournament, with any remaining monies due payable seven (7) days in advance of the scheduled tournament. All monies paid will not be refundable unless a field or fields are not playable due to weather conditions, wet field conditions or for necessary maintenance. If a field or fields are not playable due to said conditions, a refund or credit will be given. The City of Wylie Park and Recreation Department will be the final authority as to athletic field use. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 2) Organization's/group's Name 3) Names of the Teams That Will be Utilizing the.Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid 5 A new receipt will be issued in the event the date, time or location of a reservation changes. A tournament is defined as team competition separate and distinct from league play involving the payment of an entry fee or additional fees in which to participate. A curfew of 12:00 Midnight shall be imposed on all tournaments utilizing lights, Monday - Thursday; 1:00 a.m. on Friday and Saturday. A curfew of 11:00 p.m. shall be imposed on Sundays. MISCELLANEOUS The City of Wylie Parks and Recreation Department will provide homeplate, pitching rubbers, base distance markers on fences and will drag and mark baseball/softball infields for fee paid game/toumaments reservations. Soccer and football fields will be marked for fee paid game reservations. Athletic fields for non-reserved general pubic use or reserved practices are accepted on an as-is basis. The City of Wylie Parks and Recreation Department requests 24 hours or more notice of a reservation. Requests for athletic fields with less than 24 hours notice will be accommodated if possible. Earlier requests are required for Tournament Use (See Athletic Field Reservation for Tournament Use). A person may cancel a reservation and be issued a credit or refund up to 24 hours prior to the reservation. A credit or refund will be issued with less than 24 hours notice of cancellation if the City of Wylie Parks and Recreation Department is able to rent the athletic field(s) to another party or if field maintenance preparation of the reservation has not started. This paragraph does not apply to Tournament Use. (See Athletic Field Reservation for Tournament Use). Any and all athletic field use may be canceled by the City of Wylie Parks and Recreation Department due to weather conditions, wet field conditions or for necessary maintenance. If a reservation is canceled, a credit or refund will be issued. It will be the responsibility of the Wylie Parks and Recreation Department to determine the playing ability of each field. If fields are not playable due to any or all of the said conditions, this information will be placed on the City of Wylie's Athletic Hotline no later than 4:00 p.m., Monday - Friday. Athletic Field Hotline Number is 442-5354. In the event of said conditions occurring after 4:00 p.m., Monday -Friday or all of Saturday and/or Sunday, games can be called off by league directors, commissioners or the umpires. In the event that play is allowed and significant damage is done to athletic field(s), the responsible person/party who allowed play will be held responsible and sanctions may be imposed. 6 Any and all parties seeking athletic fields for use accept responsibility for the well being and cleanliness of facilities during and after their use. Any and all funds collected by the City of Wylie Parks and Recreation Department will be used primarily for the maintenance and/or upgrading of athletic facilities and the paying of electrical utility bills in regard to athletic field fight usage at Community Park. Secondary use of funds collected will be for maintenance and/or upgrading of other facilities at Community Park. All funds collected will be allocated tot he Community Park Fund. 7 p k2c pcs u \ CITY OF WYLIE ATHLETIC FIELDS POLICY - COMMUNITY PARK AS ADOPTED BY ORDINANCE 93-9 EXHIBIT "A" This policy is to be administered by the City of Wylie Parks and Recreation Department in regard to the use of outdoor public recreation areas for athletic activities. The purpose of this policy is to serve as a guide for the comprehensive and effective usage of outdoor athletic areas owned, leased, scheduled or otherwise controlled by the City of Wylie Parks and Recreation Department. It is the intent of this policy to provide a basis for establishing the following objectives: 1) A method of communicating the available inventory of allocatable athletic facilities to qualified requestors for usage of such facilities. 2) The implementation of a system of facilities allocation producing results most beneficial to those persons who live in the Wylie Independent School District (WI.S.D.). 3) The Athletic Field Policy is by the terms a guideline for the use and operation of the Community Park facilities, and as such the terms and provisions are necessarily subject to same variance and deviation. Provided however, that any such variance shall be allowed only on the written approval of the Superintendent of Parks and Recreation, and such written approval shall be effective if all of the following conditions have been satisfied: a) The effect or result of the requested variance will not result in allowing any actions or activities which are in conflict with the spirit and intent of the general purpose of the policy; and b) There is not sufficient time to bring the issue before the Parks Board and City Council for approval; and c) The variation is approved by the City Manager. 1 SPORTS SEASONS SEASON SPORT Spring Soccer - February 1 through 4th weekend in April Spring/Summer Baseball/Softball - March 1 through July 31. Fall Soccer - September 1 through 3rd weekend in November Baseball/Softball - August 1 through 3rd weekend in November Football - 2nd weekend in September the last weekend in November Winter None ATHLETIC FIELD ALLOCATION Organizations or groups requiring facilities for practice and or league games will submit their request in writing to the City of Wylie Parks and Recreation Department not earlier than 60 days nor later than 30 days prior to the beginning of the Sports Season. Any request less than 30 days before the beginning of the Sports Season, will be accommodated if all others who met the 60/30 day requirement field needs have been met and fields are still available for play. The request should address the following: 1) Organization/Group Name 2) Starting and ending dates for practice and league play 3) Participation estimates 4) Estimate of number of teams 5) Estimate of the number of practices and games to be played on a weekly basis by each team in the league Field allocations will be based upon total game units per week as per available facilities in order to maximize use of all facilities. The City of Wylie Parks an Recreation Department will respond to each request with a written approval, denial or a statement of conditions to be met upon acceptance of approval. Final registration 2 estimates and current participant registration figures must be submitted by each approved organization/group two (2) calendar weeks after the start of the specific sport season. If actual registration numbers are more/less than the estimated registration numbers, the City of Wylie Parks and Recreation Department may increase/decrease the organizations/groups field allocations in order to insure an equitable allocation of fields to all organizations/groups. ATHLETIC FIELD RESERVATIONS Athletic fields will be reserved as equitably as possible to accommodate as many organizations/groups as possible. Youth who live in the W.I.S.D. will be given first priority on field scheduling in all sports. Youth will have priority over softball/baseball fields March 1 -July 31 on Monday, Tuesday, Thursday, Friday and Saturdays. Adult teams with at least 70% of the players living in the W.I.S.D. will be given second priority. Adults will have priority over softball/baseball fields March 1 - July 31 and August 1 - 3rd weekend in November on Wednesdays and Sundays. Youth and/or Adult who live outside of the W.I.S.D. will be given last priority. The use of athletic fields by the general public during non-reserved/non-City maintenance times are on a first come, first serve basis. Reserved fields/City maintenance will take priority over non-scheduled activities. The City of Wylie Parks and Recreation Department will be the final authority as to athletic field reservation use. ATHLETIC FIELD RESERVATION TIME SLOTS Athletic fields will be reserved in one (1 ) hour increments with the first field usage beginning at 8:00 A.M. and the last ending at 12:00 Midnight, Monday - Saturday. Sunday field usage begins at 12:00 Noon and ends at 11 :00 P.M. ATHLETIC FIELD RESERVATION USAGE FEE A fee of $2.00 per person, per sport season for organizations/groups will be charged for the use of reserved athletic fields. This fee shall be paid to the City of Wylie Parks and Recreation Department by the responsible organization/group within thirty (30) days after the start of the specific Sport Season. If field usage fees are not paid within thirty (30) days of the start of the specific Sport Season, an additional charge of ten (10) percent of the original balance due will also be levied. If the original balance due plus the ten (10)percent additional charge are not paid within sixty (60) days of the start of the specific Sport Season, field use privileges are subject to being denied until all monies due are paid in full. Those using fields on a one time basis shall pay field usage fees before field use. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department containing the following: 3 1 ) Individual's Name 2) Organization's/Group's Name 3) Team Sport/Sport Season 4) Number of Teams and Participants 5) Amount Paid ATHLETIC FIELD RESERVATION - NON-LIGHTED USE A receipt shall be issued by the City of Wylie Parks and Recreation Department when a reservation is confirmed. This receipt shall show the following: 1 ) Individual's Name 2) Organization's/Group's Name if Applicable 3) Names of the Team That Will Be Utilizing The Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD LIGHT USAGE FEE A fee of $3.00 per hour per field will be charged for reservation in which lights are utilized. Reservation sessions vary through the course of a calendar year to coincide with sunset. The City of Wylie Parks and Recreation Department shall determine the reservation sessions. The following schedule approximates the availability of reservation session: March 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m. * April - May 15 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m. * 4 May 16-31 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m. June/July/August 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11 :00 p.m. 11 :00 p.m. - 12:00 a.m.* September 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m. * October 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m. * November 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m. * *See Athletic Field Reservation Time Slots pertaining to the day of week. Athletic Field Light Usage Fees shall be billed in arrears. Light fees are due within thrity (30) days of the statement date. If light fees are not paid within (30) days of the statement date, an additional charge of ten (10) percent of the original balance due will also be levied. If the original balance due plus the ten (10) percent additional charge is not paid within sixty(60) days of the statement date, light use privileges are subject to being denied until all monies due are paid in full. Those using lights on a one time basis shall pay light usage fees before light use. 5 If reserved field lights are not used, the Parks and Recreation Department must be notified within one (1) week after the scheduled game(s) time(s) in order that a credit or refund will be given. