06-25-1991 (City Council) Agenda Packet •
•
AGENDA
REGULAR CITY COUNCIL MEETING
CITY OF' WYLIE, TEXAS
TUESDAY, JUNE 25, 1991
7:00 P. M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
2000 HIGHWAY 78 NORTH
CALL TO ORDER
•
INVOCATION - REV. DON YEAGER, WYLIE UNITED METHODIST CHURCH
PLEDGE OF ALLEGIANCE
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 3 Discuss and Consider the adoption of an
ordinance Establishing the Official
Zoning Map for the City of Wylie, Texas
and Repeal Ordinance #87-4 which was the
old Official Zoning Map
2 4 - 19 Discuss and Consider City Financial
Report at the End of Eight (8) Months of
FY 91 (May 30, 1991)
3 20 - 21 Discuss and Consider Mayor's Letter to
Texas Water Commission Requesting
Removal of Court Ordered Pump and Haul
Operations and Elimination of Monthly
Fines for a Final Inspection of the
City's Sanitary Sewer Capital
Improvement Program
4 22 - 31 Discuss and Consider Acceptance of an
Approval of Consulting Engineer's Report
and Justification for Traffic Signals on
State Highway 78 and the South Driveway
of Brookshires and Request Approval from
the ,State Department of Transportation
for Installation and Funding
5 32 - 64 Discuss and Consider Reviewing and
Approving Detailed Specifications for an
Emergency Communication System for the
Police Department and Fire Department
and 911
6 65 - 74 Discuss and Consider Final Payment to
Pate' & Pate on Phase Ii Sewer Line and
Accept Project as Complete and Activate
One Year Maintenance Bond
7 75 - 93 Discuss and Consider Evaluation of the
Development Corporation of Wylie, Inc.
and Canpliance or Non Compliance with
City. Council Approved Bylaws
8 94 - 100 Discuss and Consider Adoption of a
Resolution Declaring Superfresh Grocery
Establishment located in Oaks Shopping
Center, Highway 78 North as a Public
Nuisance and Ordering Immediate
Compliance with City Building Code and
Ordinance 88-28
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
9 101 - 109 Discuss and Consider Tort Claim Filed Against
the City of Wylie by Mr. and Mrs. Robert
F. Ireland
10 110 - 111 Discuss and Consider Payment of Claim
from Deloitte and Touche for Services
Rendered on Phase I Finance Department
Audit •
11 112 - 113 Discuss and Consider Appointing New
Members to the Boards and Commissions to
REplace Those Whose Appointments are
Expiring (Tabled from June 11, 1991)
12 114 Discuss and Consider Appointment to the
Planning and Zoning Board of Two New
Members to Replace Mr. George Fournier
and Mr. Roger Smith
13 115 Discuss and Consider the appointment of
a Municipal Judge and Discuss and
Consider Recruitment Process or
Selection Process
14 116 - 120 Discuss and Consider Using 1987 Woodlake
Village/Centennial Homes Development
Perimeter Street Fee
15 121 - 126 Discuss and Consider Receipt of and
Acknowledgement of Phase II
Hydrogeologic Investigation of the
City's Municipal Landfill and
Authorization to Present Data to State
Department of Health in Order to Prepare
Final Landfill Closure Plan
16 127 - 129 Discuss and Consider Soliciting
Competitive Bids for all Insurance now
held; by the City of Wylie Excluding
Workman's Compensation, Medical and Life
Insurance
17 130 - 136 Discuss and Consider Payment of Claims
for H Legal Services in Litigation
involving the City of Wylie Case of
Robert Russell Walker, City of Wylie V.
Choya Tapp and Choya Tapp V. City of
Wylie
18 CITIZEN PARTICIPATION
In accordance with the Open Meeting Act,
the City Council will hear comments of
Public interest from citizens residing
within the City Limits of the City of
Wylie. Any discussion must be limited
to placing the item on a future agenda
for further consideration.
Wylie residents wishing to speak before
Council should limit remarks to a
maximum of five (5) minutes.
•
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
19 Recess open Meeting
20 Convene Council into Executive Session
under, the Authority of ARticle 6252-17
V.A.C.S., Section 2 paragraph "E"
137 Discuss and Consider convening into
Executive Session to accept Reports fran
City,Attorney on Choya Tapp V. City of
Wylie, City of Wylie V. Choya Tapp and
Restraining order serviced on City of
Wylie reference Southfork Mobile Hare
Park
21 Reconvene into Open Session
22 Consider any action necessary from
Executive Session
23 Adjourn
,f
NOTICE OF REGULAR MEETING
Notice is hereby given that the governing body of the City
of Wylie will meet at 7:00 P. M. on the 4 day of
.`' , 199 , , in the Council Chambers of the
nicipal Canplex at 2000 Hwy. 78 North in the City of
Wylie, Texas, for the purpose of considering the attached
agenda.
Carolyn J , C't ecretary
POSTED THIS THE 1/ DAY;OF —. 199L,
AT O#9. M.
MEMORANDUM
DATE: June 11, 1991
TO: City Council
FROM: Bill Dashner, City Manage air:,
RE: Conduct a Public Hearing to Discuss and Consider the
Adoption of an Ordinance Establishing the Official
Zoning Map for the ! City of Wylie, Texas And Repeal
Ordinance #87-4 Which Was the Old Official Zoning Map
For some time now the City has been working to update and
correct errors in the old official zoning map for the City
and the work has been completed . As soon as the map is
completed it will be permanently placed in the City Council
Chambers and kept up to date .
ORDINANCE NO.
AN ORDINANCE FOR THE CITY OF WYLIE, TEXAS; REPEALING
ORDINANCE NO. 87-4 ; ADOPTING THE OFFICIAL ZONING MAP FOR
THE CITY; AND PROVIDING, FOR AN EFFECTIVE DATE.
IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, COLLIN COUNTY, TEXAS THAT:
SECTION 1 .
That this ordinance repeals in totality Ordinance 87-4 and
supplants the intent of the old ordinance.
SECTION 2 .
That the official zoning map has been updated and verified
and is hereby adopted as the official zoning map for the
City of Wylie, Texas .
SECTION 3 .
That this map shall be maintained and updated as the need
arises and will be displayed at all times in the City
Council Chambers .
- SECTION 4 .
The City Council of Wylie , Texas hereby adopts this
ordinance which regulates and recognizes this map as the
official zoning map of the City and is effective immediately
upon passage and approval of the City Council of the City of
Wylie, Collin County, Texas .
DULY PASSED by the City Council of the City of Wylie,
Texas, on the day of , 1991
John Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
APPROVED AS TO FORM AND STRUCTURE:
Steven Deiter , City Attorney
X
,
ORDINANCE NO. '' 'i'^'
' �1s
AN ORDINANCE OF THE CITY O,F WYLIE, A HOME RULE POLITICAL
SUBDIVISION OF THE STATE OF TEXAS, ADOPTING THE OFFICIAL
ZONING DISTRICT/LAND USE PLAN MAP FOR THE CITY; PROVIDING
FOR PUBLICATON, PROVIDING FOR SEVERABILITY; AND PROVIDING
FOR AN EFFECTIVE DATE.
IT IS HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, COLLIN COUNTY, TEXAS THAT:
The Zoning District/Land Use Map, as depicted this date on
the map displayed in the Code Enforcement Office, is hereby
adopted as the official Zoning District/Land Use Plan Map
for the City of Wylie.
This map shall be maintained up-to-date by the Building
Official by posting thereon all changes and subsequent
amendments to said Plan/Map as they are adopted by official
action, in open public session, by the governing .body of the
City of Wylie.
PUBLICATION:
The caption of this ordinance shall be published one
time in the Wylie News , the official newspaper of the
City of Wylie.
SEVERABILITY:
It is hereby declared to be the intention of the City
Council that should the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance be
declared unconstitutional or invalid by the valid
judgement or decree of any court of competent
jurisdiction , such unconstitutionality or invalidity
shall not affect any of the remaining phrases, clauses,
sentences , paragraphs,' or sections of this Ordinance,
since the same would have been enacted by the City
Council without the incorporation in this Ordinance of
unconstitutional or invalid phrases, clauses,
sentences , paragraphs , or sections .
EFFECTIVE DATE:
This Ordinance shall become effective immediately upon
passage and approval of the City Council of the City of
Wylie, Collin County , Texas.
PASSED AND APPROVED ON THIS THE 13TH DAY OF JANUARY 1987 BY
THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY TEXAS.
y�-`— c::fir•'? -._._ —._____�._.:
Chuck Trimble, Mayor , City of Wylie
ATTEST :
arol one , ity Secretary .0 . joe
MEMORANDUM
)
DATE: June 19 , 1991
TO: City Council
FROM: Bill Dashner , City Manage r✓
RE: Discuss and Consider City Financial Report at the End
Of Eight (8) Months of FY91 (May 30 , 1991)
The City budget for FY91 as amended is $6, 029 ,076 . Through
the first eight (8) months overall revenue was $4 ,453 , 135
and during this same time frame all expenditures were
$4 ,112 ,730 . The City after eight (8) months shows a
positive cash flow balance of $340 ,405 .
The Utility Fund continues to draw my attention . Through
the first eight (8) months the Utility Fund has taken in
$1 , 281 .740 and expenses amounted to $1 ,237 ,475 for a cash
flow balance of $44 ,265 . It is important to note that the
1990 bond fund owes the Utility Fund $100 ,000 . If this were
reflected , which it is not , the Utility Fund would show a
balance of $144 ,265 . This transfer will be made at the end
of this year or at the beginning of FY92 when it is
necessary.
All investments in interest bearing accounts amounts to
$2 , 891 ,171 .
The Wylie Development Corporation of Wylie as of June 14 ,
1991 has a balance of $145 ,416 .79 .
Attachments : Budget Summary of Principal Operating Funds
Individual Departmental Reports
Individual Investment Accounts
Investment Portfolio
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.1 l 1 01' W I LIL - ivlf\Y 1991 - I\/1'
DATE Payout-All Funds.... AMOUNTquillii..
MAY'91 Invoices's$ 1,000.00&more
i
05/01/91 REEDER DISTRIBUTORS $3,358.90 FUEL
05/01/91 SNAP-ON TOOLS $1,045.00 DIAGNOSTIC EQUIP.-FLEET
05/01/91 TML WORKMEN'S COMP. $26,453.75 WORKMAN'S COMP. INS. PREM.
05/10/91 A-1 AMBULANCE $10,700.00 EMS SERVICE
05/10/91 KEN'S COMMUNICATION $2,059.00 RADIO REPAIR-DISPATCH
05/10/91 MOTOROLA $1,482.00 PORTABLE RADIO-P.D.
05/10/91 NORTH STAR PAVING $3,614.27 ASPHALT
05/15/91 ACCENT STRIPE A-LOT $3,485.61 PAVEMENT STRIPING
05/15/91 BOLIN CONSTRUCTION $7,613.40 CONCRETE REHAB
05/15/91 DEVELOPMENT CORP. $21,083.64 SALES TAX CONTRIBUTION
05/15/91 FRANK DUNLOP $1,476.25 COMPUTER SERVICE-FINANCE
05/15/91 FRANK DUNLOP $2,500.00 COMPUTER SERVICE-LIBRARY
05/15/91 HALPRIN SUPPLY $1,535.61 FIRE EQUIPMENT
05/15/91 SALLINGER-NICHOLS $4,530.27 LEGAL FEES-DELINQUENT TAXES
05/24/91 CHEMLINE $5,574.58 LIME-KREYMER RD
05/24/91 GTE $2,317.52 PHONE SERVICE-ALL DEPT.
05/24/91 TU ELECTRIC $2,767.69 ELECTRICAL SERVICE-ALL DEPT.
05/24/91 WYLIE INSURANCE $1,675.00 EMPLOYEE BOND INSURANCE
05/24/91 WYLIE INSURANCE $3,150.00 PROP. &GEN. LIABILITY INS.
05/24/91 WYLIE INSURANCE $16,067.00 PROP. &GEN. LIABILITY INS.
05/29/91 NORTH STAR PAVING $17,560.00 ASPHALT
05/29/91 REEDER DISTRIBUTORS $2,997.80 FUEL
05/29/91 TU ELECTRIC $3,548.37 ELECTRICAL FOR STREET LIGHTS
05/01/91 NTMWD $22,320.73 WATER SERVICE
05/10/91 NTMWD $36,722.00 WASTEWATER TREATMENT
05/10/91 POSTMASTER $1,403.00 POSTAGE
05/10/91 PRIME EQUIPMENT $1,414.25 BACKHOE RENTAL-SEWER REPAIR
05/15/91 FRANK DUNLOP $1,226.25 COMPUTER SERVICE-UTIUTY
05/15/91 TOLBERT ELECTRIC $2,085.75 PUMP REPAIRS -SEWER SERVICES
05/24/91 TU ELECTRIC $3,362.52 ELEC. SERVICE-WATER&SEWER
05/24/91 WYLIE INSURANCE $10,469.00 PROP. &GEN. LIABIUTY INS.
05/29/91 INDUSTRIAL INTERNATIONAL $1,092.32 SEWER PIPE&FITTINGS
05/15/91 KEN'S COMMUNICATION $3,547.00 CLOSED CIRCUIT TV P.D.
05/15/91 UNIFORMS OF TEXAS $3,474.60 POLICE DEPT. UNIFORMS
05/15/91 BFI $3,198.37 SANITATION COLLECTION
05/24/91 BFI $23,687.94 SANITATION COLLECTION
05/01/91 DEALERS ELECTRIC $1,785.00 INSTALLATION OF PARK UGHTS
05/24/91 SECURITY FENCE $3,800.00 PLAYING FIELD BACK STOPS
05/15/91 JONES&NEUSE $22,220.04 LANDFILL CLOSURE
05/15/91 SHIMEK,JACOBS, FINKLEA $1,569.45 LANDFILL CLOSURE
05/30/91 JONES&NEUSE $3,645.10 LANDFILL CLOSURE
05/15/91 E. L. DALTON $67,173.32 NEWPORT HARBOR
05/15/91 SHIMEK,JACOBS, FINKLEA $16,955.19 NEWPORT HARBOR
TOTAL $377,747.49
JUNE 18, 1991 -CW
BUDGET SUMMARY 1990-91 FISCAL YEAR
} PRINCIPAL OPERATING FUNDS:
BUDGET ELAPSED TIME: 66 . 67%
PERIOD ENDING MAY 31, 1991 - 8TH MONTH
BUDGET REVENUES EXPENDITURES
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FUND AMOUNT % RECEIVED AMOUNT %
BUDGET RECEIVED OF BUDGET EXPENDED EXPENDED
GENERAL 3,620,596 2,897,925 80.04% 2, 653,780 73.30%
101-450
UTILITY 2,003,480 1, 281,740 63 .98% 1,237,475 61.77%
501-521
SANITATION/OP 360,000 245,955 68.32% 194, 195 53 .94%
651
IMPACT/LIFT 45,000 27,515 61 . 14% 27,280 60. 62%
901
TOTAL OPERATING
BUDGETS 6,029,076 4,453, 135 73 .86% 4, 112,730 68 .21%
0IMPACT FUND AND LIFT STATION FUND HAVE BEEN COMBINED DUE
TO NEW ORDINANCE. ACCOUNT FUNDS USED FROM PREVIOUS YEAR TO
ACCOUNT FOR DEFICIT FUNDING. ALSO CAUSED BY IMPLEMENTATION
OF NEW IMPACT ORDINANCE.
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
1
BUDGET YEAR TIME ELASPED: 66 .67% - 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 10 GENERAL EXPENDITURE % EXPENDED
BUDGET TO DATE
101 COUNCIL 91,250 51,865 56.84%
102 CITY MANAGER 153,500 66,730 43.47%
103 CITY SECRETARY 92,000 70,750 76.90%
105 CODE ENFORCEMENT 99,000 67, 740 68.42%
107 ENGINEERING 79,500 53,745 67 .60%
110 FINANCIAL SERVICES 245,500 193, 195 78.69%
120 MUNICIPAL COURT 50,750 29,430 57 .99%
130 DEBT SERVICE 692 ,500 544, 200 78.58%
140 BLDG. SERV. /M. COMPLEX 182 ,350 118,200 64 .82%
141 BLDG. SERV. /LIBRARY 17 ,475 16,520 94 .54%
142 BLDG. SERV. /FIRE 20,250 16,060 79.31%
143 BLDG. SERV. /P. WORKS 26,500 23,420 88.38%
144 BLDG. SERV./PARKS 13,000 7,335 56.42%
201 POLICE ADMINISTRATION 80,000 76,025 95.03%
202 POLICE PATROL 521,250 368,975 70.79%
203 POLICE INV. 58, 750 31,260 53.21%
204 POLICE REC. /COMMO. 110,250 67,640 61.35%
205 METRO WARRANT OFFICER 40,250 26,525 65.90%
220 FIRE DEPT. 100,250 62,270 62. 11%
230 E.M.S. 116,250 90,890 78. 18%
301 LIBRARY 63,625 48,900 76.86%
310 PARKS 93,000 62,785 67.51%
420 STREETS/DRAINAGE 593,896 497 ,090 83.70%
440 GARAGE .41,500 26,035 62.73%
450 ANIMAL CONTROL 38,000 36, 195 95.25%
TOTALS 3,620,596 2,653,780 73.30%
FIGURES ROUNDED TO NEAREST HIGHEST OR LOWEST NUMBER
ON ALL SUMMARIES
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
5 BUDGET YEAR TIME ELASPED: 66 . 67% - 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 20 UTILITY EXPENDITURE % EXPENDED
BUDGET TO DATE
501 UTILITY ADMIN. 340,450 207 , 775 61.03%
502 WATER 508,800 304,685 59 .88%
503 WASTEWATER 394 ,000 276,890 70.28%
510 UTILITY BILLING 199,500 139,080 69.71%
515 DEBT SERVICE 519,230 286,590 55.20%
520 BLDG. SERV. /M. COMPLEX 15,500 6,030 38.90%
521 BLDG. SERV. /P. WORKS 26, 000 16,425 63. 17%
TOTALS 2, 003,480 1,237,475 61.77%
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 66.67% - 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 65 SANITATION/OP. EXPENDITURE % EXPENDED
BUDGET TO DATE
651 SANITATION 360,000 194 , 195 53.94%
D
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
•M
BUDGET YEAR TIME ELASPED: 66.67% - 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 90 IMPACT/LIFT BUDGET EXPENDITURE % EXPENDED
TO DATE
*901 IMPACT/LIFT 45,000 27,280 60.62%
CAPITAL PROJECTS FUNDS
TM FUND TOTAL AMOUNT % RECEIVED AMOUNT %
APPROPRIATION RECEIVED OF BUDGET EXPENDED EXPENDED
74
STREET 115,000 111,570 97 .02% 112,740 98.03%
RECONSTRUCTION
91
UTILITY CONST 650,000 580,275 89 .27% 404,710 62.26%
ENGINEER
92
SERVICE 300,000 312, 320 104 . 11% 10,575 3 .53%
CENTER
ANIMAL SHELTER
TOTAL CAPITAL 1,065,000 1,004 , 165 94 .29% 528,025 49.58%
PROJECT BUDGET
r DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 66 . 67% 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 74 STREET RECONSTRUCTION BUDGET EXPENDITURE % EXPENDED
TO DATE
741 STREET RECONSTRUCTION 115,000 112,740 98.03%
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
1 BUDGET YEAR TIME ELASPED: 66.67% - 8TH MONTH
PERIOD ENDING MAY 31, 1991
FUND 91 UTILITY CONSTRUCTION BUDGET EXPENDITURE % EXPENDED
& ENGINEERING TO DATE
911 UTILITY CONSTRUCTION 650,000 404,710 58.41%
& ENGINEERING
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 66.67% - 8TH MONTH
THRU MAY 31, 1991
FUND 92 SERVICE CENTER/ BUDGET EXPENDITURE % EXPENDED
ANIMAL SHELTER TO DATE
921 SER CTR/ANIM SHELTER 300,000 10,575 3.31
5
The following is a list of the uninvested balance
in each fund as of MAY 31, 1991
General Fund $ 183,374 .77 **
Utility Fund 114,586.55
Utility Refund 17 ,204 .03
Municipal Court 15,029. 84
Payroll 44,051 . 14
Utility Deposit 23,318.27 **
General Interest & Sinking 5, 828 .20 **
Utility Interest & Sinking 62,864 .29
Perimeter Street 114 ,852 .78 **
Utility Bond Reserve 6,855 .47 **
Impact 16,925.28
State Court 4, 382 .69
Community Room 3,539.50
Sanitation Operating 53, 156.42
Return Check Fund 763.68
Street Reconstruction 9,342 .79
Landfill 705 .60
Police Drug/Crime 34,902 . 16
Sales Tax 2,865.91
Library 831.83
Police Training 83.53
Park Contributions 2,798.85
Utility Construction 298,737 .79 **
Landfill Closure 3,066.07
Service Center/Animal Shelter 83.70
Partial Payments Municipal Court 4,535.35
UNINVESTED FUNDS AS OF 02/28/91 $ 1,024,686.49
TOTAL INVESTED FUNDS $1,866,484.65
TOTAL UNINVESTED FUNDS 1,024,686.49
TOTAL ALL FUNDS $2,891,171.14
** These funds have Certificates of Deposit
1!
INVESTMENTS : ANNUAL : AMOUNT : MATURED : MATURITY
_ PER FUND : INTEREST DEPOSITED : AMOUNT : DATE
: RATE : •
•
UTILITY BOND :
RESERVE FUND : : :
CD# 016994 : 5.55% $98,441 .73 : : 6/27/91
PROVIDENT BANK : :
•
TOTAL UTILITY BOND RESERVE : $98,441.73 : :
GENERAL OBLIG. : : ; .
INT. & SINKING : :
CD# 016989 : 5.55% : $60,622 .97 : : 6/19/91
PROVIDENT BANK : : :
TOTAL GEN OBLIG INT & SINKING: $60, 622 . 97 : :
TOTAL RESTRICTED FUNDS : $539,979 . 13 : :
: : :
:
.
: :
• •
•
1990 BOND FUNDS: •
3.5MM : ; : .
.
.
FEDERAL FARM 5.657% :$1, 173,814 .83 : 1, 180, 000.00 : 6/10/91
CREDIT BANK : : :
&
FEDERAL HOME : ; :
LOAN BANK : : :
. :
TOTAL BOND FUNDS INVESTED :$1, 173,814 .83 :$1, 180,000.00 :
a
CITY INVESTMENTS
MAY 31, 1991
aaa=aa a =----=====aas
INVESTMENTS : ANNUAL : AMOUNT : MATURED : MATURITY
I` PER FUND : INTEREST : DEPOSITED : AMOUNT : DATE
: RATE :
GENERAL FUND ••
: :
CD# 016992 : 5.55% $95,986.38 : : 6/19/91
PROVIDENT BANK : : ; •
•
• .
CD# 016993 5.55% . $50,519. 14 : : 6/19/91
PROVIDENT BANK : ;
GENERAL TOTAL : : :
$146,505.52
.
UNRESTRICTED : : ; :
FUND TOTAL : : $146,505.52 : :
PERIMETER : : : :
STREET : : : .
CD# 016990 5.55% . $95,986.38 : : 6/19/91
PROVIDENT BANK : : ;
CD# 016991 5.55% . $95,986 .38 : : 6/19/91
PROVIDENT BANK : ; ; :
: :
TOTAL PERIMETER STREET : $191, 972 .76 :
: .
