01-14-2013 (Library) Minutes Library Advisory Board
CITY OF WYLIE
Library Board--Minutes
Monday, January 14, 2013- 7:00 pm
Conference Room
Smith Public Library
300 Country Club Rd., Bldg. 300
Wylie, Texas 75098
CALL TO ORDER
Announce the presence of a Quorum.
Members present: Mindy Ayers, Shirley Burnett, Timothy McCray, Elaine Sichter, William Whitney,
Rachel Orozco (Board Liaison)
Members absent: Gerri Washington & Candy Arrington
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
There were no citizens present at the meeting.
PRESENTATION
There was no presentation made at the meeting.
ACTION ITEMS
The Library Board Minutes of Monday, November 12, 2012 were approved as presented.
A discussion was held regarding revisions that are needed in the Meeting Room Policy and Application
as follows:
Meeting Room Policy: Item 4 Fees:
• Library staff is encountering a problem with patrons filling out the Meeting Room Application
and not leaving their payment. As a result, it was agreed that the following language would be
inserted:
o Payment must be received at the time of the reservation. An Application will not be
considered without full payment. If the Application is not approved, payment will be
refunded. A $3.00 service fee is charged for all debit and credit card transactions.
January 14, 2013 Library Advisory Board Regular Meeting Minutes Page 2 of 3
Meeting Room Policy: Item 4.c Foyer:
• There have been a few instances where Patrons want to reserve the Foyer space when the library
is open and there is no way to block the area to restrict access. As a result, it was agreed that the
following revisions would be made:
o After "Foyer" insert (Sunday Only).
o Delete the Monday-Saturday language.
o After Sunday insert (only).
Application for Use of Meeting Rooms: Meeting Space Fees:
• It was necessary to insert a paragraph in order to make the Application consistent with the
Policy. The inserted language is as follows:
o Payment must be received at the time of the reservation. An Application will not be
considered without full payment. If the Application is not approved, payment will be
refunded. A $3.00 service fee is charged for all debit and credit card transactions.
DISCUSSION ITEMS
There were no discussion items on the Agenda.
STAFF REPORTS
Library Calendar/Upcoming Events:
Ancestry Library Edition:
• We now have access to Ancestry which can only be used in the Library because the company
does not allow remote access.
• Training sessions will be held on this but have not yet been scheduled.
Around World Book:
• These classes are open to 4th and 5th graders and have been very popular.
• Classes are taught by Rachel and Elizabeth on how to do searches and the students also get to do
an online scavenger hunt.
• Prizes are awarded to the top three finishers.
Storytime Returns:
• Tuesday, January 15 will be the first storytime session for this year.
• Free tickets are required for all storytimes.
Computer Lab:
• The schedule for computer lab classes is available online. We have two new teachers and are
offering more afternoon classes in addition to those held in the evening. We are having two "fast
track" classes that are being offered on two Saturday mornings for four hours each. One of the
classes is on Excel 2 and 3 and the other class is on Word 2 and 3.
January 14. 2013 Library Advisory Board Regular Meeting Minutes Page 3 of 3
E-Books:
• We signed a three year contract with Overdrive and will be getting E-Books sometime between
the end of February and the first part of March. This company has been in business for 20 years
and was at the forefront of this technology. We looked at 3M but they have only been in the
business for 15 months. They also did not offer service that would work with the old Kindle it
would only work with the Kindle Fire. Ingram merged with Recorded Books and Baker and
Taylor just started in this area.
Summer Hours:
• We are going to try to revise our library hours during the summer months. We would like to
close early (6pm) on Monday and open early a couple of mornings.
• Rachel will put together the proposed schedule to present to the Board at their next meeting.
Staff Social:
• Rachel will check with the City Manager about closing the library early on Monday, May 13 for
the Board to host a staff social.
ADJOURNMENT
Meeting adjourned at 8:00 pm.
Mj idy Ayers,Chair Date