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the light fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 2) Organization's/Group's Name if Applicable Reservation 3) Names of the Teams That Will Be Utilizing the Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD RESERVATION FOR TOURNAMENT USE Requests for athletic fields for tournament use shall be made in writing. The City of Wylie Parks and Recreation Department requests thirty (30) days advance notice. The price per field reservation fees are as follows: Friday Night and All of Saturday $100.00 (Includes Light Usage) Friday Night and All of Saturday and Sunday $150.00 (Includes Light Usage) A security deposit of $100.00 per field reserved shall be paid at least fourteen (14) days in advance of the scheduled tournament. The deposit(s) shall be credited towards any monies due for said tournament, with any remaining monies due payable seven (7) days in advance of the scheduled tournament. All monies paid will not be refundable unless a field or fields are not playable due to weather conditions, wet field conditions or for necessary maintenance. If a field or fields are not playable due to said conditions, a refund or credit will be given. The City of Wylie Park and Recreation Department will be the final authority as to athletic field use. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 6 2) Organization's/group's Name 3) Names of the Teams That Will be Utilizing the Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid A new receipt will be issued in the event the date, time or location of a reservation changes. A tournament is defined as team competition separate and distinct from league play involving the payment of an entry fee or additional fees in which to participate. League practices and/or games shall take priority over tournaments. A curfew of 12:00 Midnight shall be imposed on all tournaments utilizing lights, Monday - Thursday; 1 :00 a.m. on Friday and Saturday. A curfew of 11 :00 p.m. shall be imposed on Sundays. MISCELLANEOUS The City of Wylie Parks and Recreation Department will provide homeplate, pitching rubbers, base distance markers on fences and will drag and mark baseball/softball infields for fee paid game/tournaments reservations. Soccer and football fields will be marked for fee paid game reservations. Athletic fields for non-reserved general public use or reserved practices are accepted on an as-is basis. A person may cancel a reservation and be issued a credit or refund up to 24 hours prior to the reservation. A credit or refund will be issued with less than 24 hours notice of cancellation if the City of Wylie Parks and Recreation Department is able to rent the athletic field(s) to another party or if field maintenance preparation of the reservation has not started. This paragraph does not apply to Tournament Use. (See Athletic Field Reservation for Tournament Use). Any and all athletic field use may be canceled by the City of Wylie Parks and Recreation Department due to weather conditions, wet field conditions or for necessary maintenance. If a reservation is canceled, a credit or refund will be issued. It will be the responsibility of the Wylie Parks and Recreation Department to determine the playing ability of each field. If fields are not playable due to any or all of the said conditions, this information will be placed on the City of Wylie's Athletic Hotline no later than 4:00 p.m., Monday - Friday. Athletic Field Hotline Number is 442-5354. In the event of said conditions occurring after 4:00 p.m., Monday -Friday or all of Saturday and/or Sunday, games can be called off by league directors, commissioners or the umpires. In the event that play is allowed and significant damage is done to athletic field(s), the responsible person/party who allowed play will be held responsible and sanctions may be imposed. 7 Any and all parties seeking athletic fields for use accept responsibility for the well being and cleanliness of facilities during and after their use. Any and all funds collected by the City of Wylie Parks and Recreation Department will be used primarily for the maintenance and/or upgrading of athletic facilities and the paying of electrical utility bills in regard to athletic field light usage at Community Park. Secondary use of funds collected will be for maintenance and/or upgrading of other facilities at Community Park. All funds collected will be allocated tot he Community Park Fund. * Italics Denotes Revisions/Modifications 8 City of Wylie AGENDA COMMUNICATION SUBMITTED BY: Community Development DIRECTOR: Russell Wyman DATE REFERENCE NO. SUBJECT 1-21-94 / Paving Standards SUMMARY OF SUBJECT: Consider the approval of standardized requirements and specifications for paving within the City of Wylie ALTERNATIVES: 1. Approve as submitted 2. Approve with revisions 3. Deny request ACTION REQUESTED: Approval as submitted REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: $ PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME ❑ $ CAPITAL ❑ RECURRING ❑ OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION X. OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: X CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. FIRE CHIEF DIRECTOR OF PUBLIC X' BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL CITY M G City of Wylie AGENDA COMMUNICATION SUBMITTED BY: Legal DIRECTOR: Steven P. Deiter DATE REFERENCE NO. SUBJECT 1/20/94 /I Consideration of Ordinance Requiring Payment Of Arrearage With City As Condition To Issuance Of Permit, License, Or Zoning Actions SUMMARY OF SUBJECT: The Council has previously instructed staff to go forward with proposing an ordinance which would require that all persons seeking permits and licenses from the City to not be in arrearage on any debt(s) with the City. The proposed ordinance accomplishes this by stating that City will not issue any such permit or license to persons so indebted. ALTERNATIVES: (1) Adopt ordinance as presented (2) Adoption of ordinance as modified by Council (3) Take no action • ACTION REQUESTED: Staff is recommending that if Council desires to ordain a policy of not allowing persons indebted to the City permits or licenses, then it should be done with the ordinance presented or one very similar in scope and effect. REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: S PERSONNEL 0 OVER/UNDER PROJECTIONS BY: OPERATIONS 0 ONE-TIME ❑ • S CAPITAL 0 RECURRING 0 OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYUE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. UBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBUC WORKS SUPR. FIRE CHIEF • - DIRECTOR OF PUBUC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISS ON TO CITY COUNCIL CITY M AGER /Cf?kel-C MEMORANDUM TO : City Council 4��' FROM: Steve Deiter 46, SUBJECT : Ordinance Re . uiring Persons Applying For P - rmits , Licenses , Zoning Request t • Free of Debt to City DATE : January 20 , 1993 ********************************************************************************* The subject of the proposed ordinance has been proposed to the Council in the past. At that time the Council indicated that it was generally favorable, at least in concept, to passage of an ordinance requiring applicants for City licenses, permits, etc. to free of any debt owed to the City. I have drafted the ordinance to speak to all situations where the City is granting licenses, permits, zoning changes, or other similar privileges to persons. I think that an ordinance which was selective in its application (by applying to some permits and not others) may not be enforceable. Thus, I would recommend an all or nothing approach. If the Council is not comfortable with a comprehensive across the board application then it may want to consider not passing the ordinance. Certainly there is no requirement that a City have such an ordinance. It is being brought forward by the staff as a solution to the problem of persons owing the City monies and continuing to conduct activities which are sanctioned by the City via license and permit. It would be an effective means of applying leverage to those persons who are in arrears to the City and who might not otherwise pay. Furthermore, as noted in the ordinance, it is somewhat unfair to allow these persons to continue to receive what amounts to benefits from the City, at the expense of the other taxpayers. I have included for your comparison and review copies of similar ordinances from Rockwall and Lancaster. The Rockwall ordinance is very simple and comprehensive. The Lancaster one is more complex but is limited to zoning matters only. I note that Section IV concerning debts discharged by bankruptcy is probably not something that the Council would voluntarily put into the ordinance. However I believe it is necessary as the City should not be taking actions which are tantamount to involuntary collection of what have become legally unenforceable debts. Not to mention the fact that the City would be ignoring the order of a Federal District Court. If the Council has further concerns, suggestions, or input on the matter please advise. cc: Steve Norwood ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE WYLIE CITY CODE BY ADDITION OF A NEW SECTION PROVIDING THAT BEFORE ANY PERMIT OR LICENSE IS ISSUED TO AN APPLICANT, SAID APPLICANT MUST NOT BE IN ARREARS ON ANY AMOUNT OWED TO THE CITY; FURTHER PROVIDING THAT AN APPLICANT FOR CHANGE OF ZONING MUST NOT BE IN ARREARS ON ANY AMOUNTS OWED TO THE CITY; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the City has experienced, and continues to experience, significant problems with persons and entities who are delinquent in obligations to the City, continuing to transact business with the City by way of receiving permits, licenses, changes in zoning, and other benefits from the City without having to bring such delinquent obligations up to date; and, WHEREAS, allowing such persons who are delinquent in their obligations to the City to continue to receive licenses, permits and other privileges is unfair to the other citizens who have paid all of their obligations to the City; and, WHEREAS, persons, entities and firms frequently change names and/or form of entity in which they conduct their business and thereafter seek to receive privileges of receiving permits licenses and the like from the City thereby making it necessary to apply the effect of this ordinance to all related or predecessor parties, as hereinafter defined; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I (a) No permit, license or similar such privilege shall be issued by the City when the appllicant or the owner of the premises for which the application is made, is in arrears to the City for taxes, water, sewer, garbage, or any other fees or expenses due to the City. (b) No applications for any zoning actions, including original applications for zoning, change of zoning classification, application for special use permits, appeals, shall be accepted or considered if the person submitting the application or a person owning a substantial interest in the property effected thereby, is arrears to the City as provided in the preceding paragraph. 1 SECTION II The provisions of this ordinance shall apply not only to the person or entity applying for the permit, license, or zoning action or owner of the effected property, but also and equally apply and be effective against persons who have or had a substantial interest a concern or entity who is so indebted to the City notwithstanding the fact that the application or request is being made in under a different name. SECTION III As used herein the following terms shall be defined and taken to mean as follows: (a) Person: An individual, partnership, corporation, association or other business entity. (b) Substantial Interest: Having an ownership interest of 25% or more and/or having general managerial and administrative control over a business or entity. SECTION IV Nothing herein shall prevent the issuance of a permit, license, or zoning application in those situations where the indebtedness to the City has been legally discharged in bankruptcy proceedings in the United States District Court. SECTION V Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION VI This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION VII That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not 2 in conflict herewith shall remain in full force and effect. SECTION VII The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this day of January, 1994. By John. W. Akin Mayor ATTEST: Mary Nichols City Secretary Approved: Steven P. Deiter City Attorney 3 1993-11-05 04 : 11 — 21477 '17727 CITY OF ROCKWALL 002 PO " ,z7'- �(� CITY OF ROCKWALL, TEXAS ritiORDINANCE NO. 86-80 AN ORDINANCE OF THE CITY OF ROCKWALL, TEXAS AMEND- ING CHAPTER 15, ARTICLE I BY CREATING A NEW SECTION 15-1 BY PROVIDING THAT BEFORE ANY PERMIT OR LICENSE IS ISSUED TO AN APPLICANT, SAID APPLICANT MUST NOT RE IN ARREARS TO THE CITY; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO HUNDRED DOLLARS ($200.