UTILITY DEPOSIT: : ; :
RESERVE •
.
• •
CD# 016996 5.55% $89, 389.73 : : 6/27/91
PROVIDENT BANK : •
: :
. .
CD# 016995 5.55% : $99,551.94 : : 6/27/91
PROVIDENT BANK : :
TOTAL UTILITY DEPOSIT RESERVE: $188,941.67 : •
MEMORANDUM
DATE: June 20, 1991
TO: City Council
FROM: Bill Dashner, City Manage bi
ikAA...
RE: Discuss and Consider May is Letter to Texas Water
Commission Requesting Removal of Court Ordered Pump
And Haul Operations and Elimination of Monthly Fines
And For a Final Inspection of the City' s Sanitary
Sewer Capital Improvement Program.
Attached is a letter for the Mayor ' s signature to send to
the Texas Water Commission .
Ol/A)
'51
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CITY 0 Ir WYLI1E
2000 HWY. 78 N. - P.O. BOX 428
WYLIE, TEXAS 75098
(214) 442-2236
June 20 , 1991
Ms . Claudia Chaffin
Enforcement Division
Texas Water Commission
P. 0. Box 13087 , Capitol Station
Austin, Texas 78711
Dear Ms . Chaffin ,
As Mayor of the City of Wylie, Texas and as authorized by
the City Council I am requesting that the Texas Water
Commission conduct a formal inspection on the City' s major
sanitary sewer system capital improvement program. Over the
last two (2) years the City has expended approximately $2 .5
million to come into compliance with regulations on sanitary
sewer system distribution improvements . For the last
several years the City of Wylie has been under court order
to cease and desist sewer pump and haul operations . I am
happy to inform you that the City of Wylie will have
completely eliminated all pump and haul operation on or
before July 12 , 1991. Therefore, we are requesting that an
inspection be made on July 22 , 1991 so that your department
can release the City from the monthly fines that the City
has been paying for the last several years for non
compliance. If this proposal is acceptable to you please
contact Mr . Bill Dashner , City Manager , City of Wylie, 214-
442-2236 .
Sincerely yours ,
John W. Akin
Mayor
MEMORANDUM
DATE: June 13 , 1991
TO: City Council
FROM: Bill Dashner , City Manager11; 1/
RE: Discuss and Consider Acceptance of and Approval of
Consulting Engineer 's Report and Justification for
Traffic Signals on State Highway 78 and the South
Driveway of Brookshires and Request Approval From the
State Department of Transportation for Installation
and Funding .
Brookshires Grocery, Inc . commissioned a traffic study. The
study was conducted by Johnson, Brickell , Mulcahy and
Associates , Inc . The recommendation from the study
indicated the following:
"The Brookshire' s grocery Company should seek approva.1\.\\/
‹)
from the City of Wylie and the SDHPT for the
installation of traffic signal controls at its south
driveway intersection with SH 78 . Also, that any road
plans for widening the highway should include a median
opening at the south driveway location. The signal
installation should take into account any future
widening of the highway so that signal re-work can be
kept to a minimum.
It is also recommended that due to the significant
queues on SH 78 that extend south from FM 544 during
peak hours , this signal should be coordinated with the
one at FM 544 in order to better clear out the traffic
on SH 78 between the two signals . "
Therefore, the following is recommended :
That the City Council approve this study and transmit
it to the State Department of Transportation requesting
that the State
#1 Install the signals at State expense
#2 Allow the City to install the signal according to
State specifications and the State pay for it .
#3 If the State will not agree to the first two (2)
options then the City will have to install the signal
at Brookshire' s expense and the City' s expense.
Attachment: Traffic Study
TRAFFIC SIGNAL WARRANT STUDY
WYLIE, TEXAS
Prepared for
BROOKSHIRE'S GROCERY COMPANY
Prepared by
JOHNSON, BRICKELL, MULCAHY AND ASSOCIATES, INC.
17440 Dallas Parkway, Suite 242, Dallas Texas 75287
June 13 , 1991 JIl
m ENGINEERSCONSULTING
Johnson, Brickell, Mulcahy&Associates, Inc.
Mr. Bradley W. Brookshire 17440 Dallas Pkwy.
Executive Vice President Suite 242
Brookshire Grocery Company Dallas, TX 75287
1600 S.W. Loop 323 (214) 380-1453
Tyler, Texas 75101
Dear Mr. Brookshire:
In accordance with your request Johnson, Brickell, Mulcahy and
Associates, Inc. has completed a traffic study for the Brookshire's
grocery store that is currently under construction on SH 78 in
Wylie, Texas. This report summarizes the findings of that study.
STUDY TASKS
Justification of the installation of traffic signal controls is
based on satisfying the criteria listed in the various warrants
contained in the Manual on Uniform Traffic Control Devices (MUTCD) .
These warrants are identical for both the Texas and the Federal
MUTCD's.
In this study the Consultant evaluated the signal warrants under
two conditions: existing SH 78 geometrics (2 lane undivided
highway) and future geometrics (4 lane divided highway) .
It was also assumed that any median opening for this area that was
proposed for the future SH 78 facility would be located at the
Brookshire's south driveway in an effort to better consolidate
exiting traffic volumes from the various stores on the east side of
the highway.
STUDY METHODOLOGY
Most of the traffic signal warrants are based on vehicular volumes,
specifically, the two-way volumes on the major street (SH 78 in
this case) and the higher volume approach of the minor street (the
south Brookshire's driveway in this case) .
In order to evaluate the SH 78 traffic volumes, the Consultant
collected 24-hour machine traffic counts at the site on June 4 ,
1991. These counts have been summarized and are attached to this
report.
Gerald L. Brickell, P.E. •Edward J. Mulcahy, P.E. • Brian G. Larson, P.E. • Minnie R. Cummings, P.E. •James V. Dickinson,P.E.
Frederick D.Schmidt,P.E.•Thomas G.Swenson,P.E.•Timothy A.Chalupnik,P.E.•Charles C.Rowlett,P.E.•Ronald D.Seamen,P.E.
Herbert J.Johnson,P.E.(Retired)
Kansas City,Missouri • Des Moines, Iowa • Dallas,Texas • Olathe, Kansas • Minneapolis,Minnesota
Dodge City,Kansas • Liberal,Kansas
The traffic volumes anticipated to be generated by the Brookshire's
store were determined by utilizing the trip generation rates and
characteristics included in the trip generation handbooks published
by the Institute of Transportation Engineers (ITE) .
Trip ends for the Physicians Plaza and the Clinic facilities south
of the Brookshire's store were determined by collecting manual
turning movement counts during the morning, noon, and afternoon
peak hours at the two driveways serving these facilities. The trip
ends during the remaining off peak hours were estimated by
correlating the manual counts to the ITE trip generation rates and
characteristics.
The existing SH 78 volumes were increased to account for the new
traffic that would be generated by the Brookshire's store. This
increase amounted to 50% of the inbound Brookshire's traffic with
the remaining 50% being pass-by trips. Such trips are defined by
ITE as being a secondary part of the primary trip, i.e. , they are
already in the traffic stream and are not new trips.
This resulting proposed SH 78 traffic volume (major street) and the
combined Brookshire's and Physician's/Clinic traffic volume (minor
street) were then evaluated against the MUTCD traffic signal
warrants.
All of the traffic volumes discussed thus far have been summarized
in the attached Brookshire's Trip Generation table.
RESULTS
There were two warrants that provided the most positive results for
this evaluation: Warrant #i - Minimum Vehicular Volume and Warrant
#2 - Interruption of Continuous Traffic.
Under the existing SH 78 geometrics condition, Warrant #2 was
completely satisfied. Warrant #1 was satisfied for three of the
required eight hours, with the eighth hour being only 19 vehicles
short (181 versus 200) of fully satisfying the warrant.
Under the proposed SH 78 geometrics condition, neither warrant was
completely satisfied. Warrant #1 was satisfied for three of the
eight required hours, with the eighth hour being only 19 vehicles
short (181 versus 200) of fully satisfying the warrant. Warrant #2
was also satisfied for three of the required eight hours with the
eighth hour being 135 vehicles short (765 versus 900) of fully
satisfying the warrant.
Copies of both Warrants #1 and #2 have been photocopied from the
MUTCD and are attached to this report.
It should be pointed out the none of these warrant evaluations
considered any of the Eckerd's Drug store trip ends. A signal at
the Brookshire's south driveway would certainly draw the Eckerd's
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traffic to it - especially during the PM peak period when the queue
extending south from FM 544 blocks the existing driveways.
In summary a traffic signal installation will be warranted when the
Brookshire's store is open and becomes fully operational. The
Consultant believes that the signal installation will draw
additional traffic from existing and future developments on the
east side of SH 78 that will allow Warrant #1 to also be satisfied
both under the existing geometric conditions and under the future
geometric conditions.
RECOMMENDATIONS
The Brookshire's Grocery Company should seek approval from the City
of Wylie and the SDHPT for the installation of traffic signal
controls at its south driveway intersection with SH 78 . Also, that
any road plans for widening the highway should include a median
opening at the south driveway location. The signal installation
should take into account any future widening of the highway so that
signal re-work can be kept to a minimum.
It is also recommended that due to the significant queues on SH 78
that extend south from FM 544 during peak hours, this signal should
be coordinated with the one at FM 544 in order to better clear out
the traffic on SH 78 between the two signals.
CLOSING
We have appreciated this opportunity to assist you and the
Brookshire's Grocery Company by providing the traffic engineering
services required to complete this signal warrant study. If you
should have any questions or comments regarding this transmittal
please do not hesitate to contact our office.
Sincerely,
Johnson, Brickell, Mulcahy
and Associates, Inc.
Dannie R. Cummings, P.E.
Principal Engineer
N0RIH
F M 544
Northern Driveway ,//'
Entrance
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Southern C!rive'A'UV
Entrance
C NSULTEERINSc
ENGIN
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• ■MO 24—HOUR MACHINE COUNTS
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■V I i ■ METROCOUNT DATE: 4,-q• eft
P1.1 ■ II
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LOCATION: SN 7S - 50(AH) of FM S i-'f 24—HOUR / 53
c,c.�yJ; , ` ,, VOLUME
e. Tx. , 'v c
TIME ENDING A/73 -5 8 TIME ENDING /V a. ;a TIME ENDING ,V8 .5[i
12:16AM .24: 8:15 /5,3 4:16 ,Q33
_ 12:30 /s 8:30 /5,5 MN 4:30 ;2 y 7
12:45 /LI. 8:45 IIIIM_ 4:46 ,,2 S 5'
1:00 ci 9:00 //;• 5:00 ,:2 3 Y-
1:15 /4. 9:15 /'fl 5:15 02.5,5
1:30 /0 9:30 /145 5:30 3C1y
1:46 g 9:46 1 3 3 6:46 / 02 8O
2:00 ,i 10:00 //4, 8:00 ..,2gt
2:15 g 10:16 / 3:.)- 8:16 ,;2,$
2:30 8 10:30 /c/p 8:30 ,-Q 014>
2:45 /y 10:46 /01S NM 8:46 04k
3:00 •; 11:00 /4,3 7:00 /(0/
3:16 1 / 11:16 1.38 7:16 /4:9
3:30 .2 11:30 / / 7:30 E1311�
3:46 i-{- 11:46 /F.,c/ 7:45 EMI�
4:00 ti Noon /5 4; 8:00 I LI y.
4:16 q 12:16PM Igi,2 8:16 /,;).G
4:30 /4. MI 12:30 /el/ 8:30 la7
4:45 /4., 12:45 /SFa' 8:46 c/
6:00 , rJ 1:00 //0:.7 9:00 7/
5:16 .14, 1:15 /75 9:15 ey
5:30 `/5 1:30 /6. 3 9:30 g,1 111111
6:48 8ci 1:45 / 7 ) 9:45 56/
8:00 IU :3 2:00 /4•ri 10:00 60
8:15 / ,5 2:15 //e 3 10:15 7G,
8:30 /7 3 2:30 /'-{ cj 10:30 E_
8:46 / 84; 2:46 /S,'/ 10:45 38
7:00 0/ 13 3:00 /g 7 11:00 35
7:15 „20 y 3:16 /6,o 11:16 c./U
7:30 01 10 3:30 / 4; 0 11:30 34,
7:46 111= — 3:46 / Gj 3 11:45 .7 3
8:00 / v 7 4:00 ;;2 36. Midnight ,,2 3
d g . ..
BROOKSHIRE'S
TRIP GENERATION
WYLIE, TEXAS
Trips In Out % ADT
ADT 5020 2510 2510 100.0%
AM Peak of Generator 442 217 225 8.8%
PM Peak of Generator 488 259 229 9.7%
AM Peak of Street Traffic 80 54 26 1.6%
PM Peak of Street Traffic 414 211 203 8.2%
Existing Proposed Brookshire's Physicians I Clinic Total
Time SH 78 SH 78 % ADT Volume In Out Volume In Out _ Volume In Out I
6-7 AM 697 765 4.0% 201 141 60 6 5 1 207 146 6111
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�� 7-8 AM 810 835 2.0% 100 50 50 35 27 8 135 77 58
8-9 AM 559 620 5.0% 252 126 126 18 9 9 270 135 135 1
9-10 AM 535 610 6.0% 302 151 151 9 5 *4 311 156 1551
10-11 AM 566 640 6.0% 302 151 151 9 5 4 311 156 155
11-12 PM 622 710 7.0% 352 176 176 21 16 5 373 192 1811
12-1 PM 733 840 9.0% 451 221 230 82 48 34 533 269 264 i.
1-2 PM 684 770 7.0% 352 176 176 24 5 19 376 181 1951
2-3 PM 680 765 7.0% 352 176 176 9 3 6 361 179 182
3-4 PM 743 830 7.0% 352 176 176 9 3 6 361 179 182
4-5 PM 969 1055 7.0% 352 176 176 18 4 14 370 180 190
5-6 PM 1132 1230 8.0% 402 205 197 47 16 31 449 221 228
6-7 PM 817 950 10.0% 502 266 236 9 2 7 511 268 243
7-6 AM 2106 2260 15.0% 748 319 429 - - - 748 319 429
Total 11653 12880 100.0% 5020 2510 2510 296 148 148 5316 2658 2858
_ NOTE:`Proposed SH 78'traffic are the traffic volumes anticipated on SH 78 later its year when the 8rookstiire's snore Is fully open and operational-_
4C-3 Warrant 1, Minimum Vehicular Volume
The Minimum Vehicular Volume warrant is intended for application
where the volume of intersecting traffic is the principal reason for
consideration of signal installation. The warrant is satisfied when, for
each of any 8 hours of an average day, the traffic volumes given in the
table below exist on the major street and on the higher-volume minor-
street approach to the intersection. An "average" day is defined as a
weekday representing traffic volumes normally and repeatedly found at
the location.
MINIMUM VEHICULAR VOLUMES FOR WARRANT 1
Vehicles per hour on
Number of lanes for moving traffic Vehicles per hour on higher-volume ml-
on each approach major street(total of nor-street approach
Major Street Minor Street both approaches) (one direction only)
1 1 600 160
2 or more 1 600 150
2 or more• 2 or more 000 200
1 2 or more 600 200
These major-street and minor-street volumes are for the same 8 hours.
During those 8 hours, the direction of higher volume on the minor street
may be on one approach during some hours and on the opposite approach
during other hours.
When the 85-percentile speed of major-street traffic exceeds 40 mph in
either an urban or a rural area, or when the intersection lies within the
built-up area of an isolated community having a population of less than
10,000, the Minimum Vehicular Volume warrant is 70 percent of the
requirements above,
4C-3 Rev. 3188
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4G-4 Warrant 2, Interruption of Continuous Traffic .r
The Interruption of Continuous Traffic warrant applies to operating
conditions where the traffic volume on a major street 1s so heavy that
traffic on a minor intersecting street suffers excessive delay or hazard in
entering or crossing the major street. The warrant is satisfied when, for
each of any 8 hours of an average day, the traffic volumes given in the
table below exist on the major street and on the higher-volume minor-
street approach to the intersection, and the signal installation will not
seriously disrupt progressive traffic flow.
MINIMUM VEHICULAR VOLUMES FOR WARRANT 2
Vehicles per hour on
Number of lanes for moving traffic Vehicles per hour on higher-volume mi-
on each approach major street(total of nor-street approach
Major Street Minor Street both approaches) (one direction only)
1 1 760 76
2 or more 1 900 76
2 or more 2 or more 900 100
1 2 or more 750 100
These major-street and minor-street volumes are for the same 8 hours.
During those 8 hours, the direction of higher volume on the minor street •''-N
may be on one approach during some hours and on the opposite approach
during other hours.
When the 85-percentile speed of major-street traffic exceeds 40 mph in
either an urban or a rural area, or when the intersection lies within the
built-up area of an isolated community having a population of less than
10,000, the Interruption of Continuous Traffic warrant is 70 percent of
the requirements above.
MEMORANDUM
DATE: June 19 , 1991
TO: City Council
FROM: Bill Dashner , City Manage
RE: Discuss and Consider Revi ing and Approving Detailed
Specifications for an Emer ency Communication System
For the Police Department and Fire Department and 911
For the last two (2) weeks the Police Chief , the Fire Chief
and an expert from Motorola have prepared detailed
specifications for the Communication System for the Police ,
Fire and 911 communications . It is my intention once the
specifications are adopted by the City Council to solicit
competitive bids and also solicit another bid through the
Houston Galveston Area COG . We have decided to purchase
furniture as a separate item. We believe money can be saved
by purchasing the furniture separately from the bid itself .
Attachment: Detailed Specifications
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M E M O R A N D U M
TO: Mr . Bill Dashner, City Manager
FROM: Johnny Holley, Acting Chief of Police
DATE: June 18, 1991
RE: Radio Specifications,
Attached is a copy of radio specifications for your approval .
Chief Lynch and myself have gone over them and feel that
everything is in order .
JH:cb
Attachment:
CITY OF WYLIE, TEXAS
, � SPECIFICATIONS AND CONDITIONS
RADIO COMMUNICATIONS EQUIPMENT
Intent of Specifications
It is the intent of these specifications to set forth the minimum
requirements for the purchase and performance of Radio
Communications Equipment for te City of ,r.;,, ; .=. . The majority of
the equipment will be utilized by the Police, Fire and Public
Works Departments .
The component specifications are minimum specifications and are
intended to ensure reliable, high quality, available, readily
repairable equipment with minimum nisi. of obsolescence .
Items in these specifications which materially contribute to
equipment performance and reliability will not be compromised .
Bidders shall offer that equipment which meets or exceeds the
following specifications or an accepted e,lual . Determinations to
accepted equal will be made solely by the City of Wylie .
FAILURE TO DETAIL ALL SUCH DEVIATIONS WILL PROVIDE GROUNDS FOR
REJECTION OF THE ENTIRE PROPOSAL AS UNWORTHY OF FURTHER
CONSIDERATION .
All costs to provide system capability as required in these
specifications shall be included in the basic bid price . Bids
which contain add-on costs for items which are specifically
called for in the specifications will be rejected .
Award Criteria
The award of this bid will be based on an analysis of the
following criteria :
A . Evaluation of the bidder ' s understanding of the user ' s needs .
B. Manufacturer ' s product performance history .
C. Cost.
D. Bidder ' s service organization and parts support .
E. Ability and facilities of bidder to produce the equipment
requested and in the time frame
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The contract shall be awarded to the responsible bidder best
meeting these criteria . The City may, at its discretion, reject
any or all bids or accept any one bid which in its opinion best
- serves its interest .
Only new, unused equipment in current production by manufacturers
with at least ten ( 10 ) years experience in this field will be
considered . The equipment shall be of the latest design and in
current production.
EACH PROPOSAL SHALL INCLUDE MANUFACTURER ' S MODEL NUMBERS OR
SPECIFIC IDENTIFICATION AND SPECIFICATION SHEETS.
Warranty
The bidder shall warrant that all equipment shall conform to its
published specifications, and be free from defects in material,
workmanship and title . All equipment, unless stated elsewhere in
this document, shall be warranted for a minimum of one ( 1 ) year
for parts and one hundred twenty ( 120 ) day.; for labor .
Terms of Payment
The bidder shall offer a tax-exempt lease-purchase agreement with
provisions for the City to make five ( 5 ) annual payments . The
first annual payment will be payable within 60 days of equipment
delivery .
Delivery
Bidder will state date of delivery in the bid response .
Equipment delivery schedule is critical . A delivery schedule
which is unacceptable will be considered as sufficient cause for
rejection of the bid .
Parts
The bidder shall maintain a stock of replacement parts for each
item included in this equipment and shall guarantee to make
available such part, or parts, as may he required for a period
consistent with the life of the equipment or for a period not
less than seven ( 7 ) years . If one of these items or components
becomes obsolete, it shall , be the responsibility of the
contractor to provide a device that will appropriately replace
the unit if replacement parts are ordered. All parts used in the
equipment must be capable of being ordered and shipped to the
contractor ' s installation and maintenance facility within a
twenty-four ( 24 ) hour period on an emergency basis .
Instruction Manuals and Operational Guides
A comprehensive installation and instruction manual shall be
supplied with the radio equipment . The manual shall provide
sufficient concise information, including schematics, trouble-
shooting diagrams, layout drawings, printed circuit board
overlays, test and alignment procedures, interconnection diagrams
and parts list, to permit quick and efficient maintenance and
repair of the equipment by a competent radio communication
technician .
Each item bid which requires manual operation shall be
represented by an operational guide or manual . It shall be
complete in detail to expiain the functions and order of sequence
required for proper operation. Pic u_ti with location of
function devices shall be part of these materials .
Term of Validity
All bids must remain valid for a period of sixty ( 60 ) days from
bid opening date as stated .
Maintenance
Bidder must state in the formal bid response, the name and
capabilities of the service facility which will provide any and
all service to the equipment . ' If this facility is not wholly
owned by the bidder, a copy of the agreement between the bidder
and service facility shall be submitted with the bid . This
agreement shall clearly show the nature and duration of the
agreement, and when it commenced between the parties .
EQUIPMENT COMPATIBILITY
All radio equipment bid must be compatible with the existing
mobile and portable radio equipment currently being used by the
City of Wylie .
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LIST OF USERS
The bidder must supply a list of current users of similar
equipment within the Dallas-Ft . Worth area. The list shall
contain the names of contacts, addresses, and phone numbers .
LICENSING
The vendor shall aid purchaser in obtaining all necessary
FCC licensing .
BIDDER QUALIFICATION
Each bidder submitting a bid shall meet and include documentation
regarding the following qualifications :
A . Bidder shall have actively engaged in the manufacture,
installation and maintenance of commercial FM two-way radio
equipment for a minimum of ten years .
B. Bidder has supplied and installed a minimum of five systems of
equal scope and complexity which have been continuously operating
satisfactorily for a minimum of three years . These systems must
be included on the required 1i.st and .identified .
C. By submitting a bid, the bidder certifies that they fully
understand all of the requirements included in the bid
specifications for the radio equipment and that they fully
informed as to the nature, scope and location of work to be
performed, and the type of equipment necessary for successful
performance of this syL;tcm ,
INSURANCE
The contractor shall take out and maintain during the life of the
contract full insurance coverage . Coverage shall include, but
shall not be limited to the following :
1 . WORKMEN 'S COMPENSATION:
Coverage A - Statutory
Coverage B - $100, 000 . 00
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2 . COMPREHENSIVE GENERAL LIABILITY:
Public Liability - Each Person - $100, 000 . 00
Each Accident - 300 , 000 . 00
Property Damage - Each Accident - 50, 000 . 00
Aggregate - l00 , 000 . 00
PERFORMANCE BOND
The successful bidder shall , at no additional cost to the
purchaser, furnish a Performance Bond in the amount of one-
hundred percent ( 100%) of the total price . Such bond shall be
issued from a reliable surety company, licensed to do business in
the state and acceptable to the purchaser .
EXCEPTIONS
Any exceptions beyond these specifications must be stated in the
formal bid letter . Explanation must be made for each item for
which exception is taken, giving in detail the extent of the
exception, and the reason for which it is taken, in order for
consideration to be given to the. bid .
TRAINING
The successful bidder will provide the training necessary for
personnel to adequately operate the equipment .
SITE EXAMINATION
Bidders are required to examine the sites where work is to be
performed and to make all necessary investigations in order to
become thoroughly familiar with conditions relating to materials,
supplies and equipment to be furnished in accordance with these
specifications . Failure to make such an investigation, on the
part of the bidder, will not be grounds for additional claims or
for an extension of time under. this contract and furthermore,
will not relieve the bidder of his responsibility for meeting all
requirements of these specifications .
EQUIPMENT SPECIFICATIONS
TABLE OF CONTENTS
Section I Base Station Modification
Section II Low Band Base Station
Section III Intercity Base Station
Section IV Communications Control Console
Section V VHF Portable Radios
Section VI VHF Alert Monitor Receivers
Section VII Low Band Mobile Radio:
SECTION I -- BASE STATION MODIFICATION
The City of Wylie currently uses a Motorola MSR 2000 base station
transmitting and receiving on a single VHF frequency . The City
expects to be granted an additional frequency from the Federal
Communications Commission for repeater operation .
Each bidder shall propose the necessary equipment, including
duplexer, miscellaneous parts, and labor to modify the above base
station for use as a repeater station.
The existing antenna system shall be utilized .
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SECTION II - LOW BAND BASE STATION
The base station shall be solid state and frequency synthesized.
It shall be capable of transmitting and receiving in the 36-42
MHz frequency range . The station shall be capable of multiple
frequency operation and shall include digital tone coded squelch
capablility .
The station shall be a completely self--contained, compact unit
• occupying a minimum amount of space . An "in cabinet" installed
tone remote adapter shall be included to allow the station to be
controlled by the radio console and an off premises desk set .
The station shall be wall --mounted and i.nsi:alled in the radio
equipment room at the City ' s municipal building using the
existing antenna system.
The successful bidder shall provide and install a tone remote
desk set at the Public Works office and shall interface it with
the radio console . The City shall be responsible for leasing the
necessary telephone circuits .
The existing desk sets in the Finance and Code Enforcement
offices shall be intefaced with the low band base station.
TECHNICAL SPECIFICATIONS
General
Quantity : one ( 1 )
RF Output : 45 watts
Number of Frequencies : sixteen ( 16 )
Squelch : digital tone coded
Duty Cycle : intermittenL
Transmitter
Frequency Separation 6 MHz
Spurs & Harmonics . -59 dB
Audio Distortion : 596
Receiver
Channel Spacing 6 MHz
Intermodulation 80 dB
Selectivity 80 dB
Sensitivity . 3 microvolts
Spurs & Image Rejection 80 dBs
Audio Output 3 watts
Audio Distortion less than 5%
SECTION III - INTERCITY BASE STATION
The base station shall be solid state and designed to transmit
and receive in the 146-174 MHz frequency range . The station
shall be a freestanding unit with front side access to all
modules for ease of servicing . The primary operating voltage
shall be 120 VAC, 60 Hz and the station shall operate by remote
control .
Two separate single-frequency receivers shall be supplied with
provision for muting the second receiver whenever the first
receiver squelch is opened. Additionally, provision shall be
made for muting or attenuating the second receiver via remote
control .
Four-wire audio shall be available in which one pair of lines is
used for receiver audio and one pair for transmitter audio and
control , or this option shall provide for separate 600-ohm audio
to a second receiver in the station .
The base station shall be installed in place of the existing
Motorola Motrac Base Station .
TECHNICAL SPECIFICATIONS
General :
Number of Frequencies : one ( 1 ) transmit and two ( 2 ) receive
Duty : intermittent
RF Output: 110 watts
Squelch : carrier squelch
Type of Control : tone remote
Transmitter :
Output Impedance : 50 ohms
Frequency Stability : +/ . 0005% from -30 C to +60 C
Spurious & Harmonics : -85 dB
Modulation: 15F2 and 16F3
FM Noise : -55' dB
Audio Response : +1, -3 dB from 6 dB/octave pre-
emphasis, 300--3000 Hz; referenced
to 1000 Hz
Audio Distortion: less than 2% at 1000 Hz,
60% system deviation
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f Receiver
Channel Spacing: 30/25 KHz
Frequency Stability : +/- . 0005% from -30 C to +60 C
Sensitivity :
20 dB Quieting: 0 . 5 uV
EIA SINAD: 0 . 35 uV
Intermodulation:
EIA SINAD: -85 dB
Spurious & Image
Rejection: -100 dB
Squelch Sensitivity : 0 . 20 uV or les5 at. threshold
Selectivity :
EIA SINAD: -100 dB
SECTION IV - COMMUNICATIONS CONTROL CONSOLE
GENERAL CHARACTERISTICS
ERGONOMIC DESIGN
The console shall be designed to enhance the operator ' s
capabilities by minimizing the effort and concentration required
for radio control . This shall be accomplished by the use of
dedicated radio control modules at the operator console . Each
radio channel shall have its own permanently located control
module . Each radio channel control shall be labeled in words .
Each function on each control module shaJ1 have its own color
coded switch and associated LED indicator . Only single keystroke
operations shall be required to 'activate ail primary controlling
functions .
ELECTRICAL FEATURES -- SOLID--STATE CIRCUITRY
The electronic circuitry employed throughout the console shall
utilize solid-state circuitry and be microprocessor based. The
only exception allowed shall be relays For external interfaces
and switches .
EQUIPMENT INTERCHANGEABILITY
For ease of service and reduction of spare modules, all similar
boards shall be completely interchangeable with minor
adjustments .
STANDARD ELECTRICAL FEATURE EXPANSION
Field expansion of features shall be accomplished by the
modification of PROM information and the addition of the required
front panel switches and/or indicators to control the added
features .
MECHANICAL FEATURES -- MODULAR PLUG-IN DESIGN
All modules shall be of plug-in modular circuit board
construction. The plating material at the circuit board edge
where plug-in contact is made shall be gold over nickel over
copper to provide maximum reliability . Ali copper traces on the
circuit board shall be covered with a protective material .
SYSTEM CONCEPT
The console system shall consist of a desktop operator position
which is aesthetically compatible in an office type environment .
This operator position shall be a stylized enclosure, not a
rectangular box . Since space is at a premium, this console shall
occupy no more that 196 square inches of deskspace ( 14 3/8 inches
wide by 13 5/8 inches deep ) . In order to . facilitate the viewing
of background information, the console shall be no more than 9
1/2 inches high.
For operator safety and ease of maintenance, the base station
termination points shall not be located with the desktop console .
Rather, they shall be located in a small remote electronics
cabinet which can be located , a maximum of 50 feet from the
console . This cabinet shall also house the electronic boards
which interface the operator position to the base stations . All
base station interfaces shall be three terminal spark gap
protected .
SYSTEM CHANNEL CONTROL
The console system shall incorporate the circuitry required to
operate multiple remotely controlled single transmitter, single
receiver base stations (dual receiver and multi-receiver
capability shall also be available ) . This control shall take the
form of plug-in printed circuit boards under microprocessor
control , the related microprocessor circuitry, digital automatic
level control circuitry, a line driver amplifier, both two and
four wire line termination transformers, and fault detection
circuits . The module shall be capable of controlling a base
station via DC, tone, or E&M relays .
TONE CONTROL
The tone remote control system shall be operable over wire links .
Two timed, sequential tones shall be used to effect the control .
The first tone shall be uniform in frequency and phase throughout
the console system. The second tone, function tone, shall
control the base station to perform certain radio control
functions .
OPERATOR CONSOLE
The operator console shall consist of a Master Control Area and a
Channel Control Area . The Master Control. Area shall be used for
those functions and controls which are shared between channels .
The Channel Control Area shall provide the capability to mount up
to 8 single width channel control modules . A smaller number of
multiple width channel control modules shall also be available .
For ease of service and maintenance, the console electronics
shall be easily accessible . The back cover of the unit shall be
removable for this purpose . No more than four screws shall be
required to gain access to the electronics within the console .
The electronics boards within the unit ;_shall be connected via
plug-.in cables and be easily serviced and removable, if required.
MASTER CONTROL AREA
The Master Control Area shall be located within the operator
console . Individual switches and indicators for each function,
properly labelled and color--coded, shall he provided . Two single
width modules shall be available in the Master Control Area for
these switches and indicators . Indicator:- with common row and/or
column labels shall not be acceptable; nor shall a switch
arrangement that requires multiple keysl..r okes to obtain commonly •
used functions be acceptable .
Two speaker/amplifiers shall be provided on the console . both
speakers shall face forward, toward the operator . Side, rear, or
top facing speakers shall not be acceptable . The left-most
speaker shall reproduce the audio from the channels which have
been selected for operation. t:he r ighL--most speaker shall
reproduce the audio from all the other active channels in the
console . Each speaker amplifier shell contain a guardt.one filt:er
and a volume control .
A six-digit time display shall be provided at the operator
position. Either a 12 or 21 hour display format shall be
available .
A LED bar--type VU display shall be provided . The VU display
shall employ red LED ' s and shall respond to microphone audio
during transmit and to selected received audio when not
transmitting .
A 17-button keypad shall be provided . The keypad shall be used
when setting the time, performing a selective call , or performing
diagnostic inquiries . The buttons shall be labelled 0-9, *, #,
and A - D .
•
.516 •
A transmit switch, color coded red, shall be provided . The
switch shall key the transmitter ( s ) only on the selected
channel ( s ) .
A squelch disable switch shall , be providr;7 to disable the • coded
• squelch in base station receivers . This switch shall permit the
operator to monitor the selected channel ( s ) before transmitting.
• CROSSPATCH •
A CROSSPATCH function shall be provided . This shall permit patch
control of two or more radio channels by the console operator . A
maximum of 3 separate and distinct patches shall be capable
simultaneously.
MULTI-SELECT
One interlocking switch shall be provided on the panel to permit
the console operator to simultaneously select two or more
channels for transmission and reception. The selected
combination shall be held in memory for quick recall by pressing
the multiselect at a later time and is especially useful for
All Points Bulletin type usage .
MULTI-SELECT INSTANT TRANSMIT
One switch shall be provided . this function shall provide a
single keystroke instant transmit function for those channels
stored in the memory of the associated multi-select . the
operator shall not be required to change the select configuration
of the console or to recall those channels from memory in order
to use this function.
BASE INTERCOM
An intercom switch and indicator shall be provided to permit the
console operator to intercom to a base station site or other
parallel dispatch points which are connected to a base station
without keying the channel . In order to intercom to a base
station, the operator shall first select the channel via the
select switch on the channel control module and- then press the
intercom switch. The operator may tall; to that station as long
as the intercom switch is pressed . The operator must release the
switch to listen.
COMMON CHANNEL CAPABILITIES
The following common channel options shall be available for the
Master Control Area .
FIRMWARE
ALERT TONE
An alert tone switch and indicator shall be provided on the panel
that places a 1004 Hz tone burst onto the selected channel (s)
when pressed . The channel will he held open for 1 second after
completion of the alert tone . In order to prevent excessive base
station keying, the console will time out after this 1 second
interval and the station shall de-key if a transmit function is
not activated within this interval .
MUTE
A timed unselect all mute switch, color coded orange, and
indicator shall be provided on the panel that mutes all console
unselect audio by 42 dB after the switch is pressed . The audio
shall be automatically restored to previous levels after 30
seconds when the switch is pressed a second time . This automatic
timer shall be field adjustable up to 25!: seconds via a PROM
change .
PAGING AND SIGNALLING
In order to conserve space, all paying encoders shall be mounted
within the console . No external paging/encoding units shall be
required .
In all paging formats, the time display shall prompt the operator
to enter the correct paging code from the central keypad once the
PAGING switch is pressed . The desired channel for signalling
shall be indicated by pressing the prooei SELECT switch (and
frequency switch for multi-frequency sLakions, if present ) . The
signalling codes shall be transmitted when the panel mounted
SIGNAL switch is pressed . The. channels shall remain keyed for 1
second after the signalling tones are complete . In order to save
pager battery life, i :. a transmit fnnrc ' .:ii ni;t- p u=sed within
this 1 second interval , the console will time out and the paging
sequence must be reinitiated .
The console shall have the, capability of paging existing
"Plectron" coded pagers and future Motorola coded pagers .
SIGNAL SWITCH
A SIGNAL switch, color coded red and a MANUAL ENTRY switch, color
coded white shall be provided to operate in conjunction with the
signalling capabilities listed below . These switches shall be
used to initiate the desired signalling sequence . Two LED's
shall be provided to indicate when► the signalling sequence is
complete and a voice message may begin . A repress of the signal
switch .-;hall .autC)f1a ; c;i ' `Y #'�t:=fT;i C Y"t-�11C117: y enterd
signalling format/paging code .
PAGING ENCODER
A PAGING switch and indicator shall be provided on the panel that
will permit the operator a tone " l +; " selective call . The
encoder shall generate the 238 commonly used tones between 288 . 5
and 3062 . 0 Hz .
DTMF SWITCH
A DTMF switch and indicator shall be provided on the panel that
will permit the operator to transmit a DTMF selective call . Up
to a 12-digit code may be entered . The encoder shall generate
all 16 DTMF codes .
SINGLE-BUTTON SIGNALLING
A SINGLE-BUTTON SIGNALLING function shall be provided. This
function shall allow the operator to use a single button to
automatically call an individual on the correct channel with the
correct signalling format . Each single-button signal option
shall provide a single switch with a custom label to indicate who
or what is being signalled . The operator shall be able to modify
the signalling formats or change a channel stored in memory at
any time with the controls at the console . Up to 64 of these
buttons shall be available at each opertor position. In order
to conserve space, an externa] encoder shall not be allowed to
implement this feature .
SEQUENTIAL PAGING
SEQUENTIAL PAGING shall be provided . The operator shall be able
to press up to ten single button signalling switches . When the -
signal button is pressed, the console will automatically send out
the series of preprogrammed pages on the correct channels in the
order they were entered . The radio channels shall be held open
for a voice message transmission on all the selected channels .
In the event that one of the channels was busy, the operator will
be notified by a flashing LED and he/she must call that channel
again by pressing the SIGNAL switch . in order to conserve space,
an external encoder shall not be allowed to implement this
feature .
1
HARDWARE
• NOTE: The console ' s microphone circuitry shall include a speech
filter that is tuned to the guardtone frequency .
• GOOSENECK MICROPHONE
A high quality cardioid pattern GOOSENECK MICROPHONE shall be
provided on an 11 inch flexible arm. The microphone may be
placed on either side of the console . Ii. is not required that
this microphone be unusable near CRT di sc.i r,y: .
FOOTSWITCH
A footswitch shall be provided, to permit the console operator to
key the selected channel or to disable the coded squelch within
the base station without the use of hands .
HEADSET JACK
One headset jack shall be provided to allow the operator to
respond via microphone attached to the headset . Inserting the
headset plug into the headset jack shall automatically disconnect
the console microphone . A volume control .Iha1L affects only the
headset audio level shall be provided on the headset jack
assembly. A headset is not to be provided .
LOGGING RECORDER OUTPUT
Two separate logging recorder audio outputs shall be provided.
• One output shall be on an operator basis, consisting of mixed
selected receive audio and the operator ' s transmit audio . The
other output shall be available on a channel basis, consisting of
the transmit and receive audio on that channel only .
MOMENTARY OUTPUT SWITCH WITH ONE LED INDICATOR
A Form "C" relay output at the. operator position (push and hold
operation ) shall be available to control a device near the
console . Three ( 3 ) switches will be necessary to control doors
leading to the jail area .
The City will be responsible for providing the necessary wiring
to the console .
CONSOLE CHANNEL CONTROL AREA
The channel control area shall be located within the console and
shall contain modules with functions and controls used to control
individual base stations, monitor receivers , phone patches, etc.
Individual switches and indicators for each function, properly
labelled, shall be provided for each base station. Indicators
with common row and/or column labels shall not be acceptable . A
switch arrangement that r. eru i re:= :,gin i r. ul e .ey,s.tro',!e to obtain
commonly used functions shall not be acceptable . Switches shall
be color-coded by function: red for transmit, green for select,
orange for mute or volume, and white for miscellaneous switches.
The channel control area shall provide the capability to mount up
to 8 single width individual channel control modules . Each
single width control module shall provide o mounting area for up
to 8 control switches
CHANNEL CONTROL MODULE
Each operator channel control module shall contain the specific
switches and indicators required to control the corresponding
base station, monitor receiver, phone patch, etc. Normally, one
base station, monitor receiver , etc . shall be contrr,llecl by n
single channel control module at the console position and a
corresponding base station interface module in the remote
electronics . At times, the quantity of controls may require that
a second module be added . In these situations, it shall be
understood that the channel control module terminology shall
refer to the aggregate .
The following switches and indicators shall be available on each
console channel control module :
CALL INDICATOR
One CALL indicator shall be included on a base station channel
control module for each receiver in the base station.
SELECT
A green color coded SELECT switch and greed indicator shall be
provided on each base station channel control module . Pressing
the switch will route receive audio to the Select speaker and
will route microphone audio and PTT signals to the corresponding
base interface module .
/ VOLUME SWITCH
One VOLUME switch, color coded orange, with dual indicators and
associated volume knob shall be provided on each base station
channel control module for each receiver in the base station.
When the Volume Full indicator is lit, the Audio routed to the
speaker /amplifier shall be at Eull level . When the Volume Adjust
indicator is lit, the audio routed to the speaker/amplifier shall
be at the level determined by a. rotary level control which is
also located on the channel control module . The rotary level
control shall provide 8 distinct volume levels . The volume level
shall automatically revert to the full level when the
corresponding SELECT switch is depressed, although the operator
may manually switch to the variable 1ev,?. Lter selecting the
channel . Two volume switches and• indicator pairs plus two rotary
level controls shall be rarevlded on each (Mal receiver channel
control. module .
BUSY INDICATOR
A BUSY indicator shall be provided on each base station channel
control module . The indicator shall be illuminated whenever any
parallel controller rcffirie ';t.=it'.ian is
transmitting on the channel .
TAKEOVER
A switch with indicator shall be provided to disconnect parallel
connected remote controllers from the base station, thereby
providing supervisory control . The switch shall control a
suitable switching relay in the remote electronics . Disconnected
controllers shall not be able Lo communicate with the console
system or the base station until reconnected by the console
operator . On 4-wire stations, only Lho transmit path shall be
broken.
MULTI-FREQUENCY TRANSMITTERS
When multi-frequency transmitters are present in the system,
their channel control modules shall be provided with frequency
control switches . For two frequency stations , a dual indicator
labelled Fl -- F2 and a single control switch shall be provided .
All two receiver stations shall appear to the operator as being
two distinct single frequency stations . Special lock-out
features shall prohibit the operator from placing both of the
control modules into a patch or multi-select condition.
SIMPLEX PHONE PATCH
The phone patch capability shall incorporate the circuitry
required to conect a public switched telephone line to the
control center . The module will allow a telephone caller to
. carry a conversation directly with a two--way radio user .
One phone patch channel con!_rol moclu_'_ t_ pl ov d,:d Lor each
phone line patch capability required at the console . The phone
patch channel control module shall contain all the controls
normally found on a channel control module, plus two switches
that permit the operator to force the direction to the patch if a
noisy phone line or radio link is encountered . The phone patch
channel control module shall be the same size as one channel
control module .
A registered protective couplerlshall be provided for direct
connection to a telephone with anexclusion key .
No acoustic or inductive coupling to the telephone system will be
permitted . All the base station .control specifications shall be
met except that a 3 dB signal attenuation in the coupler or
interface shall be allowed .
AUXILIARY CONTROL
Option modules containing eight dual indicators shall be provided
for the installation of up to eight switches and/or indicators .
The option module shall he the same size as a channel control
module .
" FAULT MAINTENANCE
. The console shall be designed such that continuous diagnostic
tests are performed to ensure .' that the console is working
properly .
WARRANTY
The console shall include a 12 month coverage from the date of
shipment on parts and firmware . The City of Wylie shall be
r,__;i,c,n.; LLIO tor romovinVmailing/reinstalling modules .
INSTALLATION
The console shall be installed in the Communications Room at the
City ' s municipal building in place of the existing console . In
addition to the stations already described in the specifications,
an existing Motorola Mitrek Super Consoiette Base Station shall
be inter faced with the console .
SECTION V -- VHF PORTABLE RADIOS
The portable two-way radio shall be synthesized and operate in
the 146 to 162 MHz band and be capable of transmitting and
receiving on two ( 2 ) channels . It shall be of small size and
weight and of rugged construction for durability and reliable
operation.
The portable radio unit shall be eauipued with a universal
connector for remote smeaker microphone . It shall be field
programmable utilizing EEPROM code plug, permitting operating
characteristics to be changed within the subband without opening
the radio . The radio unit shall exceed Military Standards 810C
and D including Method 506 . 1 prodecure 11 for rain. It also
shall meet all EIA RS316B specificatisi,:: , The design shall
employ 0-ring gaskets to provide protection from water and dust
intrusion and resistance to shock and vibration. The portable
radio unit shall permit wide-space transmit and/or receive
frequencies can be separated by up to F; MHz with no degradation
of performance .
There shall be a 50 ohm antenna jack and the radio shall also
have a speaker jack that can accomodate varied audio accessories .
Bidders shall include a heliflex antenna . The unit shall have
universal capability without any modifications . It shall be
easily connected to remote accessories ( i . e . headsets,
microphones, etc. ) . When external accessories are used, the
internal microphone/speaker shall , be automatically disabled .
Digital Tone Coded Squelch
The radio shall contain a hybrid tone code encoder/decoder
utilizing monolithic integrated circuits to permit radio
- operation in a tone coded squelch system . The equipment shall
meet or exceed the latest FCC standards .
Time-Out Timer
The radio shall include an automatic timing circuit which
automatically terminates the transmitter after sixty ( 60 ) seconds
of continuous keying . The radio shall emit an audible alert tone
to the operator of this condition.
? Controls
Controls shall be mounted for easy They shall include an
11on-off_" volume control and a squelch control . A transmitter
weather "push-to-talk" switch shall he provided on the side of
the unit . A separate control switch shall be provided to select
any pair of operating frequencies . IL shall select one
transmitter and one receiver simultaneously . A switch to disable
the tone coded squelch shall be provided to permit channel
monitoring before transmitting .
The radio shall also provide LED indications of the following
conditions :
1 . channel busy light
2 . transmit indicator
3 . battery status indicator
Battery
The radio shall include a rapid charge nickel-cadium battery
capable of being recharged in one ( 1 ) hour . The battery shall be
easily and quickly removed from the unit . Battery life, based on
a 5% transmit / 5% receive / 90% standby duty cycle, shall
provide a minimum of eight ( 8 ) hours of operation.
A belt clip shall be included with each radio .