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCK- . WALL, TEXAS: Section 1. Chapter 15, Article I is hereby amended by the creation of a new Section 15-1 which shall read as follows: "Section 15-1. Payment of taxes and other amounts. Prior to any permits or licenses being issued under any City ordinance or pursuant to this Code, the applicant, or the owner of the premises for which the license or permit is being applied, must not be in arrears to the City for taxes, water, sewer or garbage fees, or any other fees due the City." Section 2. If any section, article, paragraph, sentence, clause, phrase or word in this ordinance, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the ordinance, and the City Council hereby declares it would have passed such remaining portions of the ordinance despite such invalidity, which remaining portions shall remain in full force and effect. Section 3. Any person violating any of the provisions of this ordinance shall be deemed guilty of a misdemeanor and upon conviction thereof shall be fined in a sum not to exceed Two Hundred Dollars ($200.00) and a separate offense shall be deemed committed upon each day during or on which a violation occurs or continues. Section 4. This ordinance shall become effective after its adoption by the City Council. PASSED AND APPROVED on the 20th clay of October , 1986. Mayor, City of Rockwall, Texas Post-It's brand fax transmittal memo 7871 r of pe .s r fat C.i , �7 ('�--� ` fax WO-T Plc'vp Ya"r — H-0c.p,ilo. R EiLt c HEAR,N4 Va/93 • ORDINANCE NO. AN ORDINANCE OF THE CITY OF LANCASTER, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF LANCASTER, AS HERETOFORE AMENDED, SO AS TO REQUIRE PAYMENT OF ALL TAXES ON PROPERTY BEFORE ACCEPTANCE OF AN APPLICATION FOR A CHANGE OF ZONING; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of Lancaster and the City Council of the City of Lancaster, in compliance with the laws of the State of Texas with reference to the granting of zoning classifications and changes, have given the requisite notices by publication and otherwise, and have held due hearings and afforded a full and fair hearing to all property owners generally, and the City Council of the City of Lancaster is of the opinion and finds that the Comprehensive Zoning Ordinance should be amended; NOW,. THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF LANCASTER, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance of the City of Lancaster, Texas, be, and the same is hereby, amended by amending Section 44.5(1) to read as follows: "44.5 Procedure on Zoning Hearings: (1) Applications; Payment of Taxes, etc.; Waiver. (a) All applications for changes in zoning and all applications for permanent zoning to be given to properties newly annexed shall be made in writing, to the City Manager or his designate, and shall be accompanied by the appropriate fee established by ordinance or resolution of the City Council. The public schools of the City of Lancaster shall be exempt from the payment of such fees, but not from the other procedures required for zoning under this section. (b) When submitting an application for a change of zoning, the applicant must submit proof, such as a tax certificate, that property taxes, and any city fees, fines or penalties are not delinquent on the subject property. Unless such proof is submitted, the application will be considered incomplete and AGG04688 �or �pPvD YET returned to the applicant. A waiver of this requirement may be granted by two-thirds vote of the City Council if: (1) a waiver will facilitate urban redevelopment, historic conservation, or an important planning objective; (2) a pending sale of the property is contingent on the zoning application, and the applicant can supply evidence, such as a contract of sale, that the taxes and any city fees, fines or penalties will be paid at closing; (3) the applicant can demonstrate financial hardship that makes payment of taxes impossible, and approval of a waiver will improve the applicant's ability to pay the taxes and any city fees, fines or penalties; or (4) the property is an asset in a bankruptcy case, and the zoning application is submitted in connection with the liquidation or reorganization of the debtor. (c) A waiver application form may be obtained from the department of planning and development. The waiver application form and waiver application fee must be filed with the city secretary. (d) Consideration of a waiver application under this procedure is not a consideration of the merits of the zoning application, and does not imply that the zoning application will be approved or disapproved when considered on its merits. (e) The application shall contain all necessary information as required by the application form and shall be signed by each owner of property within the area of request.' SECTION 2. Any ordinance of the City of Lancaster in conflict with the provisions hereof is hereby repealed, and any ordinance not in conflict herewith shall remain in full force and effect. SECTION 3. That should any sentence, paragraph, subdivision, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or AGGO a$ invalid, the same shall not affect the validity of this ordinance as a whole, or any part or provision thereof other than the part so decided to be unconstitutional, illegal or invalid. SECTION 4. This ordinance shall take effect immediately from and after its passage as the law and charter in such cases provide. DULY PASSED by the City Council of the City of Lancaster, Texas, on the day of , 1993. APPROVED: MAYOR ATTEST: CITY SECRETARY PROVED AS TO ORM: ct ,utg, „ucik CITY ATTORNEY (RLD/gh 9-1-93) I `l o T APP V O ya i — P* E i--4-10 L 0 t ri<, Post-I � rtE/VR A(4 11/8 /93 A0004688 City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Manager DIRECTOR: Steve Norwood DATE REFERENCE NO. SUBJECT 1/25/94 Approval of Construction Plans for Sanitary Sewer Improvements SUMMARY OF SUBJECT: Finance two sanitary sewer improvement projects as outlined in supporting memorandum. ALTERNATIVES: 1 .) Approve the construction plans for the sanitary sewer improvements. 2.) Reject request. ACTION REQUESTED: Approve construction plans for sanitary sewer improvements as recommended. REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: $ PERSONNEL El - OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME ❑ • $ CAPITAL ❑ RECURRING ❑ OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. UBRARY DIRECTOR POUCE CHIEF CITY ATTORNEY PUBUC WORKS SUPR. FIRE CHIEF DIRECTOR OF PUBUC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL TY MANAGER Memorandum DATE : January 21 , 1994 TO : Mayor John Akin and City Council FROM : Steve Norwood, City Manag SUBJECT : Consideration of Approval of Construction Plans for sanitary sewer improvements During the early fall of 1993, I indicated to council that with the increased amount of working capital in the utility fund, we would be in a position to finance at least two critical utility projects on a pay-as-you-go-basis. The recommended projects are the Holland Hitch sewer line and the Home Town Furniture sewer line. Currently, Holland Hitch is serviced off of a line that runs underneath Wylie Butane and a mobile home park. The city, as part of this agreement, is required to maintain all water and sewer lines within the park. This was a "dead'that was originated in the 70's when Holland Hitch was locating to Wylie. Nevertheless, it is a deal that must be terminated. Not only is the mobile home park currently receiving benefits that other parks do not, but it places extensive labor burdens on our Public Works Department. The proposed sewer line will eliminate this problem. The current owners of the mobile home park were not the originators of this agreement. The proposed sewer line for Home Town Furniture will provide service to approximately five land owners located south of Eubanks Lane. This area includes Home Town Furniture, Family Hair Care, among others. When the city annexed the businesses, approximately seven years ago, the city agreed to plan sewer services within three years. Obviously, the city has not fulfilled this agreement. The owners have concurred to fund 50% of these sewer improvements in order to expedite the project. I recommend that we proceed ahead and allow the businesses to reimburse their portion to the city over a period of the next three years. 1 Once council approves the construction plans for the sanitary sewer improvement plans, we can then advance very quickly with bidding and construction. I recommend council approve the construction plans for the sanitary sewer improvements on both projects. 2 City of Wylie AGENDA COMMUNICATION City Manager Steve Norwood SUBMITTED BY: DIRECTOR: DATE REFERENCE NO. SUBJECT 1/25/94 9 Mini-Pumper Fire Apparatus SUMMARY OF SUBJECT: During the budget process of 1993/1994, city council approved the purchase of a mini-pumper/grass rig. The estimated cost was $70,000. I have purposely held up the purchase, in waiting for our new Fire Chief so that it would enable him to review the specifications, needs, etc. Our new Fire Chief is strongly recommending that we reject all bids. He is definitely convinced that we need a tank truck(for the purpose of grass fires) and that we do not need one with as many "bells and whistles". We will be coming back to council shortly with another course of action within these dollar amounts. ALTERNATIVES: 1 .) Approve the lowest bidder. 2.) Reject all bids. ACTION REQUESTED: Reject all bids as recommended. . REVENUE SOURCES: EXPENDITURE ACCOUNTS: BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: $ PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME ❑ • $ CAPITAL ❑ RECURRING ❑ OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. FIRE CHIEF DIRECTOR OF PUBLIC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL CITY MANAGER City of Wylie AGENDA COMMUNICATION SUBMITTED BY: Finance Dept.- Purchasing Div. DIRECTOR: Brady Snellgrove DATE REFERENCE NO. SUBJECT 1/17/94 Award of Bid for Mini-Pumper Fire Apparatus SUMMARY OF SUBJECT: The following is a tabulation of bids received for one mini-pumper truck: Bidder Chassis/Pumper Body Make Bid Amount Delivery Neel Associates Ford/Neel $68,409.00 120 Days W.S. Darley & Co. Ford/Darley $78,900.00 240 Days Riggs First Line Equipment GMC/Becker $83,847.00 180 Days Mile-Hi T Fire Equipment Dodge/Magee $88,975.00 120 Days Emergency Vehicles of Texas Ford/Emergency One $90,185.15 90 Days Mile-Hi T Fire Equipment Ford/S & S $90,893.00 90 Days This equipment has been debt-financed at the budgeted amount of $70,000.00. The Fire Department would like to negotiate with the successful bidder to add a winch to the unit. ALTERNATIVES: 1. Award bid to the lowest reponsive bidder, Neel Associates, in the amount of $68,409.00. 