TECHNICAL SPECIFICATIONS
General
Quantity : four ( 4 ) )
Number of Frequencies : two ( 2 )
Frequency Range : 146 to 162 MHz
Squelch : tone coded, digital tone coded,
and carrier squelch
RF Output : five ( 5 ) watts
(exact frequencies provided upon
,award of bid )
•
C.00(
Transmitter
Frequency Separation : 6 MHz
Frequency Stability
( -30C to + 60C, 25C ref . ) : +/- . 0005%
FM Noise . -45 dB
Modulation : 20KOF2D, 20KOF3E
Audio Response
( from a 6 dB Octave Pre-
emphasis, 300-3000 Hz ) : +1, -3 dB
Audio Distortion : 5% @ 1000 iL
Receiver
Channel Spacing : 30 kHz
Modulation Acceptance : +/- 7 . 5 kHz
Frequency Separation : 6 MHz
Sensitivity
20 dB Quieting : . 35 uV
12 dB SINAD . . 25 uV
Squelch . . 18 uV
Selectivity
(EIA SINAD) . -70 dB
Intermodulation . -70 db
Frequency Stability
( -30C to +60C, 25C ref . ) : +/- . 0005%
Spurious Rejection . --70 dB
Image Rejection. : -65 dB
Audio Output
( less than 5% distortion ) : 500 mld
SECTION VI - VHF ALERT MONITOR RECEIVERS
The receiver shall be capableof receiving tranmitted tone
. alerting signals plus voice communications . The receiver shall
also have the capability of switching to the channel-monitor mode
automatically after alerted, or manually, enabling the user to
- hear all on-channel transmissions . It shall be possible to add a
second frequency to the radio at a later date with maximum of
three parts . The receiver shall incorporate narrow-band active
filter audio amplifiers for tone decoding purposes .
The receiver shall be completely solid--state . The receiver shall
further incorporate a separate alerting--tone oscillator to assure
a clear , loud alert tone even in a weak signal area . A visual
alert will also be provided . When in the alert mode, the
receiver shall indicate the condition of its batteries by
emitting a momentary tone each time the receiver is turned on.
In addition, the receiver shall be in compliance with NFPA
Standard 1221, Section 3--11 . 3 . 6 having an automatic audible alert
o indicate weak batteries during operation. A visual low
battery alert shall also be provided until the battery is
recharged or replaced .
The receiver shall operate on a specific; frequency within the
132-174 MHz band. The tone volume shall be fixed; audio volume
shall be adjustable by means ofa single continuously variable
volume control . Squelch sensitivity shall be internally
adjustable by means of a squelch control . The receiver shall
meet or exceed all EIA drop standards fo►:- portable personal radio
equipment, MIL SPEC 810D Procedure II for rain, and NFPA Standard
1221, Section 3-11 . 3 . 4 for radio operation while wearing gloves .
• A total of thirty ( 30 ) receivers t:l-,:,1 i u: F-7pn1 i ed .
A rechargeable nickel-cadium battery and an AC battery charger
shall be supplied with each receiver .
A five ( 5 ) year parts and labor mail. -in warranty will be included
with each receiver .
The receiver shall further comply with the following
specifications :
SIZE: The dimensions of the receiver shall not exceed
3 . 8"H by 2 . 4"W by 0 . 9"D ( 96 X 61 X 23mm) less
carrying clip.
•
•
•
•
• •
WEIGHT: The weight of the receiver shall be no greater
than 5 . 2 ounces ( 148 g) when used with a nickel-
cadium battery .
AUDIO OUTPUT : The audio power of the receiver at 1 KHz shall be
al least 200 miliwatts at less than 10%
distortion . The Hiudio output shall be at least
90 dB SPL average from 300 to 3, 000 Hz at 12
inches .
TONE OUTPUT: The tone power of the receiver shall be at least
200 m.il. ? iwatts . The Lone output output shall be
at least 93 dB SPL at 12 inches .
RF SENSITIVITY :
( Voice )
EIA SINAD: 0 . 25 uV
20 dB Quieting: 0 . 35 uV
ALERTING
SENSITIVITY: 0 . 10 Uv
SQUELCH
SENSITIVITY: 0 . 12 Uv
FREQUENCY Frequency stability shall be within +/- 0 . 0015%
STABILITY : of the assigned center frequency over the
operational band, from - i0C to +50C ambient
( +25C reference ) .
EIA
SELECTIVITY : 70 dB down at f/-- 30 KHz .
SPURIOUS
AND IMAGE: Spurs shall be attenuated at least 50 dB
below carrier .
CHANNEL
SPACING : The channel spacing shall be at 30 KHz .
TWO FREQUENCY
SEPARATION : 3 MHz with no degradation .
C.5S
SECTION VII - LOW BAND MOBILE RADIOS
The radio set shall be solid-state and designed to operate in the
36-42 MHz frequency band. It shall be a small , compact radio
capable of dash mounting with housing constructed of durable
polycarbonate .
The radio must perform under the most adverse conditions . IT
MUST SURVIVE MILITARY STANDARDS 810 C AND D FOR SHOCK AND
VIBRATION .
The radio set shall include mounting har(iware and mobile antenna.
Controls
All radio controls shall be front mounted and accessible to the
operator . All controls shall be easily recognizable to the
operator and permanently labeled. The radio shall include the
following controls :
1 . on/off switch
2 . busy indicator
3 . LED transmit indicator
4 . channel selector switch
5 . lighted channel selected indicator
6 . monitor switch
Microphone
The radio set shall include a small , compact microphone . The
. microphone shall have a three ( 3) foot coiled cord with connector
Liu LhdL IL can be easily removed from the radio .
Time-Out Timer
The radio set shall include a sixty ( 60 ) second time-out timer .
This circuit shall automatically disable the transmitter if keyed
continuously for for than sixty ( 60 ) seconds . It shall
automatically be reset each time the microphone push-to-talk is
depressed .
Field Reprogrammability
The radio shall utilize a microprocessor controlled synthesizer .
It shall incorporate a reprogrammable memory module which allows
frequencies and squelch codes Lo be changed .
•
1
Technical Specifications
General
Quantity : two ( 2 )
RF Output : 60 watts
Number of Frequencies : two ( 2 )
Squelch : digital tune coded, tune coded, carrier
Transmitter
Spurious and Harmonics : --61 dB
Frequency Stability : + or - . 0005%
Modulation: 16K0F3, 16K0F1D, 15K0F2D
Maximum Frequency Separation: 6 MHz
Audio Distortion: 5%
Output Impedance : 50 ohms
Modulation Sensitivity : 30 mV
Receiver
Channel Spacing: 20 MHz
Sensitivity : 12 dB SINAD: . 30 uv
Intermodulation: EIA SINAD: 80 dB
Spurious and Image Rejection : 80 dB
Frequency Stability : + or - . 0005%
Input Impedance : 50 ohms
Audio Output: 3 watts
Maximum Frequency Separation: 6 MHz
•
BID PROPOSAL
RADIO COMMUNICATIONS EQUIPMENT
In accordance with the Specifications and Conditions, the
" bidder offers to furnish, install , and deliver to the City of
Wylie, ToxF:s the following radio communications equipment for a
total of
dollars .
Section I Base Station Modification
for the Police and Fire
Departments $
Section II Low Band Base Station for
the Public Works Department $
Section III Intercity Base Station
for the Police Department $
Section IV Communications Control Console
for all departments $
Section V VHF Portable Radios
for the Fire D'.:p. r tment $
Section VI VHF Alert Monitor Receivers
for the Fire Department $
Section VII Low Band Mobile Radios
for Code Enforcement $
Provide four ( 4 ) mobile
radio antennas for fire
department vehicles; $
Reprogram frequencies
in 10 existing Motorola
portable and mobile
radios $
Remove a total of 18
existing mobile radios
and install a total of
of 16 existing mobile
radios $
•
•
•
•
•
6 /
j
Provide proper grounding
and lightning protection
for all new and existing
radio equipment $
TOTAL PRICE $
Brand Names of Equipment to be Supplied :
Delivery shall be as stated in , the specifications and conditions
and will be completed on or before days upon
receipt of order .
I certify that the above equipment offered meets all the
requirements specified in the Bid Specifications or have noted in
detail all deviations . I hereby accept the provisions of the
Standard Terms and Conditions attached to Lhc Bid Specifications .
Respectfully Submitted
(Company Name )
( Authorized Signature)
( Print of Type Signer ' s Name )
(Mailing Address )
(City) ( State ) ( Zip Code)
1
M E M O R A N D U M
TO: Mr . Hill Dashner, City Manager
FROM: Johnny Holley, Acting Chief of PoliceG
DATE: June 18, 1991
RE: Office Furniture
Motorola listed options for furniture such as desktops and
computer stands for a cost of $6, 917 .00. After checking with
several office supplies, we found that all furniture and
equipment accessories can be purchased separately for a cost of
$2, 172 . 00 .
The following is a breakdown of furniture and cost for each item:
1 . Workstation with adjustable keyboard 60"w
$329 . 00 ea x 3 = $1,137 . 00
2 . Desktop carrels 59"w
$239 . 00 x 2 = $478. 00
3 . Pedestal ( file drawer )
$219 . 00 x 2 = $438 .00
4 . 90a Desk Connector $119 . 00
TOTAL $2,172 . 00
JH:cb
•
61'
MEMORANDUM
DATE: June 19 , 1991
TO: City Council
FROM: Bill Dashner , City Manager L
RE: Discuss and Consider Final Payment to Pate & Pate on
Phase II Sewer Line and Accept Project as Complete
And Activate One Year Maintenance Bond
Attached is the final payment in the amount of $47 ,912 .95 to
Pate & Pate for the Phase II Interceptor which releases the
5% retainage.
The final total amount is $899 ,647 . 07 which is $5 ,866 .91
less than the original $905, 513 .98 contract.
A one year Maintenance Bond was included in the original
Performance Bond.
The Consulting Engineer , the City Inspector and the City
Engineer have inspected the work. Therefore, I recommend
that this project be accepted as complete .
Attachment: Supporting Documentation
SHIMEK, JACOBS & FINKLEA �I '
CONSULTING ENGINEERS
•
8333 Douglas Avenue, #820 Dallas, Texas 75225 (214) 361-7900
ROSS L.JACOBS,PE. June 3, 1991
I.C.FINKLEA,P.E.
FAMES E.LAUGHLIN,P.E.
RONALD V.CONWAY,P.E.
JOHN W.BIRKHOFF,P.E.
MATT ARMSTRONG,PE.
POE R.CARTER,PE.
GARY C.HENDRICKS,PE.
C.L.SHIMEK,PE.
Mr. Paul Beaver, P.E.
Director of Engineering/Planning
City of Wylie
Post Office Box 428
Wylie, Texas 75098
Re: Sanitary Sewer Improvements Phase II
Pay Request No. 9 & Final
Dear Mr. Beaver:
On May 28, 1991 we walked with representatives from the Collin County Soil
Conservation District and the City of Wylie along the emergency spillway for
Floodwater Retarding Structure #7 which had been block sodded and leveled by
Pate & Pate Enterprises, Inc. under the Sanitary Sewer Improvements - Phase II
contract. The C.C.S.C.D. representatives stated they would accept the area
around Floodwater Retarding Structure #7 as being complete once the contractor
had spread a small pile of dirt that was on the top of the emergency spillway
over the newly sodded area at the toe of the spillway. After the contractor
has completed this and all other items of work requested by the City, we
recommend that this project be accepted as complete and final payment be made
to the contractor.
We are enclosing three (3) copies of Pay Request No. 9 & Final for the
Sanitary Sewer Improvements - Phase II project for Pate & Pate Enterprises,
Inc. Please find also enclosed three (3) copies of the Affidavit and Waiver
of Lien and one (1) copy of the Affidavit of Bills Paid which have been
executed by the contractor. This contract was substantially complete by
December 15, 1990 and the contractor waited until this spring to block sod.
We do not recommend and have not included any liquidated damages to be
withheld from Pay Request No. 9 & Final.
We are available to discuss this project at your convenience.
Sincerely yours,
Joe R. Carter, P.E.
Enclosures
cc: Mr. Doug Bisballe
SHIMEK, JACOBS & FINKLEA
CONSULTING ENGINEERS
8333 Douglas Avenue, #820 Dallas, Texas 75225 (214) 361-7900
ROSS 1.JACOBS,P.E.
I.C.FINKLEA,P.E. June 4, 1991
• JAMES E.LAUGHLIN,P.E.
RONALD V.CONWAY,P.E.
IOHN W.BIRKHOFF,PE.
MATT ARMSTRONG,P.E.
JOE R.CARTER,PE.
GARY C.HENDRICKS,P.E.
C.L.SHIMEK,P.E.
Mr. Paul Beaver, P.E.
Director of Planning & Engineering
City of Wylie
Post Office Box 428
Wylie, Texas 75098
Re: Sanitary Sewer Improvements - Phase II
Pay Request No. 9 and Final (Pate & Pate Enterprises)
Dear Mr. Beaver:
We are enclosing three (3) copies of Pay Request No. 9 and Final in the amount of
$47,912.95 for work performed by Pate & Pate Enterprises, Inc. , on the Sanitary
Sewer Improvements - Phase II project through the month of May, 1991. We have
verified the project is now complete.
If you concur with this estimate, please forward one (1) signed copy of it along
with payment due to Pate & Pate Enterprises, Inc.
Sincerely yours,
ICAO. (2041, 7—V1
Joe R. Carter, P.E.
Enclosures
cc: Pate & Pate Enterprises, Inc.
45; 7 '
AFFIDAVIT AND WAIVER OF LIEN
STATE: Texas
; .
COUNTY OF: Walker
Steve Pate of
Pate E Pate Enterprises, Inc. ,being duly sworn,says
that he is the President of
Pate & Pate Enterprises, Inc. , hereinafter
referred to as the "CompanyTM, and is familiar with the facts herein stated.
That said Company performed work and labor and/or furnished materials for use, in the
construction of certain work known as City of Wylie1 - Sanitary Sewer
Phase II owned
by City of Wylie
That said Company has paid not less than the general prevailing rate of wages in
accordance with the established minimum in the contract.
That said Company has fully paid for all of said work, labor, material, machinery and
equipment furnished by it or by its subcontractors or materialmen upon said premises,or furnished
therefor.
And further,he represents that no other person or party has any rig to a lien on account
of any work performed or material furnished to said Company.
-- NTERPRISES, INC.
y �
Steve Pate
Title: President
Sworn to before me and subscribed in my presence this 31 of May , 1991
ar'+Y '. KRREEt K. ftlB4trPtl (..„.,/,' a.I $' �,t NOT AUY r'',I'ti_IC
' � State, of .1,r..;r „)
SI atu e
4'F Fit. Comm.Exp. 1.0 10-94
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Printed•Name
Notary Public, in and for the State of Texas
Commission Expires: to/10/94
if
.,.vl40lAUlr11VII L'JLAl1l11L'
OWNER: City of Wylie, Texas ESTIMATE NO: 9 & Final PACE: 1
PROJECT: Sanitary Sewer Improvements - Phase II CONTRACT DATE: January 23, 1990
ORIGINAL
CONTRACT AMOUNT: $ 905,513.98
1
REVISED
FROM: March 13, 1991 TO: May 31, 1991 CONTRACT AMOUNT: $ 899,647.07
CONTRACTOR: Pate & Pate Enterprises, Inc. CONSTRUCTION TIME: Calendar Days
' ADDRESS: 1432 Brazos Drive, Suite D
Huntsville, Texas 77340 ALLOTTED: 273 USED: ALL
**********************************************************************************************
Item < Description > Unit Quantity in Total Work Contract Extended
Proposal Completed Price Amount
**************************************************-********************************************
SECTION I
1 18" SS w/Type II Embed. , 0' -12' L.F. 1,704 1,704 21.64 36,874.56
2 18" SS w/Type II Embed. , 12' -16' L.F. 275 275 22.79 6,267.25
3 18" SS w/Type II Embed. , 16' -20' L.F. 650 649 25.33 16,439.17
4 18" SS w/Type II Embed. over 20' L.F. 740 743 35.17 26,131.31
5 18" SS w/Conc. Encase, over 20' L.F. 160 160 57.97 9,275.20
* 6 15" SS w/Type II Embed. , 0' -12' L.F. 4,591 4,641 19.49 90,453.09
7 15" SS w/Conc. Encas. , 0' -12' L.F. ' 190 190 35.67 6,777.30
* 8 15" SS w/Type II Embed. 12' -16' L.F. 565 590 22.79 13,446.10
* 9 15" SS w/Type II Embed, over 16' L.F. 560 485 24.35 11,809.75
10 15" SS by other than Open Cut L.F. 50 50 96.25 4,812.50
*11 15" SS in 24" Encase. Pipe L.F. 405 100 175.95 17,595.00
*12 12" SS w/Type II Embed. , 0' -12' L.F. 724 696 16.36 11,386.56
13 12" SS w/Type II Embed. , 12' -16' L.F. 938 952 17.51 16,669.52
*14 12" SS in 20" Encase. Pipe L.F. 0 0 123.10 0.00
*15 10" SS w/Type II Embed. , 0' -12' L.F. 968 1,246 18.06 22,502.76
* (Change Order No. 1)
uoNs 1NUI ioN Gb11HA1'L'
OWNER: City of Wylie, Texas ESTIMATE NO: 9 & Final PAGE: 2
PROJECT: Sanitary Sewer Improvements Phase II CONTRACT DATE: January 23, 1990
ORIGINAL
CONTRACT AMOUNT: $ 905,513.98
REVISED
FROM: March 13, 1991 TO: May 31, 1991 CONTRACT AMOUNT: $ 899,647.07
CONTRACTOR: Pate & Pate Enterprises, Inc. CONSTRUCTION TIME: Calendar Days
ADDRESS: 1432 Brazos Drive, Suite D
Huntsville, Texas 77340 ALLOTTED: 273 USED: ALL
**********************************************************************************************
Item < Description > Unit Quantity in Total Work Contract Extended
Proposal Completed Price Amount
**********************************************************************************************
*16 10" SS w/Type II Embed. , 12' -16' L.F. 1,752 1,388 19.61 27,218.68
*17 10" SS in 18" Encase. Pipe L.F. 140 152 124.00 18,848.00
*18 8" SS w/Type II Embed. , 0'-12' L.F. 926 887 19.15 16,986.05
19 8" SS w/Type II Embed. , Over 16' L.F. 22 39 40.00 1,560.00
*20 8" SS w/Conc. Encase. , 0'-12' L.F. 40 65 27.70 1,800.50
*21 8" SS other than Open Cut L.F. 0 0 73.33 0.00
*22 8" SS in 16" Encase. Pipe L.F. 0 0 111.88 0.00
*23 5.0' Dia. Std. Manhole, 0' -12' Ea. 8 9 2,219.00 19,971.00
24 5.0' Dia. Type "S" Manhole 0'-12' Ea. 17 17 2,273.00 38,641.00
*25 5.0' Dia. Std Drop Manhole 0' -12' Ea. 2 1 2,726.00 2,726.00
.*26 5.0' Dia Type "S" Drop MH 0' -12' Ea. 1 2 2,831.00 5,662.00
*27 4.0' Dia. Std. Manhole, 0' -12' Ea. 7 9 1,699.00 15,291.00
*28 4.0' Dia Std. Drop MH, 0'-12' Ea. 2 1 2,073.00 2,073.00
*29 5.0' Dia. Extra Depth Manhole V.F. 74 72.75 99.75 7,256.81
*30 4.0' Dia. Extra Depth Manhole V.F. 16 24 57.95 1,390.80
* (Change Order No. 1)
•
509
I:UNS IKUC'1 IUN tb 11MAI1.
OWNER: City of Wylie, Texas ESTIMATE NO: 9 & Final PAGE: 3
PROJECT: Sanitary Sewer Improvements - Phase II CONTRACT DATE: January 23, 1990
ORIGINAL
CONTRACT AMOUNT: $ 905,513.98
REVISED
FROM: March 13, 1991 TO: May 31, 1991 CONTRACT AMOUNT: $ 899,647.07
CONTRACTOR: Pate & Pate Enterprises, Inc. CONSTRUCTION TIME: Calendar Days
ADDRESS: 1432 Brazos Drive, Suite D
Huntsville, Texas 77340 ALLOTTED: 273 USED: ALL
**********************************************************************************************
Item < Description > Unit Quantity in Total Work Contract Extended
Proposal Completed Price Amount
**********************************************************************************************
31 Connect to Existing Manhole Ea. 8 8 260.00 2,080.00
32 Drop Connection to Exist Manhole Ea. 1 1 839.00 839.00
33 Locate & Remove Pvmt over Manhole
Raise Manhole Ring & Cover to
Match Grade, & Repair Pavement Ea. 2 2 685.00 1,370.00
34 Cement Stabilized Backfill C.Y. 90 90 18.24 1,641.60
35 Extra Crushed Stone Backfill C.Y. 75 0 17.31 0.00
36 Extra Class "C" Concrete C.Y. 30 0 47.88 0.00
37 Block Sodding L.F. 2,195 451 6.84 3,084.84
38 Saw Cut L.F. 10 10 3.71 37.10
39 Remove & Replace Concrete Pvmt. L.F. 10 10 35.00 350.00
40 Remove & Replace Rock Rd or Dr. L.F. 1,230 1,230 8.48 10,430.40
41 Extra Serv. Connect for 10" SS Ea. 2 0 200.00 0.00
42 Extra Serv. Connect, for 8" SS Ea. 2 0 100.00 0.00
43 Trench Safety Plan & System L.S. 1 1 1,000.00 1,000.00
waslKUI:I'lUly I.Si'1ltAll.
OWNER: City of Wylie, Texas ESTIMATE NO: 9 & Final PAGE: 4
PROJECT: Sanitary Sewer Improvements - Phase II CONTRACT DATE: January 23, 1990
ORIGINAL
�� CONTRACT AMOUNT: $ 905,513.98
REVISED
FROM: March 13, 1991 TO: May 31, 1991 CONTRACT AMOUNT: $ 899,647.07
CONTRACTOR: Pate & Pate Enterprises, Inc. CONSTRUCTION TIME: Calendar Days
ADDRESS: 1432 Brazos Drive, Suite D
Huntsville, Texas 77340 ALLOTTED: 273 USED: ALL
**********************************************************************************************
Item < Description > Unit Quantity in Total Work Contract Extended
Proposal Completed Price Amount
**********************************************************************************************
CHANGE ORDER NO. 1
*11A 15" SS in 24" Encasement L.F. 305 305 184.13 56,159.65
*14A 12" SS in 20" Encasement L.F. 100 100 128.48 12,848.00
*22A 10" SS in 16" Encasement L.F. 50 50 113.38 5,669.00
*44 4.0' Dia. Type "S" Manhole Ea. 1 1 1,848.00 1,848.00
*45 4" SS Service Connect (Under 6') Ea. 1 1 242.00 242.00
*46 4" SS Service Connect (Over 6' ) Ea. 12 7 404.00 2,828.00
*47 4" PVC Sanitary Sewer Service L.F. 61 44 9.56 420.64
SUBTOTAL: SECTION I 550,713.14
SECTION II
` 1 15" SS w/Type II Embed. , 0'-12' L.F. 4,571 4,558 17.46 79,582.68
„ 2 15" SS w/Conc. Encase. , 0'-12' L.F. 210 210 32.41 6,806.10
3 15" SS w/Type II Embed. , 12' -16' L.F. 457 470 19.61 9,216.70
4 8" SS w/Type II Embed. , 0' -12' L.F. 560 560 19.33 10,824.80
5 8" SS w/Type II Embed. , 12'-16' L.F. 343 343 23.76 8,149.68
* (Change Order No. 1)
%,UliolriUliiiUi, Loi At4f11G
OWNER: City of Wylie, Texas ESTIMATE NO: 9 & Final PAGE: 5
PROJECT: Sanitary Sewer Improvements - Phase II CONTRACT DATE: January 23, 1990
ORIGINAL
CONTRACT AMOUNT: $ 905,513.98
REVISED
FROM: March 13, 1991 TO: May 31, 1991 CONTRACT AMOUNT: $ 899,647.07
C9NTRACTOR: Pate & Pate Enterprises, Inc, CONSTRUCTION TIME: Calendar Days
ADDRESS: 1432 Brazos Drive, Suite D
Huntsville, Texas 77340 ALLOTTED: 273 USED: ALL
**********************************************************************************************
Item < Description > Unit Quantity in Total Work Contract Extended.