2. Award bid to Neel Associates and authorize staff to negotiate a price for the addition of a 10 ton winch with the provision that the total purchase price will not exceed the budgeted amount of $70,000.00. (The cost of the winch is estimated to be less than $1,500.00.) ACTION REQUESTED: Staff recommendation is for Council to award the bid to Neel Associates for one mini-pumper, as specified, at $68,409.00 and authorize staff to negotiate the addition of a 10 ton winch, with the total purchase price not to exceed $70,000.00. REVENUE SOURCES: EXPENDITURE ACCOUNTS: Public Property Finance Contractual General Fund- Fire Department Obligations, Series 1993 BUDGETED FISCAL YEAR(s): ESTIMATED EXPENDITURE: $ 70,000.00 (not to exceed) PERSONNEL ❑ OVER/UNDER PROJECTIONS BY: OPERATIONS ❑ ONE-TIME J • S CAPITAL ® RECURRING ❑ OTHER COMMENTS: USER DEPARTMENT COMMENTS: SUPPORTING DOCUMENTS: BACKGROUND MEMO MINUTES LETTER C.I.P. ORDINANCE/RESOLUTION OTHER BUDGET WYLIE CODE OTHER MAP, PLAN, SKETCH BID TAB/SPECS OTHER MINUTES LEGAL REVIEWED BY: X CITY MANAGER DIRECTOR OF PARKS/REC. CITY SECRETARY X DIRECTOR OF FINANCE DIR. OF PLANNING/ENG. LIBRARY DIRECTOR POLICE CHIEF CITY ATTORNEY PUBLIC WORKS SUPR. X FIRE CHIEF DIRECTOR OF PUBLIC BUILDING OFFICIAL WORKS APPROVED FOR SUBMISSION TO CITY COUNCIL CITY MANAGER City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 2 Resolution Appointing Nora Green as Deputy City Secretary SUMMARY OF SUBJECT: I do not expect to be out of the office for maternity leave prior to May 7th. However, in case of unforeseen circumstances, we need to appoint a•deputy city secretary to execute election related documents in my absence. The City Secretary is a City Manager appointed position so this resolution is really not necessary for day to day duties. However, the Election Code is vague regarding the deputy Early Voting Clerk appointments and their authority. As the City Secretary is the Early Voting Clerk and the Chief Administrator of Elections, we thought it best that such a substitution be Council-appointed ALTERNATIVES: (1) Approve the resolution (2) Table the resolution (3) Deny the resolution ACTION REQUESTED: Staff is recommending that Council approve the resolution and appoint Nora Green as a Deputy City Secretary for the purpose of fulfilling election responsibilities in the absence of the City Secretary City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 3 Ordinance Declaring Results of 1/2 Cent Sales Tax Election and Levying Tax SUMMARY OF SUBJECT: This ordinance complies with requirements of the State Comptroller's Office regarding declaring the results within 10 days and levying the tax within 30 days. We've already canvassed the election but the ordinance is a specific requirement for the sales tax not a general requirement of the election code. ALTERNATIVES: (1) Approve the ordinance (2) Table the ordinance (3) Deny the ordinance ACTION REQUESTED: Staff is recommending that Council approve the ordinance in order to comply with Tax Code 321 .405. City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Secretary DIRECTOR: Mary Nichols DATE REFERENCE NO. SUBJECT 1/25/94 4 Consider Adopting Policies Related to Urgent Need Grant Administration SUMMARY OF SUBJECT: As we discussed at the last Council meeting, the grant requires that we develop guidelines for distribution of the funds. We have attempted to develop these guidelines as liberally as possible in order to accommodate applicants. However, we are required to make certain safeguards against fraud and abuse. David Lewis with GSA will be here Tuesday night to help answer questions. ALTERNATIVES: (1) Approve the guidelines (2) Table the guidelines (3) Deny the guidelines ACTION REQUESTED: Staff would like to see the guidelines approved even if changes are needed. We would like to expedite this process for the applicants. City of Wylie AGENDA COMMUNICATION SUBMITTED BY: PARKS & RECREATION DEPT. DIRECTOR: BILL NELSON DATE REFERENCE NO. SUBJECT 1/18/94 2> Athletic Field Policy Changes SUMMARY OF SUBJECT: In order to facilitate better usage of athletic fields (primarily softball/basebal".) several changes to the Athletic Field Policy are recommended. The major ch lgcs include Field Priority, Superintendent's authority, Sports Seasons, Time Slots, Fee payments and light availability. These changes have been recommended b7 the Parks and Recreation Board with input from the W.S.A. and W.A.A. • ALTERNATIVES: 1) Adopt policy changes 2) Modify policy changes 3) Deny policy changes ACTION REQUESTED: 1) Adopt policy changes — - - T50-r14 THE X(ST/ f(' -1 Pkof�cc� A aft- 76 F/EGA f� 1(y is- 69se0 ? &,eoPo90 ��y s -, Ctt t-16‹. TA11Ci7 D City of Wylie AGENDA COMMUNICATION SUBMITTED BY: Community Development DIRECTOR: Russell Wyman DATE REFERENCE NO. SUBJECT 1-21-94 Paving Standards SUMMARY OF SUBJECT: Consider the approval of standardized requirements and specifications for paving within the City of Wylie ALTERNATIVES: 1. Approve as submitted 2. Approve with revisions 3. Deny request ACTION REQUESTED: Approval as submitted City of Wylie AGENDA COMMUNICATION SUBMITTED BY: Legal DIRECTOR: Steven P. Deiter DATE REFERENCE NO. SUBJECT 1/20/94 /1 Consideration of Ordinance Requiring Payment Of Arrearage With City As Condition To Issuance Of Permit, License, Or Zoning Actions SUMMARY OF SUBJECT: The Council has previously instructed staff to go forward with proposing an ordinance which would require that all persons seeking permits and licenses from the City to not be in arrearage on any debt(s) with the City. The proposed ordinance accomplishes this by stating that City will not issue any such permit or license to persons so indebted. ALTERNATIVES: (1) Adopt ordinance as presented (2) Adoption of ordinance as modified by Council (3) Take no action ACTION REQUESTED: Staff is recommending that if Council desires to ordain a policy of not allowing persons indebted to the City permits or licenses, then it should be done with the ordinance presented or one very similar in scope and effect. City of Wylie AGENDA COMMUNICATION SUBMITTED BY: City Manager DIRECTOR: Steve Norwood DATE REFERENCE NO. SUBJECT 1/25/94 Approval of Construction Plans for Sanitary Sewer Improvements SUMMARY OF SUBJECT: Finance two sanitary sewer improvement projects as outlined in supporting memorandum. ALTERNATIVES: 1 .) Approve the construction plans for the sanitary sewer improvements. 2.) Reject request. ACTION REQUESTED: Approve construction plans for sanitary sewer improvements as recommended. City of Wylie AGENDA COMMUNICATION City Manager Steve Norwood SUBMITTED BY: DIRECTOR: DATE REFERENCE NO. SUBJECT 1/25/94 9 Mini-Pumper Fire Apparatus SUMMARY OF SUBJECT: During the budget process of 1993/1994, city council approved the purchase of a mini-pumper/grass rig. The estimated cost was $70,000. I have purposely held up the purchase, in waiting for our new Fire Chief so that it would enable him to review the specifications, needs, etc. Our new Fire Chief is strongly recommending that we reject all bids. He is definitely convinced that we need a tank truck(for the purpose of grass fires) and that we do not need one with as many "bells and whistles". We will be coming back to council shortly with another course of action within these dollar amounts. ALTERNATIVES: 1 .) Approve the lowest bidder. 2.) Reject all bids. ACTION REQUESTED: Reject all bids as recommended. CITY OF WYLIE ATHLETIC FIELDS POUCY- COMMUNITY PARK AS ADOPTED BY ORDINANCE 93-9 EXHIBIT "A" This policy is to be administered by the City of Wylie Parks and Recreation Department in regard to the use of outdoor public recreation areas for athletic activities. The purpose of this policy is to serve as a guide for the comprehensive and effective usage of outdoor athletic areas owned, leased, scheduled or otherwise controlled by the City of Wylie Parks and Recreation Department. It is the intent of this policy to provide a basis for establishing the following objectives: 1) A method of communicating the available inventory of allocatable athletic facilities to qualified requestors for usage of such facilities. 2) The implementation of a system of facilities allocation producing results most beneficial to the total City and surrounding communities. SPORTS SEASONS SEASON SPORT Spring Soccer - February 1 through 4th weekend in April Spring/Summer Baseball/Softball - March 1 through July 31. Weekend play only during August (not all fields may be available) Fall Soccer - September 1 through 3rd weekend in November Baseball/Softball - September 1 through 3rd weekend in November Football - 2nd weekend in September through last weekend in November Winter None 1 ATHLETIC FIELD ALLOCATION Organizations or groups requiring facilities for practice and or league games will submit their request in writing to the City of Wylie Parks and Recreation Department not earlier than 60 days nor later than 30 days prior to the beginning of the Sports Season. The request should address the following: 1) Organization/Group Name 2) Starting and ending dates for practice and league play 3) Participation estimates 4) Estimate of number of teams 5) Estimate of the number of practices and games to be played on a weekly basis by each team in the league Field allocations will be based upon total game units per week as per available facilities in order to maximize use of all facilities. The City of Wylie Parks an Recreation Department will respond to each request with a written approval, denial or a statement of conditions to be met upon acceptance of approval. Final registration estimates and current participant registration figures must be submitted by each approved organization/group two (2) calendar weeks after the start of the specific sport season. If actual registration numbers are more/less than the estimated registration numbers, the City of Wylie Parks and Recreation Department may increase/decrease the organizations/groups field allocations in order to insure an equitable allocation of fields to all organizations/groups. ATHLETIC FIELD RESERVATIONS Athletic fields will be reserved as equitably as possible to accommodate as many y' organizations/groups as possible. Citizens of Wylie and surrounding communities and area will be given priority. Extra consideration will be given to those who abide the Field Allocation policy as stated above. The use of athletic fields by the general public during non-reserved/non-City maintenance times are on a first come, first serve basis. Reserved fields/City maintenance will take priority over non-scheduled activities. The City of Wylie Parks and Recreation Department will be the final authority as to athletic field reservation use. ATHLETIC FIELD RESERVATION TIME SLOTS Athletic fields will be reserved in one (1) hour increments with the first field usage beginning at 8:00 A.M. and the last ending at 11:00 P.M., Monday - Thursday; 12:00 midnight, Friday and Saturday. Sunday field usage begins at 12:00 P.M. and ends at 11:00 P.M. 2 ATHLETIC FIELD RESERVATION USAGE FEE A fee of$2.00 per person, per sport season for organizations/groups will be charged for the use of reserved athletic fields. This fee shall be paid to the City of Wylie Parks and Recreation Department by the responsible organization/group within two (2) weeks after the start of the specific sport season. The total amount of fees due will be based on the current participant registration figures at that time. Any increase in participants after initial payment will result in extra fees being due based on $2.00 per person, per sport season format. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department containing the following: 1) Individual's Name 2) Organization's/Group's Name 3) Team Sport/Sport Season 4) Number of Teams and Participants 5) Amount Paid ATHLETIC FIELD RESERVATION - NON-LIGHTED USE A receipt shall be issued by the City of Wylie Parks and Recreation Department when a reservation is confirmed. This receipt shall show the following: 1) Individual's Name 2) Organization's/Group's Name if Applicable 3) Names of the Team That Will Be Utilizing The Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD LIGHT USAGE FEE A fee of $3.00 per hour per field will be charged for reservation in which fights are utilized. Reservation sessions vary through the course of a calendar year to coincide with sunset. The City of Wylie Parks and Recreation Department shall determine the reservation sessions. The following schedule approximates the availabikty of reservation session: March/April 1-15 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 3 March/April 1-15 (cont) 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* April 15-30/May 1-15 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* May 16-31 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m. June/July/August 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 a.m.* September 1 - 15 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11 :00 p.m. - 12:00 p.m.* September 15-30 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m.* October/November/December 5:00 p.m. - 6:00 p.m. 6:00 p.m. - 7:00 p.m. 7:00 p.m. - 8:00 p.m. 8:00 p.m. - 9:00 p.m. 9:00 p.m. - 10:00 p.m. 10:00 p.m. - 11:00 p.m. 11:00 p.m. - 12:00 p.m.* *See Athletic Field Reservation Time Slots pertaining to the day of week. 4 A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the light fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 2) Organization's/Group's Name if Applicable Reservation 3) Names of the Teams That Will Be Utilizing the Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid A new receipt will be issued in the event the date, time or location of a reservation is changed. ATHLETIC FIELD RESERVATION FOR TOURNAMENT USE Requests for athletic fields for tournament use shall be made in writing. The City of Wylie Parks and Recreation Department requests thirty (30) days advance notice. The price per field reservation fees are as follows: Friday Night and All of Saturday $100.00 (Includes Light Usage) Friday Night and All of Saturday and Sunday $150.00 (Includes Light Usage) A security deposit of $100.00 per field reserved shall be paid at least fourteen (14) days in advance of the scheduled tournament. The deposit(s) shall be credited towards any monies due for said tournament, with any remaining monies due payable seven (7) days in advance of the scheduled tournament. All monies paid will not be refundable unless a field or fields are not playable due to weather conditions, wet field conditions or for necessary maintenance. If a field or fields are not playable due to said conditions, a refund or credit will be given. The City of Wylie Park and Recreation Department will be the final authority as to athletic field use. A cash receipt shall be issued by the City of Wylie Parks and Recreation Department at the time the fee is paid and the reservation is confirmed. This receipt shall contain the following: 1) Individual's Name 2) Organization's/group's Name 3) Names of the Teams That Will be Utilizing the Reservation 4) The Day(s), Time(s) and Location(s) of the Reservation 5) Amount Paid 5 A new receipt will be issued in the event the date, time or location of a reservation changes. A tournament is defined as team competition separate and distinct from league play involving the payment of an entry fee or additional fees in which to participate. A curfew of 12:00 Midnight shall be imposed on all tournaments utilizing lights, Monday - Thursday; 1:00 a.m. on Friday and Saturday. A curfew of 11:00 p.m. shall be imposed on Sundays. MISCELLANEOUS The City of Wylie Parks and Recreation Department will provide homeplate, pitching rubbers, base distance markers on fences and will drag and mark baseball/softball infields for fee paid game/tournaments reservations. Soccer and football fields will be marked for fee paid game reservations. Athletic fields for non-reserved general public use or reserved practices are accepted on an as-is basis. The City of Wylie Parks and Recreation Department requests 24 hours or more notice of a reservation. Requests for athletic fields with less than 24 hours notice will be accommodated if possible. Earlier requests are required for Tournament Use (See Athletic Field Reservation for Tournament Use). • A person may cancel a reservation and be issued a credit or refund up to 24 hours prior to the reservation. A credit or refund will be issued with less than 24 hours notice of cancellation if the City of Wylie Parks and Recreation Department is able to rent the athletic field(s) to another party or if field maintenance preparation of the reservation has not started. This paragraph does not apply to Tournament Use. (See Athletic Field Reservation for Tournament Use). Any and all athletic field use may be canceled by the City of Wylie Parks and Recreation Department due to weather conditions, wet field conditions or for necessary maintenance. If a reservation is canceled, a credit or refund will be issued. It will be the responsibility of the Wylie Parks and Recreation Department to determine the playing ability of each field. if fields are not playable due to any or all of the said conditions, this information will be placed on the City of Wylie's Athletic Hotline no later than 4:00 p.m., Monday - Friday. Athletic Field Hotline Number is 442-5354. In the event of said conditions occurring after 4:00 p.m., Monday -Friday or all of Saturday and/or Sunday, games can be called off by league directors, commissioners or the umpires. In the event that play is allowed and significant damage is done b athletic field(s), the responsible person/party who allowed play Will be held responsible and sanctions may be imposed. 6 Any and all parties seeking athletic fields for use accept responsibility for the well being and cleanliness of facilities during and after their use. Any and all funds collected by the City of Wylie Parks and Recreation Department win be used primarily for the maintenance and/or upgrading of athletic facilities and the paying of electrical utility bills in regard to athletic field light usage at Community Park Secondary use of funds collected will be for maintenance and/or upgrading of other facilities at Community Park All funds collected will be allocated tot he Community Park Fund. 7 PROPOSED ATHLETIC FIELD POLICY CHANGES It is the intent of this policy to provide a basis for establishing the following objectives : ( Page 1 ) 2 ) The implementation of a system of facilities allocation producing results most beneficial to those persons who live in the Wylie Independent School District ( W . I . S . D. ) . Sports Seasons ( Page 1 ) Season Sport Spring/Summer Baseball/Softball March 1st through July 31st Weekend play only during August . . . (delete ) Fall Baseball/Softball August 1st through 3rd weekend in Nov Athletic Field Allocation ( Page 2 ) . . . 30 days prior to the beginning of the Sports Season . Any request less than 30 days before the beginning of the Sports Season will be accommodated if all others who met the 60/30 day requirement field needs have been met and fields are still available for play . The request should . . . Athletic Field Reservations ( Page 2 ) . . . organizations/groups as possible . Youth who live in the W . I . S .D. will be given first priority on field scheduling in all sports . Youth will have priority over softball/baseball fields March 1 - July 31 on Monday , Tuesday , Thursday, Friday and Saturdays . Adult teams with at least 70% of the players living in the W . I . S .D. will be given second priority . Adults will have priority over softball /baseball fields March 1 - July 31 and August 1 - 3rd weekend in November on Wednesdays and Sundays . Youth and/or Adult who live outside of the W. I . S .D. will be given last priority . Extra consideration. . . (delete ) Athletic Field Reservation Time Slots' ( Page 2 ) . . . at S : 00 a .m. and the last ending at 12 : 00 midnight , Monday through Saturday . Sunday field usage . . . Athletic Field Reservation Usage Fee ( Page 3 ) . . . responsible organization/group within thirty ( 30 ) days of the start of the specific Sport Season . The total amount . . . ( delete ) . Any increase . . . ( delete ) . If field usage fees are not paid within thirty ( 30 ) days of the start of the specific Sport Season , an. additional charge of ten ( 10 ) percent of the original balance due will also be levied . If the original balance due plus the ten ( 10 ) percent additional charge are not paid within sixty ( 60 ) days of the start of the specific Sport Season , field use privileges are subject to being denied until all monies due are paid in full . Those using fields on a one time basis shall pay field usage fees before field use . Athletic Field Light Usage Fee ( Page 3 & 4 ) March 5 : 00 - 6 : 00 p .m. April - May 15 6 : 00 - 7 : 00 p .m. May 16 - 31 7 : 00 - 8 : 00 p .m. September 7 : 00 - 8 : 00 p .m . October 6 : 00 - 7 : 00 p.m. November 5 : 00 - 6 : 00 p .m. Athletic Field Light Usage Fees shall be billed in arrears . Light fees are due within thirty ( 30 ) day ; cf the statement date . If 1 light fees are not paid within thirty ( 30 ) days of the stet of the St-4+t c�i;� t , an additional charge of ten ( 10 ) percent of the original balance due will also be levied . If the original balance due plus the ten ( 10 ) percent additional charge are not paid within sixty ( 60 ) days of the tS`{zat,U .4c4}.e-- -Sea-can , light use privileges are subject to being denied until all monies due are paid in full . Those using lights on a one time basis shall pay light usage fees before light use . If reserved field lights are not used , the Parks and Recreation Department must be notified within one ( 1 ) week after the scheduled game ( s ) time ( s ) in order that a credit or refund will be given . Miscellaneous ( Page 6) The City of Wylie Parks and Recreation Department requests 24 hours or more notice . . . (delete ) . JAN--21-94 FRI 10 :04 GO`•r'"T SERVICE AGENCY 2145537098 F•. 02 ",N Ml:ti,1. GOVERNMENTAL SERVICE AGENCY, INC. FAX MEMO TO: Ms, Mary Nichols City Secretary City of Wylie Fax (214) 442-0428 FROM: David K. Lewis, President Governmental Service Agency, Inc. 9500 Forest Lane, Suite 408 Dallas, Texas 75243 (214) 342-1892 FAX (214) 342-1596 DATE: January 21, 1994 I am faxing you the proposed guidelines for the Homeowner Rehabilitation Program and Relocation Program along with the application for assistance. Please place these items on the next council agenda. The wording for the agenda should be as follows: "Consider adoption of the Homeowner Rehabilitation and Relocation Guidelines for the 1993 Texas Community Development Program Disaster Relief Program Grant. Take action as necessary." The application form does not need to be adopted by the City Council. I plan on attending the meeting and would appreciate it if you would fax a copy of the agenda to my office. If you have any questions, please call me. 9500 Forest Lane, Suite 408 Dallas, Texas 75243 (214) 342-1892 Fax (214) 342-1896 2145577193 JAN--21-94 FRI 10 :04 GO'V'T SERVICE AGENCY 214553709S F. 01 FAX TRANSMITTAL GOVERNMENTAL SERVICE AGENCY, INC, 9500 Forest Lane, Suite 408 Dallas, Texas 75243 ph.: (214) 342-1892 fax: (214) 342-1896 DATE: /- 02/- g Y TO: ________•L'il_ 614-4/ j(?A-•e--1(2) 1--1 _ __. — Number of Pages Including this Page; ___.__— Transmitted Document: _____ .__ _----- _ __ _ ❑ For Your Approval ❑ For Your Files 0 As Requested ❑ For Your Signature ❑ For Your Review and Comment j Ltd /A� C __ Remarks: --- _tn__-- 4w0 -74_41,..,,---,....- ;-..„) . Sincerely, .TAN--21—94 FF::[ 10 :05 Gc'.•' T SERVICE AGENCY 2145537098 P . 03 CITY OF WYLIE, TEXAS HOMEOWNER REHABILITATION PROGRAM GUIDELINES Sec. 1: PURPOSE OF PROGRAM A. The City of Wylie,Texas, may provide financial assistance to homeowners in Wylie who were victims of the May 9, 1993 tornado and who meet the eligibility criteria specified herein. L. The Sole purpose of the financial assistance is to provide decent, safe, and sanitary bonging for tornado victims by the rehabilitation of existing structures to a condition which brings the structures into pre-tornado condition and in compliance with HUD's Section 8 Housing Quality Standards and local building codes. C. This program shall be operated in accordance with all applicable rules and regulations of the City of Wylie and the Texas Department of Housing and Community Affairs. Sec, 2: DESIGNATED AUTHORITY TO ADMINISTER PROGRAM The City Manager shall be responsible for the overall administration of the homeowner rehabilitation program. The City Manager shall have the authority to delegate any duties in carrying out the components of the rehabilitation program (e.g., taking applications, verifying eligibility, preparing work write-ups and bidding documents, and conducting rehabilitation inspections), See. 3: RECIPIENT ELIGIBILITY & PROPERTY REQUIREMENTS A. The applicant must be an individual or family who owns and occupies or intends to re-occupy a single family dwelling within the City of Wylie that was damaged by the tornado of May 9, 1993. The applicant will be considered the owner if he or she: 1. Is the "owner of record" on the books at the County Court House; 2, Possesses a valid contract for deed which has been or may be filed for record with the County Clerk's office and which includes reasonable rights of redemption and quiet and peaceable possession of the property; or 3. Possesses a life estate which has been, or may be, filed for record at. the County Clerk's office. B. The owner-occupied structure must not be