Proposal Completed Price Amount
**********************************************************************************************
6 8" SS w/Type II Embed. , 16' -20' L.F. 779 779 33.50 26,096.50
7 8" SS other than Open Cut L.F. 82 82 84.33 6,915.06
8 12" Force Main w/Type I Embed. L.F. 2,777 2,787 19.12 53,287.44
9 12" Force Main other than
Open Cut L.F. 180 180 79.12 14,241.60
10 5.0' Dia. Std. Manhole O' -12' Ea. 1 1 2,291.00 2,291.00
11 5.0' Dia. Type "S" MH 0'-12' Ea. 6 6 2,331.00 13,986,00
12 4.0' Dia. Std. MH 0'-12' Ea. 4 4 1,848.00 7,392.00
I
13 4.0' Dia. Type "S" MH 0'-12' Ea. 2 2 1,848.00 3,696.00
*14 5.0' Dia. Extra Depth Manhole V.F. 3 7.5 99.75 748.13
15 4.0' Dia. Extra Depth Manhole V.F. 4 4 57.75 231.00
16 Connect to Existing Manhole Ea. 5 4 349.00 1,396.00
17 Sanitary Sewer Cleanout Ea. 1 1 264.00 264.00
18 Cement Stabilized Backfill C.Y. 75 75 18.24 1,368.00
*19 Extra Crushed Stone Backfill C.Y. 25 33 17.31 571.23
20 Extra Class "C" Concrete C.Y. 20 0 47.88 0.00
* (Change Order No. 1)
AFFIDAVIT OF DILL& PAIL)
STATE OF TEXAS:
COUNTY OF WALKER:
BEFORE ME, the undersigned authority, on this day personally
appeared Steve Pate
party to that certain Contract entered into on the _ 33rd� day
of • January , i9 90 , between Pate & Pate Enterprises, Inc.
and City of Wylie
for the erection, construction, and completion of certain improve-
ments and/or- additions upon the following described premises to wit:
Sanitary Sewer Improvements - Phase II
Said party being by me duly sworn upon oath that the said
improvements have been erected and completed in full compliance
with the above referred to Contract and the agreed plans and
specifications therefor .
Deponent further states that he has paid all bills and claims
for materials furnished and labor performed on said Contract and
that there are no outstanding unpaid bills or legal claims for
labor performed or materials furnished upon said job.
This affidavit is being made by the undersigned realizing that
it is in reliance upon the truthfulness of the statements contained
herein that final and full settlement of the balance due on said
Contract is being made, and in consideration of the disbursement of
funds by OM of Wylie , deponent expressly waives and
releases all lens, claims and rights to assert a lien on said
premises and agrees to indemnify and hold
• City of Wylie .safe and harmless from and against all losses,
damages, costs and expensed of any character whatsoever specifically
including court costs, bonding fees and attorney fees , arising out
of or in any way relating to claims for unpaid labor or material
used or associated with construction of improvements on the above
described premises .
Pate & Pate Enterpr I s, Inc.
Steve Pate, President
Subscribed and sworn to before me, the undersigned authority,
on this the 31st dayof May Y 19 91
ooRY rite KAREN K.f,QR1tRAN Atli)
� flUTlli�1' P�J�31_IC
* � + Nola Public n and for Walker
.A ., Statp rf 't�x'as
f14Dr�,�r Comm. Exp. 10-10-94 Count , ;Texas
__*_,yr�.wv.n•vvw
M E M O R A N D U M
DATE: June 19 , 1991
TO: City Council
16.41L.
FROM: Bill Dashner , City Manager
RE: Discuss and Consider Evaluation of the Development
Corporation of Wylie, Inc . and Compliance or Non
Compliance With City Council Approved Bylaws
The Development Corporation of Wylie , Inc . was put in place
by the City Council in August of 1990 . The bylaws which are
attached are the regulated instrument that was adopted and
approved by the City Council . There are very specific areas
where the Board is suppose to report to the City Council .
They are as follows :
1 . The Board shall develop an overall economic
development plan for the City which shall include and
set forth intermittent and/or short term goals which
the Board deems necessary to accomplish compliance with
its overall economic development plan . Such plan shall
be approved by the City Council of the City of Wylie.
2 . The Development Corporation of Wylie shall make a
detailed report to the City Council once each year
(this report has not been submitted) .
3 . The Development Corporation of Wylie has not posted
with the City Secretary' s office copies of bonds and
insurance policies .
4 . The FY92 fiscal year budget has not been
transmitted to the City Manager for inclusion in the
annual budget presentation to the City Council .
5 . The Development Corporation of Wylie has not
submitted to the City Council monthly summaries of
proposed disbursement of funds for anticipated
projects .
Attachments : Bylaws Wylie Development Corporation
BYLAWS
OF
DEVELOPMENT CORPORATION OF WYLIE, INC.
A NON-PROFIT CORPORATION
WYLIE, TEXAS
SECTION I
OFFICES
1 .01 Registered Office and Registered Agent
The Corporation shall have and continuously maintain in
the State of Texas a registered Office, and a registered
agent whose Office is identical with such registered Office,
as required by the Texas Non-Profit Corporation Act . The
Board of Directors may, from time to time, change the
registered agent and/or the address of the registered
office, provided that such change is appropriately reflected
in these Bylaws and in the Articles of Incorporation .
The registered office of the Corporation is located at
2000 Highway 78 North, Wylie , Texas 75098 , and at such
address is the Corporation , whose mailing address is P . 0.
Box 428 , Wylie, Texas 75098 . The registered agent of the
Corporation shall be the President of the Corporation .
1 .02 Principal Office
The principal office of the Corporation in the State of
Texas shall be located in the City of Wylie , County of
Collin, and it may be , but need not be, identical with the
registered office of the Corporation .
SECTION II
PURPOSES
2 .01 Purposes
The Corporation is a non-profit corporation
specifically governed by the Texas Development Corporation
Act of 1979 , Section 4A, as amended . The purpose of the
Development Corporation of Wylie, Inc. , is to promote and
develop industrial and manufacturing enterprises to promote
and encourage employment and the public welfare, in
accordance with the Articles of Incorporation .
t
•
7
SECTION III
MEMBERS
3 .01 Members
The Corporation shall have no members .
SECTION IV
BOARD OF DIRECTORS
4 . 01 Board of Directors
The business and affairs of the Corporation and all
corporate powers shall be exercised by or under authority of
the Board of Directors ( the "Board" ) , appointed by the
governing body of the City of Wylie , and subject to
applicable limitations imposed by the Texas Non-Profit
Corporation Act , the Development Corporation Act of 1979 ,
the Articles of Incorporation , or these Bylaws . The Board
may, by contract , resolution , or otherwise , give general or
limited or special power and authority to the officers and
employees of the Corporation to transact the general
business or any special business of the Corporation , and may
give powers of attorney to agents of the Corporation to
transact any special business requiring such authorization .
The Board may plan and direct its work through a
Director of Economic Development , who will be charged with
the responsibility of carrying out the Corporation ' s program
as adopted and planned by the Board . The Board may contract
with another entity for the services of a director .
4 . 02 Number and Qualifications
The authorized number of Directors of this Board shall
be five (5) .
The Directors of the Corporation shall be appointed by
and serve at the pleasure of the Wylie City Council. The
number of Directors shall be five (5) . Each Director shall
meet at least one (1) of the following qualifications :
(a) serve, or have served , as Chief Executive Officer
of a company; or
(b) serve, or have served , in a position of executive
management of a company; or
2
7
(c) serve , or have served , in a professional capacity;
or
(d) have experience equivalent to any of the above
qualifications .
(e) each Director must have lived in the City Limits
or operated a business in the City Limits for a
minimum of one (1 ) year .
( f) each Director must live in the City Limits during
the tenure of office .
The City Council shall consider an individual ' s
experience, accomplishments , and educational background in
appointing members to the Board to ensure that the interests
and concerns of all segments of the community are
considered .
4 . 03 Bonds
(1 ) The President , Vice President and Board Members
shall all give an official Liability Insurance of not less
than one million dollars ($1 , 000 , 000 ) . The President , Vice
President , and Board Members shall all give a personal
Fidelity Bond of not less than one hundred thousand dollars
($100 , 000 .00) . The bonds and insurance referred to in this
section shall be considered for the faithful accounting of
all monies and things of value coming into the hands of the
offices . The bonds and insurance shall be obtained from
accredited , surety, and insurance companies authorized to do
business in the State of Texas .
(2 ) All premiums for the liability insurance and
fidelity bonds will be maintained and funded at the total
expense of the corporation . Copies of bonds and insurance
policies shall be filed with the City Secretary.
4 . 04 General Duties of the Board
1 . The Board shall develop an overall economic
development plan for the City which shall include
and set forth intermittent and/or short term goals
which the Board deems necessary to accomplish
compliance with its overall economic development
plan. Such plan shall be approved by the City
Council of the City of Wylie. The overall
development plan developed by the Board shall
be one that includes the following elements :
I
, a . An economic development strategy to permanently
bolster the business climate throughout the
city.
b. Strategies to fully utilize the assets of
the city which enhance economic development .
c. Identification of strategies to coordinate
public , private, military and academic
resources to develop and enhance business
opportunities for all citizens of Wylie.
This plan shall include methods to improve
communication and cooperation between the
above mentioned entities .
d . Assurance of accountability of all tax moneys
expended for the implementation of the overall
economic development plan .
e. Identification of strategies and provide for
implementation of identified strategies for
direct economic development as defined in this
Section .
f . An annual work plan outlining the activities ,
tasks , projects and programs to be undertaken
by the Board during the upcoming fiscal year .
g . To assist the Board in the implementation
of the overall economic development plan ,
the Board may seek out and employ a Director
of Economic Development . The Director of
Economic Development shall be responsible to
the Board and shall act as the Board ' s chief
administrative officer and shall assist the
Board in carrying out the duties of the Board
as set forth in this section . The Board shall ,
in the annual budget , make provisions for the
Compensation to be paid to the Director of
Economic Development and such compensation so
established by the Board shall comprise the
salary and benefits paid to the Director of
Economic Development for his/her services .
h. The Director of Economic Development shall be
hired by the Board and may be removed by
a vote of 3 members of the Board .
4
2 . The Board shall review and update its overall
' .� economic development plan from time to time to
ensure that said plan is up to date with the
current economic climate and is capable of
meeting Wylie ' s current economic development needs .
3 . The Board shall expend , in accordance with State
law, the tax funds received by it on direct
economic development where such expenditures will
have a direct benefit to the citizens of Wylie .
As used in the article "direct economic
development" shall mean the expenditure of such
tax funds for programs that directly accomplish
or aid in the accomplishment of creating identi-
fiable new jobs or retaining identifiable existing
jobs including job training and/or planning and
research activities necessary to promote said job
creation . The Corporation ' s focus will be
primarily in the areas of :
a . Business retention and expansion
b . Business attraction
4 . The Development Corporation of Wylie , Inc . shall
make reports to the City Council of the City of
Wylie . The Development Corporation of Wylie , Inc .
shall discharge this requirement by reporting to
the City Council in the following manner :
a . The Development Corporation of Wylie, Inc.
shall make a detailed report to the City
Council once each year . Such report shall
include , but not be limited to , the following :
1 . A review of all expenditures made by the
Board in connection with their activities
involving direct economic development as
defined in this article , together with a
report of all other expenditures made by
the Board .
2 . A review of the accomplishments of the
Board in the area of direct economic
development .
3 . The policies and strategy followed by the
Board in relation to direct economic
development together with any proposed
changes in such activities .
5
4 . A review of the activities of the Board in
areas of endeavor other than direct
economic development together with any
proposed changes in such activities .
5 . The annual required report shall be made
to the City Council no later than January
31 of each year .
6 . The annual report shall be considered by
the City Council for its review and accep-
tance .
b. The Board shall be regularly accountable to the
City Council for all activities undertaken by
them or on their behalf, and shall report on
all activities of the Board , whether discharged
directly by the Board or by any person , firm,
corporation , agency , association or other
entity on behalf of the Board . This report
shall be made by the Board to the City Council
semi-annually with the first report being made
June 1 , 1991 , and a similar report being made
each succeeding six (6) months . The semi-
annual report shall include the following:
1 . Accomplishments to date as compared with
the overall plan or strategy for direct
economic development .
2 . Anticipated short term challenges during
the next semi-annual reporting period
together with recommendations to meet such
short term challenges .
3 . Long term issues to be dealt with over the
succeeding twelve-month period or longer
period of time, together with recommen-
dations to meet such issues with emphasis
to be placed on direct economic develop-
ment .
4 . A recap of all budgeted expenditures to
date, together with a recap of budgeted
funds left unexpended and any commitment
made on said unexpended funds .
4 .05 Implied Duties
The Development Corporation of Wylie, Inc . is
authorized to do that which the Board deems desirable to
accomplish any of the purposes or duties set out or alluded
to in Section 4 .04 of these Bylaws and in accordance with
State law.
6
4 . 06 Tenure
The initial terms of office for the Directors shall be
two (2) Directors with three (3) year terms , two (2)
Directors with two (2 ) year terms , and one (1 ) Director with
a one (1) year term, as designated by the Mayor and City
Council . No member of the Board shall serve more than two
(2) consecutive full terms . After the initial term of
office the Directors shall serve for three (3 ) years .
4 . 07 Meetings ; Notice; Conduct
The Board shall meet at least once each month within
the city of Wylie , at a place and time to be determined by
the President. All meetings of the Board shall provide
notice thereof as provided and set forth in Vernon ' s
Annotated Civil Statutes Article 6252-17 , et seq. Any
member of the Board may request that an item be placed on
the agenda by delivering the same in writing to the
secretary of the Board no later than ten (10 ) days prior to
the date of the Board meeting . The President of the Board
shall set regular meeting dates and times at the beginning
of his/her term.
The notice shall contain information regarding the
particular time, date , and location of the meeting and the
agenda to be considered . All meetings shall be conducted in
accordance with the Texas Open Meetings Act .
The annual meeting of the Board of Directors shall be
the second Tuesday In January of each year , at 4 : 00 p .m.
The Board may retain the services of a recording
secretary if required .
4 . 09 Attendance ; Vacancy
Regular attendance of the Board meetings is required of
all Members . The following number of absences may require
replacement of a member : three (3) consecutive absences , or
attendance reflecting absences constituting 50% of the
meetings over a 12-month period . In the event replacement
is indicated, the member will be counseled by the President
and, subsequently, the President shall submit in writing to .
the City Secretary the need to replace the Board member in
question . Any vacancy on the Board shall be filled by
appointment by the City Council of a new member or members
meeting the qualifications set out in Section 4 .02 above.
4 .10 Quorum
A majority of the entire membership of the Board of
Directors shall constitute a quorum. If there is an
?Ot .
insufficient number of Directors present to convene the
meeting , the presiding officer shall adjourn the meeting .
4 . 11 Compensation
The duly appointed members of the Board shall serve
without compensation , but shall be reimbursed for actual or
commensurate cost of travel , lodging and incidental expense
while on official business of the Board in accordance with
State law.
4 . 12 Voting ; Action of the Board of Directors
Directors must be present in order to vote at any
meeting. Unless otherwise provided in these Bylaws or in
the Articles of Incorporation or as required by law, the act
of a simple majority present shall be the act of the Board
of Directors . In the event that a Director is aware of a
conflict of interest or potential conflict of interest , with
regard to any particular vote , the Director shall bring the
same to the attention of the meeting and shall abstain from
the vote , unless the Board determines that no conflict of
interest exists . Any Director may bring to the attention of
the meeting any apparent conflict of interest or potential
conflict of interest of any other Director , in which case
the Board shall determine whether a true conflict of
interest exists before any vote shall be taken regarding
that particular matter . The Director as to whom a question
of interest has been raised shall refrain from voting with
regard to the determination as to whether a true conflict
exists .
4 . 13 Board ' s Relationship with City Council
In accordance with State law, the City Council shall
require that the Development Corporation of Wylie, Inc. be
responsible to it for the proper discharge of its duties
assigned in this article. The Board shall determine its
policies and direction within the limitations of the duties
herein imposed by applicable laws , the Articles of
Incorporation , these Bylaws , contracts entered into with the
City, and budget and fiduciary responsibilities .
4 .14 Board ' s Relationship with Administrative
Departments of the City
Any request for services made to the administrative
departments of the City shall be made by the Board of its
designee in writing to the City Manager . The City Manager
may approve such request for assistance from the Board when
he finds such requested services are available within the
administrative departments of the City and that the Board
has agreed to reimburse the administrative department' s
budget for the costs of such services so provided .
' I
j '� SECTION V
OFFICERS
5 .01 Officers of the Corporation
The elected officers of the Corporation shall be a
President , Vice President , Secretary, and Treasurer . The
Board may resolve to elect one or more Assistant Secretaries
or one or more Assistant Treasurers as it may consider
desirable . Such officers shall have the authority and
perform the duties of the office as the Board may from time
to time prescribe or as the Secretary or Treasurer may from
time to time delegate to his or her respective Assistant.
Any two (2 ) or more offices may be held by the same person,
except the offices of President and Secretary.
5 . 02 Selection of Officers
The initial President and Vice President shall be
elected by the Board and shall serve a term of one (1) year .
On the expiration of the term of office of the original
President and Vice President , the Board shall select from
among its Members individuals to hold such office . The term
of office of the President and Vice President shall always
be for a period of one year ; provided , however , that the
President and Vice President continue to serve until the
election of their successors .
The Secretary and Treasurer shall be selected by the
members of the Board and shall hold office for a period of
• one (1 ) year ; provided , however , that they shall continue
to serve until the election of their successors . Elections
shall be held at the annual meeting of the Board .
Any officer meeting the qualifications of these Bylaws
may be elected to succeed himself or to assume any other
office of the Corporation .
5 .03 Vacancies
Vacancies in any office which occur by reason of
death, resignation, disqualification, removal , or otherwise,
shall be filled by the Board of Directors for the unexpired
portion of the term of that office in the same manner as
other officers are elected to office .
5 .04 President
The President shall be the presiding officer of the
Board with the following authority:
1 . Shall preside over all meetings of the Board.
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2 . Shall have the right to vote on all matters coming '' 1
! • before the Board .
3 . Shall have the authority, upon notice to the
members of the Board , to call a special meeting
of the Board when in his judgment such meeting is
required .
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4 . Shall have the authority to appoint standing commit-
tees to aid and assist the Board in its business
undertakings or other matters incidental to the
operation and functions of the Board .
5 . Shall have the authority to appoint ad hoc
committees which may address issues of a temporary
nature or concern or which have a temporary affect
on the business of the Board .
In addition to the above mentioned duties , the
President shall sign with the Secretary of the Board any
deed , mortgage, bonds , contracts , or other instruments which
the Board of Directors has approved and unless the execution
of said document has been expressly delegated to some other
officer or agent of the Corporation by appropriate Board
resolution , by a specific provision of these Bylaws , or by
statute. In general , the President shall perform all duties
incident to the office , and such other duties as shall be
prescribed from time to time by the Board of Directors .
5 . 05 Vice President
In the absence of the President , or in the event of ' his
or her inability to act , the Vice President shall perform
the duties of the President . When so acting , the Vice
President shall have all power of and be subject to all the
same restrictions as upon the President . The Vice President
shall also perform other duties as from time to time may be
assigned to him or her by the President .
5 . 07 Treasurer
The Treasurer shall be bonded for the faithful
discharge of his/her duties with such surety or sureties and
in such sum as the Board of Directors shall determine by
Board resolution , but in no event shall the amount of such
bond be less than an amount equal to the average of the sums
which the Treasurer has access to and the ability to convert
during a twelve (12) month period of time. The Treasurer
shall have charge and custody of and be responsible for all
funds and securities of the Corporation. The Treasurer
shall receive and give receipt for money due and payable to
the Corporation from any source whatsoever , and shall
deposit all such moneys in the name of the Corporation in
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such bank, trust corporation , and/or other depositories as
shall be specified in accordance with Article VII of these
Bylaws . The treasurer shall , in general , perform all the
duties incident to that office , and such other duties as
from time to time assigned to him by the President of the
Board .
5 . 08 Assistant Secretaries and Assistant Treasurers
The Assistant Secretaries and Assistant Treasurers , if
any, shall in general , perform such duties as may be
assigned to them by the Secretary or the Treasurer , or by
the President of the Board of Directors .
5 . 09 Director of Economic Development
The Corporation may employ a Director of Economic
Development . The Director of Economic Development shall
serve as the Chief Executive Officer of the Corporation and
shall oversee all administrative functions of the
Corporation . The Director shall develop policies and
procedures for the Corporation including financial ,
accounting , and purchasing policies and procedures to be
approved by the Board and City Council .
5 . 10 Other Employees
The Corporation may employ such full or part-time
employees as needed to carry out the programs of the
Corporation .
5 . 11 Contracts for Service
The Corporation may, with approval of the City Council ,
contract with any qualified and appropriate person,
association , corporation or governmental entity to perform
and discharge designated tasks which will aid or assist the
Board in the performance of its duties . However , no such
contract shall ever be approved or entered into which seeks
or attempts to divest the Board of Directors of its
discretion and policy-making functions in discharging the
duties herein above set forth in this section .
SECTION VI
COMMITTEES
6 .01 Qualifications for Committee Membership
Members of committees shall be appointed by the
President, and approved by the Board . Committee members
need not be members of the Development Corporation of Wylie,
Inc. unless required by these Bylaws or Board resolution.
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6 . 02 Standing Committees
The President shall have authority to appoint the
following standing committees of the Board and such other
committees as the Board may deem appropriate in the future:
1 . Budget , Finance and Audit Committee: This committee
shall have the responsibility of working with the Director ,
or the contractual entity performing as Director as the
case may be , in the formation and promotion of the annual
budget of the Board . The Committee shall present such
budget to the Board and , upon approval , shall present , in
accordance with these Bylaws , said budget to the City
Council . In addition to the preparation of the budget , the
committee shall keep the Board advised in such matters. The
Committee shall further have the responsibility to oversee
and work with auditors of the City or outside auditors when
audits of the Board are being performed .
2 . Committee for Business Retention and Expansion: This
committee shall work with the Director of Economic
Development and shall keep the Board informed of all
development and activities concerning business retention and
expansion .
3 . Committee for New Business Attraction and Recruitment:
This committee shall work with the Director of Economic
Development and shall keep the Board informed of all
developments and activities concerning business attraction
and recruitment .
6 . 03 Special Committees
The President may determine from time to time that
other committees are necessary or appropriate to assist the
Board of Directors , and shall designate, subject to Board
approval , the members of the respective committees .