in a flood hazard area., C. Since Community Development funds are intended to serve low and moderate income residents or hardship cases who have no other means of financing repair or improvements, such funds shall not be made available to any applicants who have substantial financial resources available. D. The owner must furnish evidence that the residence is insured with fire and casualty insurance in an amount sufficient to cover the fair market value of the dwelling. E. The applicant must be a U.S, citizen and had been a resident of Wylie on May 9, 1993. Page 1 of 8 JAN--21-94 FRI 10 :05 GOVrT SER... Ir_:E AGENCY 2145537098 P. 04 :F. All property taxes shall be paid on the property prior to the award of the grant, or the property owner must have qualified for and received the tax deferral as allowed under Section 33.06 of the Texas Property Tax Code. G. No member of the governing body of the City and no other official, employee or agent of the City who exercises policy or decision-making functions or responsibilities in connection with the planning and implementation of this program shall be eligible for rehabilitation assistance- Sec. 4: ELIGIBLE IMPROVEMENTS & EXPENSES A. Rehabilitation funds shall be used for those repairs and/or replacements which are necessary to correct actual or incipient violations of the building codes of the City of Wylie, to bring the property into compliance with HUD's Section 8 Existing Housing Quality Standards, and to bring the affected property to pre-tornado condition, B. All improvements must be physically attached to the property and be permanent in nature, No personal property shall be acquired with grant funds. Landscaping improvements are not eligible improvements except where landscaping of the grounds is necessary for adequate drainage. C. Refrigerators, microwaves, and other appliances such as washing machines and dryers (excluding air conditioning/heating systems, hot water heaters, built-in kitchen stoves/ovens) are not eligible items under this program. Also, grant funds may not be used for garage door openers, security systems, swimming pools, fences, detached storage buildings, and television satellite dishes, D. The use of lead based paints is strictly prohibited.. E. All City building permits shall be obtained by the contractor at his/her expense and may be included as part of the bid. Sec. 5: MAXIMUM GRANT ASSISTANCE A, When all qualifications have been met by the applicant, he/she shall be entitled to receive rehabilitation assistance in the amount necessary to bring the property up to meet HUD's Section 8 Existing Quality Standards, local building code standards or pre-tornado condition as established by the low bid process; provided the bid does not exceed $10,000,00 in grant funds. No applicant may receive more than one rehabilitation grant. B. In the event $10,000.00 is not sufficient to bring the property up to meet local building codes or HUD's Existing Housing Quality Standards, rehabilitation assistance will not be approved unless: 1. The applicant places the necessary funds in escrow with the City when the grant agreement is executed, 2, Used in conjunction with an approved home improvement loan from a local or area financial institution. A letter of commitment from the financial institution must be in hand when the grant agreement is signed. Applicants shall have ninety (90)days to secure additional financing or will be rejected. C, The financial assistance will be in the form of a grant and will not be required to repaid. Page 2 of 8 JAN--21-94 FRI 10 :OE. 0O'v'"T SERVICE AGENCY 2145537098 P. 0S Sec. 6: CONTINGENCY FUNDS OR CHANGE ORDERS At the discretion of the Chief Building Official, additional funding, not to exceed one thousand dollars ($1,000.00) may be utilized as contingency funds to pay the cost of repair and/or replacement of actual or incipient code violations which were not observed or included in the original contract and commonly handled through change orders. No change order or cumulative change orders shall be issued above $1,000.00 without approval of the City Council approval. Examples of change order items are as follows: Termite infestation and damage not discovered until repairs were begun. Collapsed sewer lines not discovered until roto-rooting was attempted. Sec. 7: SELECTION OF APPLICANTS, WORK WRITE-UPS, & BIDDING A. Applications will only be accepted during an advertised application period, Such application period shall be advertised by public notice in the local newspaper and by posting notices in the city hall and in other prominent public places. Said application period shall not be less than thirty (30) days. The City Secretary's office will be responsible for advertising the availability of the program and for accepting applications. B, Upon receipt of the applications, applications shall be screened for completeness and all information related to employment, income, assets and insurance settlements shall be verified in order to determine the applicant's eligibility. The City Secretary's office will be responsible for screening and determining the eligibility of each applicant. C. Upon determination of the applicant's eligibility, each completed and eligible application will then be rated by a Housing Advisory Committee according to a priority scoring system as hereinafter established. The Housing Advisory Committee will be responsible for scoring the applications. The Housing Advisory Committee shall be appointed by the City Council from a list of names submitted by the Mayor. The Housing Advisory Committee shall consist of five (5) members appointed by the City Council, The Housing Advisory Committee shall be an ad hoc committee and will serve until the program is completed. It shall be the duty of the committee to rank each application and to make funding recommendations to the City Council. Upon receipt of the funding recommendations from the Housing Advisory Committee, the City Council shall approve,disapprove or modify such recommendations. The funding decisions of the City Council shall be final, D. After the applicants have been approved for funding assistance by the City Council, the Chief Building Official shall conduct a property inspection of the highest rated applicants to determine the specific items to be required or replaced in order to bring the structure up to HUD's Section 8 Existing Housing Quality Standards, the City building codes, and/or to bring the structure to pre- tornado condition. This list of work items will constitute the work write-up for that structure. "Before" pictures shall be taken by the Chief Building Official to provide a photographic record of the structure and improvements needed. Work write-ups will only be required for the appropriate number of applicants to deplete the available funds. After completing the work write-ups for each of the highest rated applicants, the Chief Building Official shall then estimate the cost of the proposed work, including labor and material costs, for each structure. If the estimated cost is not expected to exceed $10,000.00, bids for such rehabilitation will be let. However, if the estimated cost exceeds the $10,000.00 maximum, bids will not be let unless the applicant agrees to pay for all costs above the $10,000,00. Regardless, grants for rehabilitation assistance will only be provided to the applicant for a maximum of$10,000.00 at the time of bid award. Page 3 of 8 JAN--21-94 FRI 10 :07 G'V T SERVICE AGENCY 21 45537098 F .. 06 Applicants will be given the opportunity to accompany the Chief Building Official on the work write-up inspection in order to discuss the proposed work items. When the work write-up has been completed and a cost estimate prepared, the Chief Building Official shall discuss the scope of work and the effect of the cost estimate with the applicant. If the applicant agrees with the scope of work and to iris or her responsibility regarding any additional funding, the applicant shall then sign off on the final work write-up which shall be utilized in the bidding process. The Chief Building Official shall agree not to omit any work items that are necessary to bring the structure up to the minimum program standards as previously established herein. If the applicant does not agree to pay for the additional cost over the maximum grant amount of $10,000.00, then such application shall be deemed ineligible for grant assistance and shall be classified as not feasible to rehabilitate. E. Upon completion of the work write-up(s), the Chief Building Official shall, on behalf of the applicants, solicit competitive bids from general contractors for the proposed rehabilitation work. The contractor submitting the lowest and most responsible bid for each project may be awarded the work through City Council action; provided,the contractor can meet the contractor requirements as hereinafter established. However, should the applicant desire to have a contractor different from the low bidder perform the work,the applicant shall be required to pay for the difference in the low bid and the bid of the contractor preferred by the applicant. F. Prior to bidding, notification will be given to the Texas Historical Commission requesting the Commission to review the approved dwelling for any historical significance. Such notice shall be in writing and given by certified mail, 5-day return receipt requested. Pictures and the address of each dwelling shall be given to the Texas Historical Commission with the notification. No rehabilitation work will be started prior to clearance from the Texas Historical Commission or prior to the expiration of thirty (30) days from the receipt of such notice by the Texas Historical Commission, Sec. 8: PRIORITY RATING SYSTEM All eligible applicants will be rated on a scoring system in order to establish the priority of funds. This rating process has been designed to incorporate both the family and dwelling characteristics of an applicant in order to establish a system which gives the most needing persons higher priority over others. Scoring shall be based on the following factors: 1, Income (maximum 15 points); If family income is below the median income limit for Wylie 1.5 pts. If family income is between 100% and 120% of median income limits ...,, 10 pts. If family income is above 120% of median income limits 5 pts. 2. Head of Household (maximum 15 points): If head of household is 62 years of age or older 15 pts. If head of household is female 15 pts. If the head of household is currently unemployed.. 15 pts. 3. I�isabiiit.y( 1andicap Status (maximum 10 p io nts): If any member of the household is fully disabled or handicapped 10 pts. If any member of the household is partially disabled or handicapped 5 pts, Page 4 of 8 JAN--21-4 FR'I 10 :08 GCS'•:"T SERVICE AGENCY 2145537098 P. 07 4, Dependentf hildre 1__ ( im ml.5 points); if household has any dependent children under the age of 6 3 pts./child If household has any dependent children between 6 and 12 ., 2 pts./child If household has any dependent children over the age of 12 1 pt./child and still in school or college 5. insurance.Settlement (maximum 25 points): If applicant was un-insured .......... •...........................................,.......25 pts, If applicant was under-insured and received an insufficient 15 pts. settlement to cover damages.... ..................... If applicant was fully or adequately insured 11< Al .