No such committee shall have independent authority to
act for or in stead of the Board of Directors with regard to
the following matters : amending , altering , or repealing the
Bylaws; electing, appointing, or removing any member of any
such committee or any Director or Officer of the
Corporation; amending the Articles of Incorporation;
adopting a plan of merger or adopting a plan of
consolidation with another corporation; authorizing the
sale, lease, exchange, or mortgage of all or substantially
all of the property and assets of the Corporation;
authorizing the voluntary dissolution of the Corporation or
revoking the proceedings thereof; adopting a plan for the
distribution of the assets of the Corporation; or amending
altering, or repealing any resolution of the Board of
in
Directors which by its terms provides that it shall not be
amended , altered , or repealed by such committee.
The designation and appointment of any such committee
and delegation to that committee of authority shall not
operate to relieve the Board of Directors , or any individual
Director, of any responsibility imposed on it or on him/her
by law or these Bylaws .
6 . 04 Term of Committee Members
Each member of a committee shall continue as such
until the next appointment of the Board of Directors and
until his or her successor on the committee is appointed ,
unless the committee shall be sooner terminated or unless
such member has ceased to serve on the Board of Directors ,
or unless such member be removed from such committee .
Any committee member may be removed from committee
membership by the President , with Board approval , whenever
in their judgement the best interests of the Corporation
would be served by such removal .
6 . 05 Vacancies on Committees
Vacancies in the membership of any committee may be
filled in the same manner as provided with regard to the
original appointments to that committee .
6 . 6 Ex-Officio Members
The City Manager or his designee and the Mayor or his
designee may attend all meetings of the Board of Directors
or Committees . These representatives shall not have the
power to vote in the meetings they attend . Their attendance
shall be for the purpose of ensuring that information about
the meeting is accurately communicated to the City Council
and to satisfy the City Council obligation to control the
powers of the Corporation .
SECTION VII
FINANCIAL ADMINISTRATION
The Corporation may contract with the City for
financial and accounting services. The Corporation' s
financing and accounting records shall be maintained
according to the following guidelines :
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' ,� 7 . 01 Fiscal Year
The fiscal year of Corporation shall begin on October 1
and end on September 30 of the following year .
7 . 02 Budget
A budget for the forthcoming fiscal year shall be
submitted to, and approved by, the Board of Directors and
the City Council of the City of Wylie . In submitting the
budget to the City Council , the Board of Directors shall
submit the budget on forms prescribed by the City Manager
and in accordance with the annual budget preparation
schedule as set forth by the City Manager . The budget shall
be submitted to the City Manager for inclusion in the
annual budget presentation to the City Council .
7 . 03 Contracts
As provided in Article V above, The President and
Secretary shall execute any contracts or other instruments
which the Board has approved and authorized to be executed,
provided , however , that the Board may by appropriate
resolution authorize any other officer or officers or any
other agent or agents , including the Director of Economic
Development , to enter into contracts or execute and deliver
any instrument in the name and on behalf of the Corporation .
Such authority may be confined to specific instances or
defined in general terms . When appropriate, the Board may
grant a specific or general power of attorney to carry out
some action on behalf of the Board , provided , however that
no such power of attorney may be granted unless an
appropriate resolution of the Board authorizes the same to
be done.
7 .04 Checks and Drafts
All checks , drafts , or orders for the payment of money,
notes , or other evidences of indebtedness issued in the name
of the Corporation shall be signed or bear the facsimile of
the President or the Treasurer, or such other person as
designated by the Board .
7 .05 Deposits
All funds of the Development Corporation of Wylie, Inc.
shall be deposited on a regular basis to the credit of the
Corporation in a local bank which shall be federally
insured .
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7 .06 Gifts
The Development Corporation of Wylie , Inc . may accept
on behalf of the Corporation any contribution , gift ,
bequest , or devise for the general purposes or for any
special purpose of the Corporation .
7 .07 Purchasing
All purchases made and contracts executed by the
Corporation shall be made in accordance with the
requirements of the Texas Constitution and statutes of the
State of Texas .
7 .08 Investments
Temporary and idle funds which are not needed for
immediate obligations of the Corporation may be invested in
any legal manner provided in Tex . Rev . Civ . Stat . Ann . Art ,
842a-2 (Public Funds Investment Act) .
7 . 09 Bonds
Any bonds issued by the Corporation shall be in
accordance with the statute governing this corporation but
in any event , no bonds shall be issued without approval of
the City Council after review and comment by the city' s bond
counsel and financial advisor .
7 . 10 Uncommitted Funds
Any uncommitted funds of the Corporation at the end of
the fiscal year shall be considered a part of the Fund
Balance .
The Undesignated Fund Balance may be committed for any
legal purpose provided the Corporation' s Board of Directors
and the City Council both approve such commitment . This may
include the establishment of a Permanent Reserve Fund which
shall be accumulated for the purpose of using the interest
earnings of such fund to finance the operation of the
Corporation .
SECTION VIII
BOOKS AND RECORDS
8 .01 BOOKS AND RECORDS
The Corporation shall keep correct and complete books
and records of all actions of the Corporation, including
books and records of account and the minutes of meeting of
the Board of Directors and of any committee having any
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authority of the Board and to the City Council . All books
and records of the Corporation may be inspected by Directors
of the Corporation or his/her agent or attorney at any
reasonable time; and any information which may be designated
as public information by law shall be open to public
inspection at any reasonable time. The Texas Open Records
Act and Open Meetings Act shall apply to disclosure of
public information . The Board of Directors shall provide
for an annual financial audit to be performed by a competent
independent audit firm.
8 . 02 Monthly Reports
The Corporation shall provide the City Council monthly
summaries of proposed dispersal of funds for anticipated
projects , and funds that are dispersed over $50 ,000 .00 .
SECTION IX
SEAL
9 . 01 Seal
The Board of Directors shall obtain a corporate seal
which shall bear the words " Development Corporation of
Wylie, Inc . " ; the Board may thereafter use the corporate
seal and may later alter the seal as necessary without
changing the corporate name; but these Bylaws shall not be
construed to require the use of the corporate seal .
SECTION X
PROGRAM
10 .01 Authorization
The Corporation shall carry out its program subject to
its Articles of Incorporation and these Bylaws , and such
resolutions as the Board may from time to time authorize.
10 .02 Program
The program of the Development Corporation of Wylie,
Inc. shall be to assist , stimulate, and enhance economic
development in Wylie, Texas , subject to applicable State and
Federal law, these Bylaws , and the Articles of
Incorporation .
SECTION XI
PARLIAMENTARY AUTHORITY
11 . 01 Amendments to Bylaws
These Bylaws may be amended or repealed and new Bylaws
may be adopted by an affirmative vote of four (4) of the
authorized Directors serving on the Board , at a special
meeting of the Directors held for such specific purpose, and
the notice requirements stated hereinabove regarding special
meetings shall apply. The Directors of the Corporation
present at an annual meeting of the Board may, by a vote of
four (4 ) , in accord with the requirements of Article IV
hereinabove, amend or repeal and institute new Bylaws ,
provided that at least ten (10) days prior to the annual
meeting , written notice setting forth the proposed action
shall have been given to the directors , and public notice
regarding such action given according the requirements of
the Texas Open Meetings Act .
Notwithstanding the foregoing , no amendment shall
become effective unless the City Council approves the
amendment .
SECTION XII
DISSOLUTION
12 . 01 Dissolution
On petition of ten (10) percent or more of the
registered voters of the City of Wylie requesting an
election on the dissolution of the Corporation, the City
Council shall order an election on the issue. The election
must be conducted according to the applicable provision of
the Election Code. The ballot for the election shall be
printed to provide for voting for or against the
proposition :
"Dissolution of the Development Corporation of Wylie, Inc."
If a majority of voters voting on the issue approve the
dissolution, the Corporation shall continue operations only
as necessary to pay the principal of and interest on its
bonds and to meet obligations incurred before the date of
the election and, to the extent practicable, shall dispose
of its assets and apply the proceeds to satisfy those
obligations. When the last of the obligations is satisfied,
any remaining assets of the Corporation shall be transferred
to the City, and and the Corporation is dissolved.
♦ 1
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SECTION XIII
INDEMNITY
13 . 01 Indemnity
The Board of Directors shall authorize the Corporation
to pay or reimburse any current or former Director or
Officer of the Corporation for any costs , expenses , fines ,
settlements , judgments , and other amounts , actually and
reasonably incurred by such person in any action, suit , or
proceeding to which he or she is made a party by reason of
holding such position as Officer or Director; provided,
however, that such Officer or Director shall not receive
such indemnification if he/she be finally adjudicated in
such instance to be guilty of negligence or misconduct in
office. The indemnification herein provided shall also
extend to good faith expenditures incurred in anticipation
of, or preparation for , threatened or proposed litigation.
The Board of Directors may, in proper cases , extend the
indemnification to cover the good faith settlement of any
such action, suit , or proceedings , whether formally
instituted or not . •
SECTION XIV
MISCELLANEOUS
14 . 01 Relation to Articles of Incorporation
These Bylaws are subject to , and governed by, the
Articles of Incorporation and applicable State statutes
under which the Corporation is organized .
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MEMORANDUM
DATE: June 19 , 1991
TO: City Council
ik
FROM: Bill Dashner , City Manage
RE: Discuss and Consider doption of a Resolution
Declaring Superfresh Gro ery Establishment Located
In Oaks Shopping Center, Highway 78 N as a Public
Nuisance and Ordering Immediate Compliance with City
Building Code and Ordinance 88-28
The City Inspector , the Fire Marshall and the City Engineer
have inspected this building. They have documented four (4)
major violations of Section 302 of the Uniform Building Code
which make this building a public nuisance because of its
unsafe and rundown condition . These four (4) violations
center around bad stability, electrical , gas and plumbing
violations which make it unsafe and constitutes a threat to
the public.
Attached is a formal resolution and the documented
inspections with pictures certifying the violations. This
structure is owned by the Federal Government , the RTC
Corporation .
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF WYLIE, TEXAS DECLARING
THAT THE STRUCTURE LOCATED IN OAKS SHOPPING CENTER, HIGHWAY
78 NORTH IN WYLIE, TEXAS POPULARLY KNOWN AS SUPERFRESH
GROCERY STORE DOES HEREBY CONSTITUTE A PUBLIC TREAT TO THE
HEALTH, SAFETY AND WELFARE OF WYLIE CITIZENS.
WHEREAS, the City Council of Wylie, Texas has caused the
building to be inspected and,
WHEREAS, the inspection revealed serious violations of
Section 302 of the Uniform Building Code
promulgated by Ordinance 88-28 and ,
WHEREAS, the City Inspector and the City Fire Marshal have
determined that due to the structural condition of
the building , electrical , gas and plumbing
conditions of the building an immediate safety
and fire hazard exist .
BE IT THEREFORE RESOLVED THAT THE CITY COUNCIL DOES PASS THE
FOLLOWING RESOLUTION.
SECTION I
The City Council of Wylie does order that
immediate steps be taken by the owner to bring the
building up to standard code or the City will
order the building be demolished .
DULY RESOLVED by the City Council of the City of Wylie,
Texas on the day of , 1991 .
APPROVED:
John Akin , Mayor
ATTEST:
Carolyn Jones, City Secretary
APPROVED AS TO FORM:
Steven Deiter , City Attorney
MEMORANDUM
TO: BILL DASHNER, CITY MANAGER
FROM: RICK HERZBERGER, BUILDING OFFICIAL It{y1 ?
DATE: JUNE 18 , 1991
SUBJECT: SUPER FRESH GROCERY
REFERENCE: ATTACHED PICTURES, FIRE INSPECTION REPORT, COPY
OF NOTICE AND ORDER.
On June 13, 1991 , Paul Beaver, Jim Lynch and myself
conducted an inspection of Super Fresh Grocery. My
investigation is based on Section 302 of the Uniform
Building Code for the Abatement of Dangerous Buildings,
adopted by ordinance 88-28 . This section lists eighteen
( 18) conditions that determine whether a building may be
classified as a dangerous building and a public nuisance.
The following is a list of Code Violations by the owners of
Super fresh Grocery in relation to these 18 conditions :
1 . #4 Condition - Structural strength and stability
damage by foundation movement - west wall .
2 . #5 Condition - A portion of the attached wall may
dislodge - west wall .
3 . #12 Condition - Structure has become dilapidated
and become an attractive nuisance to children, a
harbor for vagrants and an enabling means for
persons to resort to committing unlawful or
immoral acts . (vandalism)
4. #16 Condition - Whenever any building, because of
obsolescence,dilapidated condition, deterioration,
damage, lack, of sufficient fire resistance
construction, faults, electric wiring, gas or
Plumbing connections , is determined by the Fire
Marshall to be a Fire Hazard.
[ ANY CONDITIONS ABOVE CAN CLASSIFY A BUILDING AS A PUBLIC
NUISANCE ]
I have just completed a NOTICE and ORDER letter in .
accordance with Section 401 of the refrenced Code, that I
can complete for mailing, upon your determination of future
action. If you decide The City of Wylie needs to send this
legal notice and order to the Resolution Trust Company,
stating the Super Fresh building is a dangerous building and
public nuisance, then I would recommend that the City
Attorney examine the Notice and Order before mailing. This
would prevent any inaccuracies in the official document ,
which could warrant a legitimate appeal by the RTC.
In conclusion, Code Enforcement will continue to monitor the
proposed clean-up of the exterior premises as well as
preparing the official Notice and Order . Condition #16
(item 4) above will obviously be used to direct attention
to the drainage problem.
proel)Se4 No '(-e crl�,
DATE
ii
OWNER
RE:
Dear
The property owned by you at the above address and/or with A
the above property, numbers have been inspected and found to
be a dangerous building as defined by Sec. 202 , of the
Uniform Code for the Abatement of Dangerous buildings which
was adopted by the City of Wylie by ordinance 88-28 .
The following conditions were found rendering the building
a public nuisance under the provisions of Sec. 302 of the
above referenced code:
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You are hereby officially informed that this structure may,%. '' :
be repaired if all required permits are secured therefor, '
and the work physically commenced within 30 days from the ` '
date of this order. Required time of completion to be
determined on the Building Permit . This structure must be '
vacated within days from the date of this order.
SUBSTANDARD BUILDING - Repairs needed for occupancy - Sec.
104 (b) of the Uniform Building Code requires that all
additions , alteration and repairs to an existing structure
must conform to all current code requirements .
Form of Appeal - Any person entitled to service under Sec.
401 (c) of the above reference code may appeal any notice
and order or any action of the building official under this
code by filing at the office of the building official a
written appeal within 30 days of the service of such notice
and order or action of the building official . This appeal '
will be presented at the next regular or special meeting of
the Board of Adjustments . Procedures for appeal process are
available at the office of the building official upon
request .
We hope you will voluntarily comply with this directive
thereby relieving this office of the obligation to pursue
legal steps to gain compliance, including filing charges in
Municipal Court for failure to comply with this directive, ' '
and issuing a subsequent order for the demolition or repair
of the structure with the cost thereof charged against the
property or its owner.
If your require additional information of if we can be of '
assistance to you in this matter do not hesitate to come by
City Hall to descuss the matter .
Sincerely,
Rick Herzberger ,
Building Official
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CITY OF WYLIE
2000 HIGHWAY 78 N.
` ' P.O. BOX 428
WYLIE, TEXAS 73098
Date:
Locations f0. BI PD HD WLC PW FILE
Occupancy: !/ 4°�'.r�1 _ �t°OC_. Business Hours: C L eJ' P
Owwa Mgr. /- r,_eeVet'd v m_ Ph. ���=��7 Days Open Occ. Group
Address: Ph. Square Foot Area
Alternate: Ph. Type Const. : I II III IV V VI
Owner/Bldg. Ph. Fire Protection: Hood Sprinkler
Address: Ph.
CIRCLED ITEMS INDICATE CORRECTION TO BE MADE
EXTINGUISHER: BUILDING:
1 . Check all fire extinguishers for 13. Secure permit from Building
proper maintenance and recharge Inspection for change of use or
all which are expended. structural , electrical or
2. Service hood extinguishing system. plumbing alterations.
3. Provide and maintain rated 40, Post street address on front and
fire extinguishers for each rear of building with at least 3"
square foot floor area. A B C letters or numbers.
Rated-Dry Chemical . lI Repair all breaches or holes in
4. Mount fire extinguishers in rated walls.
conspicuous accessible locations,
not more than five feet above SPECIAL HAZARDS:
floor level . 16.Post and maintain "NO SMOKING" by
order of fire Marshals sign.
erSE KEEPING: 17. Securely strap all compressed gas
Remove the accumulation of all cylinders in a vertical position.
combustible waste material from 18.Provide approved safety cans for
the building, premises, heat dispensing of all flammable
sources. liquids except in an approved
6. Remove accumulation of grease from storage room.
all cooking apparatus, vent hoods, 19.Provide approved storage room for
ducts, vents, etc. flammable/corrosive liquids per
7. Provide metal containers with metal code.
covers for the collection and (9.Remove weed growth _Alley
storage of waste combustibles or Yard____Pkwy.
rags. 21 .Post occupant load as established
8. Repair all illuminated exit signs by Fire Marshal .
to proper working order.
0Provide and maintain a minimum
of eighteen inches clearance
between the top of any storage REINSPECTION AFTER:
and sprinkler heads or any
overhead obstruction.
1O.Discontinue practice of locking or
blocking any designated exit.
ELECTRICAL: PERMITS GRANTED:
11. Remove all electrical cords from
contact with metal objects.
12.Maintain unobstructed access to all
electrical panels.
MAINTAINING HAZARDOUS CONDITIONS IS IN VIOLATION OF CITY ORDINANCES
REMARKS:
_Zra/•C 9/w G L✓a v< rCa.6'L/re 1'2.e°3relf _C - e A/Il.� 6"—er,vdr
v e'.4.✓c,y
INSPECTOR:_ . •_� _ PHONE:214-442-2236
OCCUPANT:
INSPECTION REPORT
/PO
MEMORANDUM
DATE: June 12, 1991
TO: City Council
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FROM: Bill Dashner , City Manage .,.,...
RE: Discuss and Consider Tort Claim Filed Against the
City of Wylie by Mr . and Mrs . Robert F Ireland
Attached is a tort claim filed against the City of Wylie on
April 30, 1991 . As City Manager I denied this tort claim
for reasons stated in my letter of May 17 , 1991 . The City
insurance carrier will not pay this claim because of the
$1,000 deductible limit . I strongly believe that City
Government should only pay tort claims where there is clear
and unmistakable evidence that the corporate city or agents
for the City were negligent . Moreover , the only possible
negligence I see attributable to the City in this case is
lack of proper control and inspection during the development
phase of Oaks Shopping Center on taking care of the water
runoff . Once tort claims become a practice on payment
especially on flooding and high water it is difficult to
draw the line and deny one and pay the other. There are
many factors that control flooding and high water most of
which are beyond the City' s control and are controlled by
Mother Nature . This is the primary reason why flood
insurance is very difficult to get , especially in the flood
plain where the Federal Government has to provide insurance
since private companies will not. The City of Wylie cannot
indemnify all homeowners against high water .
You also need to consider future claims if you admit fault
on this one . The house and all other houses are sitting in
a very low area below the shopping center . Driveways are
lower than the alley.
/0/
f{
e
CITY OF WYLIEl
2000 HWY.78 N.-P.O.BOX 428
WYLIE,TEXAS 75099
(214)442-2236 • FAX 442-4302
,John Akin
Mayor
May 17 , 1991
Mr . and Mrs . Robert F. Ireland
Dor►Ilughes 201 Spence Drive
'vIayorProTen Wylie, Texas 75098
Dear Mr . and Mrs . Ireland ,
William Marlin
City Council Your tort claim against the City of Wylie has been referred
to my office for appropriate action . I have reviewed your
statement and tort claim in great detail . I am very
sympathetic to your problem, however we cannot determine
positively that the City of Wylie is negligent in this
rat Stemple flooding case. I ' m sorry to inform you that this year the
r:ity( nurrril City has had a great deal of rain and it has created
drainage problems all over the City. However, the City does
not have the manpower or resources to correct all drainage,
high water and flooding problems . I realized that perhaps
some official could have done certain things to correct the
problem, so could the builder that built the house and
`;lnveWriglrl placed it in this location . Since this problem was created ,
City Council in my view, by circumstances beyond the City' s control the
City must respectfully deny this claim since I cannot fully
ascertain 100% that it was the City' s fault . Therefore,
your claim in the amount of $700 is denied . I have asked
the Public Works Director to look into the problem to
I'nrrySinlnmons determine cost and this area will be put on the City' s list
City Council to study and look at to see if anything can be done.
S ncerely,
/4a
4-h Chuck Whin
at
City Council Bill Da s hn e r
City Manager
i
E3ill L)asimer
City Manager
NOTICE OF CLAIM
AGAINST THE CITY OF WYLIE, TEXAS
PERSONAL INJURY - PROPERTY DAMAGE
File this claim within 45 days of the injury or property
damage with:
CITY SECRETARY
CITY OF WYLIE, P. 0. BOX 428
WYLIE, TEXAS 75098
Mr. & Mrs. Robert F. Ireland (214) 442-6816
Please print full name A Telephone Numbers
201 Spence Drive Wylie, Texas 75098
Mailing Address City, State, Zip
ADDroxti $700e00
The TOTAL amount of your claim against. the city is: ($)
(Use other side for details)
Describe in your own words WHERE, WHEN, and HOW the damage
or injury occurred. Attach additional pages if necessary.
Give names and addresses of others involved if known.
max======zzzzzz====zza==
Location:
201 Spence Drive Wylie, "['axon 75098
Date: Approximate Time (AM/PM) :
April 1]., 1991 thru April 15, 1991 From 9 PM Thurs. to Noon :Saturday
This was the peak, or the worst, of the damage to date, in that this time
we were unable to confine the l'lloy drainage overflow to the driveway and
garage in spite of our efforts osaiated )y neighbors and relatives. This
time the avalanche was so grunt that water intended to drain down the alley
to on open sewer came in force down our driveway, into the garage, and finally
on into several rooms in the house. ,Anerency assistance was requested from
•
•
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/03
the aity of Wylie numerous times be,girinai'„:- ;;. ri r 11 when the situation
beg%'n to " L';et out of hand". l']O resnon`ie. I'tlh].1C ,corks Department con—
tncted April 12. :]o r ci,iuh. inall;� after repented calls April 1', — and
the; worst we:, ov r — ibout r glow land ''arc J re delivered by Jack riilson,
who wa:+ nice enough to n9sint, in the placement ::,• rntegy.
i3nt for the record, it choirl.d be noted that this tragic occurence was
not a sudden, unexpected event. The City c_' dylie — through Pair. 3i11 Flowers
end others in the Public Works '..)epart•'ient, hed ;::en alerted and fully advised '
about the nature end the urgency of' this matter, repeatedly beginning in
_ovember 1990, and including; an on—site exa,iinntion or the faulty drainage
system on J'es. 1}, 19y1. kr. ,3i11 ?lowers and btu companion who came by that
day acknowledged two things: (1) The city planners, engineers, inspectors
really goofed in the original drainage layout (placing; a rise in'.the alley
which interrupts normal down—hill flow) and: (:"_') Uometning needs to be done
before "April ,ihowore". After nothing namaened for the next jO days, we
began periodic "reminder and -'ollow—u: " call,, to the department to request
a temporary solution i(' a permanent one wn.., to be -lelayed. The red.11t wee
rail nwr rene:,3 of the "tip.te bomb" aituntion, ,,n ) ,;u„rnents such as;: "Yeah
we rn:eil to <<et rir-ht on that" ---- out no .. ,t on vi:;ible be us. ;before,
during, end after our landings witn the Public ',like Department to correct
this pro''dem we ha•:,e attempted to ~;aide ws'.,-ar on down the alley by sweeping
it over the rice to mifimi•:e the amount, t,nrcate"incr the garage and house.