••••.0 pts, 6. UnusuaLQr Haxd,ship CireumstanceS (maximum 20 points): If the applicant has some unusual or hardship circumstances which should be considered, the applicant may be eligible fur up Fcr .................I,, 15 pts, Housing costs (P.I.T.I.) exceed 30% of income 5 pts. Sec. 9: CONTRACTOR QUALIFICATIONS In order to be eligible to participate in the construction work financed under this rehabilitation program, contractors must meet the following minimum requirements: A. The contractor must not be a debarred, suspended, or ineligible contractor according to HUD's "Consolidated List of Debarred, Suspended, and Ineligible Contractors" and the U,S, General Services Administration's "Consolidated List of Debarred and Suspended Contractors". Verification of contractor eligibility shall be obtained from the Texas Department of Housing and Community Affairs prior to awarding any contract to the contractor. B. The contractor must certify that he or she will not discriminate against any protected group of persons under State and Federal law. C. Each contractor shall carry worker's compensation insurance, automobile liability insurance, and unemployment insurance as required by the State of Texas. Additionally, the contractor must carry general liability and property damage insurance for rehabilitation work done within the city in the amount of $300,000 and $100,000 respectively. This insurance must be applicable to construction work done in the City and must be in effect during the contracted period. Evidence of such insurance must be presented prior to the execution of the contract. D. The contractor must have submitted all contractor certifications prior to execution of any contracts, E. The contractor may be judged to be a non-responsible bidder if his or her past performance on other rehabilitation projects was marginal or not.acceptable. F. The contractor shall be of good reputation, financially sound, and have adequate financial resources to carry Out his or her work. G. The contractor shall have prior trade experience in home repairs, rehabilitation, or building. Such prior work experience must be verifiable by the Chief Building Official. Page 5 of 8 JAN--2 1-94 FRI 10 :08 GC'V T SERVICE AGENCY 2 1 45537E+9L1 P. 08 Sec. 10: GRANT AWARD & CONTRACTING REHABILITATION WORK A. The Chief Building Official shall submit each eligible application, in its numerical order of ranking, along with the construction bids received for each structure to the City Council for their consideration The City Council shall either award, modify, or reject the bid received from the lowest and most responsible bidder. B. If the City Council awards the bid, the Chief Building Official. shall cause to have a grant agreement executed between the City and the applicant and a construction contract executed between the applicant homeowner(s) and the contractor awarded the bid. However, should the applicant desire to have a contractor different from the low bidder perform the work, the applicant shall be required to pay the difference in the low bid and the bid of the contractor preferred by the applicant. The applicant may not select a contractor that does not submit a bid on the work. Such grant agreements and construction contracts shall be executed on forms approved by the City Attorney, C. Each agreement executed with a contractor shall contain a completion date and provide for liquidated damages if the contractor falls to meet such completion date. D. In the event a change order is necessary as determined by the Chief Building Official, the Chief Building Official shall cause to have a change order executed between the City,homeowner, and the contractor. However, in no event shall a change order, or cumulative change orders, be executed in an amount more than $1,000.00. Additionally, no change order shall cause the total grant amount to exceed $1.0,000.00 without City Council approval. Sec. 11: WORK INSPECTIONS & PAYMENTS FOR WORK A. The Chief Building Official will assist the homeowner in ensuring that all contracted work is completed prior to payment and that such work was performed in an acceptable manner. To accomplish this, the Chief Building Official will conduct interim inspections as necessary, a final inspection upon completion of all of the work, and a post-inspection within sixty (60) to ninety (90)days after completion. B. All electrical work will be inspected by the City's electrical inspector in accordance with the City's normal electrical inspection requirements. Electrical permits are required for all electrical work, All electrical work must be performed by an electrician approved and licensed in the City of Wylie. C. All plumbing work will be inspected by the Ci.ty's plumbing inspector in accordance with the City's normal plumbing inspection requirements. Plumbing permits axe required for all plumbing work. All plumbing work must be performed by a master plumber approved to do work in the City. D. All building work will be inspected by the City's building inspector in accordance with the City's normal building inspection requirements. Building permits are required for all applicable construction work. E. In addition to the inspections outlined above, the Chief Building Official shall conduct a final inspection of the structure upon completion of the rehabilitation work when notified to do so by the general contractor. The Chief Building Official shall also conduct any necessary interim inspections which may be required. After all work has been completed to the satisfaction of the City's Inspection Department and the homeowner has signed a release, the Chief Building Official shall issue a Certificate of Completion, provided he is also satisfied with the work and all the contracted work has been completed. Page 6 of 8 .TAN--21—94 FR:[ let :0 9 GOV'T SERVICE AGENCY 2145537098 P. 09 F. When final inspection determines that the rehabilitation work is satisfactorily completed in accordance with the contract, the Chief Building Official shall obtain from the contractor an "All Bills Paid Affidavit" and a release of liens from all. subcontractors and suppliers, copies of each warranty due the applicant for the work, and the 1 shall cause�a request foractor's st for paymen fuidsta be otrderfed, and receipt of these items, the Chief Building Official receipt of the funds, cause disbursement of the funds to the contractor. G. Sixty (60) to ninety (90) days after the final inspection has been made, the Chief Building Official shall conduct a post-inspection of the rehabilitated structure to ensure that all work is holding up and still satisfactory. If any problems are identified in this post inspection, the Chief Building Official shall then notify the contractor to come back and correct the same within a reasonable amount of time, such as two (2) weeks. Should the contractor fail to do so, the homeowner :may take any necessary legal recourse and the contractor shall be barred from performing any more rehabilitation work in the City. Also, should the contractor be doing other rehabilitation work under this program and fails to correct any warranty problems, no other payments shall be made to him or her until such problems have been corrected. Sec. 12: CONTRACTOR'S WARRANTY OF WORK All work performed by the contractor shall be guaranteed for a period of six (6) months from poor or faulty workmanship or materials. Such warranty shall be stipulated in the construction contract rbetweenirethee contractor contractor to and defects or problems the homeowner. For a od arp arising frof six m his or? the homeowner her work under this require contract. Sec, 13: FILES & REPORTS The City Secretary shall maintain accurate files and records on each applicant and shall retain all pertinent documentation. Such files shall be open for public inspection in accordance with the Texas Open Records Act. Sec. 14: APPEALS & GRIEVANCES Each applicant or participant shall have the right to appeal any decision of or grievance against the Chief Building Official or other program staff personnel to the City Manager; provided such appeal is made within fifteen (15) days from when the decision has been rendered or the grievance occurred and/or became known to the applicant. If the applicant/participant is not satisfied with the decision of the City Manager., he or she may then appeal his or her grievance to the City Council provided such appeal is made within ten (10) days from the date of the decision of the City Manager. The decision of the City Council shall be final., Sec. 15: CITY NOT TO BE HELD LIABLE No member of the governing body nor any representative, official or employee of the City of Wylie who exercises any functions or responsibilities in connection with the administration and implementation of this program shall be held liable for the exercise thereof, This provision shall. not exclude liability for any illegal acts. Sec. 16: CHANGES, WAIVERS, AND/OR CONFLICTS A. The City Council shall have the right to change, modify, waive or revoke all or any part of these guidelines by a majority vote of the Council. Page 7 of 8 JAN--2 1-94 FRI 1 0 : 1 0 GG4"T SERVICE AGENCY 21 45537098 F. 1 0 B, The City shall have the right to waive the Section 8 Existing Housing Quality Standard requirements or code violations providing such waiver will not diminish marketability of the property, when long-standing local acceptance is evident of topography or when the architecture of the structure makes compliance unfeasible. PASSED and APPROVED this .....day of , 1994 by the City Council of the City of Wylie, Texas. Approved: Mayor Attest: City Secretary Page 8 of 8 - c._- JAN--21 -94 FRE 10 : 11, t O'.'T SER'.. ICE Ac ENCr 214. 71 8 P. 0i CITY OF WYLIE, TEXAS HOUSING ASSISTANCE APPLICATION Applicant's Name _ Applicant's Address _ Applicant's Ph. Work Ph, List all family members residing at this address including yourself: Name Relationship Age Sex How long have you owned this home? EMPLOYMENT INFORMATION: Employer's Name Employers Address Employer's Ph. Job Title Salary $_ hr,/mo,/yr, (circle one) How long employed? If less than one year, list previous employer: Employer's Name Employers Address Employers Ph. Job Title Page 1 JAN--21-94 FRI 10 : 12 GOV"T SERVICE AGENCY 214553 f09S P. 12 Spouse's Employers Name Employer's Address Employers Ph. _ Job Title Salary $_ , hr,/mo./yr. (circle one) How long employed?, If less than one year, list previous employer: Employers Name Employers Address - Employers Ph. Job Title OTHER INCOME: (Social Security, Retirement, Aental Income, Welfare, Unemployment, etc.) Source Monthly Amount MONTHLY HOUSING EXPENSES: Mortgage payment before tornado including taxes and insurance $ Current mortgage payment including taxes and insurance $, . Mortgage Company Mortgage Company Address Mortgage Acct, No._ Does mortgage payment include property taxes? Yes No Does mortgage payment include homeowners insurance? Yes -.No Name of insurance company Page 2 JAM--21-94 FRI 10 : 12 G'V.'T SERVICE AGENCY 214553?098 P. 03 OTHER LIABILITIES: Type _ Amount Owed Monthly Payment Automobile 1 Automobile 2 Credit Cards Insurance Policies Bank Loan Other Other ASSETS: Source Value Savings Account Checking Account Stocks Bonds Retirement Account Rental Property Other Real Estate Automobiles Boat or RV. Other Page 3 JAN--21-94 FR:E 10 : 13 G'Y r T SERVICE AGENCY 2145537098 P. 04 Please provide information about any insurance settlements you recieved as a result of the May 9, 1993 tornado and the extent of damage to your home. Please provide any information about any financial or other assistance you have recieved as a result of the May 9, 1993 tornado. (e.g., Wylie Ministerial Alliance, employer, Red Cross, Salvation Army, church, friends, etc.) Please provide any information or hardships you wish us to consider that you have encountered since the tornado or as a result of the tornado. Use additional pages if needed. Page 4 JAN--21-94 FRI 10 : 13 GOV0T SERVICE AGENCY 2145537098 F. 05 I hereby certify that the information and statements made on this application and all information furnished in support of this application are true and correct to the best of my belief and knowledge. I also understand that the city will obtain the necessary verifications and documentation required to consider this application and will duly give my authorization for such verifications. I also agree that I will not hold any member of the governing body or any representative, official, or employee of the City of Wylie liable for any acts, other than illegal acts, in connection with the administration and Implementation of the city's housing rehabilitation or relocation programs. Applicant's Signature Date Co-applicant's Signature Date NOTE: Please submit the following Information with your application: 1. Evidence of home ownership (copy of deed). 2. Proof that all property taxes are paid. 3. Copy of homeowners insurance policy. 4. W-2 form for 1993 (if available) for all persons employed in household. Penalty for False or Fraudulent Statement; U.S.C.. Title 18, 1001, provides : 'Whoever, in any matter within the jurisdiction of any department or agency of the United Slates knowingly and willfully falsifies...or makes any false writing or document knowing the same to contain any false, fictitious statement or entry shall be fined not more than$10,000 or Imprisoned not more than 5jears,or both.' Subscribed and Sworn to before by the said on this the day of , 19 , Notary Public In and for County, Texas My commission expires: - For City Use: -Date Application Received Time Applicaticn received by Page 5 JAN--'21-94 FR I 1 0 : 1 4 GOVJT SERVICE AGENCY 2145537098 P. 06 CITY OF WYLIE, TEXAS VOLUNTARY RELOCATION PROGRAM GUIDELINES Sec. 1: PURPOSE OF PROGRAM A. The purpose of this program is to provide financial assistance to assist victims of the May 9, 1993 tornado in the provision of safe,decent, and affordable housing for tornado victims. B. This program shall be operated in accordance with all applicable rules and regulations of the City of Wylie and the Texas Department of Housing and Community Affairs. Sec, 2: DESIGNATED AUTHORITY TO ADMINISTER PROGRAM The City Manager shall be responsible for the overall program administration of the relocation program. The City Manager shall have the authority to delegate any duties in carrying out the components of the relocation program (e.g,, taking applications, verifying eligibility, counseling, etc.). Sec. 3: RECIPIENT ELIGIBILITY & PROPERTY REQUIREMENTS A. The applicant must be an individual or family who owned a single family home that was damaged by the tornado of May 9, 1993 and that has not been able to obtain affordable housing since the tornado, The applicant will be considered the owner if he or she: 1. Is the "owner of record" on the books at the county courthouse; 2, Possesses a valid contract for deed which has been or may be filed for record with the County Clerk's office and which includes reasonable rights of redemption and quiet and peaceable possession of the property; or 3. Possesses a life estate which has been, or may be, filed for record at the County Clerk's office. -OR- The applicant must have applied for rehabilitation assistance under the City's Homeowner Rehabilitation Program and his or her home was determined not feasible to rehabilitate under the program because the structure is too deteriorated and/or dilapidated. C. The applicant must currently occupy or intend to re-occupy a single family dwelling unit within the City of Wylie. D. Since Community Development grant funds are intended to serve low and moderate income residents or hardship cases, such funds shall not be made available to any applicants who have substantial financial resources available, E. The applicant must provide a release authorizing the City to demolish his or her current occupied dwelling if the dwelling has been condemned and declared unfit for habitation, and further release the City from all claims arising therefrom; Page 1 of 5 JAN--2 1-94 FRI i 0 : 1 5 G'JV T SERVICE AGENCY 2145537098 P. 07 F. All property taxes on property owned by the applicant shall be paid prior to award of any relocation payment, or the property owner must have qualified for and received the tax deferral as allowed under Section 33.06 of the Texas Property Tax Code. G, The applicant must be a U. S. citizen and had been a resident of Wylie on May 9, 1993. H. No member of the governing body of the City and no other official, employee, or agent of the City and no other official, employee or agent of the City who exercises policy or decision-making functions or responsibilities in connection with the planning and implementation of this grant program shall be eligible for relocation assistance. I. The applicant must agree to insure the replacement dwelling in an amount not less than fair market value for at least one year from the date of the relocation payment. If the property is located within a flood plain, the applicant must also maintain flood insurance for at least one year from the date of the relocation payment. J. The replacement dwelling must meet all local building codes and ordinances. Sec. 4; MAXIMUM GRANT ASSISTANCE & ELIGIBLE EXPENSES A. Relocation payments and assistance, not to exceed $2.5,000.00, may be provided to eligible applicants subject to the availability of funds in the program, However, in the event the cost of acquiring a comparable and affordable replacement dwelling is less than the maximum grant allowed, then the relocation payment shall be the lesser amount. B. The City may pay, as part of the relocation payment, actual and reasonable moving expenses, plus related expenses necessary to effect the moving of the displacee's personal belongings from '.he original vacated dwelling to the replacement dwelling, provided such expenses are approved by the City. C. The City may pay, as part of the relocation payment, the cost of utility transfers and hook-ups as determined by the City to be necessary to make the replacement dwelling ready for occupancy and in compliance with city codes and ordinances. 1D. Additionally, the City may pay as part of the relocation payment, closing and settlement costs related to the purchase of a replacement dwelling; provided such expenses are approved by the City prior to incurring them. E. In addition, as a part of the relocation payment assistance, the City may pay the cost of, and bring about, the demolition and removal of the applicant's tornado-damaged dwelling and clearance of the property if needed. See. 5: GENERAL APPLICATION PROCEDURES A. Applications will only be accepted during an advertised application period. Such application period shall be advertised by public notice in the local newspaper and by posting notices in the city hall and in other prominent public places. Said application period shall not be less than thirty (30) days, The City Secretary's office will be responsible for advertising the availability of the program and for accepting applications. :B. Upon receipt of the applications for relocation assistance, applications shall be screened for completeness and all information related to employment, income, assets and insurance settlements shall be verified in order to determine the applicant's eligibility. The City Secretary's office will be responsible for screening and determining the eligibility of each applicant. Page 2 of 5 JHN--21-94 FRI 10 : 15 GOti•''T SERVICE AGENCY 145537 �9 F . 08 C All applications of eligible applicants will then be forwarded to the Housing Advisory Committee for evaluation and ranking by the committee. D. Upon determination of the applicant's eligibility, each completed and eligible application will then be rated by a Housing Advisory Committee according to a priority scoring system as hereinafter established, The Housing Advisory Committee will be responsible for scoring the applications and recommending the amount of funding for each applicant. The Housing Advisory Committee shall be appointed by the City Council from a list of names submitted by the Mayor, The Housing Advisory Committee shall consist of five (5) members appointed by the City Council, The Housing Advisory Committee shall be an ad hoc committee and will serve until the program is completed, It shall be the duty of the committee to rank each application and to make funding recommendations to the City Council. E, The recommendations of the committee will then be forwarded to the City Council for consideration, Upon receipt of the funding recommendations from the Housing Advisory Committee, the City Council shall approve, disapprove or modify such recommendations, The funding decisions of the City Council shall be final. F. All applicants selected for assistance shall then be counseled by the City Secretary, or her designated representative, regarding his or her housing needs and available options in helping to find suitable and affordable replacement housing. The City Secretary shall cause a relocation agreement, and demolition agreement if needed., to be executed with the applicant which outlines the responsibilities of the applicant and the City. G. If needed, the City will contract for the clearance and demolition of the applicant's condemned dwelling and lot; H, Upon selection of the replacement dwelling, the applicant must obtain written approval of the City before entering into any formal contractual arrangement to acquire the replacement dwelling. The Chief Building Official will also inspect the replacement dwelling and issue a certificate of occupancy upon his acceptance, ):. Upon acceptance by the City, the City Secretary, with the approval of the City Manager, will cause the disbursement of funds to be made to the applicant. Sec. 6: PRIORITY RATING SYSTEM All eligible applicants for relocation assistance will be rated on a scoring system in order to establish the priority of funding, This rating process has been designed to incorporate both the family and dwelling characteristics of an applicant in order to establish a system which gives the most needing persons higher priority over others, Scoring shall be based on the following factors: L ncome (meAlimm 15 c rots): If family income is below the median income limit for Wylie 15 pts. :[f family income is between 100% and 120% of median income limits ..., 10 pts. If family income is above 120% of median income limits 5 pts, 2. Head_of liossehold (maximum 15 points): If head of household is 62 years of age or older 15 pts. If head of household is female ,, 15 pts. If the head of household is currently unemployed • 15 pts. Page 3 of 5 JAN--21-94 FRI 14+ : 16 rpt,.+T SERVICE AGENCY 14J:J 0 B F . E39 pis ability,rHandicap tvs-(maxirmlunnJ{ If any member of the household is fully disabled or handicapped 10 pts. If any member of the household is partially disabled or handicapped..,,,,,, ,,5 pts. 4. Dependent Childr ximum 15 point, If household has any dependent children under the age of 6 .., 3 pts./child If household has any dependent children between 6 and 12 2 pts./child If household has any dependent children over the age of 12 and still in school or college 1 pt./child 5, In,surance$Settlenrem (mai:irngm 25 points'z If applicant was un-insured 25 pts, If applicant was under-insured and received an insufficient settlement to cover damages 1.5 pts. If applicant was fully or adequately insured ....... . ...... ........ .......,,,...0 pts, 6, Unusual r s i n 7 If the applicant has some unusual or hardship circumstances which should be considered, the applicant may be eligible for up to: 15 pts. Housing costs (P.I.T.I.) exceed 30% of income 5 pts. Sec. 7: FILES & REPORTS The City Secretary shall maintain accurate files and records on each applicant and shall retain all pertinent documentation, Such files shall be open for public inspection in accordance with the Texas Open Records Act. Sec, 8: APPEALS & GRIEVANCES Each applicant or participant shall have the right to appeal any decision of or grievance against the City Secretary or other program staff personnel to the City Manager; provided such appeal is made within fifteen (15)days from when the decision has been rendered or the grievance occurred and/or became known to the applicant. If the applicant/participant is not satisfied with the decision of the City Manager, he or she may then appeal his or her grievance to the City Council provided such appeal is made within ten (10)days from the date of the decision of the City Manager. The decision of the City Council shall be final. Sec. 9: CITY NOT TO BE HELD LIABLE No member of the governing body nor any representative, official or employee of the City of Wylie who exercises any functions or responsibilities in connection with the administration and implementation of this program shall be held liable for the exercise thereof. This provision shall not exclude liability for any illegal acts. Sec. 10: CHANGES, WAIVERS, AND/OR CONFLICTS A. The City Council shall have the right to change, modify, waive or revoke all or any part of these guidelines by a majority vote of the Council. Page 4 of 5 JAN--21-'94 FRI 1 0 : 1 f GC'V T SERVICE AGENCY 2145537098 F . 1 PASSED and APPROVED this ---_- — day of , 1994 by the City Council of the City of Wylie, Texas. Approved: Mayor Attest: City Secretary Page 5 of 5