•
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/01
Give details of your claim against the City. Attach copies
of any repair estimates, medical reports, etc.
(MUST PROVIDE THREE ESTIMATES)
We are filing a claim against the City of Wylie for reimbursement for funds to
replace Living Room carpet & Parquet Entry. Flooding , due to inadequate alley
drainage was the cause of the damage (please see attached estimates and explanations.
i riArr, MS!
ALL THE STATEMENTS MADE IN THIS CLAIM ARE TRUE C RRCTC .
TO THE BEST OF MY KNOWLEDGE: ��
Date 1 Signature of C aimant
Article 10, Section 8 - Damage Suits of the Charter of the
City of Wylie states before the City shall be liable for any
claim for damages for the death or personal injuries of any
person or for damages to property , the complainant or his
authorized representative shall notify the City Secretary.
The notification shall be in writing and shall state
specifically how, when and where the death, injury or damage
occurred; the amount of loss claimed; and the identity of
any witnesses upon whom it is relied to establish the claim.
The notification shall be filed within forty-five (45) days
of the date of injury or damage or , in the case of death,
within forty-five (45) days of the date of death. The
failure to so notify the City within the time and manner
specified shall exonerate, excuse and exempt the City from
any liability whatsoever . No action at law shall be brought
against the City until at least sixty (60) days have elapsed
since the date of notification.
( c,25
Ted's gThor & Decor ; .
PROP
"The Big Little Floor Store SPECIFICATIONS AND ESTIMATE
6206 Hwy. 78
Sachse, Tx 75048 PROPOSAL NO.
IS
214/495-7249 PAGE NO. / OF / PAGES
• PROPOSAL SUBMITTED TO PHONE g/67,6DATE 9://ies4
1>
STREET 20 / nt2JC�' JOB NAME
CITY STATE AND ZIP CODE / 9Z /e- �r
�7 JOB LOCATION
(/t/4 /
ARCHITECT DATE OF PLANS JOB PHONE
We hereby submit specifications and estimates for
r : '' ,.,.y %i//)_.___!ti"S /I
-7,-61-zee---
/4/4 /00S-7-/t �1-�'�" r� 'l sth,1172;_..�___..._
WE PROPOSE hereby to furnish material and labor—complete in accordance with above specifications for the sum of
dollars(:)/.3 9 ' 7b
Payment to be made as follows O v O/U, )y , ez:0
All malarial Is guaranteed to be as specified.All work to be completed In a work- !/
manlike manner according to standard practices. My alteration or deviation from. Authorized.
above specifications involving extra costs will be executed only upon written orders, Signature
and will become an extra charge over and above the estimate.All agreements con-
tingent upon strikes, accidents or delays beyond our control. Owner to carry fire,
tornado and other necessary Insurance.Our workers are fully covered by Workmen's Note:This proposal may be
Compensation Insurance. withdrawn by us if not accepted within days
ACCEPTANCE OF PROPOSAL —The above prices,specifications
and conditions are satisfactory and are hereby accepted.You ere authorized
to do the work as specified.Payment will be made as outlined above. Signature
Date of Acceptance Signature
Nis
•
•
/o6
ALPHA-OMEGA FLOORS, INC.
1786 Hwy. 78 North
WYLIE, TEXAS 75098
(214) 442-5231
PROPO l SUBMITT T0ir ���� pH � �/� D*/ A / a.,et 7
S Eli JOB ME
MY, STATE ANDIP DE JOB L TION
Zr
- S rr) �
ARCHITECT DATE OF PLANS
JOB PHONE
We hereby submit specifications and estimates for:
I
a ) 1 te.s *etie.)-4.4.3 n�"1 C"r1 eu e s Ss- •
seem
s�•�
. ... . . ...... .....
4-0 .071,0e. £L)s , - 1
\\ ()e�,•5 d ek ye. ch4
411
'f ors
iQ (Cvqq6
...........
4
1i✓ v� a 77-201 z s 03:9 51 czs t!
ferls.\ _ z5?
ll't2 Ft-mum r hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
Payment to be made as follows:
dollars ($ ),
All material is guaranteed to be as specified. All work to be completed in a workmanlike
manner according to standard practices.Any alteration or deviation from above specifica- Authorized
tions involving extra costs will be executed only upon written orders,and will become an Signatur _
extra charge over and above the estimate.All agreements contingent upon strikes,accidents
or delays beyond our control.Owner to carry fire,tornado and other necessary insurance. Note: This proposal may be
Our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us if not accepted within days.
Arreptaurr of 41rn.p1sttl-The above prices, specifications
and conditions are satisfactory and are hereby accepted. You are authorized Signature —_
to do the work as specified.Payment will be made as outlined above.
Date of Acceptance: Signature
PxOMMt 118.i (Ncesj„Inc..Groton.Mm 01111.Toad.nest IOU FREE 1+800225.6380
S. B. FLOORCOVERING
P.O. Box 241 Bus. 442.1751
Wylie, Texas 75098 Res. 530-9188
❑ Carpet
tJ Vinyl
D Wallpaper
❑ Ceramic Tile
Other Date L/"-?1/- 9/
Estimate & Agreement
Customer: fit <<-tog
do ( Space GJ.lrl 1c
Job Description: Materials Furnished
•
.7 ydc 6-rp X 111 = S'/�'
.2s ft ,Jdoct X y //2. Iv. G 7 //(
Job Address Date to Start
We agree to complete job as specified above. All Installation is guaranteed for one full year.
The above terms are satisfactory and it is agreed to the total sum of $ Payment to be made on completion of Job
unless written otherwise.
Payment Agreement Customer
Contractor
•
Tyler, T('77702 illif tiklailiferigninC Longview, TX 75604
595-3761 759-3924
DEPARTMENT
LUMBER& HOME IMPROVEMENT CENTER INVOICE
1209 Hwy 79 South 202 E. Beltline Road 3105 East End Blvd.South 320 W. Panola J
Henderson, TX 75652 Cedar Hill, Texas 75104 Marshall, TX 75670 Carthage, TX 75633 1 L
657-4546
--fir 291-9663 938-6752 693-3834
eA Purchaser 20 4 ..L. "�.A�/I) Directions to Job --
Address ZD l +5P.0.wlt4s'
City & State `N `/ t IF , "T"-X "T 5 v 9 8
Phone 4-4.e —lv geqa, /44c2 ''i2¢340 tk t co t
!HI.: r,41,3; 1
•
SOLD BY`.,), INSTALLED BY: DATE: DATE TO BE INSTALLED:
/JAr/A 4-.a to .....1/ . • ,...tgy II,
.m, e k;s:?z::'si3.'xam:k?;:?k" '::SAS'i:!.t`.: .:> ..s t.., Kit::;t:8 :k{r>« .�-
P MANUFACTURER r H z STYLE&COLORiON:':Digit DESCRIPTION , r •$. 41 it: :.<. , ;P
t4/eni. rte,,,‘Ma 7-"0 Bo' .6.to'LA G.T-,..-'n l3 v l u STpMFrP. -57 Ylri /9 1O/7. 4.S
i
R},p Q,. 44-,, r-,e y 3 fr . '1f i 3 ao,,.
. 1
.:'
Ae#0W. T /Ff02LAG,0#'M01-,/-"' /�l#E 772 kJATAOI tr. T,,;'.. ‘ ! ' .':':1'..:
DA MAG. .
. ,, ,
, , ,
.;.ft...:.... o'w...:o.'+c:'ii��\+.C.:>9."k;r:). �:�c:::Y,:.:.'<':i:r:.'?:>.w.?'trkrr ..p•;. :!......::... ..::...
:r::r.:is;\....,. ..y.�2:. ..:.,.:.. �.. t... .... s. ::a;.:n::;ry.;?:::^:: 5:�^tiv ;At+ o..Y:':x.
.. : q.:. .. ...,�: 1 S:t.:: �.!I>i.�B..:.r::r..:5' It. .�:: y�
.....f &. .r•.. ..,.t .. ..>..� .:, .3. ... ... .. .... . ..... :: .:..: :...:.!..o.,. ,. ::,�:.. of h�<_.
:+..[... .,r..,.k.. ,. .,. ... Y.. ..ro,.:.:.� itae .t:�.v:.e:. .:...::..,:. t..,,[:.:.:: ......:.: .•'.v`:�;.�tj{�£fis)�:`;'Y,;'•, :,k,y"�x<';o` .;v'f'� �,:
i .,.:.::t:.................a.., ,•, :0..�#.r. � :..k�s`'a...::.a:.,.y:.....nn.�6rw •Y•iy� ''�� 't'@�,:,'.,�:$�1:..,<aZ,.t� ''$;����9
ROOMS f:
al'.C. Am. ❑ D. Am. ❑ B. Rm. �Sub-Total 5 q 45—
U Stairway ❑ Den EI 4Fiail (•
Freight , L,,
❑ Kitchen ❑ Bath' • Bkroyer t Handlinge,Fe 1 ti°1 `"°'`icr ti c"'
,
Other C GP
Sales TeX' ' . ://(;),'
COMPANY POLICY ''M TOTAL ' • `:/4,15.",o )f'7
All Workmanship Guaranteed 12 Months. Deposit: ❑ Cash' ' ❑ Check' '' "t"' ' I'i
,:• f,
All Work Due and Payable on Completion Unless Other Arrangements �I
are made.. Ifl
Cutting Off Doors and Painting Base and Shoe Molding Not Included. t,:{
BALANCE . . ")
ACKNOWLEDGEMENT OF INSTALLATION
TERMS ACCEPTED BY , f3 •
Sign 1�5
Sign tr .
Date ''`
Installed Terms
By
COD $k
, CUSTOMER
•
•
(61
MEMORANDUM
DATE: June 14 , 1991
TO: City Council
FROM: Bill Dashner , City Manager 44A01
RE: Discuss and Consider Payment of Claim from Deloitte
And Touche for Services Rendered on Phase I Finance
Department Audit
Attached is invoice #02662818 from Deloitte and Touche for
professional services rendered in connection with the
performance of Phase I procedures . The invoice is for
$2,500 .00 which is the amount they stated in their original
proposal which you approved .
Deloitte &
Touche
Suite 2400
it /\ 2001 Bryan Tower
Dallas,Texas 75201-2170
(214)220-8000
Facsimile:(214)220-8870
City of Wylie Taxpayer I.D.No. 13-5133500
2000 Highway 78 North June 12, 1991
P. 0. Box 428 DATE: INVOICE NUMBER: 02662818
Wylie, Texas 75098 CIT-0538
Attention of Mr. Curtis Warner, REFERENCE NUMBER:
Finance Director
Due and Payable on Receipt
Billing for professional services rendered
in connection with the performance of
Phase I procedures $2,500.00
PLEASE RETURN THIS COPY WITH PAYMENT
MEMORANDUM
DATE: June 12, 1991
TO: City Council
FROM: Bill Dashner, City Manage .
RE: Discuss and Consider Appointing New Members to the
Boards and Commissions to Replace Those Whose
Appointments are Expiring (Tabled from June 11 , 1991)
Attached is a list of the Boards and Commissions and members
names whose term are expiring within the next month or so .
You will need to reappoint or select new members for these
positions .
•
•
•
•
•
•
//QV
PLANNING & ZONING
Bart Peddicord July 1991 (Also on Wylie Development !
Board)
Cecilia Wood July 1991
Richard Eckman July 1991 ACTION TAKEN
Bobby J Jennings July 1991
PARKS AND RECREATION
Bryan T Glenn July 1991
Peggy Sewell July 1991
ACTION TAKEN
Willie Calverley July 1991
ZONE BOARD OF ADJUSTMENTS
Sue Ellen Neal July 1991
Gerald Clark July 1991
ACTION TAKEN
Michael Cole July 1991
Fred B Bennett July 1991
LIBRARY BOARD
Cathie Upshaw July 1991
Jan Morgan July 1991
ACTION TAKEN
Barbara Jennings July 1991
WYLIE DEVELOPMENT CORPORATION
Raymond Cooper August 1991
CITY COUNCIL REPRESENTATIVE FOR NTCOG
Steve Wright May 1991 ACTION TAKEN
//j
MEMORANDUM
DATE: June 20 , 1991
T0: City Council
FROM: Bill Dashner , City Manage
RE: Discuss and Consider Appo ' ntment to the Planning and
Zoning Board of Two (2) New Members to Replace Mr .
George Fournier and Mr . Roger Smith
Mr . George Fournier has missed three (3) consecutive meeting
with unacceptable absences and unapproved absences . Council
needs to replace Mr . Fournier with a member .
Mr . Roger Smith refused the appointment for personal
reasons .
MEMORANDUM
DATE: June 12, 1991
TO: City Council
FROM: Bill Dashner, City Manage
RE: Discuss and Consider the Appointment of a Municipal
Judge and Discuss and Consider Recruitment Process
or Selection Process
In December of 1990 the City Council appointed Pam Eudaric
as Municipal Court Judge. The Council also appointed John
Weninger as alternate judge. Pam Eudaric has not appeared
for Municipal Court for the last several months , the
alternate judge has been filling in . Written contact was
made with the Judge (Pam Eudaric) in May and no response has
been received by the Municipal Court Administrator .
Therefore, it is my recommendation that the City Council
remove Pam Eudaric as Municiapl Judge for reasons stipulated
and appoint John Weninger as Municipal Judge.
A recommendation will be forthcoming as soon as some names
surface on an appointment of an alternate judge.
If the City Council wants to advertise this position the
City staff can advertise this postion to the public. The
postion requires a law degree and a license to practice law
in the State of Texas .
/6r
•
•
MEMORANDUM
DATE: June 13 , 1991
TO: City Council
FROM: Bill Dashner , City Manage
RE: Discuss and Consider Usi 1987 Woodlake Village/
Centennial Homes Development Perimeter Street Fee
According to the Perimeter Street Fee Ordinance, Perimeter
Street Fee Money placed in a trust account can be used by
the City Council for road improvements if the developer who
put the money up approves . If this street improvement is
less than concrete specifications he has to agree to a lower
standard which in this case will be asphalt . The developer
also has to agree in this case to the extension of
Springcreek Parkway from the railroad crossings all the way
across the front of the Armory property. With the use of
the $60 ,765 this project would still be approximately
$10 ,000 short but we could at least go out for bids to see
if this is enough money to do the project or how much will
be needed. The engineers estimate for the street and water
and sewer lines was approximately $280 ,000 .
Attachments : Fund Package
Location Map Showing Springcreek Parkway
Perimeter Street Fee Account and Balance
Perimeter Street Fee Ordinance Excerpts
ii
i1
PERIMETER STREET FEES
09/25/85 STEEL INDUSTRIAL PARK, PHASE I $ 14 ,584 . 31
REGENCY BUSINESS PARK
01/16/86 QUAIL HOLLOW, PHASE I 33 ,961 .14
WYLIE JOINT VENTURE
02/07/86 HOOPER BUSINESS PARK 49 ,365 .44
SUMCO CORP.
01/17/87 MINI WAREHOUSES 4 ,702 .50
DOBIE DEVELOPMENT
04/21/87 STONE GROVE DEVELOPMENT 20 ,000 .00
05/08/87 STONE GROVE DEVELOPMENT 564 . 67
05/11/87 KREYMER ESTATES 19 ,960 .38
PRESIDENTIAL ESTATES
08/11/87 NEWPORT HARBOR 15 ,407 . 37
1378 DEVELOPMENT CORPORATION
••••••••••Ni% 11/17/87 WOODLAKE VILLAGE 60 ,764 .51
CENTENNIAL ARAPAHO DEVELOPMENT
07/05/88 LOT 2A, MOUSSA SWITZER ADDITION 4 ,826 .25
MCDONALD' S CORPORATION
07/05/88 LOTS 1 , 3 & 4 , MOUSSA SWITZER ADDITION 8,377 .38
S & S PETROLEUM SALES
09/26/88 TWIN LAKES PHASE I & II 61 ,827 .98
THIRSK, INC.
11/29/89 WESTGATE CENTER, PHASE I 5,759 . 82
JOHN PENNINGTON
TOTAL $300,101.75
//7
— ---- ---------- ----------------------
% I`,
Cuomo-ik. 014r1.\LAA. oc, 4,4 JJ
PR( )I)( )1(11 I) .()NINEii
Civic Center Complex SC. ,�
I •
C ointrwicial/Ilciill • Q�I'• i ii:
Office/Showroom 111,1(i< i 11Light Industrial •
Multi-family —� _PIIIII
Townhouse oCSchool �Ae-•.•-( .1,
Single family .•• / •1IF pe
All nnJul,idkaUd Is sin I In fhwl appnrval ly Ir �. \ J --
Clly u1 Wylir tire;annplrlinn and dcdItMI.n ul will- *p ,ua anJ oral Imprrwcmrnl�. jet '`fie J rii,,rc. .
r.�- h tl.P.t',.1,
40.3a./Ae. } yy
e /,N. . - .. TRACT li
�o�. 1:11KAAs alAc _
^tpNNpN,. -.---- — "\�/U '1. 2.3 AC. 1 r�,
I
� "_- -�" I
\ x9 'ir ! ! TRACT
/0 }���'%I� TRACT OF1 a e.•ACI
l.e Aa
1 IN
i � • L,A� . ( I
TRACT //�� wyllo
:.few-- c11y — . . _ .. _ ..i i ; L ._.,Ihall - •f�
/• TRACT A11 TRACT I t.o Ac I. TRACT I ; 1 ' �t�, ! `
1 6.t AC. • li TRACT /C li r; A ..'1. �i•,
VI I TRACT/A I ( e.e AC. I / .e. IC AC. ( a TRACE n n, !ii;
43 AC. IA
•AC.' I I; t• 1 ;
101
,,,
i
•I TATI HMO ii,
_ I 4
I
I
`, I
1i
II
1
woo' 1.
• V I L L r
y,
1,
1;
„: 7 • The developer.. . L ■a t r' I ,�i'.+i'q • ''”
. •execute. , an ,•`..•':.!'authority to; : rel¢a '' 1�.,,'0,11 �,;
+,, perimeter street improvements funds" ;foil `?`i';'
the purpose of allowing the City oIA; r?'?;. 1.
Wylie to improve such streets byusie•� �y'��'� •'•'
:. ' .' these funds for said improvements for `•'r''; ' •
a�l
improvement less than concre • The'%u'ee' + .
';,': ;. of Buff funds shall not include' norma i0, fi;4,' .
.j.rt' -. ' maintenance repairs. Such improvement . t�#► ' i
•'i�' 16,�: , shell be accomplished in a- manner and':rto' ' ':P.
• a level which is at the sole discretiola.ti,,,,v
s ., '' •
of the City Council of ; the c-City L o ,r. ;•,.
� �, 'Wylie. ' The City Council may'+also. .elec't, 00::::.
-- }, not to< use .any of the funds,' even• ` ;f,1{r ,���;;•
W. ;: .;' . , released for improvements and ' ��' '
'• 1' ,A` %:. ,. ., P may elec,t�. 7�,,:..
'a;� " to retain said funds until the 'concre e1 y
� :,'. improvements specified in the' ,.,'•'C1 1,y'• ',; ;:,,:
f1r�`'r. standards can' be accomplished. Shou'l .g,
the City Council elect , following ' 't�h;e `10'
' developers release of funds, to mal0a' ,
►'' .•; •• improvements at standards less . . th4th l�li'�
' concrete
, *-the 0 , ' 'the remainder of the • funds '�',�r; ,: :
i},f}�yi r,.,'..,. ` will, be retained and no assessment eha14
', i� • •
be made to the property owners unti'1,44
F'';�{� • • subsequent repairs or improvements , ar;e 1„� ,:
'' ;*,T,i• needed following the _ ultimate;� '`
"�' °i instal ation of the "'�''':i' rs '
standard 'te "
', +t;l ; '.- �. concre ;'`��.'•';.: :;•
r;:, street.. The election of this opti•o,a11,1%•4'#I"+
F;;,,i,!: shall release •the Cityof Wylie from e r�: '•1,.c
,Sd twenty (20) year provision ,..'for •n i,,. .144..4t, I. .
improvements described in—the paragr'a , ', A,.,,s.;.".
.� . ' .above . . ,' • • !Qi' 'i,;,;,'' •
A six (6) inch thickness of 'f d f,i;';•
�t ��t,;i>; thousand five hundred (4 ,500) p.s '.. ` '�."'','i e
t
�;,; ,reinforced concrete pavement on+ •�;(:hi1 �'' '
'compacted '. s.ubbase shall be require;.dj.... .
Said* six •(6). 'inch ' thickness will .,b1 ' ;.
ybj';*;', acceptable without performing addition• '
soils investigation or desigi ;
. calculations . ' All steel •
reinforcirgA' :
shall be :deformed No.3 bars on tvent. ''�y r"...' '
four inch (24") both ways. . ,.. ',,;
centers y '� : :�� ...,
rr„• ;_� • . Stabilization t ,�;,j,'r. •
.
,1., ization of the subgra , + `st'
miwo, , ihches (6") thick with six percent '(6 .)1 a ''•F
' hydrated lime weight, shall., �;'' ;. r h dr by all' ;.b.g.�'1'+:�::•.�:, , .
a� ! , required . Compaction of the lime^;l,;t`''
1,4:::,..4.; •
stabilization shall be 95% standar•,d:;::�'+ '
i
ki?'i.;: . proctor density . s' ;t'�,f� '�.
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MEMORANDUM
•= DATE: June 6, 1991
TO: City Council
.-14;FROM: Bill Dashner , City Manager "immillo..
RE: Discuss and Consider Funding Shortfall for
Infrastructure Needs for the Texas National
Guard Armory
When this project was formulated several years ago written
agreements were not obtained. The commitments that were
made but not in writing are as follows :
Collin County Commissioners Court $150 ,000
Texas National Guard 50 ,000
Centennial Homes
69,405
City of Wylie 10 ,000
$279 ,405
Construction is suppose to start in August , however, in my
professional opinion Centennial Homes does not intend to
keep this commitment. Therefore, an additional $69 ,405 is
needed prior to bidding water , sewer , street and railroad
crossing improvements. I have attached some of the most
recent work that I have done in an earnest effort to follow
through on this project .
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MEMORANDUM
DATE: June 14 , 1991
TO: City Council
FROM: Bill Dashner , City Manager en
RE: Discuss and Consider Receipt of and Acknowledgment of
Phase II Hydrogeologic Investigation of the City' s
Municipal Landfill and Authorization to Present Data
To State Department of Health in Order to Prepare
Final Landfill Closure Plan
Mr . David Buchanan of Jones and Neuse, Inc . will be present
to present the results of a 200 page study and an analysis
of test well data at the landfill site over the past 1 1/2
years . This data will determine the action the City must
take in filing a closure plan to the State Health
Department . I have attached an executive summary of that
report .
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6 .0 Conclusions
In response to a letter from the TDH dated October 17, 1990, the
City of Wylie contracted JN to complete a Phase II hydrogeologic
assessment of the City' s landfill on Alanis Road.
Soils at the landfill are best described as silty clays . The
deepest boring completed indicates this lithology extends to a
depth beyond 55 feet. Variation in soil types was nominal and
included slight changes in color and silt and clay content.
Three wells and two piezometers were successfully installed at the
site. The deep well requested by TDH was not installed (with TDH
concurrence) because the Austin/Taylor interface was determined to
be at a much greater depth than anticipated by TDH. Four wells and
two piezometers were successfully plugged and abandoned.
Ground water was encountered at all well locations, however, MW-12
which is located on the west side of the landfill near the creek,
did not produce water for several days . Ground-water contours
indicate the direction of flow is generally east to west toward the
creek.
Ground-water samples were collected from the wells and analyzed for
volatile organics, and constituents in groups 1, 2, 3, and 4 on the
TDH' s ground water monitoring report form. Volatile organic
compounds including chloroethane , trichloroethene ,
tetrachloroethene, acetone, and benzene were detected in the
samples above detection limits .
In a study entitled "An estimation of the Risk Associated With The
Organic Constituents of Hazardous and Municipal Waste Landfill
Leachates" by R.W. Brown and K. C. Donnelly (hereafter referred to
as the Brown Study) , which was published in Hazardous Waste and
Hazardous Materials, Volume 5, Number 1 , 1988, organic compounds
found were found in leachate and/or ground water at three municipal
landfills included in the study. The following information
summarizes the organic contaminant concentrations in the wells at
the City' s landfill, and indicates the concentration range of that
contaminant in municipal landfills cited in the Brown Study.
Additionally, the maximum concentration level (MCL) of organic
contaminants in community water (at the tap concentrations) as
established by the Environmental Protection Agency has
been included where applicable.
1 . Chloroethane (ethyl chloride) was found at the Site in
only one well (P-4) and was present at 0.037 mg/L.
currently there is no drinking water standard for
chloroethane. The Brown Study indicates chloroethane was
found in municipal landfill leachate and/or ground water
at a concentration of 0 . 17 mg/L.
2 . Trichloroethene (trichioroethylene) was found in only one
/J9Z
well (MW-14 ) and was present at 0.009 mg/L. The MCL for
this compound in community water systems at the tap is
0 .005 mg/L trichloroethene. The Brown Study indicates
trichloroethene was found in municipal landfill leachate
and/or groundwater at concentrations ranging from 0.003
to 2 . 1 mg/L.
3 Tetrachloroethene (tetrachloroethylene) was found in one
well (MW-25) at a concentration of 0 .025 mg/L. Currently
there is no drinking water standard or MCL for
tetrachloroethene. The Brown Study indicates
tetrachloroethene was found in municipal landfill
leachate and/or groundwater at concentrations ranging
from 0 .017 to 0 . 24 mg/L.
4 . Acetone was found in two wells (P-3 and MW-13) at
concentrations of 0 .37 mg/L and 0 . 033 mg/L. Currently
there is no drinking water standard or MCL for acetone.
The Brown Study indicates acetone was found in municipal
landfill leachate and/or groundwater at concentrations
ranging from 0 . 14 to 44 . 0 mg/L.
5 . Benzene was found in two wells (MW-12 and MW-13) at
concentrations of 0 . 006 mg/L and 0 .005 mg/L. The MCL for
benzene in community water (at the tap concentration) is
0. 005 mg/L. The Brown Study indicates benzene was found
in municipal landfill leachate and/or groundwater at
concentrations ranging from 0 . 004 to 9 . 6 mg/L.
Because of the limited number of municipal landfills included in
the Brown Study, JN cannot represent that the occurrence or
concentrations of the organic chemicals in those landfills is
representative of typical municipal landfill leachate and
associated ground water. However, some general comments concerning
the data are appropriate including:
1 . All of the organic constituents found in the wells at the
City's landfill were also found in the Brown Study which
would seem to indicate their occurrence in municipal
landfills is common.
2 . All of the organic constituents found in the wells at the
City' s landfill were within the respective range of
concentrations for those same chemicals cited in the
Brown Study.
3 . Three of the five volatile organic chemicals discovered
in water samples from the City's landfill wells have no
drinking water standard. Trichloroethene and benzene
have a drinking water standard and concentrations in the
wells at or slightly above the standard.
Based on the data developed for this report, the concentrations of
organics found during the most recent round of sampling at the
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landfill do not appear to be excessive. The data presently
suggests minor concentrations of volatile organics in the landfill
leachate and associated ground water.
Concerning the concentrations or constituents in Groups 1, 2, 3,
and 4 of the TDH' s ground water monitoring report form, the TDH was
contacted to obtain standards against which to evaluate the
constituent concentrations . TDH indicated there are no standards
for landfill leachate and associated ground water, and that the TDH
evaluates constituent concentrations against pertinent drinking
water standards . The MCLs for inorganic chemicals in drinking
water are listed in Table 6 ; the ranges of concentrations of those
chemicals found in the City' s landfill wells are also listed.
Most of the inorganic constituents were found at concentrations
greater than their respective MCL. Two of the constituent
concentrations , arsenic and cadmium, equaled the MCL. Nine of the
constituent concentrations were greater than the MCLs including
barium, chromium, lead, mercury, selenium, chloride, iron,
manganese, and sulfate . Four of the constituent concentrations
were below the MCLs including nitrate, copper, fluoride, and zinc.
Total organic carbon was high in all the wells and ranged from 45.0
to 320 . 0 mg/L. It should be noted that MW-12 did not produce
sufficient water to collect and analyze replicate samples for total
organic carbon.
There is no standard for specific conductance (SP) , however it can
be converted to total dissolved solids (TDS) by multiplying the SP
by a conversion factor which ranges from 0 .55 to 0 . 75 . The
standard for TDS is 500 mg/L. Using the conservative conversion
factor of 0 . 55, the TDS ranges from 1,815 . 0 to 715 . 0 mg/L. Using
the higher factor of 0 . 75 the TDS ranges from 2,475 .0 to 975 .0
mg/L. This evaluation indicates all the wells have a TDS
concentration in excess of the limit.
The data for inorganic chemicals described above suggests the wells
at the site have been impacted by leachate from the landfill.
However, MW-14 which was designated by TDH to be the upgradient
well, contained volatile organics, a high specific conductance,
five other inorganic constituents above the MCL, and high total
organic carbon concentrations . The boring log for MW-14 indicates
the well was not completed In a disposal cell and is not in contact
with refuse. However, the data for MW-14 indicates water quality
in the upgradient well has been influenced by landfill leachate or
the quality of ground water upgradient of the Site is extremely
low. It is most likely that ground water at MW-14 has been at
least partially influenced by leachate from an adjacent landfill
cell .
Data collected during this investigation suggest landfill leachate
has had an affect on the quality of ground water in the upper
saturated zone beneath the Site. The data further suggest that
high concentrations of volatile organics have not migrated into
0/0y
that portion of the upper saturated zone monitored by the present
ground water monitoring well system.
The lithology of the Site appears to be very impermeable clay to
depths well beneath the bottom of the landfill trenches. This is
represented in all the boreholes completed during this
investigation and is consistent with previous lithologic data
obtained at the Site.
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TABLE 6 '
CONTAMINANT LEVELS FOR INORGANIC CHEMICALS
i
Range of Concept/Titian Maximum Contaminant
in wells Level
. Constituent _ gIL mg/L
Aresenic 0.05 0.05
Barium 1.2 - 0.085 1.0
Cadmium 0.01 0.010
Chromium 0.020 0.05
Lead 0.010 - 1 .050 _ 0.05
Mercur 0.00010 - 0.0021 0.0002
0.10 - 2.0 10.0
Nitrate (as N) 1
Selenium 0.050 - 0.590 0.01
Chloride 63.0 - 480 250.0 -
Copper 0.020 1.0
Fluoride 0.11 - 1.2 4.0
Iron 0.010 - 21.0 0.30
Manganese 0.18 - 3.0 __ 0.050 - -
Sulfate 2.5 - 950.0 250.0 i
Zino 0.010 - 0.0290 5.0
.11 6.7 - 7.2 _ 8.5 - 8.5
JONES d NEUeE
MEMORANDUM
DATE: June 19, 1991
TO: City Council
FROM: Bill Dashner, City Manage
RE: Discuss and Consider Soliciting Competitive Bids for
All Insurance Now Held By The City of Wylie Excluding
Workman ' s Compensation , Medical and Life Insurance.
According to my information it has been many years since the
City of Wylie went out for competitive bids on the following
insurance.
Business Auto
Texas Commercial Package
Public Officials Liability
Law Enforcement Liability
Contractors Equipment
Electronic Equipment
Accident Policy (Police Reserve)
Accident Policy (Volunteer Fire Department)
Blanket Bond]
Tax Assessor Bond
Name Schedule Bond
I am recommending that the City Council authorize
solicitation for competitive bids on all of the above
referenced insurance. I believe it would be in the best
interest of the City to get competitive bids on this
insurance. The insurance policies expire at various dates ,
however , each policy contains a thirty (30) day extrication
provision . All of this insurance is provided by the Wylie
Insurance Agency.
Attachment : List Of Policies
Attachment: List of policies
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QT
®
WYLIE INSURANCE AGENCY, INC.
i "Seeping You Since 1898"
JOHN YEAGER, CIC _ __
1 1
June 14, 1991 JUN I 7 .1991
I1I 11'1•ti �I .
Mr. Bill Dashner _ ......_..-_-.
City Manager
City of Wylie
P.O. Box 428
Wylie, TX 75098
Dear Mr. Dashner:
Enclosed is a listing of policies written through our agency per
your request.
You should have a copy of each policy that details the specific
coverages, limits and premiums.
Should you have any questions or need additional information,
please let me know.
Sincerely,
,/
.ohn Yea er, CIC
JY:ky
201 CALLOWAY • P.O. BOX 40 • WYLIE, TEXAS 75098 • 442-3505
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CITY OF WYLIE
Type of Policy Policy Number Company
Policy Period
Business Auto TA 232-4350 Union Ins. Co 3-22-91 to 3-22-92
Texas Comm'l Package TP-1703824 Union Ins. Co 4-14-91 to 4-14-92
Public Officials Liability PE 57464 Tudor Ins. Co 7-11-90 to 7-11-91
Law Enforcement Liability PL 200355 National Casualty 4-14-91 to 4-14-92
Contractors Equipment IM 026-2682 Union Standard 10-1-90 to 10-1-91
Electronic Equipment DP 093-0164 Union Standard 5-3-90 to 5-3-91
Accident Policy 46 SR 234389 Hartford 3-30-90 to 3-39�91
(Police Reserve)
Accident Policy 46 VP 530573 Hartford 4-15-91 to 4-15-92
(Volunteer Fire Department)
Blanket Bond O1-EX-707892 American States 5-3-91 to 5-3-94
Tax Assessor Bond POB-0819706 American States 9-30-90 to 9-30-93
Name Schedule Bond EX 801-004 American States 5-31-91 to 5-3-94
MEMORANDUM
DATE: June 19 , 1991
TO: City Council . �l
FROM: Bill Dashner , City Manager �I
RE: Discuss and Consider Pa ment of Claims for Legal
Services in Litigation Involving the City of Wylie
Case of Robert Russell Walker, City of Wylie v. Choya
Tapp, and Choya Tapp v . City of Wylie
Attached are three invoices from the law firm of Boyd
Veigel , Attorneys at Law. This claim represents legal work
required in one (1) Federal Civil Rights lawsuit involving
an arrest made by the Police Department in which the
arrestee has now on their own filed a Civil Rights lawsuit
under the United States Code. By law the City had to
respond to the lawsuit . The other two (2) lawsuits involve
Mr. Choya Tapp. The total amount of the invoice for the
services is $4 , 755. 82
Attachment : Detailed Claim
/Jo •
BOYD VEIGEL
ATTORNEYS AT LAW
218 EAST LOUISIANA STREET
McKINNEY, TEXAS 75069
Phone: 214/542-0191 Metro: 214/424-3548
MATTER: ROBERT RUSSELL WALKER
'.i
CITY OF WYLIE PAGE: 1
C/O MS. CAROLYN JONES INVOICE#: 9106090
CITY SECRETARY INV DATE: 6/18/91
P. 0. BOX 428 CLIENT#: 4027
WYLIE TX 75098 MATTER#: 91203
DUE UPON RECEIPT
SUMMARY OF SERVICES THROUGH 6/14/91
DATE DESCRIPTION OF SERVICES
5/29/91 REVIEW OF PLEADINGS RECEIVED IN THE OFFICE; REVIEW
OF OFFICER 'S STATEMENTS AND ARREST REPORTS; ORGAN—
IZE MATERIALS; REVIEWING CIVIL RIGHTS CASES UNDER
42 U. S. C. 93; REVIEWING RULES OF PROCEDURE WITH
RESPECT TO PLEADINGS, AND RESPONSE TO BE FILED;
MAKING PREPARATIONS FOR PREPARING ANSWER AND
MAKING APPEARANCE IN LAWSUIT;
6/04/91 READING CIVIL RIGHTS COMPLAINT FILED AGAINST
CLIENT IN FEDERAL COURT AND REVIEW AND REVISION
PROPOSED ANSWER TO BE FILED IN RESPONSE TO SAME;
6/04/91 REVIEW AND STUDY OF PLEADING RULES CONCERNING
MOTIONS TO DISMISS FOR LACK OF JURISDICTION AND
FOR FAILURE TO STATE CLAIM; PREPARING AND DRAFTING
FIRST PROPOSED DRAFT OF ANSWER TO PLAINTIFF'S
COMPLAINT; CONFERENCE WITH BRIEFING ATTORNEY RE—
GARDING NEED FOR BRIEFING AND FILING OF DISPOSI—
TIVE MOTIONS IN THE CASE;
6/04/91 REVIEW AND REVISE DEFENDANTS' ANSWER TO COMPLAINT;
6/04/91 OPEN FILE;
6/05/91 REVIEW AND REVISE ANSWER TO BE FILED IN THE CASE;
FINALIZING SAME; INSTRUCTIONS TO LEGAL ASSISTANT
WITH RESPECT TO FILING DEADLINE FOR ANSWER AND
WITH RESPECT TO DRAFTING NOTICES TO TAKE THE DEPO—
SITIONS OF THE HOSPITALS VISITED BY ADVERSE PARTY
FOR MY REVIEW;
6/05/91 REVIEW AND REVISE ANSWER TO BE FILED IN THE CASE;
CITY OF WYLIE PAGE: 2
INVOICE#: 9106090
INV DATE: 6/18191
CLIENT#: 4027
MATTER#: 91203
SUMMARY OF SERVICES THROUGH 6/14/91 CONTINUED
DgTE DESCRIPTION OF SERVICES
6/05/91 PREPARE FIRST DRAFT OF NOTICE OF INTENTION TO TAKE
THE DEPOSITION OF PHYSICIANS REGIONAL HOSPITAL
(DUCES TECUM) AND FIRST DRAFT OF NOTICE OF INTEN-
TION TO TAKE THE DEPOSITION OF NORTH TEXAS MUNIC-
PAL HOSPITAL (DUCES TECUM) ;
6/05/91 PREPARE ANSWER FOR FILING; PREPARE LETTER TO
CLERK FOR TRANSMITTAL;
6/06/91 REVIEW AND REVISE NOTICES OF INTENTION TO TAKE
DEPOSITION;
6/06/91 CONFERENCE WITH CO-COUNSEL; REVIEW OF FILE AND
PLANNING FURTHER REPRESENTATION;
6/07/91 DRAFT DEPOSITION SUBPOENAS TO BE SERVED ON NORTH
TEXAS MEDICAL HOSPITAL AND PHYSICIANS REGIONAL
HOSPITAL; DRAFT LETTER TO THE CLERK TRANSMITTING
SAME FOR ISSUANCE; DRAFT LETTER TO THE ADVERSE
PARTY TRANSMITTING NOTICES TO TAKE DEPOSITION;
6/07/91 PREPARE LETTER TO THE CLERK FOR TRANSMITTAL;
6/07/91 PREPARE NOTICES OF INTENTION TO TAKE DEPOSITIONS
FOR FILING; PREPARE LETTER TO ADVERSE PARTY FOR
TRANSMITTAL;
6/10/91 REVIEW OF FILE; PREPARE MEMORANDUM TO COUNSEL RE-
GARDING STATUS OF CASE;
SUMMARY OF EXPENSES
DE$ RIPTION OF EXPENSg AMOUNT
COPIES OF DEFENDANT 'S ORIGINAL ANSWER 2. 00
PHOTOCOPY 14. 35
POSTAGE/CERTIFIED 11. 52
LD TELEPHONE/FAX . 50
BOYD VEIGEL
ATTORNEYS AT LAW
218 EAST LOUISIANA STREET
McKINNEY► TEXAS 75069
Phone: 214/542-0191 Metro: 214/424-3548
MATTER: ROBERT RUSSELL WALKER
ti
CITY OF WYLIE PAGE: 1 3 .
C/O MS. CAROLYN JONES INVOICE#: 9106090
CITY SECRETARY INV DATE: 6/18/91
P. 0. BOX 428 CLIENT#: 4027
WYLIE TX 75098 MATTER#: 91203
PROFESSIONAL SERVICES RENDERED: 2, 835. 00
TOTAL EXPENSES: 28. 37
TOTAL CURRENT BILLED: 2, 863. 37
THANK YOU,
diiee":€ 1
WILLIAM M. BOYD
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BOYD VEIGEL
ATTORNEYS AT LAW
218 EAST LOUISIANA STREET
McKINNEY, TEXAS 75069
Phone: 214/542-0191 Metro: 214/424-3548
ij MATTER: CHOYA TAPP/CAUSE NO. 2—C155-91
CITY OF WYLIE PAGE: ! 1
C/O BILL DASHNER INVOICE#: 9106d91
P. O. BOX 428 INV DATE: 6/18,,91
WYLIE TX 75098 CLIENT#: :4027
MATTER#: 91208
DUE UPON RECEIPT
SUMMARY OF SERVICES THROUGH 6/14/91
DATE DESCRIPTION OF SERVICES
5/16/91 CONFERENCE WITH CO—COUNSEL; REVIEW MATERIALS RE—
CEIVED FROM CITY MANAGER OF WYLIE REGARDING LAW
SUIT FILED IN DISTRICT COURT BY CHOYA TAPP AND
PROCEEDINGS IN JP COURT FOR THEFT OF PUBLIC
PROPERTY; REVIEW RELEVANT SECTIONS OF TEXAS RULES
CIVIL PROCEDURE RELATING TO APPEAL OF JUDGMENT IN
JP COURT; TELEPHONE CALL TO AND LEFT MESSAGE FOR
CHRIS HOUSSIERE, ATTORNEY WHO REPRESENTED THE CITY
OF WYLIE IN JP COURT;
5/17/91 CONFERENCE WITH CO—COUNSEL REGARDING STATUS; TELE—
PHONE CONFERENCE WITH CHRIS HOUSSIERE, ATTORNEY
WHO REPRESENTED CITY OF WYLIE IN JP PROCEEDINGS;
MEMORANDUM TO CO—COUNSEL;
5/21/91 TELEPHONE CONFERENCE WITH CHRIS HOUSSIERE REGARD—
ING STATUS OF JUDGMENT AND POSTING OF APPEAL BOND
IN JP COURT;
5/22/91 TELEPHONE CONFERENCE WITH CHRIS HOUSSIERE;
5/24/91 REVIEW APPEAL BOND AND NOTICE OF APPEAL FILED WITH
JP COURT BY CHRIS HOUSSIERE; TELEPHONE CONFERENCE
WITH CHRIS HOUSSIERE TO CONFIRM MEETING TO TRANS—
SFER AND DELIVER FILE ON MAY 28, 1991;
5/28/91 REVIEW PLEADINGS, CORRESPONDENCE AND OTHER
MATERIALS IN FILE RECEIVED FROM ATTORNEY CHRIS
HOUSSIERE;
5/29/91 LEGAL RESEARCH ON QUESTIONS RELATING TO MUNICIPAL
731
CITY OF WYLIE PAGE: 2
INVOICE#: 9106091
INV DATE: 6/1801
CLIENT#: 4027
MATTER#: 91208
SUMMARY OF SERVICES THROUGH 6/14/91 CONTINUED
DATE DESCRIPTION OF SERVICES
CORPORATIONS; UNINCORPORATED ASSOCIATIONS AND
TITLE TO PROPERTY;
5/30/91 LEGAL RESEARCH;
5/31/91 TELEPHONE CALL FROM AND CONFERENCE WITH BILL DASH-
NER IN REGARD TO COMPLETING APPEAL FROM JUSTICE
COURT TO COUNTY COURT; I TOLD HIM I WOULD CHECK
WITH OTHER COUNSEL AS TO STATUS; CONFERENCE WITH
CO-COUNSEL IN WHICH HE SAID HE WAS HANDLING THIS
MATTER;
6/04/91 TELEPHONE CONFERENCE WITH CHRIS HOUSSIERE TO RE-
VIEW FACTS AND WITNESSES THAT CAME OUT AT JP
HEARING; NOTES TO FILE REGARDING SAME;
6/05/91 PHOTOCOPYING COURT FILE;
6/05/91 TELEPHONE CONFERENCE WITH BILL DASHNER REGARDING
STATUS OF CASE; DRAFT MOTION FOR SUBSTITUTION
OF COUNSEL; BRIEF REVIEW OF COPY OF JP COURT
TRANSCRIPT;
6/06/91 TELEPHONE CALL TO AND CONFERENCE WITH CITY MANAGER
CONCERNING STATUS OF CASE; CONFERENCE WITH CO-
COUNSEL;
6/07/91 CONFERENCE WITH LEGAL ASSISTANT; REVIEW OF MEMO
AND REQUEST THAT CO-COUNSEL RETURN THE CALL;
6/12/91 TELEPHONE CONFERENCE WITH ATTORNEY TIM ROBINSON
WHO ADVISED HE IS REPRESENTING MR. TAPP AT COUNTY
COURT REGARDING DISPUTE OVER COMPUTER PRINTING;
DRAFT AND DICTATE LETTER TO COURT CLERK;
SUMMARY OF EXPENSES
DESCRIPTION OF EXPENSE AMOUNT
COLLIN COUNTY COURT AT LAW/COPY OF FILE 50. 00
CO. CO. CLERK/FILING AND PROCESSING FEE 40. 00
PHOTOCOPY 19. 95
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BOYD VEIGEL
ATTORNEYS AT LAW
218 EAST LOUISIANA STREET
McKINNEY, TEXAS 75069
Phone: 214/542-0191 Metro: 214/424-3548
MATTER: CHOYA TAPP/CAUSE NO. 2-C155-91
CITY OF WYLIE PAGE: • ; 3
C/O BILL DASHNER INVOICE#: 9106091
P. 0. BOX 428 INV DATE: 6/1801
- WYLIE TX 75098 CLIENT#: . 4027
MATTER*: 91208
PROFESSIONAL SERVICES RENDERED: 1, 782. 50
TOTAL EXPENSES: 109. 95
TOTAL CURRENT BILLED: 1, 892. 45
THANK YOU,
(4;Wed2..,•/,; 14cZ%
WI LIAM M. BOYD
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MEMORANDUM
DATE: June 19 , 1991
TO: City Council
FROM: Bill Dashner , City Manager
RE: Discuss and Consider Convening to Executive Session
To Accept Reports from City Attorney on Choya Tapp v.
City of Wylie, City of Wylie v. Choya Tapp and
Restraining Order Served on City of Wylie reference
Southfork Mobile Home Park
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